Minutes for the Travis County Commissioners Court Tuesday, July 25, 2017 Voting Session Minutes Prepared by the Travis County Clerk 512-854-4722 ● www.traviscountytx.gov ● PO Box 149325, Austin, TX 78714-9325 Call to Order Meeting called to order on July 25, 2017, in the Travis County Administration Building, Commissioners Courtroom, 700 Lavaca Street, 1st Floor, Austin, TX, Dana DeBeauvoir, County Clerk, was represented by Deputies Robert Resnick and Gillian Porter. Sarah Eckhardt County Judge Present Jeffrey W. Travillion, Sr. Precinct 1, Commissioner Absent Brigid Shea Precinct 2, Commissioner Present Gerald Daugherty Precinct 3, Commissioner Present Margaret J. Gómez Precinct 4, Commissioner Present Public Communication Members of the Court heard from: Carlos León, Travis County resident Dr. Koo-Hyun Kim, Travis County resident County Announcements Members of the Court heard from: Sandra Treviño, Social Services Program Coordinator, Justice Planning Jabari Welch, Planner Management Research Assistant, Justice Planning Workforce Development Clerk's Note: Judge Eckhardt noted that Travis County's Second Annual Tex-Mex Fest will take place Friday, August 18, 2017, from 11:30 am - 1:00 pm. To enter a salsa or guacamole recipe, e-mail unitedingiving@traviscountytx.gov. The Court also noted that a community Summer Job Fair will be held on Thursday, July 27, 2017, from 10:00 am -12:00 pm at the Travis County Administration Building, 700 Lavaca St., in first floor Multipurpose Room B. Public Hearings 1. Receive comments regarding a request to authorize the filing of an instrument to vacate two five-foot-wide public utility easements located over and across portions of Lots 1 and 2, Block J of Highland Creek Lakes Subdivision, Section No. 1, a subdivision in Precinct Three. (Commissioner Daugherty) MOTION: Open the Public Hearing. RESULT: APPROVED [UNANIMOUS] July 25, 2017 Minutes of the Travis County Commissioners Court Page 1 MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Jeffrey Travillion Sr Members of the Court heard from: Anna Bowlin, Division Director, Development Services and Long Range Planning, Transportation and Natural Resources (TNR) MOTION: Close the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Jeffrey Travillion Sr 2. Receive comments on the proposed PY17 Action Plan and the proposed Substantial Amendments to the PY15 and PY16 Action Plans related to the Community Development Block Grant program available through HUD. (Commissioners Shea & Gómez) Clerk's Note: The Court, without objection, opened the Public Hearing. Members of the Court heard from: Christy Moffett, Social Services Manager, Travis County Health and Human Services & Veterans Service (TCHHS&VS) Gus Peña, Travis County resident Adam Hauser, President and CEO, Meals on Wheels Central Texas Charles Cloutman, Vice President, Home Repair, Meals on Wheels Central Texas Zenobia Joseph, Travis County resident MOTION: Close the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Jeffrey Travillion Sr Clerk's Note: Those unable to attend a public hearing or wish to submit any questions or feedback regarding this topic may e-mail CDBG@traviscountytx.gov, or submit by mail to P.O. Box 1748, Austin, TX 78767, Attn: CDBG Program. 3. Receive comments regarding the Final Report from the 2017 Citizens Bond Advisory Committee. (Commissioners Travillion & Shea) Clerk's Note: The Court, without objection, opened the Public Hearing. Members of the Court heard from: Ron Wattinger, Chair, Travis County Citizens Bond Advisory committee (CBAC) David Greear, Senior Engineer, TNR Wendy Scaperotta, Planning Project Manager, TNR Cynthia McDonald, Chief Deputy, TNR Travis Hausmann, Travis County resident Ann Heuberger, Board Member, Del Valle ISD Julia Diggs, Travis County resident Nell Penridge, Travis County resident Kathie Hanson, Travis County resident Lisa Rhoden, Travis County resident July 25, 2017 Minutes of the Travis County Commissioners Court Page 2 Desi Rhoden, Travis County resident Austin Eddins, Travis County resident Mara Eurich, Travis County resident Jim Koerner, Hamilton Pool Road Matters Mark Cain, Travis County resident Hugh Winkler, Travis County resident Thomas Griffith, Travis County resident Humberto Araiza, Transportation Director, Del Valle ISD Steven Duke, Travis County resident Alicia Moreno-Sadler, Travis County resident A.J. Rizzo, Travis County resident Clark Hancock, Save Barton Creek Assn. Ari Axelrod, Travis County resident Edgar Farrera, Travis County resident Anna Bowlin, Division Director, Development Services and Long Range Planning, TNR Richard Travis, Travis County resident Bill Bunch, Executive Director, Save Our Springs Alliance (SOS) Heyden Black Walker, Travis County resident Ted Siff, Board Chair, Shoal Creek Conservancy George Cofer, Executive Director, Hill County Conservancy John Rooney, Austin Parks Foundation Rudy Metayer, Travis County resident John Woodley, Travis County resident Clerk's Note: The Court, without objection, closed the Public Hearing. Resolutions and Proclamations 4. Approve resolution designating Saturday July 29, 2017 as Dove Springs Proud – Andrea Guzman Day. (Commissioners Travillion & Gómez) Members of the Court heard from: Ricardo Zavala, Travis County resident RESULT: ADDED TO CONSENT 5. Approve resolution honoring Robert “Boo” Resnick for his service to Travis County. (Judge Eckhardt) Members of the Court heard from: Ron Morgan, Chief Deputy, Travis County Clerk's Office Robert "Boo" Resnick, Commissioners Court Specialist Melissa Velasquez, Executive Assistant, Commissioner Precinct 2 Office RESULT: ADDED TO CONSENT Consent Items C1. Receive bids from the County Purchasing Agent. (Commissioner Travillion) C2. Approve payment of claims by the County Treasurer. (Judge Eckhardt) C3. Authorize the County Treasurer to invest County funds. (Judge Eckhardt) July 25, 2017 Minutes of the Travis County Commissioners Court Page 3 C4. Approve the Commissioners Court Minutes for the Voting Session of July 11, 2017. (Judge Eckhardt) MOTION: Approve Consent Items C1–C4 and Agenda Items 4, 5, 7, 8.a–c, 10, 11, 14, 16.a–e, 18, 19, 20, 21, 22, 23, 24, 25, 26, 29.a–c, 30.a–b, 31, 32, 33, 34, and 35. RESULT: ADOPTED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Jeffrey Travillion Sr Emergency Services 6. Consider and take appropriate action on an order concerning outdoor burning in the unincorporated areas of Travis County. (Judge Eckhardt) RESULT: NO ACTION NECESSARY Clerk's Note: The County Judge announced that by taking no action, the prohibition against outdoor burning remains in place. 7. Consider and approve the continuation of Memorandum of Agreements with the Travis County Sheriff’s Office and Texas A&M Forest Service relating to the participation in the State-wide Regional Management Team. (Commissioners Daugherty & Gómez) RESULT: ADDED TO CONSENT 8. Consider and take appropriate action related to the use of Unmanned Aerial System (UAS) in Travis County: a. Authorize the County Executive of Emergency Services to convene and facilitate a UAS Task Force to develop standard County policies related to the use of UAS for consideration by the Commissioners Court b. Authorize the Task Force to develop and implement a Project Charter and associated work plan that will frame the work to be completed including specific deliverables and timelines c. Authorize County Staff to solicit feedback from the community related to the potential use of UAS by County Departments (Commissioners Shea & Daugherty) RESULT: ADDED TO CONSENT Justice Planning 9. Receive update on Integrated Justice System. (This item may be taken into executive session based on the consultation with attorney exception.) (Commissioners Travillion & Daugherty) Members of the Court heard from: John Stark, Interim Chief Information Officer, Information Technology Services (ITS) David Lampl, Project Manager, ITS July 25, 2017 Minutes of the Travis County Commissioners Court Page 4 Bonnie Floyd, Travis County Purchasing Agent Roger Jefferies, County Executive, Justice and Public Safety (JPS) RESULT: DISCUSSED Health and Human Services 10. Consider and take appropriate action to approve a revenue contract with Creative Action Austin for the provision of after-school programs by Travis County 4-H CAPITAL. (Commissioners Shea & Gómez) RESULT: ADDED TO CONSENT 11. Consider and take appropriate action to approve the application to continue the Financial Support Plus 1 Program with the City of Austin, Austin Energy which provides utility assistance for Travis County low-income households that are customers of Austin Energy for Fiscal Year 2018. (Commissioners Shea & Gómez) RESULT: ADDED TO CONSENT 12. Consider and take appropriate action regarding approval of an Interlocal Cooperative Agreement for the Procurement of Consulting Services related to an Assessment of Fair Housing between City of Austin, City of Round Rock, City of Pflugerville, Travis County, Williamson County, Housing Authority of the City of Austin, Housing Authority of the City of Georgetown, Housing Authority of the City of Round Rock, Housing Authority of the City of Taylor, and Housing Authority of Travis County. (Commissioner Gómez) Members of the Court heard from: Christy Moffett, Social Services Manager, TCHHS&VS MOTION: Approve Item 12. RESULT: APPROVED [UNANIMOUS] MOVER: Brigid Shea, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Jeffrey Travillion Sr 13. Consider and take appropriate action on appointments to the Austin Travis County Integral Care Board of Trustees. (Judge Eckhardt) Members of the Court heard from: Julie Wheeler, Administrative Associate, Intergovernmental Relations Office (IGR) MOTION: Issue a call for applications, with a deadline of Friday, August 25, 2017, at 5:00 pm, to fill the two vacancies, and adopt the proposed timeline for management of the appointment process. RESULT: APPROVED [UNANIMOUS] MOVER: Brigid Shea, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Jeffrey Travillion Sr July 25, 2017 Minutes of the Travis County Commissioners Court Page 5 Planning and Budget 14. Consider and take appropriate action on budget amendments, transfers, and discussion items. (Commissioner Gómez) RESULT: ADDED TO CONSENT 15. Receive update on City/County partnership on Venue District. (Judge Eckhardt) Judge Eckhardt announced that Item 15 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney. MOTION: Enter into negotiations with the City of Austin, about a partnered utilization of the 2% Venue Tax, as it is defeased off of their planned use. RESULT: APPROVED [3 TO 0] MOVER: Brigid Shea, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty ABSTAIN: Margaret J. Gómez ABSENT: Jeffrey Travillion Sr 16. Consider and take appropriate action on the following grant programs, applications, contracts & related special budgets, and permissions to continue: a. Application to the National Park Service for an Underrepresented Communities Grant Program for the Travis County Historical Commission b. Annual contract with the Texas Veterans Commission to continue the Travis County Veterans Court Program in the Criminal Courts c. Annual contract with the Texas Department of Agriculture for the National School Lunch/Breakfast and USDA School Commodity grant program in the Juvenile Probation Department d. New Contract with Texas Parks and Wildlife for an Arkansas Bend Park Boat Ramp e. Permission to continue the Travis County CAPITAL AmeriCorps Project in the Health and Human Services until a contract can be fully executed (Commissioner Gómez) RESULT: ADDED TO CONSENT 17. Consider and take appropriate action on the Civil & Family Courts Capacity Project. (This item may be taken into Executive Session under the Consultation with Attorney and Real Property exceptions.) (Judge Eckhardt) Judge Eckhardt announced that Item 17 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney and Gov’t. Code Ann. 551.072, Real Property. RESULT: NO ACTION NECESSARY July 25, 2017 Minutes of the Travis County Commissioners Court Page 6 18. Consider and take appropriate action on request to accept Travis County #StrongerTogether donation for deobligated Office of the Governor grant programs. (Judge Eckhardt) RESULT: ADDED TO CONSENT Operations Management 19. Consider and take appropriate action on routine personnel actions. (Commissioner Gómez) RESULT: ADDED TO CONSENT 20. Consider and approve a change to the annual contribution limit to $2,600 from the current $2,550 for the Flexible Spending Account for Healthcare for Fiscal Year 2018 plan year. (Commissioners Travillion & Gómez) RESULT: ADDED TO CONSENT 21. Consider and take appropriate action regarding a Commercial Buyer/Tenant Representation Agreement with Pat Ford and Associates to purchase or lease a building for the North Tax Office. (Commissioner Travillion) RESULT: ADDED TO CONSENT 22. Consider and take appropriate action regarding the approval of the first amendment to lease agreement between Travis County and The Texas Department of Public Safety. (Commissioner Gómez) RESULT: ADDED TO CONSENT Transportation and Natural Resources 23. Consider and take appropriate action regarding a request to authorize the filing of an instrument to vacate two five-foot-wide public utility easements located over and across portions of Lots 1 and 2, Block J of Highland Creek Lakes Subdivision, Section No. 1, a subdivision in Precinct Three. (Commissioner Daugherty) RESULT: ADDED TO CONSENT 24. Approve setting a public hearing on Tuesday, August 22, 2017, to receive comments on a plat for recording: Resubdivision of Lot 1 of Country View Estates, Resubdivision of Tract 10 (Resubdivision Final Plat-two lots-FM 812- City of Austin 5-mile ETJ) in Precinct Four. (Commissioner Gómez) RESULT: ADDED TO CONSENT 25. Consider and take appropriate action on a request to modify an Advance Funding Agreement with the Texas Department of Transportation for safety improvements to signage and cross- culvert delineation on Fitzhugh Road. (Commissioner Daugherty) RESULT: ADDED TO CONSENT July 25, 2017 Minutes of the Travis County Commissioners Court Page 7 26. Consider and take appropriate action on a request to use an Alternative Fiscal Agreement for Austin's Colony, Section 12, Precinct One. (Commissioner Travillion) RESULT: ADDED TO CONSENT Purchasing Office Items 27. Consider and take appropriate action on plan to solicit replacement contracts for those currently with auto-renewal terms. (Commissioner Travillion) Members of the Court heard from: Bonnie Floyd, Travis County Purchasing Agent Sherri Fleming, County Executive, TCHHS&VS MOTION: Develop a process for looking at these contracts and transitioning to a regularly reviewed and competed process for certain types of contracts. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Brigid Shea, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Jeffrey Travillion Sr 28. Receive briefing regarding application of Historically Underutilized Business (HUB) Program Policies in relation to nonprofit partners in service organizations. (Commissioner Travillion) Members of the Court heard from: Bonnie Floyd, Travis County Purchasing Agent Sherri Fleming, County Executive, TCHHS&VS Allen Roberts, HUB Program Coordinator, Purchasing RESULT: DISCUSSED 29. Consider and take appropriate action on the following for Cyber Liability Insurance Coverage: a. Approve contract award for Cyber Liability Insurance Coverage for Travis County, RFP No. 1611-001-CW, to the highest ranked Proposer, Wortham Austin, Inc. . b. Authorize the County Judge to sign the Business Associate Agreement c. Authorize Risk Manager to inform Wortham of Commissioners’ Court decision to reject terrorism coverage under the Terrorism Risk Insurance Act of 2002 (TRIA) (Commissioner Travillion) RESULT: ADDED TO CONSENT 30. Consider and take appropriate action on the following: a. Approve Contract Award for CT scanner to be used in forensics scanning, Contract No. 4400003272, to the highest ranked Responsive Bidder, GE Healthcare b. Authorize Purchasing Agent to sign Contract No. 4400003272 on behalf of Travis County (Commissioner Travillion) RESULT: ADDED TO CONSENT July 25, 2017 Minutes of the Travis County Commissioners Court Page 8 31. Approve Modification No. 4 to Contract No. 4400002403, Higginbotham Insurance Agency, Inc., for Property and Boiler & Machinery Insurance Coverage. (Commissioner Travillion) RESULT: ADDED TO CONSENT 32. Reject sole bid received for IFB No. 1701-015-CW, Solar Screens, and rebid. (Commissioner Travillion) RESULT: ADDED TO CONSENT 33. Authorize Purchasing Agent to sign Texas Workforce Commission Interlocal Agreements on behalf of Travis County. (Commissioner Travillion) RESULT: ADDED TO CONSENT 34. Approve Termination of Contract No. 4400002996 with Ben Sprinkler and Plumbing for Residential Plumbing Services. (Commissioner Travillion) RESULT: ADDED TO CONSENT Other 35. Accept County Treasurer’s quarterly report for the Travis County Employee Enrichment Fund. Quarter of April 1, 2017 thru June 30, 2017. (Judge Eckhardt) RESULT: ADDED TO CONSENT 36. Consider and take appropriate action on legislative matters, including: a. Update on legislative activities b. SJR 8, HJR 31 and HJR 34, proposing a constitutional amendment to restrict the power of the legislature to mandate requirements on a municipality or county c. Briefing on appraisal and revenue/expenditure cap proposals in the legislative session thus far d. Modifications to the Priorities, Policy Positions, and Positions on Other Proposals sections of the Travis County Legislative Agenda. (Commissioners Shea & Daugherty) Members of the Court heard from: Deece Eckstein, Intergovernmental Relations Officer, IGR MOTION: In Item 36.b, approve sending a Resolution supporting SJR 8, HJR 31, and HJR 34, to the Travis County legislative delegation. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Jeffrey Travillion Sr Clerk's Note: Items 36.a, c, & d were discussed. July 25, 2017 Minutes of the Travis County Commissioners Court Page 9 Executive Session The Commissioners Court will consider the following items in Executive Session. The Commissioners Court may also consider any other matter posted on the agenda if there are issues that require consideration in Executive Session and the Commissioners Court announces that the item will be considered during Executive Session. Note 1: Gov’t Code Ann 551.071, Consultation with Attorney Note 2: Gov’t Code Ann 551.072, Real Property Note 3: Gov’t Code Ann 551.074, Personnel Matters Note 4: Gov’t Code Ann 551.076, Security Note 5: Gov’t Code Ann 551.087, Economic Development Negotiations 37. Receive briefing and take appropriate action regarding Texas v. Travis County, et al., Cause No. 1:17-cv-425-SS, and City of El Cenizo, et al. v. State of Texas, et al., Cause No. 5:17-cv- 404-OLG 1 (Judge Eckhardt) Judge Eckhardt announced that Item 37 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney. RESULT: NO ACTION NECESSARY 38. Consider and take appropriate action on a donated conservation easement over approximately 10 acres in northwestern Travis County in connection with the Balcones Canyonlands Conservation Plan 2 (Commissioner Shea) Judge Eckhardt announced that Item 38 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.072, Real Property. MOTION: Accept the donation of the conservation easement. RESULT: APPROVED [UNANIMOUS] MOVER: Brigid Shea, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Jeffrey Travillion Sr 39. Consider and take appropriate action on the acquisition of approximately 70 acres of land in Precinct Three in connection with the Balcones Canyonlands Conservation Plan and the associated transfer of funds from the BCP Fund Allocated Reserve. 1&2 (Commissioner Daugherty) Judge Eckhardt announced that Item 39 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney and Gov’t. Code Ann. 551.072, Real Property. MOTION: Move forward with the acquisition of the conservation land, as discussed in Executive Session, with the caveat that approximately seven of the 70 acres not be dedicated as conservation land at this time. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Brigid Shea, Commissioner AYES: Sarah Eckhardt, Brigid Shea, Gerald Daugherty, Margaret J. Gómez ABSENT: Jeffrey Travillion Sr July 25, 2017 Minutes of the Travis County Commissioners Court Page 10 Adjourn Minutes approved by the Commissioners Court ____________________________________ Date of Approval ____________________________________ Sarah Eckhardt, Travis County Judge July 25, 2017 Minutes of the Travis County Commissioners Court Page 11