Minutes for the Travis County Commissioners Court Tuesday, March 27, 2018 Voting Session Minutes Prepared by the Travis County Clerk 512-854-4722 ● www.traviscountytx.gov ● PO Box 149325, Austin, TX 78714-9325 Call to Order Meeting called to order on March 27, 2018, in the Travis County Administration Building, Commissioners Courtroom, 700 Lavaca Street, 1st Floor, Austin, TX, Dana DeBeauvoir, County Clerk, was represented by Deputy Gillian Porter. Sarah Eckhardt County Judge Present Jeffrey W. Travillion, Sr. Precinct 1, Commissioner Present Brigid Shea Precinct 2, Commissioner Present Gerald Daugherty Precinct 3, Commissioner Present Margaret J. Gómez Precinct 4, Commissioner Present Public Communication Members of the Court heard from: Carlos León, Travis County resident County Announcements Members of the Court heard from: Doug Misenheimer, Social Services Program Administrator, Health and Human Services (HHS) Public Hearings 1. Receive comments regarding a request to authorize the filing of an instrument to vacate two public utility easements located over and across Lots 93B and 94A of the Resubdivision of Lots 44–47 & 92–99 of Cherry Hollow Estates, Section 2, a subdivision in Precinct Three. (Action Item 27) (Commissioner Daugherty) MOTION: Open the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez Members of the Court heard from: Anna Bowlin, Division Director, Development Services and Long Range Planning, Transportation and Natural Resources (TNR) March 27, 2018 Minutes of the Travis County Commissioners Court Page 1 MOTION: Close the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez 2. Receive comments regarding a request to authorize the filing of an instrument to vacate two public utility easements located over and across Lots 11 and 12, Block DDD of Hill Top Manor, a subdivision in Precinct Three. (Action Item 28) (Commissioner Daugherty) MOTION: Open the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez Members of the Court heard from: Anna Bowlin, Division Director, Development Services and Long Range Planning, TNR MOTION: Close the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez 3. Receive comments regarding the resubdivision of the Singh Subdivision (Resubdivision of Lot 19 and Lot 19A – Thoroughbred Estates, Phase Two – one commercial lot – 7.45 acres – 11411 FM 812 – City of Austin two-mile ETJ) in Precinct Four. (Action Item 30) (Commissioner Gómez) MOTION: Open the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez Members of the Court heard from: Anna Bowlin, Division Director, Development Services and Long Range Planning, TNR MOTION: Close the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez Resolutions and Proclamations 4. Approve proclamation recognizing the month of April 2018 as “Sexual Assault Awareness Month” in Travis County. (Commissioner Gómez) MOTION: Approve the Proclamation in Item 4. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez March 27, 2018 Minutes of the Travis County Commissioners Court Page 2 5. Approve proclamation recognizing the week of April 2–8, 2018, as “National Public Health Week” in Travis County. (Commissioners Shea & Gómez) Members of the Court heard from: Sherri Fleming, County Executive, HHS MOTION: Approve the Proclamation in Item 5. RESULT: APPROVED [UNANIMOUS] MOVER: Brigid Shea, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez 6. Approve proclamation recognizing Dr. Julissa Villanueva, a recipient of the U.S. Department of State’s 2018 International Women of Courage Award. (Judge Eckhardt, Commissioners Shea & Gómez) Members of the Court heard from: Kirsha Haverlah, Social Services Director, Justice and Public Safety (JPS) Carol EckelKamp, President, Board of Directors, Global Austin Dr. Julissa Villanueva, Recipient, 2018 International Women of Courage Award MOTION: Approve the Proclamation in Item 6. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez Consent Items C1. Receive bids from the County Purchasing Agent. (Commissioner Daugherty) C2. Approve payment of claims by the County Treasurer. (Judge Eckhardt) C3. Authorize the County Treasurer to invest County funds. (Judge Eckhardt) MOTION: Approve Consent Items C1-C3 and Agenda Items 8, 10, 11.b, 12, 13, 14, 15, 17, 18, 20.a-b, 22, 24,a-b, 25, 26.a-b, 27, 28, 29.a-b, 30, 31, 32, 33, 34, 36, 38, 40, 41, and 43. RESULT: ADOPTED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez Emergency Services 7. Consider and take appropriate action on an order concerning outdoor burning in the unincorporated areas of Travis County. (Judge Eckhardt) RESULT: NO ACTION NECESSARY 8. Receive report on the status of the Travis County Unmanned Aerial System (UAS) Task Force. (Commissioner Daugherty) RESULT: ADDED TO CONSENT March 27, 2018 Minutes of the Travis County Commissioners Court Page 3 9. Receive reports regarding the Interlocal Agreement (ILA) with the City of Austin related to EMS: a. Progress report on the development of the FY19 EMS ILA with the City of Austin b. Report on the performance of the FY18 EMS ILA with the City of Austin for the month of February 2018 (Commissioner Daugherty) Members of the Court heard from: Josh Davies, County Executive, Emergency Services Alan Miller, Assistant Budget Director, Planning and Budget Office (PBO) Nicki Riley, Travis County Auditor RESULT: DISCUSSED 10. Consider and take appropriate action on the reappointments of Jesse Arellano and Ronald Fowler to the Emergency Services District (ESD) 12 Board of Commissioners, for terms effective immediately and ending December 31, 2019. (Commissioner Travillion) RESULT: ADDED TO CONSENT 11. Consider and take appropriate action on the following: a. Recognition of Jerry Stein, ESD 6 Commissioner, for his many years of service RESULT: NO ACTION NECESSARY b. Appointment of Dr. Ana M. "Cha" Guzman EdD to the ESD 6 Board of Commissioners, for a term effective immediately and ending December 31, 2019 (Commissioner Shea) RESULT: ADDED TO CONSENT Justice Planning 12. Receive 2017 Annual Report from Travis County Pretrial Services. (Judge Eckhardt) RESULT: ADDED TO CONSENT 13. Consider and take appropriate action on the addition of a Zodiac 380 ERB (Emergency Rescue Boat) and Magnum Trailer to the Travis County Sheriff’s Office Lake Patrol Unit’s vehicle fleet. (Judge Eckhardt) RESULT: ADDED TO CONSENT Health and Human Services 14. Consider and take appropriate action on a request to advance $750,000 of County resources per the sub-recipient agreement with the Travis County Housing Finance Corporation with funds being reimbursed approximately 96 hours after closing from the Federal Treasury as a part of a land acquisition project funded through the Community Development Block Grant available through the U.S. Department of Housing and Urban Development. (Commissioners Shea & Gómez RESULT: ADDED TO CONSENT March 27, 2018 Minutes of the Travis County Commissioners Court Page 4 15. Consider and take appropriate action regarding an exception to FY18 Budget Rules to allow the purchase of food and beverages for City of Austin, Austin Independent School District, and Travis County Joint Subcommittees meetings held on County property, for a period beginning June 2018 and ending December 2018. (Commissioners Shea & Gómez) RESULT: ADDED TO CONSENT Planning and Budget 16. Consider and take appropriate action on budget amendments, transfers, and discussion items. (Commissioner Gómez) Members of the Court heard from: Travis Gatlin, Budget Director, PBO John Hille, Assistant County Attorney Tracey Calloway, Director, Human Resources Management Department (HRMD) Jessica Rio, County Executive, PBO Sally Hernandez, Travis County Sheriff George Morales III, Constable, Precinct 4 Carlos Lopez, Constable, Precinct 5 MOTION: Approve Transfer Item T3 in Item 16. RESULT: APPROVED [4 TO 1] MOVER: Gerald Daugherty, Commissioner SECONDER: Jeffrey Travillion Sr, Commissioner AYES: Sarah Eckhardt, Jeffrey Travillion Sr, Brigid Shea, Gerald Daugherty NAYS: Margaret J. Gómez MOTION: Move the Commissioners Court retreat, on April 2, 2018, from Oak Hill Community Center to the Old Commissioners Courtroom, conference room no. 115, in the Ned Granger Administrative Building, and repost the meeting details. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez MOTION: Approve the remainder of the budget amendments and transfers in Item 16. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez 17. Consider and take appropriate action on annual application to the OneStar Foundation to continue the AmeriCorps Program in the Health and Human Services Department. (Commissioner Gómez) RESULT: ADDED TO CONSENT 18. Consider and take appropriate action on selection of firms for Underwriter Pool for use in Public Improvement District (PID) bond issuances. (Commissioner Gómez) RESULT: ADDED TO CONSENT March 27, 2018 Minutes of the Travis County Commissioners Court Page 5 19. Consider and take appropriate action on the Civil & Family Courts Capacity Project. (This item may be taken into Executive Session under the Consultation with Attorney and Real Property exceptions.) (Judge Eckhardt) RESULT: NO ACTION NECESSARY Operations Management 20. Consider and take appropriate action on: a. Routine personnel actions b. Non-routine personnel actions (Commissioners Travillion & Gómez) RESULT: ADDED TO CONSENT 21. Receive update from Compensation Committee on the composition of the Committee. (Judge Eckhardt) Members of the Court heard from: Tracey Calloway, Director, HRMD Todd Osburn, Compensation Manager, HRMD Todd Kiluk, Union Representative, Local 1624, American Federation of State, County and Municipal Employees (AFSCME) RESULT: DISCUSSED 22. Receive update on paid claims through UnitedHealthcare and Envision Pharmaceutical Services for participants in the Travis County Employee Health Care Fund for the period October 1, 2017, to February 28, 2018. (Commissioners Travillion & Gómez) RESULT: ADDED TO CONSENT Transportation and Natural Resources 23. Consider and take appropriate action on an interlocal agreement with the Capital Area Council of Governments to provide regional air quality planning activities to address ozone pollution in near non-attainment areas. (Commissioners Travillion & Shea) Members of the Court heard from: Adele Noel, Environmental Project Manager, TNR MOTION: Approve Item 23. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez 24. Consider and take appropriate action on: a. Exemption from platting requirements for Trails at Blackhawk Condominiums (AKA Jakes Hill Condominiums), 59 residential units, in Precinct One b. Condominium construction agreement with Trails at Blackhawk, LLC (Commissioner Travillion) March 27, 2018 Minutes of the Travis County Commissioners Court Page 6 RESULT: ADDED TO CONSENT 25. Consider and take appropriate action on a request to use an alternative fiscal agreement for Shadowglen Phase 2, Section 19B, in Precinct One. (Commissioner Travillion) RESULT: ADDED TO CONSENT 26. Consider and take appropriate action on: a. Timmermann Preliminary Plan (Preliminary Plan – 179 total lots – 60.301 acres – FM 1325 – City of Austin two-mile ETJ) in Precinct Two b. Phasing agreement between Travis County and the Estate of Terrell Timmermann (Geraldyne Timmermann) (Commissioner Shea) RESULT: ADDED TO CONSENT 27. Consider and take appropriate action on a request to authorize the filing of an instrument to vacate two public utility easements located over and across Lots 93B and 94A of the Re- subdivision of Lots 44–47 & 92–99 of Cherry Hollow Estates, Section 2, a subdivision in Precinct Three. (Public Hearing 1) (Commissioner Daugherty) RESULT: ADDED TO CONSENT 28. Consider and take appropriate action on a request to authorize the filing of an instrument to vacate two public utility easements located over and across Lots 11 and 12, Block DDD of Hill Top Manor, a subdivision in Precinct Three. (Public Hearing 2) (Commissioner Daugherty) RESULT: ADDED TO CONSENT 29. Consider and take appropriate action on: a. Exemption from platting requirements for Lynnbrook Square Condominiums, 29 residential units, in Precinct Three b. Condominium construction agreement with Pulte Homes of Texas, L.P. (Commissioner Daugherty) RESULT: ADDED TO CONSENT 30. Consider and take appropriate action on the resubdivision of the Singh Subdivision (Resubdivision of Lot 19 and Lot 19A – Thoroughbred Estates, Phase Two – one commercial lot – 7.45 acres – 11411 FM 812 – City of Austin two-mile ETJ) in Precinct Four. (Public Hearing 3) (Commissioner Gómez) RESULT: ADDED TO CONSENT Purchasing Office Items 31. Approve contract award for Culvert Pipe, IFB No. 1712-004-WL, to the low bidder, Wilson Culverts, Inc. (Commissioner Daugherty) RESULT: ADDED TO CONSENT March 27, 2018 Minutes of the Travis County Commissioners Court Page 7 32. Approve Modification No. 14 to Contract No. 4400001874, Flintco, LLC, for the Ronald Earle Office Building and Parking Garage. (Commissioner Daugherty) RESULT: ADDED TO CONSENT 33. Approve Modification No. 1 to Contract No. 4400001887, Freese and Nichols, Inc., for the Blake Manor Road Improvements Project. (Commissioner Daugherty) RESULT: ADDED TO CONSENT 34. Approve contract award for Professional Architectural/Engineering Services for Bullick Hollow Road Bike/Safety Improvements, RFQ No. Q1706-003-LP, to the most highly qualified respondent, Lockwood, Andrews & Newnam, Inc. (Commissioner Daugherty) RESULT: ADDED TO CONSENT 35. Approve contract award for a Recording, Imaging, and Indexing System, RFP 1701-014-LW, to Manatron, Inc – a Thomson Reuters Business. (Commissioner Daugherty) MOTION: Approve Item 35 RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez 36. Approve Modification No. 6 to Contract No. 4400000956, Q-Matic Corporation, for enhancements to the Customer Flow Management System. (Commissioner Daugherty) . RESULT: ADDED TO CONSENT 37. Approve Modification No. 11 to Contract No. 4400000257, SAP Public Services, Inc., for SAP ERP software and maintenance support. (Commissioner Daugherty) MOTION: Approve Item 37. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez 38. Approve contract award for Professional Consulting Services, Energy Savings Program, RFQ No. 1602-013-JE, to the most highly qualified respondent, Schneider Electric Buildings Americas, Inc. (Commissioner Daugherty) RESULT: ADDED TO CONSENT 39. Approve contract award for Professional Consulting Services, General Engineering Consultant, RFQ No. Q1711-009-LP, to the most highly qualified respondent, Travis Transportation Partners. (Commissioner Daugherty) Members of the Court heard from: Steve Manilla, County Executive, TNR Morgan Cotten, Director, Public Works, TNR Bonnie Floyd, Travis County Purchasing Agent MOTION: Approve Item 39. RESULT: APPROVED [4 TO 0] MOVER: Margaret J. Gómez, Commissioner March 27, 2018 Minutes of the Travis County Commissioners Court Page 8 SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Jeffrey Travillion Sr, Gerald Daugherty, Margaret J. Gómez ABSTAIN: Brigid Shea 40. Declare certain items as surplus property and authorize their sale at public auction, pursuant to Local Government Code § 263.152(a)(1). (Commissioner Daugherty RESULT: ADDED TO CONSENT 41. Declare used/broken chairs as salvage property and authorize their destruction, pursuant to Local Government Code § 263.152(a)(3). (Commissioner Daugherty) RESULT: ADDED TO CONSENT Other 42. Receive briefing on March 6, 2018, primary elections. (Judge Eckhardt) Members of the Court heard from: Deece Eckstein, Intergovernmental Relations Officer, Intergovernmental Relations Office (IGR) Gregg Knaupe, Legislative Consultant, Knaupe GR Julie Wheeler, Administrative Associate, IGR RESULT: DISCUSSED 43. Consider and take appropriate action on the reappointment of Commissioner Jeffrey Travillion to the Capital Metropolitan Transportation Authority Board of Directors, for a term effective June 2, 2018, and ending June 1, 2021. (Judge Eckhardt) RESULT: ADDED TO CONSENT Executive Session The Commissioners Court will consider the following items in Executive Session. The Commissioners Court may also consider any other matter posted on the agenda if there are issues that require consideration in Executive Session and the Commissioners Court announces that the item will be considered during Executive Session. Note 1: Gov’t Code Ann 551.071, Consultation with Attorney Note 2: Gov’t Code Ann 551.072, Real Property Note 3: Gov’t Code Ann 551.074, Personnel Matters Note 4: Gov’t Code Ann 551.076, Security Note 5: Gov’t Code Ann 551.087, Economic Development Negotiations Note 6 Gov’t Code Ann 551.089, IT Security March 27, 2018 Minutes of the Travis County Commissioners Court Page 9 Adjourn Minutes approved by the Commissioners Court ____________________________________ Date of Approval ____________________________________ Sarah Eckhardt, Travis County Judge March 27, 2018 Minutes of the Travis County Commissioners Court Page 10 Minutes for the Travis County Bee Cave Road District No. 1 (Galleria) Tuesday, March 27, 2018 Voting Session Minutes Prepared by the Travis County Clerk 512-854-4722 ● www.traviscountytx.gov ● PO Box 149325, Austin, TX 78714-9325 Meeting called to order on March 27, 2018, in the Travis County Administration Building, Commissioners Courtroom, 700 Lavaca Street, 1st Floor, Austin, TX. Dana DeBeauvoir, County Clerk, was represented by Deputy Gillian Porter. Sarah Eckhardt County Judge Present Jeffrey W. Travillion, Sr. Precinct 1, Commissioner Present Brigid Shea Precinct 2, Commissioner Present Gerald Daugherty Precinct 3, Commissioner present Margaret J. Gómez Precinct 4, Commissioner Present 1. Approve payment of claims by the County Treasurer. (Judge Eckhardt) MOTION: Approve Item 1. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Eckhardt, Travillion Sr, Shea, Daugherty, Gómez 2. Authorize the County Treasurer to invest County funds. RESULT: NO ACTION NECESSARY Adjourn Minutes approved by the Commissioners Court ____________________________________ Date of Approval ____________________________________ Sarah Eckhardt, Travis County Judge March 27, 2018 Minutes of the Travis County Commissioners Court Page 11