Minutes for the Travis County Commissioners Court Tuesday, January 22, 2019 Voting Session Minutes Prepared by the Travis County Clerk 512-854-4722 ● www.traviscountytx.gov ● PO Box 149325, Austin, TX 78714-9325 Call to Order Meeting called to order on January 22, 2019, in the Travis County Administration Building, Commissioners Courtroom, 700 Lavaca Street, 1st Floor, Austin, TX, Dana DeBeauvoir, County Clerk, was represented by Deputy Gillian Porter. Sarah Eckhardt County Judge Absent Jeffrey W. Travillion, Sr. Precinct 1, Commissioner Present Brigid Shea Precinct 2, Commissioner Present Gerald Daugherty Precinct 3, Commissioner Present Margaret J. Gómez Precinct 4, Commissioner Present Special Motion MOTION: Authorize Commissioner Gómez to sign the documents on behalf of the Commissioners Court, in Judge Eckhardt's absence. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Brigid Shea, Commissioner AYES: Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt, Jeffrey W. Travillion Sr Public Communication Clerk's Note: There were no speakers for Public Communication. County Announcements Members of the Court heard from: Laura Seaton, Executive Assistant, Transportation and Natural Resources (TNR) Deece Eckstein, Intergovernmental Relations Officer, Intergovernmental Relations Office (IGR) Public Hearings 1. Receive comments on proposed modifications to fees and inspection frequency standards related to Travis County Code Chapter 247, Travis County Food Establishment Permits. (Commissioners Shea & Gómez MOTION: Open the Public Hearing. January 22, 2019 Minutes of the Travis County Commissioners Court Page 1 RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Brigid Shea, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt Members of the Court heard from: Sherri Fleming, County Executive, Travis County Health and Human Services (HHS) Don Hasting, Assistant Director, Environmental Health Services Division, Austin Public Health Gwen Meighen, Supervisor, Environmental Health Services Division, Austin Public Health MOTION: Close the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Brigid Shea, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt Consent Items C1. Receive bids from the County Purchasing Agent. (Commissioner Daugherty) C2. Approve payment of claims by the County Treasurer. (Judge Eckhardt) C3. Authorize the County Treasurer to invest County funds. (Judge Eckhardt) MOTION: Approve Consent Items C1-C3 and Agenda Items 4, 7, 8.a-b, 10.a-d, 12, 14, 16, 17, 18, 19.a-b, 20.a-b, 21, 22.a-b, 23, 24, and 25.a-d. RESULT: ADOPTED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Brigid Shea, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt Emergency Services 2. Consider and take appropriate action regarding: a. Outdoor burning in the unincorporated areas of Travis County b. County response to natural disaster or other emergency (Judge Eckhardt RESULT: NO ACTION NECESSARY Clerk's Note: The Court announced that by taking no action, the prohibition against outdoor burning remains lifted. Health and Human Services 3. Receive update on the Travis County Snapshot from the 2017 American Community Survey. (Commissioners Shea & Gómez) January 22, 2019 Minutes of the Travis County Commissioners Court Page 2 Members of the Court heard from: Sherri Fleming, County Executive, HHS Lawrence Lyman, Director, Research and Planning Division, HHS Tara Carmean, Senior Planner, HHS Rochelle Olivares, Planner, HHS RESULT: DISCUSSED 4. Consider and take appropriate action on the Austin Diaper Bank FY19 Partnership Agreement. (Commissioners Shea & Gómez) RESULT: ADDED TO CONSENT 5. Receive update on the FY18 Community Impact Report. (Commissioners Shea & Gómez) Members of the Court heard from: Sherri Fleming, County Executive, HHS Lawrence Lyman, Director, Research and Planning Division, HHS Courtney Bissonet Lucas, Senior Planner, HHS Rochelle Olivares, Planner, HHS RESULT: DISCUSSED Intergovernmental Relations 6. Consider and take appropriate action on legislative matters, including: a. Update on organization of the 86th Legislature b. Status of Travis County Legislative Priorities (Judge Eckhardt) Members of the Court heard from: Deece Eckstein, Intergovernmental Relations Officer, IGR Gregg Knaupe, Legislative Consultant, Knaupe GR RESULT: DISCUSSED Justice Planning 7. Consider and take appropriate action on a request from the Travis County Sheriff’s Office (TCSO) to authorize Sheriff Hernandez to execute the cost reimbursement agreement between TCSO and the Federal Bureau of Investigation related to participation in the Joint Terrorism Task Force. (Judge Eckhardt) RESULT: ADDED TO CONSENT Operations Management 8. Consider and take appropriation action on: a. Routine personnel actions January 22, 2019 Minutes of the Travis County Commissioners Court Page 3 b. Non-routine personnel actions (Commissioners Travillion & Gómez) RESULT: ADDED TO CONSENT Planning and Budget 9. Consider and take appropriate action on budget amendments, transfers, and discussion items. (Commissioner Gómez) MOTION: Approve New Budget Items N1 and N2, and Amendment Items A1 and A2 in Item 9. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt MOTION: Approve Fund Transfer Items FT1 through FT7 in Item 9. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt Clerk's Note: The court announced that there would be no action on Amendment A3 in item 9. 10. Consider and take appropriate action on the following grant programs, applications, contracts & related special budgets, and permissions to continue: a. New application to the Office of the Governor, Homeland Security Grant Division, for the Travis County Sheriff's Office (TCSO) Specialized Mission Vehicle Grant b. Annual application to the Texas Parks and Wildlife Department for a Youth Outdoor Ambassador Program Grant c. Annual application to the Texas Division of Emergency Management for the Emergency Management Performance Grant Program in the Emergency Services Department d. Status update for the TCSO NIBRS Conversion Grant Application (Commissioner Gómez) RESULT: ADDED TO CONSENT 11. Consider and take appropriate action on the Civil & Family Courts Facilities Project. (This item may be taken into Executive Session under the Consultation with Attorney and Real Property exceptions.) (Judge Eckhardt) Judge Eckhardt announced that Item 11 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney and Gov’t. Code Ann. 551.072, Real Property. RESULT: DISCUSSED January 22, 2019 Minutes of the Travis County Commissioners Court Page 4 Purchasing Office Items 12. Approve contract award for Professional Consulting Services, Spicewood Springs Road Low Water Crossing #1 at Bull Creek Replacement Project, RFQ No. Q1807- 013-JZ, to the most highly qualified respondent, Huitt-Zollars, Inc. (Commissioner Daugherty) RESULT: ADDED TO CONSENT 13. Approve Modification No. 1 to Contract No. 4400003786, Portlock Aviation, LLC, for Helicopter Brokerage and Appraisal Services. (Commissioner Daugherty) Judge Eckhardt announced that Item 13 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney. Members of the Court heard from: Jim Kettle, Principal, Portlock Aviation LLC MOTION: Approve item 13. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt 14. Approve Modification No. 1 to Contract No. 4400003970, SE Packages, Inc. DBA Tres Mujeres Construction, for the Mutual Termination of Agreement and Release of Liability for Residential Plumbing Services. (Commissioner Daugherty) RESULT: ADDED TO CONSENT 15. Ratify Modification No. 1 to Contract No. 4400003226, Winstead PC, for Outside Counsel Services for Real Estate Development Projects. (Commissioner Daugherty) Members of the Court heard from: Jason G. Walker, Assistant Purchasing Agent Tom Nuckols, Assistant County Attorney MOTION: Approve item 15. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Jeffrey W. Travillion Sr, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt Transportation and Natural Resources 16. Consider and take appropriate action on a request to establish a program to monitor Travis County Park assets and programs using Unmanned Aerial System equipment. (Commissioners Travillion & Shea) RESULT: ADDED TO CONSENT 17. Consider and take appropriate action on the acceptance of dedication of the public street and drainage facilities within Jakes Hill Road Extension, a subdivision in Precinct One. (Commissioner Travillion) January 22, 2019 Minutes of the Travis County Commissioners Court Page 5 RESULT: ADDED TO CONSENT 18. Consider and take appropriate action on the acceptance of dedication of the public street and drainage facilities within Shadowglen Phase 2, Section 20, a subdivision in Precinct One. (Commissioner Travillion) RESULT: ADDED TO CONSENT 19. Consider and take appropriate action on: a. Plat for recording: Shadowglen Phase 2, Section 24A (final plat – 71 lots – 15.77 acres – Shadowglen Trace at Pecangate Way – City of Manor ETJ) in Precinct One b. Subdivision construction agreement between Travis County and Meritage Homes of Texas, LTD (Commissioner Travillion) RESULT: ADDED TO CONSENT 20. Consider and take appropriate action on: a. Plat for recording: Shadowglen Phase 2, Section 24B (final plat – 63 lots – 11.27 acres – Shadowglen Trace at Pecangate Way – City of Manor ETJ) in Precinct One b. Subdivision construction agreement between Travis County and Meritage Homes of Texas, LTD (Commissioner Travillion) RESULT: ADDED TO CONSENT 21. Consider and take appropriate action on a request to use an alternative fiscal agreement for Entrada Phase 4, in Precinct Two. (Commissioner Shea) RESULT: ADDED TO CONSENT 22. Consider and take appropriate action on: a. Plat for recording: Provence Phase 1, Section 1 Final Plat (long-form plat – 159 total lots – Hamilton Pool Road – no ETJ) in Precinct Three b. Subdivision construction agreement between Travis County and Masonwood HP, Ltd. and JPH Capital Ltd. (Commissioner Daugherty) RESULT: ADDED TO CONSENT 23. Set a public hearing on February 19, 2019, to receive comments regarding a request to authorize the filing of an instrument to vacate a portion of a drainage and lateral support easement located within Lot 3A, Easton Park Section 1B Amended Plat, a subdivision in Precinct Four. (Commissioner Gómez) RESULT: ADDED TO CONSENT January 22, 2019 Minutes of the Travis County Commissioners Court Page 6 Other 24. Consider and take appropriate action on the reappointments of Richard Denney and David White to the Travis County Historical Commission, for terms effective immediately and ending January 31, 2021. (Judge Eckhardt) RESULT: ADDED TO CONSENT 25. Consider and take appropriate action on the following reappointments to the Travis County Historical Commission, for terms effective immediately and ending January 31, 2021: a. Rosemary Morrow b. Nora Jackson c. Shawn Malone d. Jeannette S. Cook (Commissioner Shea) RESULT: ADDED TO CONSENT Executive Session The Commissioners Court will consider the following items in Executive Session. The Commissioners Court may also consider any other matter posted on the agenda if there are issues that require consideration in Executive Session and the Commissioners Court announces that the item will be considered during Executive Session. Note 1: Gov’t Code Ann 551.071, Consultation with Attorney Note 2: Gov’t Code Ann 551.072, Real Property Note 3: Gov’t Code Ann 551.074, Personnel Matters Note 4: Gov’t Code Ann 551.076, Security Note 5: Gov’t Code Ann 551.087, Economic Development Negotiations Note 6 Gov’t Code Ann 551.089, IT Security 26. Receive briefing on Amy Smith, et al. v. City of Austin, et al., Case No. 1:18-CV-5051.1 (Judge Eckhardt) Judge Eckhardt announced that Item 26 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney. RESULT: DISCUSSED 27. Consider and take appropriate action regarding a counter-offer received for the County’s planned purchase of Parcel # 6, 6E, and 6TE, required as right-of-way for the Taylor Lane 2011 Bond Capital Improvement Project in Precinct One.1&2 (Commissioner Travillion) Judge Eckhardt announced that Item 27 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney and Gov’t. Code Ann. 551.072, Real Property. MOTION: Approve staff recommendations of the final offer for settlement purposes only. RESULT: APPROVED [UNANIMOUS] January 22, 2019 Minutes of the Travis County Commissioners Court Page 7 MOVER: Jeffrey W. Travillion Sr, Commissioner SECONDER: Brigid Shea, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt 28. Consider and take appropriate action regarding a request to accept an encroachment agreement on 0.06 acre of land in northwestern Travis County in connection with the Balcones Canyonlands Conservation Plan in Precinct Two.1&2 (Commissioner Shea) Judge Eckhardt announced that Item 28 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney and Gov’t. Code Ann. 551.072, Real Property. MOTION: Approve encroachment agreement. RESULT: APPROVED [UNANIMOUS] MOVER: Brigid Shea, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt Added Items A1. Consider and take appropriate action regarding the concession operations at the Exposition Center. (This item will be taken into Executive Session under the Consultation with Attorney and Real Property exceptions.) (Commissioner Travillion) Judge Eckhardt announced that Item A1 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney and Gov’t. Code Ann. 551.072, Real Property. MOTION: Move forward with staff recommendations for a lease agreement. RESULT: APPROVED [UNANIMOUS] MOVER: Jeffrey W. Travillion Sr, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt Adjourn Minutes approved by the Commissioners Court ____________________________________ Date of Approval ____________________________________ Sarah Eckhardt, Travis County Judge January 22, 2019 Minutes of the Travis County Commissioners Court Page 8 Minutes for the Travis County Bee Cave Road District No. 1 Tuesday, January 22, 2019 Voting Session Minutes Prepared by the Travis County Clerk 512-854-4722 ● www.traviscountytx.gov ● PO Box 149325, Austin, TX 78714-9325 Meeting called to order on January 22, 2019, in the Travis County Administration Building, Commissioners Courtroom, 700 Lavaca Street, 1st Floor, Austin, TX. Dana DeBeauvoir, County Clerk, was represented by Deputy Gillian Porter. Sarah Eckhardt County Judge Absent Jeffrey W. Travillion, Sr. Precinct 1, Commissioner Present Brigid Shea Precinct 2, Commissioner Present Gerald Daugherty Precinct 3, Commissioner Present Margaret J. Gómez Precinct 4, Commissioner Present 1. Approve payment of claims by the County Treasurer. RESULT: NO ACTION NECESSARY 2. Authorize the County Treasurer to invest County funds. (Judge Eckhardt) MOTION: Approve item 2. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Brigid Shea, Commissioner AYES: Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Sarah Eckhardt Adjourn Minutes approved by the Commissioners Court ____________________________________ Date of Approval ____________________________________ Sarah Eckhardt, Travis County Judge January 22, 2019 Minutes of the Travis County Commissioners Court Page 9