Minutes for the Travis County Commissioners Court Tuesday, June 21, 2016 Voting Session Minutes Prepared by the Travis County Clerk 512-854-4722 ● www.traviscountytx.gov ● PO Box 149325, Austin, TX 78714-9325 Call to Order Meeting called to order on June 21, 2016, in the Travis County Administration Building, Commissioners Courtroom, 700 Lavaca Street, 1st Floor, Austin, TX, Dana DeBeauvoir, County Clerk, was represented by Deputy Robert Resnick. Sarah Eckhardt County Judge Present Ron Davis Precinct 1, Commissioner Present Brigid Shea Precinct 2, Commissioner Absent Gerald Daugherty Precinct 3, Commissioner Present Margaret J. Gómez Precinct 4, Commissioner Present Public Communication Members of the Court heard from: Carlos León, Travis County resident County Announcements Members of the Court heard from: Walter Lagrone, Director, Information Technology, Information Technology Services (ITS) Tanya Acevedo, Chief Information Officer, ITS Public Hearings 1. Receive comments regarding adoption of amendments to Travis County Code Chapter 82, relating to water quality protection. (Judge Eckhardt) MOTION: Open the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Ron Davis, Gerald Daugherty, Margaret J. Gómez ABSENT: Brigid Shea Members of the Court heard from: Tom Weber, Environmental Quality Program Manager, Transportation and Natural Resources (TNR) June 21, 2016 Minutes of the Travis County Commissioners Court Page 1 MOTION: Close the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Ron Davis, Gerald Daugherty, Margaret J. Gómez ABSENT: Brigid Shea 2. Receive comments regarding the Resubdivision of Lot 2, Block A of Edelmon Estates (Resubdivision Final Plat – two total lots – Rim Rock Trail – City of Austin ETJ) in Precinct Three. (Action Item 27) (Commissioner Daugherty) MOTION: Open the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Ron Davis, Gerald Daugherty, Margaret J. Gómez ABSENT: Brigid Shea Members of the Court heard from: Anna Bowlin, Division Director, Development Services and Long Range Planning, TNR MOTION: Close the Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Ron Davis, Gerald Daugherty, Margaret J. Gómez ABSENT: Brigid Shea Consent Items C1. Receive bids from the County Purchasing Agent. (Judge Eckhardt) C2. Approve payment of claims by the County Treasurer. (Judge Eckhardt) C3. Authorize the County Treasurer to invest County funds. (Judge Eckhardt) C4. Approve the Commissioners Court Minutes for the Voting Session of June 7, 2016, and the Special Voting Session of June 10, 2016. (Judge Eckhardt) MOTION: Approve Consent Items C1–C4 and Agenda Items 7.a–b, 8, 9, 12.a–b, 13.a– d, 17.a–b, 18.a–b, 20, 22, 23, 24.a–b, 25, 27, 28, 29, 30, 31, 32, 33, 34, 38, and 39.a–f. RESULT: ADOPTED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Ron Davis, Gerald Daugherty, Margaret J. Gómez ABSENT: Brigid Shea June 21, 2016 Minutes of the Travis County Commissioners Court Page 2 Emergency Services 3. Consider and take appropriate action on an order concerning outdoor burning in the unincorporated areas of Travis County. (Judge Eckhardt) RESULT: NO ACTION NECESSARY Clerk's Note: The County Judge announced that by taking no action, the prohibition against outdoor burning remains lifted. 4. Consider and take appropriate action regarding response to flooding in and around Travis County. (This item may be taken into Executive Session under the Consultation with Attorney exception.) (Judge Eckhardt) Members of the Court heard from: Blake Clampffer, Assistant Emergency Management Coordinator, Emergency Management Morgan Cotton, Director, Public Works, TNR Stacey Scheffel, Permit Program Manager and Floodplain Administrator, TNR Stuart Harry Hersh, Travis County resident Christine Wharton, Travis County resident Theresia Woolsey, Travis County resident RESULT: DISCUSSED Clerk's Note: All households that have experienced damage are encouraged to register with FEMA. Those desiring to register may visit www.disasterassistance.gov or call 800-621-3362. Those who are hard of hearing, deaf, or have a speech disability may use a TTY and call 800- 462-7585. All of the aforementioned information is listed on the Travis County website: www.traviscountytx.gov. The Austin Disaster Recovery Network (ADRN) hotline is 512-806- 0800. 5. Consider and take appropriate action regarding the issuance of a Mass Gathering Permit for Copa Univision to be held on June 25 & 26, 2016, at Northeast Metropolitan Park, 15500 Sun Light Near Way, Pflugerville, Texas 78660. (Judge Eckhardt & Commissioner Shea) Members of the Court heard from: Timothy Speyrer, East District Parks Manager, TNR Sherri Fleming, County Executive, Travis County Health and Human Services & Veterans Service (TCHHS&VS) Tony Callaway, Travis County Fire Marshal Dan Miller, Vice President, Operations, Marketing Werks David Lopez, Assistant Director, Environmental Health Services Division, City of Austin MOTION: Approve Item 5. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Gerald Daugherty, Margaret J. Gómez ABSENT: Ron Davis, Brigid Shea 6. Consider and take appropriate action on the following items related to the Travis County Health Insurance Portability and Accountability Act (HIPAA) Compliance Program: a. Hybrid Designation Order revisions June 21, 2016 Minutes of the Travis County Commissioners Court Page 3 b. Travis County Code revisions, including the addition of Chapter 20 and the repeal of out-of- date or conflicting portions of Chapters 18, 17 (subchapter D only) & 71 c. New HIPAA Privacy Policies and Procedures (Commissioner Shea & Commissioner Daugherty) Members of the Court heard from: Sara Krause, Compliance Officer, County Auditor’s Office Barbara Wilson, Assistant County Attorney MOTION: Approve Items 6.a-c. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Ron Davis, Gerald Daugherty, Margaret J. Gómez ABSENT: Brigid Shea Clerk's Note: The Court noted that there are two Chapter 71's in the Travis County Code. The Chapter 71 regarding the Fire Code is not being repealed. Justice Planning 7. Consider and take appropriate action on the following items related to the Austin Regional Intelligence Center (ARIC): a. Amendment One to the Interlocal Cooperation Agreement for the ARIC between Travis County and partner agencies for the purpose of adding new partner agencies to the original ARIC Agreement b. Amendment One to the Interlocal Cooperation Agreement for Sustainment Funding for the ARIC for the purpose of adding new partner agencies to the ARIC Sustainment Funding Agreement (Judge Eckhardt) RESULT: ADDED TO CONSENT 8. Consider and take appropriate action on the FY16–17 School Resource Officer Interlocal Cooperation Agreement between the Travis County Sheriff’s Office and the Del Valle, Eanes and Leander Independent School Districts. (Judge Eckhardt & Commissioner Daugherty) RESULT: ADDED TO CONSENT Health and Human Services 9. Consider and take appropriate action to repeal, replace and retitle (from “Housing Services Policies and Procedures” to “Home Repair and Rehabilitation Services") Travis County Code Chapter 79, with an effective date of October 1, 2016. (Judge Eckhardt) RESULT: ADDED TO CONSENT 10. Consider and take appropriate action on items related to the Community Development Block Grant program available through the US Department of Housing and Urban Development: a. Draft of the PY16 Action Plan to be posted for public comment June 21, 2016 Minutes of the Travis County Commissioners Court Page 4 b. Draft of the substantial amendments to the PY15 Action Plan to be posted for public comment (Commissioner Daugherty & Commissioner Gómez) Members of the Court heard from: Sherri Fleming, County Executive, TCHHS&VS Christy Moffett, Social Services Manager, TCHHS&VS MOTION: Approve Items 10.a-b. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Ron Davis, Gerald Daugherty, Margaret J. Gómez ABSENT: Brigid Shea Planning and Budget 11. Consider and take appropriate action on budget amendments, transfers and discussion items. (Commissioner Gómez) Members of the Court heard from: Travis Gatlin, Budget Director, Planning and Budget Office (PBO) Aerin-Renee Pfaffenberger, Planning and Budget Analyst, PBO MOTION: Approve Item 11. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Ron Davis, Gerald Daugherty, Margaret J. Gómez ABSENT: Brigid Shea 12. Consider and take appropriate action on the following grant programs, applications, contracts & related special budgets and permissions to continue: a. Annual application to the Office of the Governor, Criminal Justice Division for the 2016 Vision Summit in the Travis County Sheriff’s Office b. Permission to continue the Department of Energy (DOE) Weatherization Assistance Program in the Health and Human Services and Veterans Service Department until a contract can be fully executed (Commissioner Gómez) RESULT: ADDED TO CONSENT 13. Consider and take appropriate action on the following: a. Closing the public hearing opened on December 1, 2015, on a petition to create the WildHorse Ranch Public Improvement District (PID) b. Setting a new public hearing on Tuesday, July 12, 2016, to receive comments on a petition to create the WildHorse Ranch PID June 21, 2016 Minutes of the Travis County Commissioners Court Page 5 c. Publishing notice of the new public hearing d. Mailing written notice of the new public hearing to affected parties (Commissioner Gómez) RESULT: ADDED TO CONSENT 14. Consider and take appropriate action regarding update on the development of the FY17 Budget and remaining key budget calendar dates. (Commissioner Gómez) Members of the Court heard from: Jessica Rio, County Executive, PBO RESULT: DISCUSSED 15. Consider and take appropriate action regarding FY17 salaries for elected officials: a. Proposed elected officials’ salaries b. Proposed calendar for setting elected officials’ salaries c. Public hearing on advertised salaries (Commissioner Gómez) Members of the Court heard from: Victoria Ramirez, Planning and Budget Analyst, PBO Travis Gatlin, Budget Director, PBO Todd Osburn, Interim Director, Human Resources Management Department (HRMD) Jessica Rio, County Executive, PBO Barbara Wilson, Assistant County Attorney RESULT: DISCUSSED 16. Consider and take appropriate action on the Civil & Family Courts Capacity Project, including: a. Base assumptions for siting criteria b. Final Tier 1 & 2 of the Site Criteria Evaluation Matrix c. Tier 1 analysis of County-owned sites and recommendation for Tier 2 analysis d. Additional sites recommended for Tier 1 analysis, both County-owned and non-County- owned (This item may be taken into Executive Session under Consultation with Attorney and Real Property Exceptions.) (Judge Eckhardt) Members of the Court heard from: Belinda Powell, Strategic Planning Manager, PBO Matias Segura, Senior Advisor, Alternative Planning and Procurement, AECOM Corporation Judge Eckhardt announced that Item 16 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney and Gov’t. Code Ann. 551.072, Real Property. MOTION: Approve the Citizens Advisory Committee's (CAC) recommended changes to the Site Criteria Evaluation Matrix and the recommendations regarding the sites suggested for Tier 2 analysis. RESULT: APPROVED [2 TO 1] June 21, 2016 Minutes of the Travis County Commissioners Court Page 6 MOVER: Sarah Eckhardt, County Judge SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Gerald Daugherty NAYS: Ron Davis ABSTAIN: Margaret J. Gómez ABSENT: Brigid Shea MOTION: Include three non-Travis County-owned sites in the evaluation process. RESULT: ADOPTED [2 TO 1] MOVER: Sarah Eckhardt, Judge SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Gerald Daugherty NAYS: Ron Davis ABSTAIN: Margaret J. Gómez ABSENT: Brigid Shea MOTION: Include the North Campus and South Campus in the evaluation process, through Tier 1 analysis. RESULT: ADOPTED [2 TO 1] MOVER: Sarah Eckhardt, Judge SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Gerald Daugherty NAYS: Ron Davis ABSTAIN: Margaret J. Gómez ABSENT: Brigid Shea Operations Management 17. Consider and take appropriate action on the following items for the Human Resources Management Department: a. Proposed Routine Personnel Amendments b. Non-Routine Personnel Amendments from the Sheriff’s Office (Commissioner Gómez) RESULT: ADDED TO CONSENT 18. Consider and take appropriate action on the following: a. Tuition reimbursements for employees who have completed classes in accordance with the Tuition Reimbursement Program §§10.020–10.022 b. Authorization for the County Auditor and County Treasurer to reimburse employees as listed (Commissioner Gómez) RESULT: ADDED TO CONSENT 19. Consider and take appropriate action on overview of compensation and benefits in relation to the FY17 Budget. (Commissioner Daugherty & Commissioner Gómez) Members of the Court heard from: Todd Osburn, Interim Director, HRMD Shannon Steele, Benefits Manager, HRMD RESULT: DISCUSSED June 21, 2016 Minutes of the Travis County Commissioners Court Page 7 20. Consider and take appropriate action regarding modification to the RV fees at the Travis County Exposition Center. (Commissioner Gómez) RESULT: ADDED TO CONSENT 21. Consider and take appropriate action regarding a license agreement between Travis County and Austin Community College for the use of the County property located at 1811 Springdale Road. (Commissioner Davis) Members of the Court heard from: Christopher Gilmore, Assistant County Attorney Roger El Khoury, Director, Facilities Management Department (FMD) MOTION: Approve the agreement, which will be in effect until September 30, 2021, with the option for 5-year renewals. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Davis, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Ron Davis, Gerald Daugherty, Margaret J. Gómez ABSENT: Brigid Shea Transportation and Natural Resources 22. Consider and take appropriate action regarding application for Local Initiatives Project grant funds to develop a regional Clean Air mobile app. (Judge Eckhardt) RESULT: ADDED TO CONSENT 23. Consider and take appropriate action on a request to replace two high-mileage Sign Crew trucks for the TNR Road Maintenance Division. (Judge Eckhardt) RESULT: ADDED TO CONSENT 24. Consider and take appropriate action on the following requests in Precinct One: a. Austin's Colony Section 13 Final Plat (Long Form Plat – 92 total lots – 23.59 acres – Hartsmith Drive – City of Austin ETJ) b. Travis County Subdivision Construction Agreement with the developer, Qualico AC, LP (Commissioner Davis) RESULT: ADDED TO CONSENT 25. Consider and take appropriate action on Amended and Restated Weiss Lane Roadway Improvements Interlocal Cooperation Agreement with City of Pflugerville. (Commissioner Davis) RESULT: ADDED TO CONSENT 26. Consider and take appropriate action regarding a proposed motion to approve a license agreement with Stalwart Films for use of a portion of Reimers Ranch Park as a filming location in Precinct Three. (Commissioner Daugherty) Members of the Court heard from: Steve Manilla, County Executive, TNR Christopher Gilmore, Assistant County Attorney June 21, 2016 Minutes of the Travis County Commissioners Court Page 8 MOTION: Approve the License Agreement conditionally, authorize the County Judge to sign if it is determined that everything is in order, and to not sign if it is determined that this is not the case. RESULT: APPROVED [UNANIMOUS] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Ron Davis, Gerald Daugherty, Margaret J. Gómez ABSENT: Brigid Shea 27. Consider and take appropriate action on the Resubdivision of Lot 2, Block A of Edelmon Estates (Resubdivision Final Plat – two total lots – Rim Rock Trail – City of Austin ETJ) in Precinct Three. (Public Hearing Item 2) (Commissioner Daugherty) RESULT: ADDED TO CONSENT 28. Consider and take appropriate action on a plat for recording: Terra Colinas Phase 1 Amended Final Plat (124 single family lots and nine landscape, drainage & amenity lots – 41.03 acres – State Highway 71 – water and waste water provided by Travis County MUD #18 – City of Bee Cave ETJ) in Precinct Three. (Commissioner Daugherty) RESULT: ADDED TO CONSENT 29. Approve setting a public hearing on Tuesday, July 5, 2016, to receive comments regarding the temporary closure of Jacobson Road in Precinct Four for the replacement/upgrade of a culvert beginning Wednesday, July 13, 2016, and continuing through Friday, July 29, 2016, or until construction is completed. (Commissioner Gómez) RESULT: ADDED TO CONSENT Purchasing Office Items 30. Approve Modification No. 6 to Contract No. 4400001874, Flintco, LLC for Ronald Earle Office Building and Parking Garage. (Judge Eckhardt) RESULT: ADDED TO CONSENT 31. Approve contract award for Onion Creek Greenway II, RFQ No. Q1502-005-LP, to the most highly qualified firm, Klotz Associates, Inc. (Judge Eckhardt) RESULT: ADDED TO CONSENT 32. Approve contract award for Residential Roofing Services, IFB No. 1604-008-RF, to the sole bidder, QA Construction Services, Inc. (Judge Eckhardt) RESULT: ADDED TO CONSENT 33. Approve Modification No. 2 to Contract No. 4400002496, Texas Sports Field Services for Sports Field Turf Maintenance. (Judge Eckhardt) RESULT: ADDED TO CONSENT 34. Reject bid received for IFB No. B1604-012-LD, Topdressing Material for Athletic Fields. (Judge Eckhardt) RESULT: ADDED TO CONSENT June 21, 2016 Minutes of the Travis County Commissioners Court Page 9 Other 35. Consider and take appropriate action on an appointment to the Travis Central Appraisal District Board of Directors. (Judge Eckhardt) Members of the Court heard from: Julie Wheeler, Administrative Associate, Intergovernmental Relations Office (IGR) Deece Eckstein, Intergovernmental Relations Officer, IGR MOTION: Appoint a nominating committee, consisting of representatives from PBO and IGR and direct them to return with two or three nominees. RESULT: APPROVED [3 TO 0] MOVER: Margaret J. Gómez, Commissioner SECONDER: Gerald Daugherty, Commissioner AYES: Sarah Eckhardt, Gerald Daugherty, Margaret J. Gómez ABSTAIN: Ron Davis ABSENT: Brigid Shea 36. Receive presentation on findings from the independent Market Salary Study for the County Auditor’s Office and the Purchasing Office. (Judge Eckhardt) Members of the Court heard from: Nicki Riley, Travis County Auditor Donna Scarbrough, First Chief Assistant County Auditor Bonnie Floyd, Assistant Purchasing Agent Todd Osburn, Interim Director, HRMD RESULT: DISCUSSED 37. Consider and take appropriate action on a proposed order adopting the provisions of Texas Tax Code § 34.011, authorizing the Tax Assessor-Collector to adopt rules governing the registration of bidders at tax sales, and imposing a bidder registration fee. (Judge Eckhardt) Members of the Court heard from: Craig Smith, Assistant County Attorney Elliott Beck, Assistant County Attorney MOTION: Approve the order in Item 37. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Gerald Daugherty, Margaret J. Gómez ABSENT: Ron Davis, Brigid Shea 38. Receive revenue and expenditure reports, and other statutorily required reports, for the month of April 2016 from the County Auditor’s Office. (Judge Eckhardt) RESULT: ADDED TO CONSENT 39. Consider and take appropriate action on the following offers for Tax Resale Deeds: a. Travis County, et al v. Roddy Williams (Todco, LLC. Tax Resale Deed) b. Travis County, et al v. Hollis A. & Helen M. Scruggs (Robbie L. Williamson Tax Resale Deed) June 21, 2016 Minutes of the Travis County Commissioners Court Page 10 c. Travis County, et al v. Marina Rundell & Lava Star, LLC (Vince Magnuson Tax Resale Deed) d. Travis County, et al v. Ranee Reyes (Vince Magnuson Tax Resale Deed) e. Travis County, et al v. Evan Jarvis (Vince Magnuson Tax Resale Deed) f. Travis County, et al v. Phillip L. Jody (Vince Magnuson Tax Resale Deed) (This item may be taken into Executive Session under the Consultation with Attorney Exception.) (Judge Eckhardt) RESULT: ADDED TO CONSENT Executive Session 40. Consider and take appropriate action regarding an update on security planning for County facilities and key personnel. 1&4 (Commissioner Gómez) Judge Eckhardt announced that Item 40 would be considered in Executive Session pursuant to Gov’t. Code Ann. 551.071, Consultation with Attorney and Gov’t. Code Ann. 551.076, Security. RESULT: NO ACTION NECESSARY Minutes approved by the Commissioners Court ____________________________________ Date of Approval ____________________________________ Sarah Eckhardt, Travis County Judge June 21, 2016 Minutes of the Travis County Commissioners Court Page 11 Minutes for the Travis County Bee Cave Road District No. 1 (Galleria) Tuesday, June 21, 2016 Voting Session Minutes Prepared by the Travis County Clerk 512-854-4722 ● www.traviscountytx.gov ● PO Box 149325, Austin, TX 78714-9325 Meeting called to order on June 21, 2016, in the Travis County Administration Building, Commissioners Courtroom, 700 Lavaca Street, 1st Floor, Austin, TX. Dana DeBeauvoir, County Clerk, was represented by Deputy Robert Resnick. Sarah Eckhardt County Judge Present Ron Davis Precinct 1, Commissioner Absent Brigid Shea Precinct 2, Commissioner Absent Gerald Daugherty Precinct 3, Commissioner Present Margaret J. Gómez Precinct 4, Commissioner Present 1. Approve payment of claims by the County Treasurer. (Judge Eckhardt) MOTION: Approve Item 1. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Gerald Daugherty, Margaret J. Gómez ABSENT: Ron Davis, Brigid Shea 2. Authorize the County Treasurer to invest County funds. RESULT: NO ACTION NECESSARY 3. Approve the Travis County Bee Cave Road District No. 1 (Galleria) Minutes for the Voting Sessions of May 17 & 31, and June 7, 2016. (Judge Eckhardt) MOTION: Approve Item 3. RESULT: APPROVED [UNANIMOUS] MOVER: Gerald Daugherty, Commissioner SECONDER: Margaret J. Gómez, Commissioner AYES: Sarah Eckhardt, Gerald Daugherty, Margaret J. Gómez ABSENT: Ron Davis, Brigid Shea Minutes approved by the Commissioners Court ____________________________________ Date of Approval ____________________________________ Sarah Eckhardt, Travis County Judge June 21, 2016 Minutes of the Travis County Commissioners Court Page 12 June 21, 2016 Minutes of the Travis County Commissioners Court Page 13