Travis County Administration Building TRAVIS COUNTY Commissioners Courtroom 700 Lavaca Street COMMISSIONERS COURT Austin, TX 78701 Jeffrey W. Travillion, Sr. Brigid Shea Ann Howard George Morales III Andy Brown Commissioner Commissioner Commissioner Commissioner County Judge Precinct 1 Precinct 2 Precinct 3 Precinct 4 AGENDA VOTING SESSION • TUESDAY, SEPTEMBER 1, 2026 • 9:00 AM This meeting may include one or more members of the Commissioners Court that will participate by videoconference. The presiding officer and a quorum of the Court will be physically present and it is their intent to preside over the meeting at the Travis County Administration Building, Commissioners Courtroom, 700 Lavaca Street, Austin, Texas 78701. The meeting shall be open to the public during the open portions of the meeting, and the member participating by videoconference shall be visible and audible to the public for as long as the member participates while speaking. Members of the public may comment before the Commissioners Court on any item listed on this agenda when the item is taken up, either by appearing in person or by registering in advance during the online registration period using this link: https://d3tzviz1rxkinl.cloudfront.net/ Individuals who wish to call in using the advance online registration must provide a working telephone number to be contacted by County staff. During the Public Communication portion of the meeting, members of the public may address the Court on County-related issues not listed on the agenda. As with agenda items, participants must register online in advance to participate remotely or register in person on the day of the meeting. During Public Communication, County Announcements, or any other subject not specifically noticed on this agenda, the Court cannot deliberate; Court members may interact only by providing factual information or recite existing policy in response to an inquiry. Discussion about the subject of the inquiry must be restricted to proposing the subject be placed on a future meeting’s agenda. For additional details on public participation visit: https://www.traviscountytx.gov/commissioners-court The public may also view this meeting while in progress online at either of the following: https://traviscountytx.gov/tctv/watch https://traviscotx.civicclerk.com/web/home.aspx An electronic copy of the agenda and agenda packet can be found at: https://traviscotx.civicclerk.com/web/home.aspx For press inquiries, please email PIO@traviscountytx.gov or call (512) 854-8740. CALL TO ORDER PUBLIC COMMUNICATION COUNTY ANNOUNCEMENTS Page 1 of 9 Page 1 of 632 TRAVIS COUNTY COMMISSIONERS COURT VOTING SESSION TUESDAY, SEPTEMBER 1, 2026 PUBLIC HEARINGS 1. Receive comments regarding a request to authorize the filing of an instrument regarding Total Plat Cancellation of Paleface Ranch Section 2B, Amended Plat of Lots 7 & 8, Block A, a subdivision in Precinct Three. (Commissioner Howard) 2. Receive comments regarding a temporary detour and restriction of all traffic on Old San Antonio Road and Puryear Road beginning on or about Wednesday, September 16, 2026, and continuing through Sunday, February 21, 2027, or until work is complete, in Precinct Three. (Commissioner Howard) RESOLUTIONS & PROCLAMATIONS 3. Consider and take appropriate action to approve a proclamation recognizing September as National Recovery Month in Travis County (Judge Brown) 4. Approve a proclamation honoring Medical Mission at Home for its exceptional community service and dedication to providing healthcare resources to Travis County residents. (Judge Brown) 5. Approve a proclamation recognizing September, 2026 as Childhood Cancer Awareness Month in Travis County. (Judge Brown) AUDITOR 6. Approve payment of claims by the County Treasurer. (Judge Brown) EMERGENCY SERVICES 7. Consider and take appropriate action regarding the following: A. Outdoor burning in the unincorporated areas of Travis County B. County response to natural disaster or other emergencies, including but not limited to necessary measures and actions related to the disaster or emergency, including Travis County’s response, operations, policies, emergency assistance, agreements, preparedness for future flood events and other disasters, and measures necessary to preserve public health and safety and rehabilitation of property, and applicable orders, declarations or resolutions, and authorization for expenditure of funds and contracts related to disaster response, preparedness and recovery efforts (Judge Brown) Page 2 of 9 Page 2 of 632 TRAVIS COUNTY COMMISSIONERS COURT VOTING SESSION TUESDAY, SEPTEMBER 1, 2026 8. Approve setting a public hearing for Tuesday, September 15, 2026, to receive public comment and consider appropriate action regarding the issuance of a Mass Gathering Permit for the Eli Brown Event, scheduled to be held September 25-27, 2026, at 8509 Burleson Road, Austin, Texas 78719. (Judge Brown & commissioner Shea) HEALTH & HUMAN SERVICES 9. Consider and take appropriate action to approve and ratify the Interlocal Agreement with Integral Care for the Crisis Care Diversion Pilot Program (Judge Brown & Commissioner Howard) 10. Consider and take appropriate action to approve a modification to Interlocal Agreement No. 4600001042 with Austin Independent School District (AISD) for the provision of Pre-K3 Half Day Child Care and After School Child Care Services. (Judge Brown). 11. Consider and take appropriate action to approve a second budget revision request from a Supportive Housing Subrecipient, Integral Care Seabrook LLC, reflected in the Subaward for Affordable Housing for the Homeless, Contract No. 4400007681. (Commissioner Howard) 12. Consider and take action to re-authorize Mobile Loaves & Fishes, Inc. a Texas non-profit corporation to continue to convey a second amendment to a joint access easement, which is referenced herein as the “Second Amendment to Joint Use Access Easement Agreement” originally filed and recorded as Document No. 2024012437 and subsequently filed as the first amendment to the joint use access easement agreement filed and recorded as Document No. 2025138054 in the Official Records in the Travis County Clerk’s Office. (Commissioner Howard) Page 3 of 9 Page 3 of 632 TRAVIS COUNTY COMMISSIONERS COURT VOTING SESSION TUESDAY, SEPTEMBER 1, 2026 13. Consider and take appropriate action to approve the HOME Investment Partnership (“HOME”) Program policies and procedures. (Judge Brown) INTERGOVERNMENTAL RELATIONS 14. Consider and take appropriate action on the following grant Letters of Intent, contracts and related special budgets, and permissions to continue: A. Award Agreement for the 2024/2026 Community Project Fund grant within Transportation and Natural Resources solicited by the US Environmental Protection Agency. B. Award Amendment for the FY 2026 Low-Income Home Energy Assistance Act Weatherization Assistance Program within Health and Human Services. C. Award Amendment for the FY 2026 Comprehensive Energy Assistance Program within Health and Human Services. D. Continuation request from Health and Human Services for the FY 2026 Maternal Infant and Early Childhood Home Visiting Program. E. Modification request from the Intergovernmental Relations Office for the Title IV-E grant award. F. Any other necessary grant applications, letters of support or grant awards attached to Commissioners Court backup for this Agenda item. (Judge Brown) PLANNING & BUDGET 15. Authorize the County Treasurer to invest County funds. (Judge Brown) Page 4 of 9 Page 4 of 632 TRAVIS COUNTY COMMISSIONERS COURT VOTING SESSION TUESDAY, SEPTEMBER 1, 2026 16. Consider and take appropriate action on budget amendments, transfers and discussions items, including but not limited to the following listed items, and any other necessary budget amendments and transfers attached to Commissioners Court backup for the Agenda item: A. Request from Community Legal Services (CLS) for permission to use up to $1,013 of their existing Fiscal Year 2026 budget to purchase food and beverage for a community engagement event on September 17, 2026 B. Request from the District Attorney's Office to internally fund an extension of three special project workers (SPWs) that were originally grant funded from end date September 30, 2026, to January 31, 2027, at an estimated cost of $90,631 C. Request from the Criminal Courts to internally fund a succession position within their Fiscal Year 2026 budget for a retiring Judicial Aide Specialist from September 15, 2026, to September 30, 2026, at an estimated cost of $4,435 D. Request from HRMD to implement salary increases for employees in the Employee Health Benefit Fund (8956) and the Risk Management Fund (8955) with the Fiscal Year 2026 cost covered by vacancy savings and the annualized Fiscal Year 2027 amounts covered by proposed reallocations from applicable operating budgets, that if approved, the proposed reallocations will be placed on the changes to the Fiscal Year 2027 Preliminary Budget item E. Request from Emergency Service's for authorization to use up to $4,000 of internal operating resources for costs related to the recruitment of candidates for the Director of Emergency Management F. Request from the Medical Examiner's Office within Emergency Service's to use up to $1,100 of existing internal departmental resources to purchase food/beverages for a two day conference on December 4 and 5, 2026, at 7723 Springdale Road, Austin, TX, 78724, that will include law enforcement, funeral homes, and Justices of the Peace on how the Medical Examiner’s Office will interface with these stakeholders on matters related to death investigations, office operations, and the work of the Office (Commissioner Shea) Page 5 of 9 Page 5 of 632 TRAVIS COUNTY COMMISSIONERS COURT VOTING SESSION TUESDAY, SEPTEMBER 1, 2026 17. Consider and take appropriate action on the following regarding Travis County’s contributions for Plan Year 2027 for the Texas County and District Retirement System (TCDRS): A. Continuing the County’s elected contribution rate of 17.65% of salaries B. Options for a retiree Cost of Living Adjustment (COLA) for individuals retired as of December 31, 2025 (Commissioner Shea) 18. Consider and take appropriate action to approve an Agreement for BIlling and Collection Services Between Travis County and the City of Buda Related to Property Located in Travis County Within the Persimmon Public Improvement District (Commissioner Morales) 19. Considers and take appropriate action on a request for the County to Act as Endorsing County for, and to appoint Circuit Events Local Organizing Committee ("CELOC”) as its exclusive designee and Local Organizing Committee for, application to participate in the Texas Event Trust Fund Program ("ETF”) with respect to the ABB Formula E World Championship to be held at the Circuit of the Americas ("COTA”) facilities in the County for the years 2027-2031. (Judge Brown) 20. Consider and take appropriate action on a request to approve the first amendment to the interlocal agreement between Travis County and the Travis County Water Control and Improvement District No. 17 for Socioeconomic Survey Services. (Commissioners Shea & Commissioner Howard) PURCHASING 21. Receive bids from County Purchasing Agent. (Commissioner Travillion) 22. Approve contract award for 2026 Culvert Pipe, IFB No. 220-DM, estimated requirements, to the sole bidder, Wilson Culverts, Inc. (Transportation & Natural Resources) (Commissioner Travillion) 23. Approve Modification No. 1 to Contract No. 4400008705 with Austin Youth & Community Farm, Inc., dba Urban Roots for Raising Travis County Out of School Time services. (Health & Human Services) (Commissioner Travillion) Page 6 of 9 Page 6 of 632 TRAVIS COUNTY COMMISSIONERS COURT VOTING SESSION TUESDAY, SEPTEMBER 1, 2026 24. Approve sole source exemption and Contract No. 4400009034 for the purchase of hoist and winch parts and labor for all STAR Flight helicopters from Hornet AcquisitionCo, LLC dba Onboard Systems, for estimated requirements, from the competitive procurement process, pursuant to County Purchasing Act § 262.024(a)(7)(A) (This item may be taken into Executive Session under Government Code section 551.071, Consultation with Attorney). (Emergency Services) ( Commissioner Travillion) 25. Ratify, exempt, and approve Contract No. 4400009024 with AtkinsRéalis USA Inc., in the amount of $558,237.00, for development of project planning package for Senate Bill 3 (SB3). (Emergency Services) (Commissioner Travillion) 26. Approve Modification No. 38, to Contract No. 4400000257 with SAP Public Services, in the amount of $45,248.95, for SAP ERP Software and Maintenance Support. (Auditor’s Office) (Commissioner Travillion) TECHNOLOGY & OPERATIONS 27. Consider and take appropriate action on the following Personnel Amendments A. Routine Personnel Actions (Commissioners Travillion & Morales) 28. Receive an update on the Travis County Employee Health Care Fund for the period October 1, 2025, through June 30, 2026. (Commissioners Travillion & Morales) 29. Consider and take appropriate action on Fiscal Year 2027 employee compensation. (Commissioners Travillion & Morales) 30. Consider and take appropriate action regarding a license agreement between Travis County and the University Federal Credit Union (UFCU) for eight parking spaces located in the Lavaca Parking Garage. (Commissioner Howard) 31. Consider and take appropriate action regarding the setting of elected official salaries for Fiscal Year 2027. (Judge Brown & Commissioner Travillion) 32. Consider and take appropriate action on the Axon Law Enforcement Fiscal Year 2027 Budget Request for additional funding beyond the preliminary budget recommendation. (Commissioner Travillion) Page 7 of 9 Page 7 of 632 TRAVIS COUNTY COMMISSIONERS COURT VOTING SESSION TUESDAY, SEPTEMBER 1, 2026 TRANSPORTATION & NATURAL RESOURCES 33. Consider and take appropriate action regarding a request to authorize the filing of an instrument for the Total Plat Cancellation of Paleface Ranch Section 2B, Amended Plat of Lots 7 & 8, Block A, a subdivision in Precinct Three. (Commissioner Howard) 34. Consider and take appropriate action on the Sixth Amendment to the Construction Agreement between Rastegar Related Fund Management Infinity Park Property Owner L, RPC F1 Once LLC, and Travis County for the McAngus Industrial Development project, in Precinct Four. (Commissioner Morales) OTHER 35. Consider and take appropriate action regarding Order Appointing Election Judges/Alt Judges for the November 3, 2026 Joint General and Special Elections and December 12, 2026 Joint Runoff Election, if a runoff election is needed. (Judge Brown) 36. Consider and take appropriate action regarding the Early Voting polling locations for the November 3, 2026 Joint General and Special Elections. (Judge Brown) 37. Consider and take appropriate action regarding Election Day polling locations for the November 3, 2026 Joint General and Special Elections.(Judge Brown) 38. Consider and take appropriate action regarding the Joint Election Agreement for the November 3, 2026 Joint General and Special Elections and December 12, 2026 Joint Runoff Elections, if a runoff election is needed. (Judge Brown) 39. Consider and take appropriate action regarding the establishment of a Central Counting Sation and appointment of a Central Counting Station presiding Judge, Alternate Judge, and personnel for the November 3, 2026 Joint General and Special Elections and the December 12, 2026 Runoff Election, if a runoff election is needed. (Judge Brown) 40. Consider and take action to approve a license agreement to use Typhoon Texas Waterpark as an Early Voting and Election Day polling sites for the November 3, 2026 Joint General and Special Elections. (Judge Brown) 41. Approve Inter-local Agreement No. 4600000810 with the Texas State Library and Archives Commission, not to exceed the amount of $400,000.00, for records storage and management services. (Judge Brown) Page 8 of 9 Page 8 of 632 TRAVIS COUNTY COMMISSIONERS COURT VOTING SESSION TUESDAY, SEPTEMBER 1, 2026 EXECUTIVE SESSION Note 1 Texas Government Code § 551.071, Consultation with Attorney Note 2 Texas Government Code § 551.072, Real Property Note 3 Texas Government Code § 551.074, Personnel Matters Note 4 Texas Government Code § 551.076, Security Note 5 Texas Government Code § 551.087, Economic Development Negotiations Note 6 Texas Government Code § 551.089, IT Security Note 7 Texas Government Code § 551.0745, Personnel Matters Affecting County Advisory Board The Commissioners Court will consider the following items in Executive Session. The Court may also consider any other matter posted on the agenda if there are issues that require consideration in Executive Session and the Court announces that the item will be considered during Executive Session. 42. Receive briefing and take appropriate action regarding Travis County security 1,4 & 6 and information security issues. (Commissioner Travillion & Howard) 43. Receive briefing and take appropriate action regarding the Travis County 1&2 Exposition Center, lease, and funding. (Commissioner Travillion) ADJOURN NOTICE A quorum of the Commissioners Court may attend the following events: Labor Day Fish Fry At the following location, date, and time: 601 Williams St, Austin TX 78752 Friday, September 4, 2026 5:00 pm - 8pm Page 9 of 9 Page 9 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Receive comments regarding a request to authorize the filing of an instrument regarding Total Plat Cancellation of Paleface Ranch Section 2B, Amended Plat of Lots 7 & 8, Block A, a subdivision in Precinct Three. (Commissioner Howard) Prepared By/Phone Number: Paul Scoggins, Planner, 512-854-7619 Elected/Appointed Official or Department Head: Cynthia McDonald Commissioners Court Sponsor(s): Commissioner Howard, Precinct Three Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: Larry and Martha Feingersh, the sole owners of all land within the subject subdivision, has requested a total plat cancellation for the Paleface Ranch Section 2B, Amended Plat of Lots 7 & 8, Block A final plat, to facilitate reverting the lot (Lot 7A) back to the original configuration (Lots 7 & 8). Paleface Ranch Section 2B, Amended Plat of Lots 7 & 8, Block A was reviewed under Travis County Subdivision Regulations Chapter 482. It was approved by Commissioners Court on June 20, 2017, and recorded as document #201700148 in the Official Public Records of the Travis County Clerk. The approved amended plat to be canceled consists of 1 single family lot (Lot 7A) fronting on a private street. Once the amended plat is canceled, the lot (Lot 7A) will revert to its original configuration of two single-family lots (Lots 7 and 8). The original plat was recorded on June 7, 1995, at Volume 95, Page 86 in the Official Public Records of the Travis County Clerk. Staff Recommendations: This application meets all Travis County Development Regulation standards. Staff recommends approval of the plat cancellation. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Cynthia C. County Executive TNR (512) 854-9418 McDonald Page 10 of 632 Tanner Voelkel Asst. Planning & Admin TNR (512) 854-7675 Director Chris Yanez DS & LRP Division TNR (512) 854-7561 Director CC: John Ellis Engineer TNR (512) 854- 2298 Attachments: 1. S-26-577-feingersh cancellation 2. S-26-577-201700148 amended plat 3. Paleface Ranch Sub Sec 2B Original Plat 4. Likeness rd Affidavit 5. IMG_2883 6. IMG_2884 7. Precinct Map Location Map Page 11 of 632Page 12 of 632Page 13 of 632Page 14 of 632Page 15 of 632Page 16 of 632Page 17 of 632Page 18 of 632Page 19 of 632Page 20 of 632Page 21 of 632Page 22 of 632Page 23 of 632Page 24 of 632Page 25 of 632Page 26 of 632Page 27 of 632Page 28 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Receive comments regarding a temporary detour and restriction of all traffic on Old San Antonio Road and Puryear Road beginning on or about Wednesday, September 16, 2026, and continuing through Sunday, February 21, 2027, or until work is complete, in Precinct Three. (Commissioner Howard) Prepared By/Phone Number: Pankaj Gupte, Engineer, 512-854-6433 Elected/Appointed Official or Department Head: Cynthia McDonald Commissioners Court Sponsor(s): Commissioner Howard, Precinct Three Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: TNR Development Services Permits 24-46625 and 26-55899 have been issued to improve the intersection of Old San Antonio Road and Puryear Road by adding new right turn lanes along Northbound Old San Antonio Road and westbound Puryear Road. The owner is City of Austin, Texas. A temporary traffic control plan has been provided illustrating detour and restrictions of all public use along Old San Antonio Road and Puryear Road to construct improvements. Existing private property access for local residents and businesses will be maintained throughout the restriction period. Staff Recommendations: In accordance with Chapter 251 of the Transportation Code, staff recommends establishing a detour and an order by the road supervisor to prohibit or restrict use of the road after considering public comment. Issues and Opportunities: The existing road is a marked undivided two-lane two-way rural collector road. It may not be practical to implement roadway improvements without road closures. This restriction may require a temporary traffic detour up to 6.0 miles. Fiscal Impact and Source of Funding: N/A Required Authorizations: Cynthia C. McDonald County Executive TNR (512) 854-9418 Tanner Voelkel Asst. Director Planning & Admin TNR (512) 854-7675 Kondala Mantri Public Works Division Director TNR (512) 854-7618 Page 29 of 632 Mannar R. Tamirisa Assistant PW Director-Engineering Division TNR (512) 854-8757 CC: Jay Doyle Assistant PW Director-Road Maintenance TNR (512) 854-7660 Comm Schedules Dispatch TCSO (512) 854-9770 ESD # 2 (512) 243-3477 DVIS (512) 251-2801 D Attachments: 1. Traffic Control 2. TXDOT approval Page 30 of 632 13 Page 31 of 632 14 Page 32 of 632 15 Page 33 of 632 16 Page 34 of 632 7 1 Page 35 of 632 8 1 Page 36 of 632 9 1 Page 37 of 632 0 2 Page 38 of 632 1 2 Page 39 of 632 2 2 Page 40 of 632 3 2 Page 41 of 632 4 2 Page 42 of 632 5 2 Page 43 of 632 6 2 Page 44 of 632 7 2 Page 45 of 632 8 2 Page 46 of 632 9 2 Page 47 of 632 0 3 Page 48 of 632 31 Page 49 of 632 32 Page 50 of 632 33 Page 51 of 632 34 Page 52 of 632 35 Page 53 of 632 36 Page 54 of 632 37 Page 55 of 632Pankaj Gupte From: Luisa Morales Sent: Wednesday, August 5, 2026 1:39 PM To: Mannar Tamirisa; Pankaj Gupte Cc: Michelle Meaux Subject: [CAUTION EXTERNAL] RE: Temporary Detour- TXDOT approval- Old San Antonio and Puryear Rd CAUTION: This email is from OUTSIDE Travis County. Links or attachments may be dangerous. Click the Phish Alert button above if you think this email is malicious. Awesome, thank you! Luisa A. Morales, P.E. (254) 346-5018 Texas Department of Transportation South Austin Design Team Lead From: Mannar Tamirisa Sent: Wednesday, August 5, 2026 1:36 PM To: Luisa Morales ; Pankaj Gupte Cc: Michelle Meaux Subject: Re: Temporary Detour- TXDOT approval- Old San Antonio and Puryear Rd This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Luisa: We install the signs for public for 14 days. Thanks for your prompt response, We appreciate it Mannar R. Tamirisa, P.E., PTOE Assistant Director, Engineering Division Travis County Transportation and Natural Resources 700 Lavaca St., 6th floor Mannar.Tamirisa@traviscountytx.gov Desk: 512-854-8757 Cell: 512-366-2223 From: Luisa Morales Sent: Wednesday, August 5, 2026 1:31 PM To: Pankaj Gupte Cc: Mannar Tamirisa ; Michelle Meaux Subject: [CAUTION EXTERNAL] RE: Temporary Detour- TXDOT approval- Old San Antonio and Puryear Rd CAUTION: This email is from OUTSIDE Travis County. Links or attachments may be dangerous. Click the Phish Alert button above if you think this email is malicious. 1 Page 56 of 632Good afternoon Pankaj, Approved on our end. Two suggestions on my end  a faster detour would be to send the traffic south to Menchaca Springs Rd instead of north to Onion Creek Crossing  set up some PBMC 10 days prior to the road closure to notify the traveling public thanks! Luisa A. Morales, P.E. (254) 346-5018 Texas Department of Transportation South Austin Design Team Lead From: Pankaj Gupte Sent: Wednesday, August 5, 2026 9:55 AM To: Luisa Morales Cc: Mannar Tamirisa ; Michelle Meaux Subject: Temporary Detour- TXDOT approval- Old San Antonio and Puryear Rd This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning Luisa, We have an approved plans at the intersection of Old San Antonio Rd and Puryear for constructing right turn lanes along both the roadway. The consultant has submitted a traffic detour plans (attached) that will need a detour route along TXDOT maintained frontage roads as shown in the plans. The detour is approximately between 3.5 to 5.5 miles long. As the detour plan will be along the frontage road of TXDOT we would like to have TXDOT approval so we can proceed with our court approvals for Public hearing . As this project is timebound we would like to know if you are able to review it and approve it ASAP. Thank you, Pankaj V. Gupte, P.E. Engineer, Traffic Engineering Division Travis County Transportation and Natural Resources 700 Lavaca St., 6th floor Pankaj.gupte@traviscountytx.gov Desk no: 512-854-6433 Cell no: 512-905-9429 2 Page 57 of 632This electronic mail message, including any attachments, may be confidential or privileged under applicable law. This email is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this email, you are notified that any use, dissemination, distribution, copying, disclosure or any other action taken in relation to the content of this email including any attachments is strictly prohibited. If you have received this email in error, please notify the sender immediately and permanently delete the original and any copy of this email, including secure destruction of any printouts. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. A Texas Department of Transportation (TxDOT) message [txdot.gov] To help protect your privacy, Micro soft Office prevented automatic download of this picture from the In ternet. A Texas Department of Transportatio[txdot.gov] n (TxDOT) 3 Page 58 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action to approve a proclamation recognizing September as National Recovery Month in Travis County (Judge Brown) Prepared By/Phone Number: Laura Peveto, Division Director, 512-854-7874 Elected/Appointed Official or Department Head: Pilar Sanchez Commissioners Court Sponsor(s): Andy Brown, Travis County Judge Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: National Recovery Month is observed in September to educate the public about mental health and substance-use disorders, promotes evidence-based treatment and recovery practices, and celebrate the recovery community. The month focuses on hope and promotes the idea that recovery is possible and celebrates the positive changes made by individuals and communities. It serves as a platform to educate the public and provide resources on substance-use treatment and mental health services. With the right treatment, support, and resources, recovery is REAL (Restoring Every Aspect of Life) for everyone. Week 1 (Health): Focuses on whole health, integrating physical and mental wellbeing into the recovery journey. Week 2 (Home): Highlights how a safe, stable, and supportive living environment strengthens recovery. Week 3 (Community): Emphasizes building social networks, peer support, and a collective sense of belonging. Week 4 (Purpose): Centers on daily meaning, goals, and valuable roles in the community, such as work or education. Additionally, the Travis County community recognizes that everyone's journey to recovery is unique and that harm-reduction principles are a key component to the safety and well-being of that journey. Staff Recommendations: Staff recommend designating, through the proclamation, September as National Recovery Month in Travis County and encourage residents, government agencies, public and private institutions, businesses and schools in Travis County to observe this month with programs and events celebrating the reality and hope of recovery. Issues and Opportunities: Page 59 of 632 Promoting September as National Recovery Month reduces the stigma surrounding addiction and mental health disorders, celebrates the resilience of those in recovery, and increases public awareness of the effectiveness of treatment and available support. Fiscal Impact and Source of Funding: There is no fiscal impact associated with this item. Required Authorizations: Pilar Sanchez, County Executive Health and Human Services Andy Brown, Travis County Judge Attachments: 1. Proclamation_Recovery Month Page 60 of 632 Travis County Commissioners Court Proclamation WHEREAS, Since 1989, America has celebrated National Recovery Month to support evidence-based recovery interventions, the resilient individuals living a life of recovery, and the service providers, family, friends, and communities who make recovery possible; and WHEREAS, In 2024, 31.7 million adults reported that they have or have had a problem with the use of a substance, and 74.3% considered themselves to be in recovery or to have recovered; and WHEREAS, In 2025, Austin Public Health reported 555 overdose-related EMS calls and 626 emergency department visits. The Travis County Medical Examiner’s Office reported 301 accidental drug- toxicity deaths and alcohol was detected in 42 of 200 motor vehicle-related fatalities; and WHEREAS, In 2025, Travis County Child Protective Investigations investigated 934 cases involving caregiver substance use, representing 15% of all investigations. Of these, 269 families received Family-Based Safety Services, and 133 children were removed from their homes; and WHEREAS, Through the collective efforts of the City of Austin, Central Health, Travis County, and community partners to expand Naloxone distribution, increase awareness, and strengthen recovery services, our community has seen encouraging declines in overdose-related emergency calls and emergency department visits. In addition, Convene is mobilizing community members across sectors to develop a sustainable action plan to address substance use and promote wellness, recovery, and long-term community health; and WHEREAS, Research shows that peer support for substance use disorder improves treatment engagement, reduces substance use and risky behaviors, and promotes recovery and self- efficacy. Most individuals who engaged with a Recovery Support Peer Specialist through the Travis County Civil Courts achieved their goals, completed inpatient treatment, and graduated from the Travis County Family Drug Treatment Court program; and WHEREAS, Travis County operates five specialty courts that provide dedicated staff and services to promote public and child safety and support recovery for families affected by substance use and mental health challenges; and WHEREAS, Through contracts, Travis County invested $14.1 million in mental health and substance use services for the community during fiscal year 2026; and WHEREAS, Prevention of mental health and substance use disorders works, treatment is effective, and recovery is possible; and WHEREAS, Travis County dedicates the month of September each year to promote awareness of substance use and mental health issues, eliminate stigma, and celebrate the resilience and long-term recovery of its residents and families; and NOW, THEREFORE, BE IT PROCLAIMED that we, The Travis County Commissioners Court, do hereby recognize September 2026 as NATIONAL RECOVERY MONTH In Travis County. In witness whereof, we have hereunto set our hands and caused the seal of Travis County to be affixed this 1st day of September in Year Two Thousand Twenty-Six. _______________________________ ANDY BROWN County Judge ________________________________ _______________________________ JEFF TRAVILLION BRIGID SHEA Commissioner, Precinct 1 Commissioner, Precinct 2 _______________________________ _______________________________ ANN HOWARD GEORGE MORALES Commissioner, Precinct 3 Commissioner, Precinct 4 Page 61 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Approve a proclamation honoring Medical Mission at Home for its exceptional community service and dedication to providing healthcare resources to Travis County residents. (Judge Brown) Prepared By/Phone Number: Leo Carneiro, Agenda Coordinator, 512-854-9229 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: 1. Medical Mission at Home Proclamation Template Page 62 of 632 WHEREAS, Ascension Seton is a Catholic health ministry dedicated to spiritually centered, holistic care which sustains and improves the health of individuals and communities; and WHEREAS, Ascension Seton has been rooted in this community since 1902 when the Daughters of Charity founded the 42-bed Seton infirmary in Austin, Texas; and WHEREAS, With more than ten hospitals in the Austin area and more than 16,000 associates, Ascension Seton is committed to serving all persons with special attention to the poor and vulnerable; and WHEREAS, On May 16, 2026, Ascension Seton hosted its Medical Mission at Home at the Gus Garcia Recreation Center, delivering essential, no- cost care to the Austin community; and WHEREAS, This collaborative event brought together over 700 volunteers— including community partners, providers, and Ascension Seton associates—to offer supportive and medical services to more than 560 families; and WHEREAS, Ascension Seton remains deeply dedicated to improving the health and well-being of the communities it serves. The Medical Mission at Home continues to be a living expression of Ascension's commitment to delivering holistic, compassionate, and accessible healthcare to neighbors in need across Central Texas; NOW THEREFORE BE IT PROCLAIMED that we, the Travis County Commissioners Court, do hereby recognize Ascension Seton Medical Mission at Home for their years of Service. in Travis County. In witness whereof, we have hereunto set our hands and caused the seal of Travis County to be affixed this [day] day of [month] in the Year Two Thousand Twenty-Four ________________________________ Andy Brown County Judge ________________________________ ________________________________ Jeffrey W. Travillion, Sr Brigid Shea Commissioner, Precinct 1 Commissioner, Precinct 2 ________________________________ ________________________________ Ann Howard Margaret Gomez Commissioner, Precinct 3 Commissioner, Precinct 4 Page 63 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Approve a proclamation recognizing September, 2026 as Childhood Cancer Awareness Month in Travis County. (Judge Brown) Prepared By/Phone Number: Leo Carneiro, Agenda Coordinator, 512-854-9229 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: 1. Childhood Cancer Awareness Page 64 of 632 WHEREAS, Childhood cancer is a devastating disease that affects children, families, and communities, and raising awareness is essential to increasing understanding, supporting affected families, and advancing efforts to find better treatments and cures; and WHEREAS, September is recognized as Childhood Cancer Awareness Month, providing an opportunity to honor children and families affected by cancer, remember those who have lost their lives, and recognize the strength and courage of childhood cancer survivors; and WHEREAS, Childhood cancer impacts not only young patients, but also parents, siblings, caregivers, educators, healthcare professionals, and communities who come together to provide emotional, financial, and practical support throughout a child's cancer journey; and WHEREAS, Greater awareness of childhood cancer helps promote early recognition of symptoms, encourages support for pediatric cancer research, and highlights the importance of access to compassionate, specialized healthcare and resources for every child and family facing a cancer diagnosis; and WHEREAS, Our community can make a meaningful difference by supporting childhood cancer organizations, research initiatives, affected families, and survivors, while creating hope and reminding children battling cancer that they are not alone; and WHEREAS, Childhood Cancer Awareness Month serves as an opportunity for our community to unite in raising awareness, honoring the courage of young cancer patients and survivors, supporting their families, remembering those we have lost, and working toward a future where every child diagnosed with cancer has the opportunity to live a healthy and fulfilling life; NOW THEREFORE BE IT PROCLAIMED that we, the Travis County Commissioners Court, do hereby recognize the month of September as Childhood Cancer Awareness Month September- Childhood Cancer Awareness Month in Travis County. In witness whereof, we have hereunto set our hands and caused the seal of Travis County to be affixed this [day] day of [month] in the Year Two Thousand Twenty-Six ________________________________ Andy Brown County Judge ________________________________ ________________________________ Jeffrey W. Travillion, Sr Brigid Shea Commissioner, Precinct 1 Commissioner, Precinct 2 ________________________________ _______________________________ Ann Howard George Morales Commissioner, Precinct 3 Commissioner, Precinct 4 Page 65 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Approve payment of claims by the County Treasurer. (Judge Brown) Prepared By/Phone Number: Sharon Neukam, Financial Analyst V, 512-854-6928 Elected/Appointed Official or Department Head: Patti Smith Commissioners Court Sponsor(s): Judge Andy Brown Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: As per LGC 115.021, claims that have been audited and approved by Travis County Auditor staff must also be approved by the Commissioners Court prior to their release. See attached summary information of claims needing Commissioners Court approval. Detailed claims information may be obtained from Travis County Auditor staff. Staff Recommendations: Approve payment of claims. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: See attached summary. Required Authorizations: Kelly Allen – Auditor First Asst, County Auditor Judge Andy Brown Attachments: None Page 66 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action regarding the following: Prepared By/Phone Number: Lauren Hill, Executive Assistant, 512-854-1214 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: None Page 67 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Outdoor burning in the unincorporated areas of Travis County Prepared By/Phone Number: Lauren Hill, Executive Assistant, 512-854-1214 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: None Page 68 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: County response to natural disaster or other emergencies, including but not limited to necessary measures and actions related to the disaster or emergency, including Travis County’s response, operations, policies, emergency assistance, agreements, preparedness for future flood events and other disasters, and measures necessary to preserve public health and safety and rehabilitation of property, and applicable orders, declarations or resolutions, and authorization for expenditure of funds and contracts related to disaster response, preparedness and recovery efforts (Judge Brown) Prepared By/Phone Number: Lauren Hill, Executive Assistant, 512-854-1214 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: None Page 69 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Approve setting a public hearing for Tuesday, September 15, 2026, to receive public comment and consider appropriate action regarding the issuance of a Mass Gathering Permit for the Eli Brown Event, scheduled to be held September 25-27, 2026, at 8509 Burleson Road, Austin, Texas 78719. (Judge Brown & commissioner Shea) Prepared By/Phone Number: Lauren Hill, Executive Assistant, 512-854-1214 Elected/Appointed Official or Department Head: Andy Brown, Brigid Shea, Charles Brotherton Commissioners Court Sponsor(s): Judge Andy Brown Commissioner Brigid Shea Press Inquiries: Hector Nieto, Public Information Officer 512-854-8470 Background/Summary of Request: Under § 751.002 of the Health and Safety Code, “mass gathering” means a gathering: (A) that is held outside the limits of a municipality; (B) that attracts or is expected to attract: (i) more than 2,500 persons; or (ii) more than 500 persons, if 51 percent or more of those persons may reasonably be expected to be younger than 21 years of age and it is planned or may reasonably be expected that alcoholic beverages will be sold, served, or consumed at or around the gathering; and (C) at which the persons will remain: (i) for more than five continuous hours; or (ii) for any amount of time during the period beginning at 10 p.m. and ending at 4 a.m. § 751.002 of the Health and Safety Code prohibits a person from promoting a mass gathering without a permit issued under the Texas Mass Gatherings Act, Chapter 751 of the Health and Safety Code. The applicant/promoter has agreed to adhere to the County's major event permit guidelines. The applicant/promoter has submitted the preliminary permit application, along with the applicable supporting documentation. In addition, the promoter is currently coordinating with individual County departments to address department- specific requirements according to County guidelines. Staff Recommendations: Staff recommend approval. Page 70 of 632 Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Charles Brotherton- County Executive, Emergency Services Julie Joe and Christina Tagle- County Attorney’s Office Cynthia McDonald – County Executive, Transportation & Natural Resources Sally Hernandez – Travis County Sheriff’s Office Pilar Sanchez – County Executive, Health and Human Services Attachments: None Page 71 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action to approve and ratify the Interlocal Agreement with Integral Care for the Crisis Care Diversion Pilot Program (Judge Brown & Commissioner Howard) Prepared By/Phone Number: Laura Peveto, Division Director, 512-854-7874 Elected/Appointed Official or Department Head: Pilar Sanchez Commissioners Court Sponsor(s): Andy Brown, Travis County Judge Ann Howard, Commissioner Precinct 3 Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: Through extensive community and stakeholder engagement, the Crisis Care Diversion Pilot program was designed and then funded through Local Fiscal Recovery Funds (LFRF). On May 14, 2024, the Commissioners Court approved a $6 million LFRF subaward to Integral Care over a three-year period to initiate a collaborative crisis diversion program that aligned with the recommendations from the Travis County Forensic Mental Health Project Report, and on August 20, 2024, Modification 1 was approved, bringing the total amount of the Crisis Care Diversion Pilot subaward to $7 million. The objective of the project is to leverage existing programs and facilities to expand community services to immediately address jail diversion needs through targeted deflection and diversion activities. For this pilot, Integral Care expanded Psychiatric Emergency Services (PES), a voluntary psychiatric urgent care walk-in resource for anyone in Austin/Travis County seeking treatment for a behavioral health crisis, to twenty-four (24) hours a day, seven (7) days a week; added additional peer support services to enhance engagement and retention; expanded its clinical team to include additional prescribers to ensure individuals have timely access to a prescribing professional for medication evaluation; and added a twenty-three (23) hour observation service with three (3) slots. Additionally, Integral Care, through this Pilot, also repurposed the 15th Street Crisis Residential program to be an extended stay therapeutic respite program, called the Therapeutic Diversion Program (TDP). TDP is a 25-bed facility that offers extended therapeutic respite care with wrap around services up to 90 days, designated as a shelter in HMIS. The Crisis Care Diversion Pilot was intended to be a three-year program. However, the pilot has only been operational since September/October 2024; by end of FY 2026, it will have been in operation for only two years. This delay in implementation was due to contract negotiation and execution, identifying funding sources beyond the County Page 72 of 632 commitment, and ramp-up time needed to launch a new program. Of the funding partners of the Pilot - City of Austin, Central Health, Travis County, and Integral Care - the City of Austin was unable to secure the original projected funding amount for the project. Additionally, the costs of the project increased due to salaries and benefits, the need for additional positions to provide SUD treatment, and 24/7 staffing taken in house by Integral Care to ensure a high level of service delivery at TDP. The combination of these factors has resulted in a shortfall for FY 26. To ensure that the program stays operational through this fiscal year, HHS, in collaboration with PBO, has identified one- time available funding in the HHS budget to address the FY 26 projected shortfall in the Pilot. This funding is required to maintain all services at both PES and TDP through FY 26 and may cover services at the beginning of FY 27. An ILA will be executed with Integral Care to facilitate access to this additional funding. The Travis County Attorney's Office has approved this contract as to form. Staff Recommendations: Approve the Interlocal Agreement with Integral Care to provide funding for the CCDP for the last quarter of FY 26. Issues and Opportunities: The Crisis Care Diversion Program Pilot offers the opportunity through: • PES to provide a consistent place for law enforcement and other emergency service entities to take individuals experiencing a behavioral health crisis, other than central booking/jail or an emergency department; • PES to serve more people needing immediate behavioral health services by expanding access to 24 hours a day, 7 days a week and ensuring timely access to a prescriber; • TDP to reduce the number of individuals who continually cycle in and out of the jail, hospitals, and/or homelessness because there is no dedicated pathway for them to concurrently receive extended clinical behavioral health treatment in a residential setting while being connected to housing; • TDP to create a link to housing programs that break the cycle of incarceration and homelessness; and • Pilot to inform and accelerate the effectiveness of a new diversion center. Fiscal Impact and Source of Funding: The Commissioners Court allocated $7M of LFRF funds in a subaward to Integral Care for this Pilot. LFRF funds will be fully expended by August/September 2026. HHS, in collaboration with PBO, has identified $1 million in one-time available funding in the HHS budget to address the FY 2026 projected shortfall in the Pilot. This funding is required to maintain all services at both PES and TDP through FY 2026. Depending on the balance, this contract may cover services at the beginning of FY 2027. The contract period will be August 1st to December 31st, 2026 with a ratification clause. The available funding in the FY 26 HHS budget that is being directed to this contract is Page 73 of 632 from the emergency rental assistance line item. These funds were unable to be fully expended in this fiscal year. However, in FY 27, HHS intends to contract with a community-based organization to directly provide emergency rental assistance and expects to fully expend this line item. The contract #4600001280 for this ILA (Integral Care – Crisis Care Diversion Pilot) and the issued CN #200003208. Required Authorizations: Pilar Sanchez, County Executive Health and Human Services Ann Howard, Commissioner Precinct 3 Andy Brown, Travis County Judge Attachments: 1. Integral_Care_Travis_County_-_Crisis_Care_Diversion Page 74 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B INTERLOCALIn Process AGREEMENT BETWEEN TRAVIS COUNTY AND AUSTIN-TRAVIS COUNTY MENTAL HEALTH AND MENTAL RETARDATION CENTER d/b/a INTEGRAL CARE FOR CRISIS CARE DIVERSION PILOT PROGRAM CONTRACT NO. 4600001280 HEALTH AND HUMAN SERVICES 1/54 Page 75 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B INTERLOCAL COOPERATION AGREEMENT BETWEEN TRAVIS COUNTY AND AUSTIN-TRAVIS COUNTY MENTAL HEALTH AND MENTAL RETARDATION CENTER D/B/A INTEGRAL CARE FOR CRISIS CARE DIVERSION PILOT PROGRAM This Interlocal Cooperation Agreement ("Agreement" or "Contract") for the provision of Crisis Care Diversion Pilot Program services is entered into by the following Parties: Travis County, a political subdivision of the State of Texas ("County"), and Austin Travis-County Mental Health and Mental Retardation Center d/b/a Integral Care ("Contractor" or “Integral Care”) the local mental health authority and the local intellectual and developmental disability authority designated by the State of Texas for Travis County and the incorporated municipalities therein, and a community center, pursuant to Texas Health and Safety Code, Chapters 531 and 534, and other applicable statutes (each a “Party” and collectively, the “Parties”). I. RECITALS WHEREAS, County desires the provision of Crisis Care Diversion Pilot Program services; WHEREAS, Contractor has been designated as the Local Mental Health Authority and Local Intellectual and Developmental Disability Authority by the State of Texas for Travis County and the incorporated municipalities therein; WHEREAS, Contractor is committed to coordinating an integrated array of quality community-based services; addressing the needs and requests of people whose lives are affected by mental disabilities, substance use disorders, and children's developmental delays and emotional, behavioral or social disabilities problems; and building on the inherent strengths of its clients, families, staff and community; WHEREAS, ContractorIn is also aProcess major provider of mental health and intellectual/developmental disabilities services, and is legislatively mandated to provide community-based services as defined in TEX. HEALTH AND SAFETY CODE, Chapter 534, Subchapter, B, Community Based Services, Section 534.053; WHEREAS, County was one of Integral Care's sponsoring agencies in the formation and continued operation of Integral Care and appoints Board member(s) who along with Board members appointed by the City of Austin and the Travis County Healthcare District dba Central Health govern the operation of Integral Care through its chief executive officer and staff; WHEREAS, County is authorized to enter into an Interlocal Cooperation Agreement through Tex. Const., Art. 3, Sec. 64 and "The Interlocal Cooperation Act," Chapter 791, TEX. GOV'T. CODE ANN., Vernon's Texas Civil Statutes; WHEREAS, County has the authority to provide for the care of indigents and other qualified recipients (TEX. LOC. GOV'T. CODE, Section 81.027, and other statutes), and to provide for public health education and information services (TEX. HEALTH AND SAFETY CODE, Chapters 121 and 122, and other statutes); and provision of the above services constitutes a public purpose; WHEREAS, on April 20, 2023, the Travis County Commissioners Court allocated $6.0M of American Rescue Plan Act (“ARPA”) Local Fiscal Recovery Funds (“LFRF”) to initiate a collaborative crisis care diversion program. At that time, the City of Austin and Central Health, the Travis County hospital district, indicated to Travis County that they would also participate in this program by contributing certain amounts of funding; WHEREAS, based on that assumption, Travis County executed a contract with Contractor with an April 1, 2024 start date, and modified that contract to add an additional $1.0M of ARPA LFRF on August 1, 2024; WHEREAS, subsequently, the City of Austin did not contribute at the funding amount originally intended; 2/54 Page 76 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B WHEREAS, due to the City of Austin’s lack of sustained funding, Central Health and Travis County had to expend their respective funds more quickly; and WHEREAS, in order to purchase the services that the City of Austin and Central Health would have funded for the LFRF-funded contract, Travis County is now executing a new contract with Contractor with an August 1, 2026 start date using $1.0M of Travis County General Funds. NOW, THEREFORE, in consideration of these agreements, covenants, and payments, the amount and sufficiency of which are acknowledged, County and Contractor agree to the terms and conditions stated in this Agreement. II. DEFINITIONS 1.0 CONTRACT DEFINITIONS. 1.1 "Commissioners Court" means the Travis County Commissioners Court. 1.2 "Contract Funds" means all funds paid by County to Contractor pursuant to this Contract (including grant funds, if specifically identified). 1.3 "Contract Term" means the Initial Term and/or any Renewal Term, or any other period of time designated in writing as a Contract Term by the Parties. 1.4 “Contractor” means Austin Travis-County Mental Health and Mental Retardation Center d/b/a Integral Care. 1.5 "County Auditor" means Patti Smith, the Travis County Auditor, or her successor or designated representative. 1.6 “County Contract Compliance Specialist” means San Juana Ortega-Gonzales, or her successor or designated representative.In Process 1.7 "County Department," "Department" and/or "TCHHS" means the office of Travis County Health and Human Services. 1.8 "County Executive" means Pilar Sanchez, County Executive, Travis County Health and Human Services, or her successor or designated representative. 1.9 "County Purchasing Agent" means C. W. Bruner, PMP, CPPB, the Travis County Purchasing Agent, or his successor or designated representative. 1.10 "Eligible Client" or “Client” means a person who meets any specific eligibility criteria described in this Contract and who meets statutory and/or Contract requirements necessary to receive services under this Contract. 1.11 "Fiscal Year" means the County Fiscal Year, which is that twelve-month time period between any October 1 and the next following September 30. 1.12 “In-kind Partner” means any party performing under an In-kind Partnership agreement for which no monetary compensation will be paid by Contractor or the other party to the In-kind partnership agreement in performance of this Contract. 1.13 “In-kind Partnership” means any agreement between Contractor and another party to fulfill any of the requirements of the Contract, in whole or in part, with no monetary compensation between Contractor and that party. Performance under an In-kind Partnership can include staffing, goods and services, facilities, and any other support to fulfill the requirements of this Contract. 1.14 "Parties" and "Party" means the County and/or Contractor. 3/54 Page 77 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B 1.15 "Reimbursable," "Allowable," or "Authorized Costs" means those amounts authorized to be paid by County to Contractor under the terms of this Contract with Contract Funds. 1.16 "Subcontract" means any agreement between Contractor and another party to fulfill, either directly or indirectly, any of the requirements of this Contract, in whole or in part. 1.17 "Subcontractor" means any party providing services required or allowed under this Contract to an Eligible Client or to Contractor under an agreement between Contractor and that party, including contractor(s) and subcontractor(s); and any party or parties providing services for Contractor which will be paid for using Contract Funds committed by County to be paid to Contractor under this Contract. 1.18 “Working Day(s)” means Monday through Friday except for days that County has designated as holidays listed at http://www.traviscountytx.gov\human-resources\holiday-schedule. If a number of days is specified in this Contract and does not say “Working,” then it refers to calendar days. III. KEY PROVISIONS 2.0 CONTRACT TERM. 2.1 Initial Term. The Parties agree that this Contract will continue in full force for the Initial Term which begins August 1, 2026, and terminates December 31, 2026, unless earlier terminated by the Parties pursuant to the terms of this Contract. 2.1.1 Ratification. The Parties agree to ratify the provision of services under this Contract from August 1, 2026 to the date of execution of this Contract. 2.2 Renewal Term(s). 2.2.1 Renewal Provisions. Subject to continued funding by the Travis County Commissioners Court, the Parties may renew the Contract in writing signed by both Parties for one (1) optional renewalIn term from January Process 1, 2027, for a twelve-month period (“Renewal Term”), ending on December 31, 2027, unless sooner terminated by either Party as provided herein. 2.3 Termination without Cause. Either Party may terminate this Contract without cause by giving the other Party written notice of such termination at least thirty (30) calendar days before the effective date of the termination. 2.4 Funding-Out. Despite anything to the contrary in this Contract, if during budget planning and adoption, Commissioners Court fails to provide funding for this Contract for the following Fiscal Year, County may terminate this Contract after giving Contractor thirty (30) calendar days written notice that this Contract is terminated due to failure to fund. 2.5 Holdover. Upon expiration of any Contract Term, Contractor agrees to hold over under the terms and conditions of this Contract for such a period of time as is reasonably necessary to negotiate or award a new contract for the services encompassed by this Contract. 3.0 AMENDMENTS, CHANGES OR MODIFICATIONS. 3.1 Written Amendment. Unless specifically provided otherwise in this Contract, any changes, modifications, alterations, additions or deletions ("Amendment") to the terms of this Contract will be made in writing and signed by both Parties in order to be of any force or effect. 3.1.1 Notwithstanding Section 3.1 of this Contract, Contractor may request to make minor changes to the delivery of services described in Attachment A: Program Work Statement (“Minor Change”) without a written amendment to the Contract only if all of the following requirements are met: 4/54 Page 78 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B 3.1.1.1 The Minor Change will not change the scope or objective of the Contract or impact the quality of services delivered by Contractor solely as determined by County prior to Contractor’s implementation of the Minor Change. 3.1.1.2 Contractor notifies County describing the Minor Change Contractor desires to make. 3.1.1.3 County notifies Contractor of its acceptance of the Minor Change. 3.1.1.4 Notification by Contractor to County describing the Minor Change and County’s notification to Contractor regarding its acceptance of the Minor Change (“Minor Change Notification”) may be delivered by electronic mail to the County Contract Compliance Specialist. Minor Change Notification is considered delivered as long as the Party receiving such notice acknowledges receipt of such notice in writing. 3.2 Authority to Change. CONTRACTOR AGREES THAT NO OFFICER, AGENT, EMPLOYEE OR REPRESENTATIVE OF COUNTY HAS ANY AUTHORITY TO CHANGE THE TERMS OF THIS CONTRACT OR ANY ATTACHMENTS TO IT OR MAKE ANY OBLIGATION FOR COUNTY UNDER THIS CONTRACT UNLESS EXPRESSLY GRANTED THAT AUTHORITY BY THE COMMISSIONERS COURT UNDER A SPECIFIC PROVISION OF THIS CONTRACT OR BY SEPARATE ACTION BY THE COMMISSIONERS COURT. 3.3 Non-Compliance. Contractor agrees that any action taken by Contractor which does not comply with the terms of this Contract subjects Contractor to disallowance of payments related to such actions and possible termination of this Contract. Verbal discussion or other indications of changes to this Contract will NOT be effective. 3.4 Submission. Contractor will submit any requests for an Amendment of the terms of this Contract to the County Purchasing Agent with a copy to the County Executive. Upon agreement by the County Department, the request may be presented by the Purchasing Agent to the Commissioners Court for consideration. No changes will be effective as to County until approved in writing by Commissioners Court (or Purchasing Agent under Section 3.5). Written requests for ContractIn Amendment mustProcess be received by the County Department and Purchasing Agent prior to the desired effective date of the change (with sufficient time for County processing) and no later than sixty (60) days prior to the end of the Contract Term for which the Amendment is sought. Failure to meet this deadline may result in the denial of the request for the Amendment. In no event will an Amendment be granted after the expiration of the applicable Contract Term. 3.5 Purchasing Agent Authority. Contractor understands and agrees that the Purchasing Agent has authority to approve certain Amendments subject to applicable law (specifically, the County Purchasing Act, TEX. LOC. GOV'T CODE, Chapter 262, and other applicable law) and County policy. Within that authority, the Purchasing Agent may approve Amendment requests under this Contract as authorized and will advise Contractor as to the decision to use that authority upon submission of the request for the Amendment. At any time, the Purchasing Agent may elect to submit any request to the Commissioners Court for approval, regardless of the authority of the Purchasing Agent to sign the Amendment. 4.0 ENTIRE AGREEMENT. 4.1 All Agreements. The Parties agree that all oral and written agreements between the Parties to this Contract relating to the subject matter of this Contract that were made prior to the execution of this Contract have been reduced to writing and are contained in this Contract. Outside discussion or other written or verbal communications not included in this Contract are NOT a part of this Contract (either at the time of this Contract or at any time during any Contract Term). 4.2 Attachments. The attachments listed below are a part of this Contract and constitute promised performances by Contractor in accordance with all terms of this Contract. If any Attachment is not applicable to this Contract, the cover sheet for the Attachments will show "Not Applicable." References to "Contract" in this Agreement will include reference to all of the attachments to this Contract. 5/54 Page 79 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B 4.2.1 Attachment A Program Work Statement 4.2.2 Attachment B Program Budget 4.2.3 Attachment C Insurance Requirements 4.2.4 Attachment D Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Covered Contracts 4.2.5 Attachment E Ethics Sworn Declaration Exhibit 1 – Key Contracting Persons List Exhibit 2 – Disclosure Form IV. FINANCIAL PROVISIONS 5.0 CONTRACT FUNDS. 5.1 Contract Funds Amount. During each Contract Term, County will make available for payment to Contractor for the services provided pursuant to the terms of this Contract, the Contract Funds, referenced in Attachment B, Program Budget, in an amount not to exceed: $1,000,000.00 6.0 INVOICING AND REQUEST FOR PAYMENT. 6.1 Monthly Request. Each month during any Contract Term, Contractor will file, within the time limits set forth in this Section 6.0, and pursuant to applicable requirements of this Contract, the complete and correct (as determined by County Department in its reasonable judgment) Payment Request forms (as provided by County). Contractor agrees that additional documentation supporting Contract expenses, such as signed timesheets, invoices, receipts, purchase orders or other information, will be reviewed by County during monitoring visit(s), and that additional reporting requirements may be implemented by County at any time that such monitoring or review reveals a need for such, as determined by County in its reasonable judgment. Along with the Payment Request form, Contractor shall include a detailed explanation of expenditures by funding source and by Eligible Client’s name or identification number, theIn service rendered, Processthe rate of payment, and the total cost. 6.2 Timely Filing of Request. 6.2.1 Filing. The Payment Request forms will be filed with TCHHS within fifteen (15) days of the end of the month in which services are provided. Any delay by Contractor in the filing of the complete and correct Payment Request forms may impact the ultimate receipt of payment by Contractor. County will pay Contractor for authorized expenditures (as defined by this Contract and approved by the County, which approval will not be withheld unreasonably) reported in that Payment Request within thirty (30) days of receipt by TCHHS of that complete and correct Payment Request in accordance with the Prompt Payment Act (TEX. GOV’T. CODE, Chapter 2251). 6.2.2 Request Limitation. County will not be liable to Contractor for any costs incurred and paid by Contractor in the performance of this Contract which are not billed to County under the applicable terms of this Contract within sixty (60) days following the provision of the service or sixty (60) days following the termination of any Contract Term (as applicable to the term in which the services were provided), whichever occurs first. Costs billed by Contractor on or after the 61st day following provision of services, or the termination of any Contract Term (whichever applies) will be considered disallowed and may not be paid by County. 6.3 Timely Payment. Contractor may contact the Auditor’s Office, Disbursements Division at (512) 854-9125 for assistance with setting up electronic payment through ACH, which deposits payments directly into Contractor’s account. County shall pay Contractor within thirty (30) days after the receipt by County Department of a complete and correct invoice. However, County shall notify Contractor of an error or disputed amount in a Payment Request submitted for payment by Contractor not later than the 21st day after the date County receives the Payment Request, and shall include in the notice to Contractor a detailed statement of the amount of the Payment Request which is disputed. County may withhold from payments required no more than one hundred and ten percent 6/54 Page 80 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B (110%) of the disputed amount. County must pay any undisputed amount of the Payment Request within thirty (30) days after receipt of the Payment Request. Accrual and payment of interest on overdue payments is governed by Chapter 2251 of the Texas Government Code. 7.0 CONTRACT FUNDS RESTRICTIONS. 7.1 County Payment. 7.1.1 Reimbursement Only. Contractor agrees that, unless otherwise specifically provided for in this Contract, payment by County under the terms of this Contract is made on a reimbursement basis only; Contractor must have incurred and paid costs prior to those actual costs being invoiced and considered allowable under this Contract and subject to payment by County. 7.1.2 Department Determination. County and Contractor agree that determination of allowable expenses and payment of Contract Funds will be directed by County Department in its reasonable judgment. 7.1.3 Pre/Post-Term Debts. County will not be liable for: costs incurred, or performances rendered by Contractor before or after the Contract Term; expenses not billed to County within the applicable time frames set forth in this Contract; or any payment for services or activities not provided pursuant to the terms of this Contract. 7.2 Maintenance of Funds. The Contractor will deposit and maintain all monies received under this Contract in either a separate numbered bank account or in a general operating account, either of which will be supported with the maintenance of a separate accounting fund or a general fund with a specific chart of accounts which reflects and identifies revenues and expenditures for the monies received under this Contract from County. Contractor agrees to provide County with copies of specific chart(s) of account(s) maintained under this Section 7.2 upon request by County. 7.3 AllowableIn Costs - Direct PerformanceProcess. Costs will be considered allowable only if, as determined by County, those costs are: 7.3.1 incurred and paid by Contractor directly and specifically in the performance of this Contract; 7.3.2 incurred and paid by Contractor pursuant to all requirements of this Contract; 7.3.3 incurred and paid by Contractor in conformance with budget documents attached hereto and in accordance with generally accepted accounting principles; 7.3.4 included and identifiable in Contractor's budget document attached to this Contract as required in this Contract; and 7.3.5 incurred and paid as set forth in Section 7.1.1, and other applicable provisions. 7.4 Indirect Costs. Indirect Costs, as defined by generally accepted accounting principles, are considered to be allowable costs under this Contract. 7.5 First Quarterly Performance Report and January Payment. The January Reimbursement Report (the term, “Reimbursement Report” defined herein below) will not be considered complete or correct until the First Quarterly Performance Report (the term, “Performance Report” defined herein below) is received. 8.0 RETURN OF CONTRACT FUNDS. 8.1 Contractor Liability. Contractor will be liable to County and refund money paid to Contractor upon a determination by County in its reasonable judgment that payment either: 7/54 Page 81 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B 8.1.1 has resulted in overpayment; 8.1.2 has not been spent strictly in accordance with Contract terms; 8.1.3 exceeds the total expenditures actually reported by Contractor; 8.1.4 is to be disallowed pursuant to financial, performance and/or compliance audit(s); or 8.1.5 was inappropriately transferred according to Section 10.0. 8.2 Return of Funds. Return of funds under this Section 8.0 will be made by Contractor to County within thirty (30) days of written request by County. County may offset the amount of any funds owed under this Section against the next or any future payment to Contractor under this or any subsequent contract if the return of funds is not made within that thirty (30) day period. 9.0 AUDIT. 9.1 Annual Audit. Unless otherwise authorized by County under the terms of this Contract, Contractor will arrange for the performance of an annual (at least one time during each consecutive 365-day period) financial audit of Contract Funds to be performed within 180 days of the Contractor's fiscal year end, subject to the following conditions and limitations: 9.1.1 Entire Operations Option. At the option of Contractor, each audit or review required by this Section 9.0 may cover either Contractor's entire operations or each department, agency, or establishment of Contractor which received, expended, or otherwise administered Contract Funds. 9.1.2 Financial Records. Contractor must maintain records which adequately identify the source and application of funds provided for those services purchased with Contract Funds. These records must contain information pertaining to authorizations, obligations, un-obligated balances, assets, liabilities, outlays or expenditures and income related to Contract Funds. 9.1.3 Copy. Contractor will provide a copy of its most recent report of the complete financial audit and the auditor's opinion and management letters, or the review, to County within 180 days of the end of the Contractor's fiscal year end, unless County approves alternative arrangements in writing. In any event, such copiesIn will be provided noProcess later than September 30 of each year in which County funds are received under this Contract. The report will also include the auditor's opinion and letters to management. County Department will complete final review of such reports within a reasonable time after September 30 of each year upon receipt of such reports. Reviews and audits performed under Section 9.1 are subject to consideration and resolution by County or its authorized representative. Failure to provide such reports in a timely manner may result in delay of payment, suspension or termination of the Contract by County. Reports may be in either hard copy or electronic form, unless otherwise requested by County. 9.1.4 Continued Obligation. The expiration or termination of this Contract will in no way relieve Contractor of the obligation to meet the requirements of this Section 9.0 in the manner or format prescribed by County. 9.1.5 Cost of Audit. Contractor understands and agrees that all or a portion of the cost of the annual audit as required under this Section 9.0 may be considered an allowable cost and reimbursable under this Contract if the following requirements are met: 9.1.5.1 cost is included in Contractor's budget, with the Subcontractor providing such services correctly identified; and 9.1.5.2 the cost billed to County is no greater than the percentage relationship of County Contract Funds to Contractor's total annual budget, with the cost of the audit being a reasonable cost for such services as agreed to by County. For example, if the total amount of County Contract Funds provided under this Contract is ten percent (10%) of the total Contractor annual budget, then County Contract Funds may be used to reimburse up to ten percent (10%) of the total cost of the annual audit. 9.2 County Audit. County reserves the right to conduct financial, compliance, and/or performance audit of the Contract. Contractor agrees to permit County or its authorized representative, to audit Contractor's records and to review, copy or obtain any documents, materials, or information necessary to facilitate such audits. Contractor shall grant electronic, preferably real time, access to records to allow for algorithmically assisted auditing. 8/54 Page 82 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B 9.3 Facilitation. Contractor will take whatever action is appropriate to facilitate the performance of any audits conducted pursuant to Section 9.0 that County may reasonably require of Contractor. Such action will include provision of access to Contractor's facilities during Contractor's regular business hours for County to conduct an audit. The County will consider reasonable times and places to review records or interview individuals. Adequate and appropriate workspace will be made available to County or their designees, and all requested records will be made readily available. 9.4 Contractor Audit Records. 9.4.1 Content. Records of Contractor, its subsidiaries, Subcontractors and affiliates subject to audit will include accounting records, written policies and procedures, subsidiary records, correspondence, and any other records which are pertinent, as defined by County, to revenue and related costs and expenses of this Contract. This includes, to the extent such detail will properly identify all revenues, all costs, including direct and indirect costs of labor, material, equipment, supplies and services and all other costs of expenses of whatever nature relating to this Contract (all the foregoing to be referred to as "Records"). 9.4.2 Access. Contractor grants access and the right to examine, copy or reproduce all Records pertaining to this Contract. Electronic, preferably real-time, access to records will be granted to allow for algorithmically assisted auditing. 9.4.3 Subcontractors. Contractor will require all Subcontractors, sub-consultants, insurance agents, contractors, and suppliers related to this Contract to comply with the provisions of this Section 9.0, and any other provisions so designated within this Contract, by inserting those requirements in any written contract agreements executed between the Contractor and other related parties using Contract Funds. 10.0 TRANSFER OF FUNDS. 10.1 TransferIn of Funds WithoutProcess Amendment. Notwithstanding Section 3.0, and as specifically applicable, Contractor may transfer funds without a written amendment to this Contract ONLY if ALL of the following requirements are met: 10.1.1 the transfer will not change the scope or objective of the programs funded under this Contract, solely as determined by County in its reasonable judgment prior to transfer; 10.1.2 Contractor submits a budget revision form and obtains County's approval (which approval will not be withheld unreasonably) of such revisions prior to the submission of the Contractor's first monthly billing to the County following the transfer which will reflect such changes; and 10.1.3 a budget revision request shall not be submitted any later than sixty (60) days prior to the end of the Contract Term. 10.2 Disallowed Expense. Contractor agrees that failure to meet the requirements of Section 10.1.1 – 10.1.3 may result in any transfer of funds being disallowed; as such, the disallowed amount may not be paid by County. If County determines in its reasonable judgment that payment has been made incorrectly for expenses in violation of this Section 10.0, Contractor agrees to refund such payment in full to County within twenty (20) days of written request by County for such refund. 11.0 FORMS. 11.1 W-9 Taxpayer Identification Form. Contractor shall provide County with an Internal Revenue Service Form W-9 Request for Taxpayer Identification Number and Certification that is completed in compliance with the Internal Revenue Code and its rules and regulations. 12.0 Intentionally deleted. 9/54 Page 83 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B V. RESPONSIBILITIES AND OBLIGATIONS OF CONTRACTOR 13.0 CONTRACTOR PERFORMANCE. 13.1 Services and Activities. 13.1.1 Requirements. During any Contract Term, Contractor will perform, in a satisfactory manner, as determined by County in its reasonable judgment, the services and activities described in Attachment A –Program Work Statement in accordance with all terms of this Contract. 13.1.2 Failure to Perform. In the event of Contractor's non-compliance with any term of this Contract, County may impose such sanctions as determined to be necessary by County, including the following: (a) Withholding of payments to Contractor under the Contract until Contractor complies with the term of the Contract; and (b) Suspension, termination or cancellation of the Contract, in whole or in part. The above actions by County may be taken in addition to any other specific action set forth in any provision of this Contract or allowed by law. 13.2 Policies. 13.2.1 General Policies. The Contractor is required to maintain written policies and procedures approved by its governing body and to make copies of all policies available to the County Department upon request. At a minimum, written policies will exist in the following areas: Financial Management; Subcontracting and/or Procurement; Equal Employment Opportunity; Personnel; Client and Personnel Grievance (as further set forth in Section 13.2.2); Nepotism; Non- DiscriminationIn of Clients; DrugProcess Free Workplace; the Americans With Disabilities Act; and any other policies or procedures as might be required by law or reasonably required by County. 13.2.2 Grievance Policies. (a) Procedure. Contractor will, and will require all Subcontractors and in-kind partners to, have in place an appropriate written grievance review procedure to receive and resolve complaints and will provide the County Department with a copy of such procedure immediately upon request by County. County has no responsibility for resolution of any grievances or complaints against Contractor regarding any services provided in relation to this Contract, and Contractor agrees to advise Subcontractors and in-kind partners of such in any agreement with Contractor for provision of services related to this Contract. Included in the procedure will be the obligation of Contractor to make timely written communication to the County Department regarding potential quality or utilization issues evidenced in any grievance and thus identified and referred to Contractor for action and resolution; and Contractor hereby agrees to make such timely communications to County. County may elect to participate in a grievance procedure if the grievance relates to services provided under this Contract. (b) Monitoring. Contractor agrees that it will monitor specific grievances and complaints, and it will utilize a mechanism to track and promptly resolve any participant issues, problems, or complaints. Contractor will maintain records of the resolution of grievances and will make such records available for monitoring by County. 13.3 Contractor Communication. Contractor and County agree that, unless otherwise designated specifically in any provision, all communication, requests, questions, or other inquiries related to this Contract will initially be presented by Contractor to the County Department through the County Executive. Any reference in this 10/54 Page 84 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B Contract to communication with County, distribution to County or other interaction with County will be assumed to be made through TCHHS unless specifically stated otherwise. 13.4 Miscellaneous Provisions. 13.4.1 Other Agreements. It is understood and agreed by both Parties that the terms of this Contract do not in any way limit or prohibit current or future agreements between any of the Parties for the provision of additional services as mutually agreed to in writing by the Parties. 13.4.2 Non-retaliation. Contractor may not discriminate or retaliate in any way against any employee or other person who reports a violation of the terms of this Contract or of any law or regulation or any suspected illegal activity by Contractor to County or to any appropriate law enforcement authority, if the report is made in good faith. 13.4.3 Contractor Responsibility. Contractor will bear full responsibility for the integrity of fiscal and programmatic management. Such responsibility will include: accountability for all funds and materials received from County; compliance with County rules, policies, procedures, and applicable federal and state laws and regulations; and correction of fiscal and program deficiencies identified through self-evaluation and County's monitoring processes. Ignorance of any Contract provision(s) will not constitute a defense or basis for waiving or appealing such provisions of requirements. 13.5 Directors' Meetings. Contractor will keep on file, copies of notices of any directors' meetings, board meetings, or subcommittee or advisory board meetings and copies of minutes from those meetings. Upon request by County, copies of any of the above will be provided to County Department. 13.6 Capital Acquisition Property ("Property"). Capital Acquisition Property may NOT be purchased with Contract funds without County approval. Contractor shall ensure that all Capital Acquisition Property purchased with Contract funds directly aligns with and supports the implementation of the services under this Contract. For purposes of this Contract, "Capital Acquisition Property" (or "Property") is defined as any tangible non-expendable property with a value ofIn more than $500.00. Process 13.7 Insurance. 13.7.1 Requirements. Contractor will have, and will require all Subcontractors providing services under this Contract to have, Standard Insurance (as more particularly described in Attachment C) sufficient to cover the needs of Contractor and/or Subcontractor, as applicable, pursuant to applicable generally accepted business standards and as set forth in Attachment C, Insurance Requirements. Depending on services provided by Contractor and/or Subcontractor, Supplemental Insurance Requirements or alternate insurance options as set forth in Attachment C, Insurance Requirements, may be imposed by County. 13.7.2 Submission of Certificate. Contractor will submit to the County Purchasing Agent Certificates of Insurance no later than ten (10) working days after execution of this Contract by the Parties. In lieu of Certificate(s), County will accept a Verification of Insurance letter from Contractor’s insurer. Contractor will not begin providing services under this Contract until the required insurance is obtained and until such Verification of Insurance letter(s) has been received by the County Purchasing Agent. 13.7.3 No Liability Limitation. Acceptance of insurance by County will not relieve or decrease the liability of Contractor with regard to its responsibilities under this Contract and will not be construed to be a limitation of liability. Contractor will provide new Certificates of Insurance or Verification of Insurance letter within ten (10) working days of any Renewal Term of this Contract or any change in insurance under the terms of this Section 13.7. 13.7.4 Review and Adjustment. County reserves the right to review the insurance requirements set forth in this Contract during the effective period of this Contract and to make reasonable adjustments to insurance coverages, limits and exclusions when deemed necessary and prudent by County based 11/54 Page 85 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B on changes in statutory law, court decisions, the claims history of the industry or financial conditions of the insurance company or Contractor. Contractor will not cause or allow any insurance to be cancelled nor allow any insurance to lapse during the Contract Term. 13.8 Indemnification and Claims. 13.8.1 INDEMNIFICATION. COUNTY AND CONTRACTOR AGREE THAT EACH IS RESPONSIBLE FOR ITS OWN NEGLIGENT ACTS, OMISSIONS, OR OTHER TORTIOUS CONDUCT IN THE COURSE OF PERFORMANCE OF THIS AGREEMENT AND THAT NO INDEMNIFICATION BY OR FOR EITHER PARTY IS PROVIDED FOR OR INTENDED HEREUNDER. 13.8.2 Claims Notification. If either Party receives notice or becomes aware of any claim, or other action, including proceedings before an administrative agency, which arises out of this Contract and is made or brought by any person, firm, corporation, or other entity against Contractor or County, the Party that receives notice or becomes aware will give the other Party written notice within ten(10) working days of being notified of this claim. Such notice will include: written description of the claim; the name and address of the person, firm, corporation or other entity that made a claim, or that instituted or threatened to institute any type of action or proceeding; the basis of the claim, action or proceeding; the court or administrative tribunal, if any, where the claim, action or proceeding was instituted; and the name or names of any person against whom this claim is being made or threatened. This written notice will be given in the manner provided in Section 24.0 of this Contract. The Party giving such notice will, upon request, furnish to the other Party copies of all non-privileged or otherwise protected pertinent papers received by the Party giving such notice with respect to these claims or actions. 13.9 Materials and Publications. When material not originally developed by Contractor is submitted or included in a report, it will have all sources properly identified. This identification may be placed in the body of the report or included by footnote. This provision is applicable when the material is in a verbatim or extensive paraphrase format. Contractor and any Subcontractor, as appropriate, must comply with the standard patent rights clauses in 37 Code of Federal RegulationsIn Section 401.14Process or Federal Acquisition Regulations 52.227.1 and with all applicable copyright requirements. 13.10 Copyrights, Copyrights, Patents, and Licenses. Contractor represents and warrants that (i) all applicable copyrights, patents, licenses, and other proprietary or intellectual property rights which may exist on materials used by Contractor in this Contract have been adhered to and (ii) the County shall not be liable for any infringement of those rights and any rights granted to the County shall apply for the duration of this Contract. TO THE EXTENT PROVIDED BY THE LAWS AND CONSITUTION OF THE STATE OF TEXAS, AND WITHOUT WAIVING ANY IMMUNITY OR OTHER PROTECTION TO WHICH IT MAY OTHERWISE BE ENTITLED, CONTRACTOR SHALL INDEMNIFY THE COUNTY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ALL CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, AND LIABILITY OF EVERY KIND INCLUDING EXPENSES OF LITIGATION, COURT COSTS AND ATTORNEY FEES FOR DAMAGES TO ANY PERSON OR PROPERTY ARISING IN CONNECTION WITH ANY ALLEGED OR ACTUAL INFRINGEMENT OF EXISTING PATENTS, LICENSES, OR COPYRIGHTS APPLICABLE TO AND RESULTING FROM MATERIALS USED BY CONTRACTOR IN THIS CONTRACT. 13.11 Miscellaneous Responsibilities. 13.11.1 Employee Offenses. (a) Eligible Client Contact. Contractor agrees that no Employee ("Employee" being defined under this Section 13.11.1 as including volunteers or other persons working under the direction of Contractor in the provision of services under this Contract in a manner which involves direct Eligible Client contact) will provide services in a manner which involves direct Eligible Client contact if that Employee has been convicted of having committed an offense of abuse, neglect, or exploitation or an offense against the person, an offense against the family, or an offense involving public indecency under the TEXAS 12/54 Page 86 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B PENAL CODE. (b) Procedure. Contractor agrees to have in place a written policy and procedures for verifying the criminal history and any current criminal indictment involving the offenses listed in this Section 13.11 of any Employee having direct contact with Eligible Clients, and will maintain evidence of having processed all Employees through such procedure. Such policy and procedure must also address the evaluation and monitoring of Employees convicted of an offense under the TEXAS CONTROLLED SUBSTANCES ACT, but does not have to prohibit direct Eligible Client contact where Contractor determines, and documents the grounds for such determination, that such contact would pose no risk to the Eligible Client. Contractor will also have in place a procedure for addressing the work of any Employee alleged to have committed an offense listed under this section in a manner which will afford reasonable protection to Eligible Clients until such allegation is resolved. (c) Waiver. In any circumstance under which Contractor believes that specific fact situations warrant a waiver of the requirements of this Subsection 13.11.1, in whole or in part, Contractor may present the details of such circumstance in writing to County, through the County Executive, for a determination as to such request for waiver. (d) Subcontractors. This Section 13.11.1 will also apply to any employees of Subcontractors who have direct Eligible Client contact, and Contractor will ensure that all Subcontractors have procedures in place to ensure compliance with this Section 13.11. 13.11.2 Offense Report. Contractor will promptly report any suspected case of abuse, neglect or exploitation to the appropriate office(s) as required by the Texas Family Code, Chapter 261. All reports must be made within 24 hours of the discovery of the abuse or neglect. 13.11.3 Qualifications. If specific qualifications (including licenses, certifications and permits) are set forth in job descriptions required by County or attached to any position related to providing of services under this Contract, only personnel with the required qualifications will be assigned to fill functionsIn unless a written waiverProcess is granted by the County. 14.0 WARRANTS AND ASSURANCES. 14.1 Eligible Client Warranty. Contractor agrees that County is only authorized by law to provide certain services, and that the provision of those services must meet a public purpose as determined by County. To assure that County Contract Funds are spent for the provision of such authorized services in furtherance of such public purpose, Contractor warrants that the percentage of Eligible Clients (as defined by this Contract) receiving services under this Contract and funded by County Contract Funds compared to the total number of clients being served by Contractor under Contractor's total budget is equal to or greater than the percentage of County Contract Funds to total Contractor budget, and that County Contract Funds will be used by Contractor only for those purposes stated and agreed to under the terms of this Contract. 14.2 Accurate Information. Contractor warrants that all reports, data and information submitted to County will be accurate, reliable and verifiable. Approval by County of such will not constitute nor be deemed a release of the responsibility and liability of Contractor, its employees, agents or associates for the accuracy and competency of their reports, information documents, or services, nor will approval be deemed to be the assumption of such responsibility by County for any defect, error, omission, act or negligence or bad faith by Contractor, its employees, agents, or associates. 14.3 No Duplication. Contractor agrees that Contractor will report and receive payment for each of the services/Eligible Clients solely from County Contract Funds pursuant to the terms of this Contract; and that Contractor will not receive duplicate payments from other sources for the same services/Eligible Clients paid for by County Contract Funds. Contractor will also ensure that this provision and prohibition of duplicate payment for services will be included in any Subcontracts. 14.3.1 Contractor warrants that it has systems in place to identify and document services to 13/54 Page 87 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B Eligible Clients according to different funding sources. 14.4 Debarment, Suspension and Other Responsibility Matters. This Section 14.4 provides for compliance with certification requirements under 15 CFR Part 26, "Government-wide Debarment and Suspension," and as provided in Attachment D, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Covered Contracts. Each Party is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from federal, state, or City of Austin contracts. By accepting this Agreement, each Party certifies that its firm, its principals and/or its Personnel/Staff (as applicable) are not currently, and shall not for the duration of this Agreement be, suspended or debarred from doing business with the federal government, as indicated by the General Services Administration List of Parties Excluded from Federal Procurement and Non-Procurement Programs, the State of Texas, or the City of Austin. Contractor shall immediately remove from the provision of services pursuant to this Contract any of its employees or Subcontractors(as applicable) who become suspended or debarred from doing business with the federal government. The suspension or debarment of either Party or the continued provision of services pursuant to this Agreement by a suspended or debarred employee or Subcontractor (as applicable) shall be cause for immediate termination of this Agreement by the other Party. 15.0 COMPLIANCE. 15.1 Federal, State and Local Laws. Contractor shall comply with all applicable federal laws, regulations, executive orders, policies of the funding sources, procedures, and directives, as well as state, county, and city laws, rules, regulations, and ordinances applicable to the provision of services and the performance of all obligations under this Contract. In performance of all Contract services and activities, Contractor will comply with applicable state and federal licensing and certification requirements, health and safety standards, and regulations prescribed by the U.S. Department of Health and Human Services and the Texas Department of State Health Services. 15.2 Privacy and Data Sharing. In governing Contractor’s general conduct of business, Contractor shall adhere to all applicable privacy and data sharing laws and policies, including, but not limited to the following:In current FBIProcess CJIS Security Policy, Tex. Dep’t of Pub. Safety, https://www.dps.texas.gov/section/crime-records/cjis-documents; 45 CFR Part 160 (General Administrative Requirements), 45 CFR Part 162 (Administrative Requirements), 45 CFR Part 164 (Security and Privacy), 42 CFR Part 2 (Confidentiality of Substance Use Disorder Patient Records), Texas Health and Safety Code, Chapter 181 (Medical Records Privacy); Texas Business and Commerce Code, Chapter 521 (Unauthorized Use of Identifying Information) and Texas Occupations Code, Chapter 159 (collectively, the “Privacy and Data Sharing Laws”). 15.2.1 Consent. Contractor shall obtain any consent necessary in accordance with the Privacy and Data Sharing Laws. 15.2.2 Method. Contractor will establish a method to secure the confidentiality of records and other information relating to Eligible Clients, employees and volunteers in accordance with the Privacy and Data Sharing Laws. This provision will not be construed as limiting the lawful right of access to Eligible Client information. 15.2.3 Limited Access. Prior to a scheduled monitoring or audit, Contractor agrees to submit to County, in writing, any relevant requirement precluding County's access to Eligible Client information including the correct citation of the legal authority on which Contractor relies to support its claim that County is prohibited from access to the client information. 15.2.4 Minimum Necessary. Contractor will provide the minimum necessary information to County in a way that will not obstruct County's monitoring and evaluative duties in any way. 15.2.5 Collaboration. If applicable, Contractor will execute and have on file copies of data sharing agreements with other entities with whom Contractor will be sharing or obtaining participant information related to enrollment of Clients for services provided under this Contract ensuring that 14/54 Page 88 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B any such sharing or obtaining of information is done in compliance with Section 15.2.1 of this Contract and the Privacy and Data Sharing Laws. 15.2.6 Privacy. Contractor will ensure that all Subcontractors comply with the Privacy and Data Sharing Laws referenced in Section 15.2 of this Contract. 15.3 Texas Public Information Act. The Parties agree that this Contract, all performance under this Contract, and all information obtained by either Party in connection with this Contract is subject to applicable provisions of the Texas Public Information Act, Tex. Gov't Code, Chapter 552, and all legal authorities relating to such Act, including decisions and letter rulings issued by the Texas State Attorney General's Office; and each Party agrees to provide the other Party, citizens, public agencies, and other interested parties with reasonable access to all records pertaining to this Contract subject to and in accordance with the Texas Public Information Act. 16.0 RETENTION AND ACCESSIBILITY OF PROGRAM, ELIGIBLE CLIENT & FISCAL RECORDS. 16.1 Retention of Records. 16.1.1 Time Requirement. Contractor will create and maintain all records and reports required and/or produced relevant to performance under this Contract, including those specifically set out in this Section 16.0, until all evaluations, audits and other reviews have been completed and all questions or issues (including litigation) arising from those evaluations, audits and reviews are resolved satisfactorily to County in its reasonable judgment, or five (5) years after the end of the final Contract period, whichever occurs later. Failure at any time to deliver reports, records or notifications, as required by this Contract may, upon written notification by County, result in delay of payment and/or suspension or termination (in whole or in part) of this Contract by County. 16.1.2 Document Destruction. Contractor agrees that it will not destroy or alter any document in order to prevent its use in any official proceeding (for example, federal, state or local investigation and bankruptcy). Contractor is strictly prohibited from destroying or discarding any records reasonably pertinent to the fulfillment of the requirements of this Contract unless the time period for maintainingIn them underProcess subsection 16.1.1 has lapsed. Destruction is deemed non-compliance. 16.2 Client Records. Contractor will create and maintain all records regarding Eligible Clients that include the information on which Contractor relies to determine the Client's eligibility, all records and reports necessary, as determined by County, to evaluate the effectiveness of the services provided under this Contract (including, at a minimum, the services provided, the cost of providing services, and other program data as specified in Attachment A) (collectively, “Client Records”), and all records related to performance under this Contract. Contractor will maintain all medical records in accordance with all applicable statutes (including HIPAA) and regulations governing medical information. Requirements for Client Records will be as follows (as applicable): 16.2.1 Unduplicated Eligible Client Records. Unduplicated Client Records will be created and maintained for services provided separately to individual Eligible Clients. Contractor will maintain records for those Eligible Clients participating in programs designated by County Department from which an Unduplicated Client count can be determined. If Contractor is not clear on what constitutes an "Unduplicated Client," Contractor is responsible for consulting with County for a determination. Contractor will maintain a separate record for each unduplicated Eligible Client, which will contain all information related to eligibility and service provision as described in Attachment A, Work Statement. 16.2.2 Records for Other Services. In addition to, or instead of (as applicable) those records required under Section 16.2.1 for services provided separately to individual Eligible Clients as required under this Contract (including Attachment A, Work Statement), Contractor will create and retain records of other services, including such information as is possible and appropriate to the program design as described in Attachment A, such as: the type of services, date and location of services, amount or units of service provided, and where possible, number of Eligible Clients served. An individual Unduplicated Client record for these recipients is not required. 16.3 Fiscal Records. Contractor will create and maintain all fiscal records and documentation required 15/54 Page 89 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B under this Contract and as necessary, as determined by County, in its reasonable judgment, to support performance of this Contract. 16.4 Access. Contractor will give County, or any of its duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files, program materials (such as curriculum and distributed materials) and other papers, things, or property belonging to or in use by Contractor pertaining to this Contract at reasonable times and for reasonable periods. These rights to access will continue as long as the records are required to be retained by Contractor, and for any additional time period that the records are retained by Contractor. 16.5 Adjustment. Contractor may, at any time, request in writing to the County Executive that County clarify or provide a waiver of all or a portion of the record requirements in this Section 16.0. Only waivers under this Section 16.0 granted by County Executive in writing will be effective to change any requirement in this Section 16.0. 17.0 REPORTING REQUIREMENTS. 17.1 Performance Reports. 17.1.1 General Performance Reports. Contractor will submit data in accordance with Attachment A, Program Work Statement and Attachment B, Program Budget in quarterly performance reports to be delivered to TCHHS as required by County within fifteen (15) days after the end of the quarter to which the report relates (each, a “Quarterly Report”). The Contractor’s January request for payment will be held pending the Contractor’s submission of the first quarter’s performance report to TCHHS. 17.1.2 Modification to Performance Reports. County may recommend additional performance measures to be included by giving Contractor written notice of such proposed changes. Unless Contractor provides County with written opposition to the proposal within fifteen (15) days of receipt of notice, such changes will be considered added to the Contract and will constitute promised performance by Contractor without the necessity of a written amendment. Such changes will be effective as to reports filed by Contractor for services provided during the first full reporting period followingIn the addition of theProcess changes. If Contractor opposes the changes, County and Contractor will negotiate in good faith to develop amended performance measures to be added pursuant to Section 3.0 of this Contract. 17.2 Reimbursement Reports. Pursuant to Sections 5.0 - 7.0, Contractor will deliver to TCHHS reports that provide all of the information requested in the Payment Request and expenditure report, as required by County within fifteen (15) days after the end of the month to which the report relates (each, a “Reimbursement Report”). If Contractor fails to provide this information to County in a complete and correct form and in a timely manner as set forth in this Contract, such failure may impact the timing of payment by County under Sections 5.0 - 7.0. 17.2.1 Pursuant to Section 7.5, the January Reimbursement Report must include the First Quarterly Report to be considered complete and correct. 17.3 Final Close-Out Report. Contractor will deliver a close-out report as required by TCHHS no later than sixty (60) calendar days following the termination of any Contract Term (Initial and/or Renewal) (each, a “Final Close-Out Report”). County will provide Contractor with a packet containing information required for the Final Close- Out Report immediately following the end of a Contract Term. Contractor agrees to return the completed packet within forty-five (45) days of receipt. 17.4 Financial Reports. Upon request by County, Contractor will deliver to TCHHS copies of all Board- approved financial reports, to include the Contractor's Year-to-Date Balance sheet and income statement. 17.5 Additional Reports. Contractor will deliver to County Department within ten (10) working days after Contractor receives a request, any and all special reports, data, and information which the County requests Contractor make as a routine or special request. 17.6 Changes in Reports. Contractor will promptly provide TCHHS with written reports of any changes in any of the information, reports, and/or records provided to County pursuant to this Contract. 16/54 Page 90 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B 17.7 Corrections. County may require Contractor to correct or revise any errors, omissions or other deficiencies in any reports or services provided by the Contractor to ensure that such reports and services fulfill the purposes of this Contract. Contractor will make the required corrections or revisions without additional costs to County. 17.8 Legal Prohibition. If Contractor is legally prohibited from providing any required or requested reports, it will immediately notify County in writing of this fact. Such notice will include specific identification of the basis of the prohibition, including statutory citations as applicable, and will be reviewed by County for final resolution. VI. RESPONSIBILITIES AND OBLIGATIONS OF COUNTY 18.0 LIMITATIONS. 18.1 County Approval. 18.1.1 County's Satisfaction. Sections 5.0 - 7.0 notwithstanding, the Parties expressly agree that County will not be responsible for the costs of any services provided under this Contract that are not fully performed according to the terms of this Contract to County's satisfaction and with County's approval, neither of which will be unreasonably withheld. 18.1.2 Responsibility and Liability. Approval of County, and/or payment under this Contract by County, will not constitute nor be deemed a release of the responsibility and liability of Contractor, its employees, agents or associates for the accuracy and competency of their reports, information, documents, or services, nor will approval be deemed to be the assumption of such responsibility by County for any defect, error, omission, act or negligence or bad faith by Contractor, its employees, agents, or associates. 19.0 COUNTY OBLIGATIONS.In Process 19.1 Current Revenue Funds. County will make payments for invoices for performance of governmental functions and services under this Contract from current revenue funds available to County and set aside for this purpose (or grant funds, where specifically identified). The Parties agree that the payment made under this Contract is in an amount that fairly compensates Contractor for the services or functions performed under this Contract. VII. SUSPENSION 20.0 SUSPENSION. If Contractor fails to comply with any term of this Contract and/or failure to make corrections required by this Contract, or if the Commissioners Court requests a financial review or performance evaluation related to a reasonable cause to believe that Contractor is not using Contract Funds in compliance with the terms of this Contract, County may, upon written notification to Contractor, suspend this Contract, in whole or in part, immediately upon receipt of such notice and withhold further payments to Contractor pending resolution of the issues supporting such suspension. Contractor agrees that Contractor will not incur additional obligations of Contract Funds after receipt of such notice of suspension until Contractor is in compliance with the terms of this Contract or the reports of the financial review and/or program evaluation are completed, and all exceptions noted in these reports are corrected to County's reasonable satisfaction as evidenced by written notice by County. County will use good faith efforts to promptly resolve the issues supporting such suspension. VIII. MISCELLANEOUS PROVISIONS 21.0 INDEPENDENT CONTRACTOR. 21.1 The Parties expressly agree that Contractor is an independent contractor and assumes all of the rights, obligations and liabilities applicable to it as an independent contractor. No employee of Contractor will be considered an employee of County or gain any rights against County pursuant to County's personnel policies. The relationship of County and Contractor under this Contract is not and will not be construed or interpreted to be a partnership, joint venture or agency. Neither Party will have the authority to make any statements, representations or commitments of 17/54 Page 91 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B any kind, or to take any action which will be binding on the other Party, or which will hold itself out to be binding on the other Party. 22.0 SUBCONTRACTS. 22.1 Prior Authorization. Contractor will not be reimbursed for costs incurred by any Subcontractors for any service or activity relating to the performance of this Contract unless such Subcontractor has been previously approved by the County or County designee. 22.2 Contractor Responsibility. 22.2.1 Contractor has the sole responsibility for payment for services rendered by Subcontractors; and, in the event of non-payment, insolvency or cessation of operations of Contractor, the sole recourse of Subcontractors against Contractor will be through Contractor or the bankruptcy estate of Contractor. County shall not be liable for any payments to Subcontractors. 22.2.2 Contractor shall ensure that Subcontractors maintain confidentiality of information and security of all records as required by law and the terms and conditions of this Contract. 23.0 MONITORING. 23.1 County Monitoring. County reserves the right to perform periodic on-site monitoring of Contractor's (and Subcontractors') compliance/performance with the terms of this Contract, and of the adequacy, effectiveness and timeliness of Contractor's performance under this Contract. Such monitoring visit(s) may include review of any and all performance activities as well as any and all records or other documentation maintained in relation to Contractor's (and Subcontractors') performance under this Contract; review of all Contract issues identified by County, including administrative, fiscal and programmatic matters; and any; and all areas of performance and reporting. Within sixty (60) days of each monitoring visit, County will provide Contractor with a written report of the monitor's findings. If the report notes deficiencies in Contractor's performances under the terms of this Contract, it will include requirements andIn deadlines for the correctionProcess of those deficiencies by Contractor. Contractor will take action specified in the monitoring report prior to the deadlines specified. Failure to make required changes in a timely manner may result in termination of the Contract by County. County may provide technical assistance to Contractor and may request reasonable changes in Contractor's accounting, administrative and management procedures in order to correct any deficiencies noted. 24.0 NOTICES. 24.1 Requirements. Except as otherwise specifically noted in this Contract, any notice required or permitted to be given under this Contract by one Party to the other will be in writing and will be given and deemed to have been given immediately if delivered in person to the address set forth in this section for the Party to whom the notice is given, or on the third day following mailing if placed in the United States Mail, postage prepaid, by registered or certified mail with return receipt requested, addressed to the Party at the address specified as follows: 24.2 County Address. The address of County for all purposes under this Contract will be: Pilar Sanchez, County Executive (or successor) Travis County Department of Health & Human Services, 5325 Airport Blvd. Austin, Texas 78751 and P. O. Box 1748 Austin, Texas 78767 With copies to (registered or certified mail with return receipt is not required): 18/54 Page 92 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B C.W. Bruner, PMP, CPPB Purchasing Agent (or successor) Travis County Purchasing P. O. Box 1748 Austin, Texas 78767 24.3 Contractor Address. The address of the Contractor and its General Counsel for all purposes under this Contract and for all notices hereunder by personal delivery will be: Integral Care Jeff Richardson, Chief Executive Officer and Lisa Ott Laky, General Counsel 700 Lavaca Street, Suite 1400 Austin, Texas 78701 The address of the Contractor and its General Counsel for all purposes under this Contract and for all notices hereunder by certified mail will be: Integral Care Jeff Richardson, Chief Executive Officer and Lisa Ott Laky, General Counsel P.O. Box 3548 Austin, Texas 78764 24.4 Information Changes. 24.4.1 Types of Changes. Contractor will notify County of any changes regarding the Contractor or information provided under this Contract, including: (a) address and name of organization; and In(b) actual identity (dueProcess to sale, assignment or other transaction); ownership; control; and assignment. 24.4.2 Notice. Written notice of any change of information under Section 24.4.1 will be given to the County Purchasing Agent and County Executive (pursuant to Section 24.2). Such notice will include all relevant information and documentation evidencing the change (including the effective date of such change), and must be provided immediately (but no later than 20 days after the effective date of the change). 24.4.3 Effect. Failure to provide such notice may result in delay in payment. 24.4.4 Approval. All such changes must be approved by the Purchasing Agent and/or Commissioners Court. Changes in information under Section 24.4.1(a) may be approved by the Purchasing Agent by administrative modification; changes in information under Section 24.4.1(b) must be approved by County pursuant to Section 26.0. No such required approval will be withheld unreasonably. 24.5 The Parties agree that certain performance reporting materials may be transmitted to County via email, unless County specifically requests otherwise. 25.0 PROHIBITIONS. 25.1 Conflict of Interest. 25.1.1 Questionnaire. If required by Chapter 176, Texas Local Government Code, the Contractor will complete and file a Conflict of Interest Questionnaire (“Questionnaire”) with the County Clerk, Elections Division, 5501 Airport Blvd., Austin, 78751. The Contractor will update this 19/54 Page 93 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B Questionnaire by September of each year for the duration of this Contract as required by Chapter 176 of the Local Government Code. In addition, if any statement on this submitted Questionnaire becomes incomplete or inaccurate, the Contractor will submit an updated Questionnaire. The Contractor should note that the law requires the County to provide access to this Questionnaire on the official Travis County Internet website. 25.2 Solicitation. Contractor warrants that no persons or selling agency was or has been retained to solicit this Contract upon an understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial selling agencies maintained by Contractor to secure business. For breach or violation of this warranty, County will have the right to terminate this Contract without liability, or, in its discretion to, as applicable, add to or deduct from the Contract price for consideration, or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. 25.3 Gratuities. County may cancel this Contract if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by Contractor or any agent or representative of Contractor to any County official or employee with a view toward securing favorable treatment with respect to the performing of this Contract. In the event this Contract is cancelled by County pursuant to this provision, the County will be entitled, in addition to any other rights and remedies, to recover from Contractor a sum equal in amount to the cost incurred by Contractor in providing such gratuities. Contractor's employees, officers and agents will neither solicit nor accept gratuities, favors or anything of monetary value from Subcontractors or potential Subcontractors. Contractor will establish safeguards to prohibit its employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 25.4 Nepotism. Contractor agrees that it will comply with the same guidelines set forth for public officials under Tex. Gov’t Code, Chapter 573, by ensuring that no officer, employee or member of the governing body of Contractor will vote or confirm the employment of any person related within the second degree by affinity or third degree by consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person without written approval by County. 26.0 ASSIGNABILITY.In Process 26.1 Written Approval. County will not recognize assignment by Contractor of any of the rights or duties created by this Contract without the prior written approval of such assignment by County through a written document signed by both Parties. This provision includes assignment, sale, merger or any other action resulting in any change in the status of Contractor. Submission of a request for approval under this Section 26.1, "Written Approval," will be made in writing to the Purchasing Agent. It is acknowledged by Contractor that no officer, agent, employee, or representative of County has any authority to assign any part of this Agreement unless expressly granted that specific authority by Commissioners Court or County Purchasing Agent. Failure to secure the approval required in this Section 26.1 may result in delay of payment or other sanctions. 26.2 Binding Agreement. Subject to Section 26.1, this Contract will be binding upon the successors, assigns, administrators, and legal representatives of the Parties to this Contract. 27.0 LEGAL AUTHORITY. 27.1 Contractor Authority. Contractor guarantees that Contractor possesses the legal authority to enter into this Contract, receive funds authorized by this Contract, and to perform the services Contractor has obligated itself to perform under this Contract. 27.2 Signors. The person or persons signing this Contract on behalf of Contractor or representing themselves as signing this Contract on behalf of Contractor, do hereby warrant and guarantee that he, she or they have been duly authorized by Contractor to sign this Contract on behalf of Contractor and to bind Contractor validly and legally to all terms, performances, and provisions in this Contract. 27.3 Suspension. County will have the right to suspend or terminate this Contract without further liability to County if there is a dispute as to the legal authority of either Contractor or the person signing this Contract to enter 20/54 Page 94 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B into this Contract or to render performances under it. Contractor and any person signing this Contract are liable to County for any money disbursed by County for performance of the provisions of this Contract if County has suspended or terminated this Contract for breach of Section 27.1 or Section 27.2. 28.0 INTERPRETATIONAL GUIDELINES. 28.1 Computation of Time. When any period of time is stated in this Contract, the time will be computed to exclude the first day and include the last day of the period. If the last day of any period falls on a Saturday, Sunday or a day that County has declared a holiday for its employees, these days will be omitted from the computation. 28.2 Numbers and Gender. Words of any gender in this Contract will be construed to include any other gender and words in either number will be construed to include the other unless the context in the Contract clearly requires otherwise. 28.3 Headings. The headings at the beginning of the various provisions of this Contract have been included only to make it easier to locate the subject matter covered by that section or subsection and are not to be used in construing this Contract. 29.0 OTHER PROVISIONS. 29.1 Intentionally deleted. 29.2 Survival of Conditions. Applicable provisions of this Contract will survive beyond termination or expiration of this Contract until full and complete compliance with all aspects of these provisions has been achieved where the Parties have expressly agreed that those provisions should survive any such termination or expiration or where those provisions remain to be performed or by their nature would be intended to be applicable following any such termination or expiration date. 29.3 Non-Waiver of Default. Failure on the part of any Party to enforce any provision of this Contract or any payment, act or omission by any Party will not constitute or be construed as a waiver of any provision of this Contract. In Process 29.4 Reservation of Rights. If either Party breaches this Contract, the other Party will be entitled to any and all rights and remedies provided for by the Texas law and any applicable Federal laws or regulations. All rights of each Party under this Contract are specifically reserved and any payment, act or omission will not impair or prejudice any remedy or right to such Party under it. The exercise of or failure to exercise any right or remedy in this Contract of either Party or the failure to act in accordance with law based upon the other Party's breach of the terms, covenants, and conditions of this Contract, or the failure to demand the prompt performance of any obligation under this Contract will not preclude the exercise of any other right or remedy under this Contract or under any law, nor will any action taken or not taken in the exercise of any right or remedy be deemed a waiver of any other rights or remedies. 29.5 Law and Venue. This Contract is governed by the laws of the State of Texas and all obligations under this Contract will be performable in Travis County, Texas. It is expressly understood that any lawsuit, litigation, or dispute arising out of or relating to this Contract will take place in Travis County and the City of Austin. 29.6 Severability. 29.6.1 If any portion of this Contract is ruled invalid by a court of competent jurisdiction, the remainder of it will remain valid and binding. 29.6.2 Any alterations, additions or deletions to the terms of this Contract which are required by changes in federal or state law or regulations are automatically incorporated into this Contract without written amendment and will become effective on the date designated by such law or regulations. If federal, state or local laws or other requirements are amended or judicially interpreted so as to render continued fulfillment of this Contract, in whole or in part, on the part of either Party, substantially unreasonable or impossible, and if the Parties should be unable to agree upon any amendment that would therefore be needed to enable the substantial continuation of the services 21/54 Page 95 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B contemplated in this Contract, the Parties will be discharged from any further obligations created under the terms of this Contract (as to the part rendered unreasonable or impossible to fulfill, or the entire Contract, if applicable), except for the equitable settlement of the respective accrued interests or obligations incurred up to the date of termination. 29.7 Political Activity. Contractor will not use any of the performance under this Contract or any portion of the Contract Funds for any activity related to influencing the outcome of any election for public office, or any election, or the passage or defeat of any legislative measure. This prohibition will not be construed to prevent any official or employee of Contractor from furnishing to any member of its governing body upon request or to any other local or state official or employee, or to any citizen, information in the hands of the employee or official not considered under law to be confidential. No Contract Funds can be used directly or indirectly to hire employees or to in any other way fund or support candidates for the legislative, executive or judicial branches of the government of County, the State of Texas or the government of the United States. 29.8 Sectarian Activity. 29.8.1 Religious Influence. Within the limits and understandings set forth in Section 29.8.2, Contractor will ensure, and require all Subcontractors to ensure, that provision of services under this Contract will be carried on in a manner free from religious influence. Contractor will not execute any agreement with any primarily religious organization to receive Contract Funds from Contractor unless the agreement includes provisions such as those set forth in this Section 29.8 or as provided by County, to effectuate this assurance. Contractor will submit such agreements to County prior to the release of Contract Funds to such Subcontractor. 29.8.2 Charitable and Faith-Based Contractors. Contractor and County agree to be bound by the requirements of the Civil Rights Act, Section 702 [U.S.C., Section 2000E-1(a)], applicable regulations, including 34 C.F.R., Section 74.44, 75.52, 75.532, 76.52, 76.532, 80.36, and all related laws, rules and regulations ("702 Laws") as to Subcontractor(s) and Contractor respectively; and Contractor will include the following requirements in any Subcontract under this Contract. In(a) A religious organizationProcess that enters into a contract with County (or Subcontractor who enters into a Subcontract with Contractor) does not by so contracting lose exemption provided under 702 Laws regarding employment practices or provision of services. (b) Neither the County's nor the Contractor's selection of charitable or faith-based contractor or Subcontractor, respectively, of social services nor the expenditure of funds under this Contract to the Contractor or such Subcontractor is an endorsement of the Contractor's or Subcontractor's charitable or religious character, practices or expressions. (c) No provider of social services for the County (either Contractor or Subcontractors) may discriminate against any Client on the basis of religion, a religious belief, or any Client's refusal to actively participate in a religious practice. If a Client believes that their rights have been violated, that complaint should be discussed with a County representative immediately. 29.8.3 Client Advisement. Contractor will reasonably apprise all Eligible Clients of the requirements in this Section 29.8, and will ensure the provision of services pursuant to these provisions. 29.8.4 Additional Rights. Section 104 of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (8 U.S.C. Section 604a) sets forth certain additional rights and responsibilities for charitable and faith-based providers of social services, certain additional rights of assisted individuals, and certain additional responsibilities of County to providers and assisted individuals. This Contract is subject to those additional rights and responsibilities. 29.9 Contractor Information Materials. In any publicity or other information materials prepared or distributed by or for Contractor (such as websites, brochures and signage), the funding through County will be mentioned as having made the project or services possible. Prior to publication, presentation or any disbursement of 22/54 Page 96 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B such publicity, Contractor must provide a copy of the final form of the publicity and secure the approval of the County Executive. When appropriate as determined by County Executive in his/her reasonable judgment, Contractor will publicize the services and activities of Contractor under this Contract as supported by County. 29.10 Disputes. 29.10.1 Contract Issues. At any time that Contractor has an issue, problem, dispute, or other question ("issue") concerning this Contract, Contractor may first contact County through County Department/County Executive. Contractor will provide written notice of the issue to County Department/County Executive, with such written notice including a specific written description of the issue as well as the Contractor's desired resolution of the issue. Contractor and County will make a good faith effort to resolve the issue to their mutual satisfaction in a timely manner. It is understood and agreed that any resolution of the issue which necessitates a change in any term or condition of this Contract, including a waiver of any term or condition, will be handled only as a written amendment pursuant to Section 3.0 of this Contract. Any issue not resolved satisfactorily to both Parties under this Section 29.10.1 may be addressed pursuant to the following provisions of Section 29.10 of this Contract. 29.10.2 Dispute Resolution - Administration by Purchasing Agent. When the Contractor and/or County have been unable to successfully resolve any question or issue related to this Contract presented to the County under Section 29.10.1, the Contractor or County will then present the matter to the Purchasing Agent by providing the Purchasing Agent with written notice of the dispute. Such notice will contain a specific written description of the issues involved as well as the Contractor's requested resolution of the dispute and any other relevant information which Contractor or County desires to include. As of the receipt of such notice by the Purchasing Agent, the Purchasing Agent will act as the County representative in any further issuances and in the administration of this Contract in relation to the described dispute. Unless otherwise stated in this Contract, any document, notice or correspondence in relation to the disputes at this stage not issued by or to the Purchasing Agent may be considered void. If the Contractor does not agree with any document, notice or correspondence relating to the dispute issued by the Purchasing Agent or other authorized County person, the ContractorIn must submit a writtenProcess notice to the Purchasing Agent with a copy to the County Executive within ten (10) calendar days after receipt of the document, notice or correspondence, outlining the exact point of disagreement in detail. The Purchasing Agent will issue a written notice of the final resolution of the dispute to the Contractor within thirty (30) days of receipt of the initial written notice of dispute by the Purchasing Agent. If this final resolution does not resolve the dispute to the Contractor's satisfaction, Contractor may submit a written Notice of Appeal to the Commissioners Court through the Purchasing Agent. The Purchasing Agent will provide a copy of such response to the County Executive. This Notice of Appeal must be submitted within ten (10) calendar days after receipt of the unsatisfactory final resolution. Contractor then has the right to be heard by Commissioners Court and the Purchasing Agent will coordinate placing the matter on the Commissioners Court agenda. 29.10.3 Mediation. If the Contractor is not satisfied with the resolution of the dispute pursuant to previous provisions of Section 29.10, Contractor will notify the County Executive, and, if mediation is acceptable to both Parties in resolving the dispute arising under this Contract, the Parties agree to use the Dispute Resolution Center of Austin, Texas, or another mediation group as chosen by County and approved by Contractor as the provider of mediators for mediation as described in Section 154.023 of the Texas Civil Practice and Remedies Code. Unless both Parties are satisfied with the result of the mediation, the mediation will not constitute a final and binding resolution of the dispute. All communications within the scope of the mediation shall remain confidential as described in Section 154.073 of the Texas Civil Practice and Remedies Code, unless both Parties agree, in writing, to waive the confidentiality. 29.11 Coordination. Contractor will coordinate and share information with other Travis County Health and Human Services programs in any way that is legally appropriate as such coordination and sharing is determined by County to maximize the benefit to Eligible Clients in City of Austin/Travis County and to avoid duplication of services. 23/54 Page 97 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B 29.12 County Public Purpose. By execution of this Contract, the Commissioners Court hereby finds that the issues, problems and needs to be addressed by the services to be provided under the terms of this Contract constitute a significant public concern impacting members of the indigent population or other Eligible Clients which the County serves. The Commissioners Court further finds that the provision of services to be provided by Contractor pursuant to this Contract will further the public purpose of addressing those health and human services issues, problems and needs identified in this Contract for qualified individuals. 29.13 Force Majeure. Neither Party will be financially liable to the other Party for delays or failures to perform under this Contract where such delay or failure is caused by force majeure (i.e. those causes generally recognized under Texas law as constituting impossible conditions). Such delays or failures to perform will extend the period of performance until these exigencies have been removed. The Party seeking to avail itself of this clause will notify the other Party within five (5) business days or otherwise waive the right as a defense, unless notification is impractical under the circumstances, in which case notification will be done in as timely a manner as possible. Breach of this provision entitles the non-breaching Party to reduce or stop payments (as applicable) or immediately terminate this Contract. 29.14 Immunity or Defense. It is expressly understood and agreed by all Parties that, neither the execution of this Contract, nor any conduct of any representative of either Party hereto relating to this Contract, will be considered to waive, nor will it be deemed to have waived, any immunity or defense that would otherwise be available to it against claims arising in the exercise of its governmental powers and functions, nor will it be considered a waiver of sovereign immunity to suit. [Signature Page to Follow] In Process 24/54 Page 98 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B BY THE SIGNATURES AFFIXED BELOW, the above Contract is hereby accepted as all the terms and conditions of this Contract. CONTRACTOR: AUSTIN-TRAVIS COUNTY MENTAL HEALTH AND MENTAL RETARDATION CENTER D/B/A INTEGRAL CARE By: ___________________________________ Its Duly Authorized Agent Printed Name: _Jeff Richardson____________ 8/13/2026 Title: _CEO_____________________________ Date:______________ TRAVIS COUNTY By: ___________________________________ Andy Brown Travis County Judge Date: ______________ County Approvals: In Process 8/17/2026 As to Legal Form: ___________________________ Date: ______________ Assistant County Attorney Funds Certified By: ___________________________ Date: ______________ Patti Smith, County Auditor 25/54 Page 99 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B ATTACHMENT A PROGRAM WORK STATEMENT In Process 26/54 Page 100 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B PROGRAM WORK STATEMENT 1. Program Information Legal agency name and program name: a. Agency name: Integral Care (“Contractor”) b. Program name: Crisis Care Diversion Pilot Program (“Pilot” or “Program”) c. Issue area: Behavioral Health d. Service type (“Services”): i. Emergency Crisis Services ii. Crisis Stabilization iii. Crisis Respite 2. Funding History On April 20, 2023, the Travis County Commissioners Court allocated $6.0M of American Rescue Plan Act (“ARPA”) Local Fiscal Recovery Funds (“LFRF”) to initiate a collaborative crisis Diversion program. Aligned with the recommendations in the Travis County Forensic Mental Health Project Report. A contract was executed with an April 1, 2024 start date, and was modified to add an additional $1.0M of ARPA LFRF on August 1, 2024. A new contract will be executed with an August 1, 2026 start date for $1.0M of General Funds to complete the contract year, as the ARPA LFRF will be fully expended. 3. Program Description Brief Program description, including major activities: The objective of the Program is to leverage existing programs and facilities to expand community services to immediatelyIn address jailProcess diversion needs, through Deflection (defined as programs that occur before arrest or prior to initiation of a law enforcement or other justice system contact “Deflection”) and Diversion (as defined by pre-trial diversion programs, post-arrest that occur prior to final entry of judgement “Diversion”). Contractor’s Psychiatric Emergency Services (“PES”) is a voluntary psychiatric urgent care walk-in resource for anyone in Austin/Travis County seeking treatment for a behavioral health crisis. Integral Care, through the Program, for eligible Clients as defined in section 5 below, will: • Expand PES’s operating hours to twenty-four (24) hours a day, seven (7) days a week; • Add additional peer support services to enhance engagement and retention; • Expand Contractor’s clinical team to include additional prescribers to ensure Clients have timely access to a prescribing professional for medication evaluation; and • Add a twenty-three (23) hour observation service with three (3) beds and/or lounge chairs. Integral Care, through the Program, will also repurpose Contractor’s 15th Street Crisis Residential program to be an extended stay therapeutic respite program (Therapeutic Diversion Program or “TDP”) that combines the current bridge housing model used by the City of Austin with a respite level of supportive and therapeutic services. Integral Care, through TDP, will serve Clients with behavioral health conditions that were deflected to PES or diverted from the criminal legal system. Integral Care will seek to prioritize individuals who are experiencing homelessness and/or are accessing emergency services at greater frequency due to their complex behavioral health needs. 4. Population of Focus Contractor shall seek to provide Services for the following population(s) in Travis County: 27/54 Page 101 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B PES: Individuals experiencing a mental health crisis in Travis County who have a history of, or are at risk of, cycling through the criminal legal system, emergency departments, and/or homelessness. Individuals are referred by first responders, emergency departments, the Sobering Center, Travis County jail personnel, and Contractor’s Jail Liaison(s) who will receive referrals from criminal legal personnel (Travis County Jail Counseling staff, judges, and attorneys). TDP: Individuals who require ongoing behavioral health support services in a stable, extended care setting that provides individualized care and treatment. Individuals are referred to TDP from PES or from Travis County Central Booking, Travis County Jail, or Travis County Correctional Complex if the individual plans to reside in Travis County following their release from jail custody. Additionally, Contractor’s Jail Liaison(s) may receive referrals from criminal legal personnel (Travis County Jail Counseling staff, judges, and attorneys), and referrals from programs managed by the Contractor, such as The Guy Herman Center for Mental Health Crisis Care, The Inn, PES, and mobile teams. TDP shall only serve individuals deflected through law enforcement that avoids initial arrest and/or the filing of criminal charges or who were diverted from the criminal legal system. 5. Client Eligibility Contractor shall apply the following eligibility criteria to individuals in order to receive Services in the Program funded by Travis County (“Clients”): Program Component: PES, including 23-hour observation beds Eligibility Description of Criteria Verification Method Requirement Crisis Location InIndividuals experiencingProcess a mental health Identified referral sources listed in crisis in Travis County. Population of Focus. Age Must be eighteen (18) years or older Confirmation of age from legal documents and/or self-report. Need for Individuals experiencing any event or Based on an individual’s self-report, a behavioral health situation with real or potential third-party report, staff observations, crisis services disruption of stability and safety as a and/or medical records. result of the event, situation and/or behavioral health condition. Referral Source Individuals must be referred to PES by Identified referral sources listed in first responders, emergency Population of Focus. departments, the Sobering Center, Travis County jail personnel, and Contractor’s Jail Liaison(s) who will receive referrals from criminal legal personnel (judges, attorneys, and Travis County Jail Counseling staff) Program Component: TDP Eligibility Description of Criteria Verification Method Requirement Location at entry Individuals experiencing Deflection to Individual self-report and/or collateral into Program PES and/or currently incarcerated at information from first responders, Travis County Central Booking, Travis Sobering Center, emergency County Jail, or Travis County department, or criminal legal personnel. 28/54 Page 102 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B Correctional Complex and plan to reside in Travis County following their release from jail custody. Age Must be eighteen (18) years or older at Confirmation of age from legal the time of referral to receive TDP documents, emergency department, jail services. records, and/or self-report. Need for ongoing Individuals with mental health, Identification of resolution of acute behavioral health substance use disorder and/or crisis episode and preliminary services Intellectual Disability (“ID”) or medication stabilization achieved, as Developmental Disability (“DD”) who assessed by a qualified mental health voluntarily agree to participate in the professional (“QMHP”), licensed Program. practitioner of the healing arts (“LPHA”) or prescriber from Deflection at PES or Contractor’s jail liaison for Diversion referrals to TDP. Low risk of harm Adults in need of respite services who Identification of resolution of acute to self or others are at risk of psychiatric crisis due to a crisis episode and preliminary housing challenge and/or severe medication stabilization achieved, as stressors but are at low risk1 of harm to assessed by a QMHP, LPHA, or self or others. prescriber from Deflection at PES or Contractor’s jail liaison for Diversion referrals to TDP. Able to perform Individuals must be able to perform Identification of resolution of acute their own their own activities of daily living. With crisis episode and preliminary activities of daily staff supervision, individuals must be medication stabilization achieved, as living Inable to self -administerProcess medications. assessed by a QMHP, LPHA, or prescriber from Deflection at PES or Contractor’s jail liaison for Diversion referrals to TDP. Deflection through Individuals referred to PES services from Identified referral sources. law enforcement law enforcement, or referred from that avoids initial Central Booking and/or Contractor’s Jail arrest and/or the Liaison(s). filing of criminal charges OR Diversion from the Referrals appropriate for Diversion to Confirmation from the criminal legal Criminal Legal TDP include any criminal charge, as system that individual will be processed System deemed appropriate by the criminal for release from custody into the TDP. legal system. 6. Service Delivery Contractor shall deliver Services as described below: a. PES 1 “Low risk” is needed as an eligibility criterion for crisis respite services, per Information Item V, Texas Health and Human Services Commission (“HHSC”) crisis services standards. Individuals at a moderate level can be stabilized at a crisis residential unit prior to transfer to TDP. 29/54 Page 103 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B Category 1: Deflection: Contractor, through PES, will ensure that it is dedicated to addressing the needs of individuals experiencing a psychiatric crisis. First responders may take individuals to PES to deflect individuals from the criminal legal system to a more appropriate behavioral health setting to address the individual’s needs. Contractor will ensure that law enforcement, including Austin Police Department (“APD”), Travis County Sheriff’s Office (“TCSO”), as well as other law enforcement agencies within Travis County, will be able to drop off the individual and be released from PES within fifteen (15) minutes. Travis County Emergency Medical Services (“EMS”) and local emergency departments may directly refer the individual to present to PES for Services. Category 2: Diversion: Upon request by Travis County Central Booking and Travis County Correctional Complex (“TCCC”) Contractor’s jail liaison shall provide crisis assessments and interventions on site for Diversion and linkage to mental health Services following release from jail and may refer individuals directly to PES to receive services to assist with successful re-entry and stabilization in the community. Contractor shall ensure that the Contractor’s jail liaison is available to receive referrals Monday-Friday 10am-8pm and will be co-located to work at both Central Booking and Travis County Correctional Complex for timely response to referrals. Following the crisis assessment, the jail liaison can provide transport to the most appropriate level of care, which can include voluntary admissions to inpatient psychiatric hospitals and Contractor’s crisis residential and respite facilities. Contractor shall ensure that it provides Services to support Deflection and Diversion referrals as well as serving individuals in the community who are in need of 24/7 psychiatric urgent walk-in services. Contractor shall ensure that these services provide immediate crisis screening and assessment and brief, intensive interventions focused on resolving a crisis, providing care in the most engaging and least restrictive manner possible while recognizing that there are some individuals who will require involuntary interventions to be safe. Contractor shall ensure that services provide ready access to psychiatric assessmentIn and treatment forProcess individuals with urgent needs. Contractor will ensure that PES’s Services follow the six (6) core principles for any appropriate crisis response outlined by the Substance Abuse and Mental Health Services Administration (“SAMHSA”).2 • Addressing Recovery Needs; • Significant Role of Peers; • Trauma-Informed Care; • Zero Suicide/Suicide Safer Care; • Safety/Security for Staff and People in Crisis; and • Crisis Response Partnerships with Law Enforcement, Dispatch, and EMS. Contractor will ensure that PES connects individuals, based on their identified needs, to crisis residential or psychiatric inpatient Services, or provides referrals and resources for ongoing outpatient services through Integral Care and/or a community agency. Contractor will ensure continuity of care through the crisis episode and facilitation of smooth transitions through different levels of service intensity in the crisis continuum. Contractor shall provide a secure and smooth transition or “warm hand off” to receiving facilities and Contractor will provide follow up services to individuals to ensure linkage to services prior to discharge of services. Contractor will ensure that PES provides the following Services: • Prompt Crisis Screening and Triage; • Crisis Assessments; • Crisis Counseling; • Safety Planning; 2 SAMSHA (2020). National Guidelines for behavioral health crisis care- a best practice toolkit. 30/54 Page 104 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B • Medication Evaluation and Management; • Facilitated access to fulfilling prescriptions (see sixth paragraph below); • Peer Support; and • 23-hour observation. Contractor will ensure that all Clients who receive a crisis assessment though PES also receive a standardized assessment of functional, mental, and health status. Such standardized assessment will be conducted through an Adult Needs and Strengths Assessment (“ANSA”) as well as a Columbia-Suicide Severity Rating Scale (“C-SSRS”), an evidenced-based assessment tool used for suicide ideation and behavior rating. For individuals whose crisis screening and/or assessment indicate that they are at moderate to high risk of harm to self or others and are clinically appropriate for 23-hour observation at PES, they will be offered voluntary 23-hour observation services. 23-hour observation services provide a safe and secure space in which to receive ongoing evaluation, observation, and intervention by a multidisciplinary team, including prescribers, clinicians, nursing personnel and peer support services for up to 23 hours during the acute phase of a crisis. Continuity of care, coordination of services and discharge planning will be initiated for every individual upon admission to 23-hour observation services. The multidisciplinary team will engage Clients throughout the observation and evaluation period, to determine the most appropriate next level of care prior to discharge or transfer to care. The goal is to provide a safe and secure environment to ensure prompt crisis stabilization and reduce the need for psychiatric inpatient and law enforcement interventions. If an individual cannot be stabilized within the timeframe they will be linked to the appropriate level of care, such as an inpatient hospital or Contractor’s crisis residential units (The Judge Guy Herman Center, The Inn) for continuedIn stabilization. ContractorProcess will fully dedicate a collective total of 3 beds at Contractor's crisis residential units for the Project for medication stabilization. For individuals whose screening and/or assessment indicate that they are at high risk and/or imminent risk of harm to themselves or others, Contractor shall facilitate rapid transfer to a higher level of care and Contractor will request a Peace Officer’s Emergency Detention (“POED”) evaluation be completed for involuntary treatment Services. If an individual is placed on a POED, direct transfers to psychiatric inpatient hospitals or Contractor’s EOU at The Judge Guy Herman Center will be coordinated by PES staff and the individual transported by law enforcement. For individuals whose crisis assessment indicate they are at moderate risk of harm to self or others and/or at risk of decompensation and would benefit from a short-term community-based facility to stabilize on medications, Contractor shall coordinate a transfer to Contractor’s Crisis Residential Services (The Judge Guy Herman Center, The Inn). The Inn is co-located at PES location and PES staff will coordinate transport of individuals to The Judge Guy Herman Center via taxi cab or family/collateral support. For individuals whose crisis assessment indicate they are at low risk of harm to self or others and able to complete their activities of daily living and are identified as meeting the eligibility criteria, Contractor will directly refer and admit the individual to TDP. Contractor will ensure that access to a prescriber is available 24/7, and individuals are referred to receive same-day prescriber services as determined appropriate by Contractor following the crisis screening and/or assessment. The prescriber may order medications, labs, and other diagnostic tests, make referrals and arrange follow-up care, to include follow-up appointments at PES, Contractor’s outpatient clinics and/or community agencies. Contractor will ensure there are no barriers to accessing medications and that the Client has timely access to medications during the medication evaluation. The 31/54 Page 105 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B prescriber will send a prescription to the Client’s preferred pharmacy prior to the Client leaving. If there are financial barriers to accessing medications, Contractor will assist in getting the Client connected to receive prescriptions through Contractor’s pharmacy and/or provide assistance with available sources of payment for medications. If there are barriers to picking up medications, PES staff will arrange transport to the pharmacy and/or arrange delivery of medication to the Client. Contractor will ensure that peer support services are available and offered through all PES services, to include crisis screening and triage, assessment, 23-hour observation, safety and discharge planning, and follow-up Services. Contractor shall ensure that the integration of peer support provides Clients with an opportunity to receive support from someone with lived experience where mutual understanding and shared experiences can assist the person during their crisis episode. Contractor shall ensure that peer support increases the likelihood of engagement in crisis services and outpatient services and of resiliency enhancement by empowering Clients to engage in person-centered safety planning and collaborative treatment planning. After the initial crisis assessment and intervention, Contractor may provide continuing services in the office, and/or through telehealth or telephone follow-up, until the Client is stabilized and/or transitioned to appropriate behavioral health services or up to 90 days. Contractor will ensure that PES provides community follow-up that fits the needs of the Client. Contractor will ensure that the frequency of visits depends on the Client’s presenting problem, safety planning, and individual need to stabilize a crisis episode. b. TDP Contractor shall ensure the following in operating the TDP: (1) TDP is a twenty-five (25) bed facility for males and females, aged 18 and older; (2) Clients in the facility will reside in shared rooms (up to 3 beds) with shared showeringIn facilities; (3) TheProcess TDP facility will have shared common areas, a dining room, and areas for individuals to engage in individual and group programming; (4) The TDP facility will be staffed with a multidisciplinary team, 24/7 and individuals may stay up to ninety (90) days, although length of stay will vary based on the needs of the Client, with stays that can be extended based on individual need. Contractor, through TDP, will ensure that the program provides an individualized, integrated mental health and substance use disorder recovery-based program for individuals with behavioral health conditions that were deflected to PES or diverted from the criminal legal system. Contractor shall ensure that the TDP program prioritizes individuals that are experiencing homelessness and/or are accessing emergency services at greater frequency due to their complex behavioral health needs. Contractor is dedicated to ensuring that referrals are received from PES, as deflected by law enforcement agencies, Integral Care jail liaison(s) and Integral Care clinical staff that work collaboratively with criminal legal stakeholders. Referred Clients who express desire to enter the TDP program will be assessed by Integral Care staff using a crisis assessment and a standardized assessment of functional, mental, and health status. Such standardized assessment will be conducted through an Adult Needs and Strengths Assessment, as applicable (“ANSA”) as well as a Columbia-Suicide Severity Rating Scale (“C-SSRS”), an evidenced-based assessment tool used for suicide ideation and behavior rating. Contractor shall ensure that individuals are admitted to the TDP based on crisis stabilization and a risk determination of an individual who has low risk of harm to self or others as well as bed availability. Contractor shall ensure that TDP services are voluntary and Clients agree to reside in a residential facility to receive therapeutic respite care wraparound services. Contractor shall ensure that the TDP provides the following services at the facility: 32/54 Page 106 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B • Medication management; • Person-centered and trauma-informed treatment planning; • Therapeutic and pharmacologic support services; • Rehabilitative skills training; • Intensive case management; • Recovery and peer support; • Therapeutic, trauma-informed individual counseling; • Therapeutic, trauma-informed group counseling; • Peer-led groups; • Harm reduction education and counseling; • Wellness groups and activities; • Nutritional group education and counseling; • Coordinated assessments; and • Outreach specialists to help access long term housing and benefits supports. Contractor shall ensure the following: (1) Clients have access to medication stabilization and support, intensive case management, life skills training, substance use disorder services, benefits application completion, and housing assistance; (2) Program staff implement evidence-based approaches and curricula in groups and individual treatment, including Motivational Interviewing, Cognitive Behavioral Therapy, Dialectical Behavioral Therapy, Mindfulness, and contingency management; (3) Where indicated, Services may incorporate adult family members to promote family reintegration; (4) Life skills groups, such as computer and cell phone use, laundry, budgeting, stress and anger management, shopping, cooking, cleaning, basic hygiene, grooming, and self-care are available (5) Individual case management services will connect Clients with medical services, identification, Medical Access Program (“MAP”), the Supplemental Nutrition Assistance Program (“SNAP”), and other public benefits as needed; and (6) Peer providerIn group facilitators Processoffer engagement and recovery support services. Contractor shall ensure that the TDP program utilizes best practices around engagement strategies to encourage and support individual participation in treatment and recovery services targeted at increasing community tenure, to include but not limited to accessing employment, MAP and other public benefits, primary care physicians, Social Security and identification documentation, aid Clients to complete housing applications, to include market rate, subsidized, transitional and permanent supportive housing. Contractor shall ensure the following: (1) Clients have opportunities to establish and achieve specific and measurable goals while in the TDP; (2) Program staff help support this process in a person-centered and trauma-informed manner; (3) TDP staff provides wrap-around services within the TDP program and coordinates and schedules community visits that meet the Client’s needs; and (4) TDP staff provides transportation and transportation training to Clients for medical, dental, mental health, ID, housing, benefits, and employment appointments or ensures Clients have resources to utilize public transportation for these purposes, to include bus passes or CapMetro. Contractor shall ensure that the following: (1) The TDP staff caseload consists of no more than five Clients per caseworker to allow for highly individualized and person-centered care; and (2) Additional regular activities and services are onsite days, evenings, and weekends, and include 12-step meetings, celebratory occasions, and planned community outings. Contractor shall ensure that the length of stay varies by each Client's needs and goals. The primary goal of the Program is Client engagement in services, so Contractor shall ensure that Clients have the option to reside at TDP and receive services for less than 90 days or beyond 90 days, if clinically indicated, based on their desire for supportive services and ongoing recovery. 33/54 Page 107 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B Contractor shall ensure that safety care, risk assessments and discharge planning begin from the time of admission so that Clients are prepared and ready for transitions within the TDP program and into the community. Contractor shall ensure that staff uses Motivational Interviewing and Stages of Changes, for continuous assessment throughout treatment in order to provide the Clients with the services that meet their needs and desires as they move through the levels of the TDP program and prepare them with transition into the community. 7. Service Accessibility Contractor shall utilize the following accessibility strategies in delivering Services: a. Telephone or Telehealth/Telemedicine access: Contractor may provide telephonic and/or telehealth/telemedicine Services for individuals experiencing a psychiatric crisis, at Travis County Central Booking, and TCCC. Contractor may also provide crisis follow-up via telephonic or telehealth/telemedicine Services as preferred by the Client or their family, all subject to Centers for Medicare and Medicaid Services (“CMS”) and Health and Human Services Commission (“HHSC”) guidelines and recommendations, and any other applicable requirements. b. Linguistic access for non-English speakers: Contractor will require its staff to utilize Contractor’s Language Access Plan to provide Services that meet the needs of the individual who may be experiencing a psychiatric crisis. Contractor will hire and retain bilingual staff, most of whom are bilingual Spanish, although Contractor does employ staff who speak other languages. Contractor will test language competence through the Language Line. Contractor will implement its Language Access Plan that wasIn developed in 2015.Process Contractor’s staff and its contracted providers will receive training in the requirements to offer language access in the language that Clients use. Contractor’s staff will have access to both translation and medical interpretation services through contracts for in-person interpretation and additionally applications for deaf interpretation, Language Line video and telephonic services. c. Communication access for Clients with hearing or visual impairment, intellectual or developmental disability, low literacy, or other communication barriers, etc.: Contractor will require its staff to utilize Contractor’s Language Access Plan to provide Services that meet the needs of the individual in psychiatric crisis. Contractor’s Communications Department translates all Program materials and brochures to a third (3rd) grade level. Contractor will ensure that its website enables access in at least five (5) primary languages. Contractor will translate critical service forms throughout the agency from English to Spanish. Contractor will complete other translations on an as-needed basis for Clients whose primary language is not English. Contractor will ensure that communication aids and sign language interpretation are available on demand, both in person and by video conferencing. d. Cultural responsiveness: Contractor will require its staff and its contracted providers to complete annual Care for Culture training and implement the person-centered or family-centered plans. Contractor will ensure that these plans are trauma-informed and include the cultural aspects that are important when engaging with individuals and families. 8. Program Staffing 34/54 Page 108 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B The Contractor shall maintain staffing for Services in the manner described below: HR Position Title No. of Primary Service Status of Hiring if Funding Source(s) Positions Location Vacant Practice Manager 1 PES Integral Care Peer Program Manager 1 PES/TDP Integral Care Psychiatrist (“MD”) 2 PES 1 Vacant, Hiring Integral Care Advanced Practice Registered Nurse 4 PES Integral Care (“APRN”) Registered Nurse Supervisor 1 PES/TDP Travis County Authorization Specialist 1 PES Integral Care Registered Nurse 6 PES Integral Care, Travis County Peer Support Specialist 3 PES 2 Vacant, Hiring Travis County Licensed Practitioner of the Healing 1 PES Integral Care Arts Team Lead LPHA Supervisor 2 PES Integral Care Licensed Practitioner of the Healing 3 PES 1 Vacant, Hiring Integral Care, Travis Arts (LPHA) County Qualified Mental Health 12 PES 1 Vacant, Hiring Integral Care, Travis Professional (QMHP) County Health Informatics Coordinator 1 PES/TDP Travis County Practice Manager 1 TDP Travis County Qualified Mental Health 1 TDP Travis County Professional Team Lead Qualified Mental Health 6 TDP 2 Vacant, Hiring Travis County Professional (QMHP) Jail Liaison In 1 ProcessTDP/PES Travis County Benefits and Eligibility Specialist 1 TDP Travis County Landlord and Outreach Specialist 1 TDP Travis County Peer Support Specialist 3 TDP 1 Vacant Travis County Contracted, Hiring Advanced Practice Registered Nurse 0.25 TDP Travis County Registered Nurse 1 TDP Travis County Licensed Vocational Nurse 1 TDP Travis County Residential Care Assistants 12 TDP 1 Vacant, Hiring HHSC, Travis County 9. Performance Measures Contractor shall report the following performance measures and make a good faith effort as determined solely by Travis County in its reasonable judgement to achieve the following performance goals: a. Output Performance Measures: Pilot Output Measure Total Annual Quarters Reported* Goal 1. Number of unduplicated Clients served by the Pilot Baseline 1 2 3 4 2. Number of duplicated Clients served by the Pilot Baseline 1 2 3 4 *Q1 is Oct 1–Dec 31; Q2 is Jan 1–Mar 31; Q3 is Apr 1–Jun 30; Q4 is Jul 1–Sep 30. 35/54 Page 109 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B PES Output Measure Total Annual Quarters Reported* Goal 1. Number of unduplicated Clients served at PES 4,125 1 2 3 4 2. Number of unduplicated Pilot Clients served at PES Baseline 1 2 3 4 3. Number of unduplicated Clients who received 23-hour 1 2 3 4 225 observation 4. Number of Clients referred from law enforcement N/A 1 2 3 4 5. Number of Clients referred from emergency departments N/A 1 2 3 4 6. Number of Clients referred from the Sobering Center N/A 1 2 3 4 7. Number of Clients referred from Central Booking, Travis County 1 2 3 4 N/A Jail, or Travis County Correctional Complex 8. Number of clients referred from Integral Care N/A 1 2 3 4 9. Number of Clients referred from community health paramedics N/A 1 2 3 4 10. Average Client wait time from screening to assessment 1 hour 1 2 3 4 11. Average Client wait time from assessment to prescriber 1 hour 1 2 3 4 12. Average law enforcement wait time for PES drop off 15 minutes 1 2 3 4 13. Number of Clients that leave without being seen Baseline 1 2 3 4 14. Number of Clients that discharge to the community with a safety 1 2 3 4 Baseline plan 15. Number of Clients directly transferred to TDP Baseline 1 2 3 4 16. Number of Clients transferred to emergency department Baseline 1 2 3 4 17. Number of Clients transferred to a higher level of care Baseline 1 2 3 4 18. Number of Clients who are placed on a POED Baseline 1 2 3 4 19. Number of Clients who receive a peer support Service Baseline 1 2 3 4 *Q1 is Oct 1–Dec 31; Q2 is Jan 1–Mar 31; Q3 is Apr 1–Jun 30; Q4 is Jul 1–Sep 30. Outputs 3-8 are internal tracking measures and thus do not have Annual Goals. TDP Output MeasureIn ProcessTotal Annual Quarters Reported* Goal 1. Number of unduplicated Clients enrolled into TDP 100 1 2 3 4 2. Number of Clients screened and ineligible for services 25 1 2 3 4 3. Number of Clients screened and eligible for services, but declined 10 1 2 3 4 4. Number of Clients screened and eligible for services, but were not 1 2 3 4 Baseline served due to capacity 5. Number of assessments completed by Jail Liaison for enrollment 1 2 3 4 Baseline into TDP 6. Number of Clients with a direct admission from a crisis residential 1 2 3 4 Baseline unit 7. Number of Clients with a direct admission from Central Booking, 1 2 3 4 Baseline Travis County Jail, or Travis County Correctional Complex 8. Number of completed coordinated assessments 65 1 2 3 4 9. Number of Clients connected to MAP and PAP health benefits 65 1 2 3 4 10. Number of Clients who receive onsite physical healthcare services Baseline 1 2 3 4 11. Number of Clients who receive SOAR services Baseline 1 2 3 4 12. Number of treatment service hours provided 3,000 1 2 3 4 13. Average length of stay Baseline 1 2 3 4 14. Number of Clients discharged to stable housing Baseline 1 2 3 4 15. Number of Clients discharged to temporary housing Baseline 1 2 3 4 16. Number of Clients discharged to shelter Baseline 1 2 3 4 17. Number of Clients discharged to homelessness Baseline 1 2 3 4 18. Number of Clients with an unplanned discharge Baseline 1 2 3 4 19. Number of Services provided by peers 5,000 1 2 3 4 *Q1 is Oct 1–Dec 31; Q2 is Jan 1–Mar 31; Q3 is Apr 1–Jun 30; Q4 is Jul 1–Sep 30. 36/54 Page 110 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B Rationale for any output reporting exceptions if applicable: b. Outcome Performance Measures: Total PES Outcome Measure Annual Quarters Reported* Goal 1. a. Number of Clients who received 23-hour observation (numerator) services and were diverted from a higher level of care b. Total number of Clients who received 23-hour (denominator) 1 2 3 4 observation services c. Percent of Clients who received 23-hour observation (rate) 65% services and were diverted from a higher level of care 2. a. Number of Clients served who do not have another crisis episode within 30 days following discharge from (numerator) PES b. Total number of Clients served who were discharged (denominator) 1 2 3 4 from PES at least 30 days prior c. Percent of Clients served who do not have another crisis episode within 30 days following discharge from (rate) 85% PES 3. a. Number of Clients served who do not have an arrest (numerator) within 30 days following discharge from PES b. Total number of Clients served who were discharged (denominator) 1 2 3 4 from PES at least 30 days prior c. Percent of Clients served who do not have an arrest (rate) 75% within 30 daysIn following discharge fromProcess PES 4. a. Number of Clients served who do not have an emergency department admission within 30 days (numerator) following discharge from PES b. Total number of Clients served who were discharged (denominator) 1 2 3 4 from PES at least 30 days prior c. Percent of Clients served who do not have an emergency department admission within 30 days (rate) 70% following discharge from PES *Q1 is Oct 1–Dec 31; Q2 is Jan 1–Mar 31; Q3 is Apr 1–Jun 30; Q4 is Jul 1–Sep 30. Rationale for any outcome reporting exceptions if applicable: All numerator and denominator values have been baselined and are not required to be reflected in this work statement. Total TDP Outcome Measure Annual Quarters Reported* Goal 1. a. Number of Clients connected to ongoing behavioral (numerator) health services at discharge b. Total number of Clients who discharged (denominator) 1 2 3 4 c. Percent of Clients connected to ongoing behavioral (rate) 85% health services at discharge 2. a. Number of Clients who were in enrolled in the (numerator) 1 2 3 4 program for at least 30 days with a planned discharge 37/54 Page 111 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B who enrolled in ongoing community-based services at discharge b. Total number of Clients who were enrolled in the (denominator) program for at least 30 days with a planned discharge c. Percent of Clients who were in enrolled in the program for at least 30 days with a planned discharge (rate) 55% who enrolled in ongoing community-based services at discharge 3. a. Number of Clients served who do not have a crisis (numerator) episode within 30 days following discharge from TDP b. Total number of Clients served who were discharged (denominator) 1 2 3 4 from TDP at least 30 days prior c. Percent of Clients served who do not have a crisis (rate) 90% episode within 30 days following discharge from TDP 4. a. Number of Clients served who do not have an arrest (numerator) within 30 days following discharge from TDP b. Total number of Clients served who were discharged (denominator) 1 2 3 4 from TDP at least 30 days prior c. Percent of Clients served who do not have an arrest (rate) 85% within 30 days following discharge from TDP 5. a. Number of Clients served who do not have an emergency department admission within 30 days (numerator) following discharge from TDP b. Total number of Clients served who were discharged (denominator) 1 2 3 4 from TDP at least 30 days prior c. Percent of Clients served who do not have an emergency department admission within 30 days (rate) 75% following dischargeIn from TDP Process *Q1 is Oct 1–Dec 31; Q2 is Jan 1–Mar 31; Q3 is Apr 1–Jun 30; Q4 is Jul 1–Sep 30. Rationale for any outcome reporting exceptions if applicable: All numerator and denominator values have been baselined and are not required to be reflected in this work statement. 38/54 Page 112 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B ATTACHMENT B PROGRAM BUDGET In Process 39/54 Page 113 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B PROGRAM BUDGET for Social Service Contract funded by Travis County 8/5/2026 Date: Agency Name: Integral Care Program Name: Crisis Care Diversion Pilot Program Other Sources of Total Program Budget LINE ITEM EXPENSE Travis County Funds Funding (ALL funding sources) PERSONNEL Administrative Salaries Program Salaries 535,120 882,948 1,418,068 Fringe Benefits 161,317 262,461 423,778 A. SUBTOTALS: PERSONNEL 696,437 1,145,409 1,841,846 OPERATING EXPENSES Office Supplies 0 Rent/Office Space 75,903 75,903 Telephone and Network Costs 29,675 29,675 Utilities 0 Audit 0 Insurance 5,550 5,550 Advertising 0 Storage 0 Postage In Process 0 Subcontractors/Consultants 71,258 (Please See Subcontractor Expense TAB) 50,000 21,258 Travel - within Travis County 0 Travel - out of County 0 (will require prior approval) Other (Specify) 0 B. SUBTOTALS: OPERATING EXPENSES 161,128 21,258 182,386 DIRECT CLIENT ASSISTANCE Food Assistance 4,000 4000 Financial Assistance 0 Transportation Assistance 4,000 4,000 Rent Assistance 0 Child Care Assistance 0 Tuition Assistance 0 Other (Specify): Medication Costs & Copays 4,000 4,000 Other (Specify) 0 C. SUBTOTALS: DIRECT CLIENT ASSISTANCE 12,000 - 12,000 D. INDIRECT COSTS - NTE 15% 130,435 175,000 305,435 TOTAL PROGRAM BUDGET (A + B + C + D ) 1,000,000 1,341,667 2,341,667 PERCENT SHARE of Total for Funding Sources 42.70% 57.30% 100.00% TCHHS revised January 2017 40/54 Page 114 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B ATTACHMENT C INSURANCE REQUIREMENTS In Process 41/54 Page 115 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B ATTACHMENT C - INSURANCE REQUIREMENTS Contractor shall obtain and maintain, standard insurance sufficient to cover the needs of Contractor pursuant to applicable generally accepted business standards. Upon prior reasonable notice to Contractor, County may review insurance requirements and require Contractor to make reasonable adjustments when the scope of Services has been expanded. Contractor is responsible for all premiums, deductibles, and self-insured retention. Contractor shall obtain insurance that meets the following standards: • Coverage written by companies licensed in Texas with an A.M. Best rating of B+ VIII or higher; or other verification of coverage • Coverage written as Combined Single Limits or structured using primary and excess or umbrella coverage that follows the form of the primary policy; • Coverage that provides at least the types and limits in this Attachment. As evidence of coverage, Contractor shall provide a Certificate of Insurance or other verification of coverage issued by the writing agent or carrier to the Purchasing Agent within 10 working days after both Parties execute this Agreement. The Certificate of Insurance or other verification of coverage must state the Travis County contract number, show all deductibles and self-insured retention, and include all endorsements required by that type of coverage by number. Upon County’s request and without expense, County may receive certified copies of policies and endorsements. Insurance which includes Travis County as Additional Insured is considered primary for all claims except for professional liability and E & O Policies. Contractor shall not allow any insurance to be cancelled or lapse during any term of this Agreement. The minimum types and limits of insurance coverage are: A. Workers' CompensationIn and Employers'Process Liability Insurance 1. Coverage shall be consistent with statutory benefits outlined in the Texas Workers' Compensation Act. 2. Employers' Liability limits are: $1,000,000 bodily injury each accident $1,000,000 bodily injury by disease $1,000,000 policy limit 3. Policies under this Section shall apply to State of Texas and include the following endorsements in favor of Travis County: a. Waiver of Subrogation b. Thirty (30) day Notice of Cancellation B. Commercial General Liability Insurance 1. Minimum limit: $1,000,000 per occurrence for Bodily Injury or Property Damage with a $2,000,000 policy aggregate 2. The Policy shall also include the following endorsements in favor of Travis County: a. Waiver of Subrogation b. Thirty (30) day Notice of Cancellation c. Travis County named as additional insured C. Business Automobile Liability Insurance 1. Coverage for all owned, non-owned, and hired vehicles shall be maintained with a combined single limit of $1,000,000 per occurrence, and $1,000 Deductible 2. Policy shall also include the following endorsements in favor of Travis County: a. Waiver of Subrogation b. Thirty (30) day Notice of Cancellation c. Travis County named as additional insured 42/54 Page 116 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B D. Professional Liability and/or E & O Insurance 1. Minimum Limit: $1,000,000 per occurrence with a $5,000,000 aggregate 2. If coverage is written on a claims made policy, the retroactive date shall be prior to the date services begin under this Contract or the effective date of this Contract, whichever comes first. Coverage shall include a three- (3) year extended reporting period from the date this Contract expires or is terminated. Certificate of Insurance or other verification of coverage shall clarify coverage is claims made and shall contain both the retroactive date of coverage and the extended reporting period date. 3. Additional insured status for Travis County is not required. E. Umbrella Coverage 1. Minimum Limit: $2,000,000 excess 2. Must follow form of Primary coverages 3. The Policy shall also include the following endorsements in favor of Travis County: a. Waiver of Subrogation b. Thirty (30) day Notice of Cancellation c. Travis County named as additional insured F. Cyber Security 1. Minimum Limit: $5,000,000 per claim with a $5,000,000 policy aggregate 2. The policy shall include the following endorsements: a. Waiver of Subrogation b. Thirty day Notice of Cancellation c. Travis County named as additional insured In Process 43/54 Page 117 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B ATTACHMENT D CERTIFICATION REGARDING DEBARRMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION FOR COVERED CONTRACTS In Process 44/54 Page 118 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B ATTACHMENT D CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION FOR COVERED CONTRACTS Federal Executive Order 12549 requires Travis County to screen each covered potential contractor to determine whether each has a right to obtain a contract in accordance with federal regulations on debarment, suspension, ineligibility, and voluntary exclusion. Each covered contractor must also screen each of its covered subcontractors. In this certification “contractor” refers to both contractor and subcontractor; “contract” refers to both contract and subcontract. By signing and submitting this certification, the contractor/potential contractor accepts the following terms: 1. The certification herein below is a material representation of fact upon which reliance was placed when this contract was entered into. If it is later determined that the potential contractor knowingly rendered an erroneous certification, in addition to other remedies available to the federal government or Travis County may pursue available remedies, including suspension and/or debarment. 2. The potential contractor shall provide immediate written notice to the person to whom this certification is submitted if at any time the potential contractor learns that the certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 3. The words “covered contract,” “debarred,” “suspended,” “ineligible,” “participant,” “person,” “principle,” “proposal,” and “voluntarily excluded,” as used in this certification have meanings based upon materials in the Definitions and Coverage sections of federal rules implementing Executive Order 12549. 4. The potential contractor agrees by submitting this certification that, should the proposed covered contract be entered into, it shall not knowinglyIn enter into any subcontractProcess with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by a federal department or agency, and/or Travis County, as applicable. Do you have or do you anticipate having subcontractors under this proposed contract? X☐YES ☐NO 5. The potential contractor further agrees by submitting this certification that it will include this certification titled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion for Covered Contracts” without modification, in all covered subcontracts; and in solicitations for all covered subcontracts. 6. A contractor may rely upon a certification of a potential subcontractor that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered contract, unless it knows that the certification is erroneous. A contractor must at a minimum, obtain certifications from its covered subcontractors upon each subcontract's initiation and upon each renewal. 7. Nothing contained in all the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this certification document. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for contracts authorized under paragraph 4 of these terms, if a contractor in a covered contract knowingly enters into a covered subcontract with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, any federal agency and/or Travis County may pursue available remedies, including suspension and/or debarment. 45/54 Page 119 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION FOR COVERED CONTRACTS Indicate in the appropriate box which statement applies to the covered contractor/potential contractor: The contractor/potential contractor certifies, by submission of this certification, that neither it nor its principals is ☐X presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this contract by any federal department or agency, the State of Texas, or Travis County. ☐ The contractor/potential contractor is unable to certify to one or more of the terms in this certification. In this instance, the contractor/potential contractor must attach an explanation for each of the above terms to which he is unable to make certification. Attach the explanation(s) to this certification. Integral Care Name of Contractor: Signature of Authorized Representative: Jeff Richardson Printed Name of Authorized Representative: CEO Title of Authorized Representative: P4R3B21EPL29 Unique Entity ID (generated by SAM.gov): 8/13/2026 Date: In Process 46/54 Page 120 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B ATTACHMENT E ETHICS SWORN DECLARATION In Process 47/54 Page 121 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B ATTACHMENT E ETHICS SWORN DECLARATION 8/13/2026 Date: Name of Declarant: Jeff Richardson Title of Declarant: CEO Business Name of Contractor: Austin-Travis County Mental Health and Mental Retardation Center D/B/A Integral Care County of Contractor: Travis Declarant on oath swears that the following statements are true and complete: 1. Declarant is authorized by Contractor to make this Sworn Declaration for Contractor. 2. Declarant is fully aware of the facts stated in this Sworn Declaration. 3. Declarant can read the English language. 4. Contractor has received the list of key contracting persons associated with this Contract which is attached to this Sworn Declaration as Exhibit "1". 5. Declarant has personally read Exhibit "1" to this Sworn Declaration. 6. Declarant has no knowledge of any Key Contracting Person on Exhibit "1" with whom Contractor is doing businessIn or has done businessProcess during the 365-day period immediately before the date of this Sworn Declaration whose name is not disclosed in Exhibit “2” to this Sworn Declaration. __________________________________________ Signature of Declarant _Jeff Richardson________________________________ Typed or printed name of Declarant _P.O. Box 3548__________________________________ Address _Austin TX 78764-3548 ________________________ City State Zip Code 48/54 Page 122 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B EXHIBIT 1, ATTACHMENT E KEY CONTRACTING PERSONS LIST In Process 49/54 Page 123 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B EXHIBIT 1, ATTACHMENT E LIST OF KEY CONTRACTING PERSONS July 27th, 2026 CURRENT EMPLOYEES Name of Business Individual is Position Held Name of Individual Holding Office/Position Associated County Judge Andy Brown County Judge (Spouse) Sara Strother Ascension Seton Chief of Staff to County Judge Kate Garza Business Office Manager Cynthia Valdez Agenda Coordinator Leo Carneiro Executive Assistant Brigitte Bowen* Executive Assistant Grace Inman* Special Projects Manager Sara Groff* Commissioner, Precinct 1 Jeff Travillion Commissioner, Precinct 1 (Spouse) Perri Travillion Austin Spurs Chief of Staff to County Commissioner Walter Muse Executive Assistant Deone Wilhite Executive Assistant Caitlin Brown Commissioner, Precinct 2 Brigid Shea Commissioner, Precinct 2 (Spouse) John Umphress Austin Energy Chief of Staff to County Commissioner Barbara Rush Executive Assistant Lani Oglewood Executive Assistant Dora Anguiano Commissioner, Precinct 3 Ann Howard Commissioner, PrecinctIn 3 (Spouse) ProcessJohn Howard Dell Tech Chief of Staff to County Commissioner Nirav Shah Executive Assistant Lucy Oglesby Executive Assistant Mick Long Executive Assistant Brianna McBride Commissioner, Precinct 4 George Morales* Chief of Staff to County Commissioner Fred Cantu* Executive Assistant David Salazar Executive Assistant Joaquin Chincanchan* Executive Assistant Melissa Villarreal* County Treasurer Dolores Ortega-Carter County Auditor Patti Smith County Executive, Planning & Budget Jessica Rio County Executive, Emergency Services Charles Brotherton County Executive, Health & Human Services Pilar Sanchez County Executive, Transportation & Natural Cynthia McDonald Resources County Executive, Justice & Public Safety Vacant County Executive, Technology & Operations Maurice McCreary* County Executive, Community Legal Services Geoff Burkhart Travis County Attorney Delia Garza Attorney Deputy Chief Senior Leslie Dippel Attorney Deputy Chief Senior Lucio Del Toro Director Enforcement Litigation Division Melissa Hargis 50/54 Page 124 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B Attorney VII, Enforcement Litigation Division Sameer Birring Attorney VI Jacqueline Sanchez Attorney VII, Transactions & Land Use Julie Joe Division Attorney VI, Transactions & Land Use Christina Tagle Division Attorney VII, Transactions & Land Use Christopher Gilmore Division Attorney VII Georgette Hogarth Director, Transactions & Land Use Division Ann-Marie Sheely Asst Director, Transactions & Land Use Ann Greenberg Division Attorney VII, Transactions & Land Use Katherine (Kate) Fite Division Attorney VII, Transactions & Land Use Matthew R. Entsminger Division Attorney VII, Transactions & Land Use Kimberly Wesley* Division Attorney VII, Transactions & Land Use Viri Pulido Division Attorney III, Transactions Division Linda Martinez Director, Health Services Division Trelisha Brown Attorney, Health Services Division Kinski Moss Attorney VII, Health Services Division David Duncan Attorney VII, Health Services Division Prema Gregerson Attorney VI, Health Services Division Haseeb Abdullah Purchasing Agent C.W. Bruner, CPPB, PMP Procurement Director Jorge Talavera, CPPO, CPPB, CTPE, NIGP-CPP Lead Procurement OfficerIn ProcessJames A. Carey Lead Procurement Officer Sara Kassem, MPA, CPPB, CTCM, CTCD, NIGP- CPP Lead Procurement Officer Bridgett Bradshaw, NIGP-CPP, CPPB Procurement Specialist IV Lori Clyde, CPPO, CPPB, CTPE, NIGP-CPP Procurement Specialist III Jerry Jones, MBA, CTCM Procurement Specialist III Priscilla Harrington, CPP, CPSM Procurement Specialist III Jean Liburd Procurement Specialist III Limbania Rodriguez, CPPB Procurement Specialist III Geri Castaneda Procurement Specialist II Patricia Estrada Procurement Specialist II Joe Hon Procurement Specialist II Christopher Milledge Procurement Specialist II Tina Litzner Procurement Specialist II Brandon Hoffman Procurement Specialist II Maurecia Smith Procurement Specialist II Danielle Manriquez* Procurement Specialist II Lezlie Mills* Procurement Specialist I Koren Shannon* Procurement Specialist II Ardian Shaholli, CPP* Procurement Specialist II Patrick Hendricks* Procurement Specialist I Sam McCord Procurement Specialist I Jessica Reagan Procurement Specialist I Teresa Rosalez Procurement Specialist I Gina Garcia 51/54 Page 125 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B Procurement Specialist I Claire Winn* Procurement Specialist I Tommie Wesley Procurement Specialist I Christine Oglesby* Procurement Specialist I Danielle Cortez-Medina* Procurement Specialist I Hilario Aldape* Procurement Specialist I Andrew Steele* Procurement Specialist I Zitlhaly Ramos* Procurement Specialist I Cristofer Martinez* Purchasing Operations Division Director Jason G. Walker, CPPB Purchasing Operations Division Director Rachel Fishback, CPPB Purchasing Operations Specialist III April Cook* Purchasing Business Analyst II Kevin Scarbrough Purchasing Business Analyst II Scott Worthington Operations Consultant Jennifer Winkler, MBA, CGAP, NIGP-CPP HUB Program Director Sylvia Lopez Assistant HUB Director Randle Jackson Community Liaison Kaleo Lopez, SSH* HUB Specialist Nicholas Morrow HUB Specialist Jessica Reagan HUB Specialist Crystal Bennett HUB Specialist Sydney McClelland Contract Compliance Director Tenley Aldredge, M.I.A., J.D. Assistant Contract Compliance Director Kimberly Effinger* Contract Compliance Program Manager Jackie Childress Contract Compliance Program Manager Andrew J. Artzt, J.D. Contract Compliance Officer Vacant Contract Compliance Monitor Dennis Reyna Contract Compliance Monitor Patrick Tuohy Contract ComplianceIn Monitor ProcessTommie Wesley Contract Compliance Monitor Joseph Castillo Contract Compliance Monitor Jonathan Garza, MPA Contract Compliance Monitor Odette Marin Health and Human Services, Contract John Bradshaw Compliance Specialist Health and Human Services, Division Laura Pevato Director Health and Human Services, Assistant Courtney Lucas Division Director * - Identifies employees who have been in that position less than a year. FORMER EMPLOYEES Position Held Name of Individual Holding Office/Position Date of Expiration Procurement Specialist IV Lee Perry 08/31/26 Procurement Specialist III Jennifer Proctor Romero 10/02/26 Contract Compliance Monitor Colby Elizondo 12/18/26 Procurement Specialist II Sam Francis 01/02/27 Procurement Specialist II Lauren Hudak 01/09/27 Procurement Specialist I Koren Shannon 06/01/27 County Executive, Technology & Operations Paul Hopingardner 05/29/27 Commissioner, Precinct 4 Margaret Gomez 05/31/27 Procurement Specialist II Thomas Lynch 07/17/27 52/54 Page 126 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B EXHIBIT 2, ATTACHMENT E DISCLOSURE FORM In Process 53/54 Page 127 of 632Docusign Envelope ID: DB5B3834-CE43-8A4E-8312-967FDE79331B EXHIBIT 2, ATTACHMENT E DISCLOSURE Contractor acknowledges that Contractor is doing business or has done business during the 365-day period immediately prior to the date of execution of this Contract with the following key contracting persons and warrants that these are the only such key contracting persons: _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________In Process _______________________________________________________________________________________ If no one is listed above, Contractor warrants that Contractor is not doing business and has not done business during the 365-day period immediately prior to the date of execution of this Contract with any key contracting person. 54/54 Page 128 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action to approve a modification to Interlocal Agreement No. 4600001042 with Austin Independent School District (AISD) for the provision of Pre-K3 Half Day Child Care and After School Child Care Services. (Judge Brown). Prepared By/Phone Number: San Juana Gonzalez, Financial Analyst Lead, 512-854- 4122 Elected/Appointed Official or Department Head: Pilar Sanchez Commissioners Court Sponsor(s): Judge Andy Brown Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: HHS Staff is recommending approval of a modification to Interlocal Agreement No. 4600001042 with AISD to fund the Pre-K3 Half Day Child Care and After School Child Care Services Program. AISD offers a state-funded half-day pre-kindergarten program for three (3)-year old children (Pre-K3). AISD utilizes Travis County funding to offer child care services for the other half-day and during afterschool hours from 3:00 pm – 6:00 pm at nine AISD campuses. The modification will update the work statement to replace Houston Elementary with Wooldridge Elementary and Guerrero-Thompson Elementary with Uphaus Elementary for the 2026-2027 School Year. This change is to diversify campuses where programming is offered, as Houston Elementary and Guerrero-Thompson Elementary offer Head Start on their campuses. The modification also updates Work Statement Section 9, Program Staffing, to standardize the format and language to align with other Raising Travis County contracts. Finally, it removes Boilerplate Section 13.6 Capital Acquisition Property, which prohibits the purchase of any tangible, non-expendable property with a value of more than $500. While Section 13.6 is standard for HHS’s general fund social services contracts, it has been removed from the boilerplate for Raising Travis County contracts which may allow equipment, furniture, or other start-up purchases above $500 if included in the approved budget. Staff Recommendations: HHS Staff is recommending approval of a modification to Interlocal Agreement No. 4600001042 with AISD to fund the Pre-K3 Half Day Child Care and After School Child Care Services Program. The modification will update the work statement to reflect current program service delivery and remove Section 13.6 regarding Capital Acquisition. Issues and Opportunities: N/A Page 129 of 632 Fiscal Impact and Source of Funding: N/A Required Authorizations: Judge Andy Brown Attachments: 1. Agenda Request to Approve AISD ILA Modification 2. AISD ILA Modification no 1 Page 130 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: 9/1/2026 Agenda Language: Consider and take appropriate action to approve a modification to Interlocal Agreement No. 4600001042 with Austin Independent School District (AISD) for the provision of Pre- K3 Half Day Child Care and After School Child Care Services. (Judge Brown). Prepared By/Phone Number: San Juana Gonzales / 512-854-4122. Elected/Appointed Official or Department Head: Pilar Sanchez, County Executive for Health and Human Services. Commissioners Court Sponsor(s): Judge Andy Brown. Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Summary and Staff Recommendations: HHS Staff is recommending approval of a modification to Interlocal Agreement No. 4600001042 with AISD to fund the Pre-K3 Half Day Child Care and After School Child Care Services Program. AISD offers a state-funded half-day pre-kindergarten program for three (3)-year old children (Pre-K3). AISD utilizes Travis County funding to offer child care services for the other half-day and during afterschool hours from 3:00 pm – 6:00 pm at nine AISD campuses. The modification will update the work statement to replace Houston Elementary with Wooldridge Elementary and Guerrero-Thompson Elementary with Uphaus Elementary for the 2026- 2027 School Year. This change is to diversify campuses where programming is offered, as Houston Elementary and Guerrero-Thompson Elementary offer Head Start on their campuses. The modification also updates Work Statement Section 9, Program Staffing, to standardize the format and language to align with other Raising Travis County contracts. Finally, it removes Boilerplate Section 13.6 Capital Acquisition Property which prohibited purchase of any tangible, non-expendable Property with a value of more than $500. While Section 13.6 is standard for HHS’s general fund social services contracts, it has been removed from the boilerplate for Raising Travis County contracts which may allow equipment, furniture, or other start-up purchases above $500 if included in the approved budget Background On November 5, 2024, Travis County voters approved a 2.5 cent tax rate increase per $100 valuation to increase access to affordable and high-quality child care and afterschool/summer programming and related services for low-income families and develop and administer related workforce and economic development programs. On May 20, 2025, the Commissioners Court approved the Health and Human Services (HHS) Department to proceed with the short-term investment plan for the Voter Approved Child Care and Out of School Time Fund. The plan will 1) expand the number of child care and out of school time scholarships funded through Workforce Solutions; 2) expand existing contracts and services for HHS Early Childhood and Youth Development contracts that meet criteria; 3) negotiate Interlocal Agreements (ILAs) with School Districts with high number or percentage of economically disadvantaged students for child care and/or afterschool and summer services; 4) consider City of Austin interlocal agreements that could be used to expand childcare and afterschool care with providers; and 5) consider any mechanism to provide gap funding to make providers whole Page 131 of 632given the true cost of child care. Short-term investments are intended to expand services as early as possible, address community needs, and fund child care and out of school time services while HHS is working to procure long- term investments. This agenda item relates to category 3 of the short-term investment plan. Issues and Opportunities: N/A Contract Term: July 1, 2025, to June 30th, 2027. We are requesting that the modification be ratified to July 1, 2026. Proposed Contract Amount: N/A Budgetary and Fiscal Impact: N/A Required Authorizations: Judge Andy Brown. Page 132 of 632 MODIFICATION NO. 1 OF THE INTERLOCAL COOPERATION AGREEMENT BETWEEN TRAVIS COUNTY AND AUSTIN INDEPENDENT SCHOOL DISTRICT FOR PRE-K3 HALF-DAY CHILD CARE AND AFTERSCHOOL CHILD CARE SERVICES This Modification No. 1 ("Modification") of the Interlocal Cooperation Agreement ("Agreement" or "Contract") for the provision of Pre-K3 Half-Day Child Care and Afterschool Child Care Services is entered into by the following Parties: Travis County, a political subdivision of the State of Texas ("County"), and Austin Independent School District (“AISD”), a state agency (“Contractor,” “AISD,” or “District”) (each a “Party” and collectively, the “Parties”). RECITALS WHEREAS, the Parties entered into the Agreement to provide Pre-K3 Half-Day Child Care and Afterschool Child Care Services with the initial term beginning July 1, 2025, and ending June 30, 2027 ("Initial Term"); and WHEREAS, pursuant to Section 3.1 of the Agreement, any changes, modifications, alterations, additions, or deletions to the terms of the Agreement will be made in writing and signed by both Parties; and WHEREAS, the Parties now desire to amend the Agreement to reflect mutually agreed upon changes in the terms; NOW, THEREFORE, in consideration of the mutual benefits received by these changes, and other good and adequate consideration as specified herein, the Parties agree to amend the Agreement as follows: 1.0 AMENDMENT 1.1 The Parties hereby agree to amend Section 4.2.1 of the Agreement by deleting it in its entirety and replacing it to read as follows: 4.2.1 Attachment A FY'26 Program Work Statement The remainder of Section 4.2 remains the same. 1.2 The Parties agree to delete Section 13.6 of the Agreement in its entirety and replace it to read as follows: 13.6 Intentionally deleted. 1.3 The Parties hereby agree to amend the Agreement by deleting Attachment A, entitled "Program Work Statement" in its entirety and replacing it with Attachment A, entitled "FY'26 Program Work Statement." All other attachments not amended under this Section 1.0 shall remain in full force and effect. The attachments referred to in this Section 1.0 are included in this Modification as Exhibit 1, and are hereby made a part of the Agreement, as amended, and constitute promised performances by Contractor in accordance with the terms of the Agreement, as amended. 2.0 INCORPORATION Page 133 of 632 2.1 County and Contractor thereby incorporate the Contract, as amended, into this Modification. Except for the changes made in this Modification, County and Contractor hereby ratify all the terms and conditions of the Agreement, as amended. The Agreement, as amended, with the changes made in this Modification constitutes the entire agreement between the Parties with respect to the subject matter as described in the Agreement, as amended, and supersedes any prior undertaking or written or oral agreements or representations between the Parties. 3.0 EFFECTIVE DATE 3.1 This Modification is effective on _August 4, 2026, when it is approved and signed by both Parties. The Agreement, as amended, shall remain in full force and effect, being hereby ratified, approved, and affirmed, until it either expires pursuant to its own terms, or is further modified or terminated in writing by the Parties. 4.0 RATIFICATION 4.1 The Parties agree to ratify the provision of services under this Agreement from __July 1, 2026, to the date of execution by all Parties of this Modification. [Signature Page to Follow] Page 134 of 632 CONTRACTOR: AUSTIN INDEPENDENT SCHOOL DISTRICT By: Its Duly Authorized Agent APPROVED AS TO LEGAL FORM Printed Name: Lynn Boswell President, Austin ISD Board of Trustees Title: ________________________________ Kenneth Walker 8/12/2026 Date: ________________________ General Counsel 8/10/2026 TRAVIS COUNTY By: Date: Andy Brown Travis County Judge County Approvals: As to Legal Form: By: Date: Assistant County Attorney Page 135 of 632 EXHIBIT 1 Attachment A FY’26 Program Work Statement Page 136 of 632 PROGRAM WORK STATEMENT 1. Program Information Legal agency name and program name: ○ Agency name: Austin Independent School District (“AISD” or “Contractor”) ○ Program name: Apple Blossom Centers (“Program”) ○ Issue area: Early Childhood ○ Service type: Half-Day Child Care Services and Afterschool Child Care Services (“Services”) 2. Background (Optional) This Contract is a direct negotiation for an Interlocal Agreement (“ILA”) funded through the Voter Approved tax rate election of November 2024 to invest in child care and Out of School Time services for youth and low-income families. This is a short-term investment for the 2025-2026 and 2026-2027 school years. 3. Program Goals Contractor shall meet the following Program goals: a. Contractor will address the following Travis County goal(s) through the Program: ☒ Increased access to child care; and ☒ Increased access to after school and/or summer programs. b. Brief description of the Program’s purpose and Service goals: Contractor currently offers a state-funded half-day pre-kindergarten program for three (3)- year old children (“Pre-K3”). Contractor will utilize Travis County funding to offer child care services for the other half-day (“Half-Day Child Care Services”) and during afterschool hours from 3:00 pm – 6:00 pm (“Afterschool Child Care Services”). Half-Day Child Care Services and Afterschool Child Care Services are herein collectively referred to as the “Services.” Contractor shall ensure that Services provide families with no-cost full-day early care and education. Contractor shall ensure that this enables parents to work, participate in job training, or attend school full-time, supporting their families' economic well-being. 4. Target Population Contractor shall target Services to the following target population(s) in Travis County, including any applicable subpopulations and/or geographic areas: Contractor shall target Services to children who turn three (3) years old by September 1. Contractor shall focus Services on campuses that have seventy-five percent (75%) or more economically disadvantaged students (“ECD”) and/or that are in parts of Travis County that lack the availability of adequate child care services (“child care deserts”). Contractor shall provide Services at the following campuses: ● Allison Elementary School, 515 Vargas Rd, Austin, TX 78741 - ECD 91.16%; ● Padron Elementary School, 2011 W. Rundberg Lane, Austin, TX 78758 - ECD 95.84%; ● Norman-Sims Elementary School, 4001 Tannehill Ln., Austin, Texas 78721 - ECD 95.26%; ● St. Elmo Elementary School, 600 W. St. Elmo Road, Austin, TX 78745 - ECD 80.66%; ● Andrews Elementary School, 6801 Northeast Drive, Austin, TX 78723 – ECD 94.82 %; ● Langford Elementary, 2206 Blue Meadow Drive, Austin TX 78744 - ECD 94.88% ● Harris Elementary 1203 Springdale Road, Austin TX 78721 - ECD 91.58% Travis County HHS Program Work Statement: Social Service Contracts pg. 1 of 9 Page 137 of 632 ● Uphaus Early Childhood Center, 5200 Friedrich Ln, Austin TX 78744 – ECD 78.2%; and ● Wooldridge Elementary School, 1412 Norseman Terrace, Austin TX 78758 – ECD 96%. Source for ECD data: Contractor’s analysis of Texas Education Agency (“TEA”) Texas Student Data System (“TSDS”) data. Contractor shall provide reports upon request. Contractor shall operate one (1) or two (2) Child Care Services classrooms at each Program campus and shall ensure Pre-K3 slots are available to at least twelve (12) Clients per Pre-K3 classroom. 5. Client Eligibility Contractor shall apply the following eligibility criteria to individuals in order to receive Services in the Program funded by Travis County (“Clients”): Eligibility Description of Criteria Verification Method Requirement Age Child must turn three (3) years old by Birth Certificate. September 1. Residency Clients must be residents of Travis County. Provide one of the following: Utility bill; Lease agreement; or Mortgage statement. Income Level Household income must not exceed two Provide one (1) of the following: hundred and fifty percent (250%) Federal most recent pay stub or unemployment Poverty Income Guidelines (“FPIG”). statement, worker's compensation, disability payment, no income statement, or most recent proof of SNAP, TANF or Medicaid benefits to include effective dates, case number or child’s name. Meets eligibility Texas Education Code § 29.153(b) outlines • English Language Learner (“ELL”)- for state, that a child must be at least three (3) documentation of Language publicly-funded years of age and must meet at least one Assessment System (“PreLAS”) Links Pre-K (1) of the following eligibility assessment in file. requirements for free pre-K enrollment: • Economically disadvantaged: • unable to speak and comprehend the • Proof of Income: Most recent pay English language; stub or unemployment • is educationally disadvantaged statement, worker's (eligible to participate in the National compensation, disability School Lunch Program pursuant to payment, or no income Texas Education Code §5.001(4)); statement OR • is homeless, as defined by 42 USC, • SNAP, TANF, or Medicaid §11434a pursuant to Texas Education Benefits: Most recent proof of Code §5.001(1-a), regardless of the benefits to include effective residence of the child, of either parent dates, case number, and child's of the child, or of the child's guardian name or other person having lawful control • Homelessness: Mckinney Vento of the child; documentation, parent self- • is the child of an active-duty member attestation of homeless status of the armed forces of the United • Military Service: Statement of Service, States, including the state military Letter from Veterans Affairs stating forces or a reserve component of the eligibility for disability or Letter from Travis County HHS Program Work Statement: Social Service Contracts pg. 2 of 9 Page 138 of 632 armed forces, who is ordered to active Commanding Officer. Do NOT upload duty by proper authority; copies of Department of Defense • is the child of a member of the armed identification. forces of the United States, including • Foster Care: DFPS Verification Letter the state military forces or a reserve of PreK Eligibility or other component of the armed forces, who documentation of foster care. was injured or killed while serving on • Star of Texas Award: Certificate or active duty; Letter from Governor or state • is or has ever been in the representative. conservatorship of the Texas Department of Family and Protective Services (foster care) following an adversary hearing held as provided by Texas Family Code §262.201 or foster care in another state or territory, if the child resides in this state; or • is the child of a person eligible for the Star of Texas Award as a peace officer under Texas Government Code §3106.002, a firefighter under Texas Government Code §3106.003, an emergency medical first responder under Texas Government Code §3106.004. Employment, Child resides with parent(s) who require Provide the following for the parent in a Job training or child care to participate in work, training, single parent family and for both parents education or education. in a two-parent family. If attending school or training provide one (1) of the following: ● Current transcript - can be unofficial; ● Current school schedule; or ● Training verification. If participating in work provide one (1) of the following: ● Paystub; or ● Letter from employer on company letterhead; or ● For letter from employer not on a company’s letterhead: letter from employer with Contractor staff conducting additional phone- based verification of employment, to be documented with form 6. Service Delivery Travis County HHS Program Work Statement: Social Service Contracts pg. 3 of 9 Page 139 of 632 Contractor shall deliver Services as described below: a. Outreach methods: Contractor shall utilize the following outreach methods: ● Post fliers at community locations such as: ○ Grocery stores; ○ Community centers; and ○ Libraries. ● Create a dedicated page on Contractor’s website with: ○ Detailed program information; ○ Eligibility criteria; ○ Application process; ○ Frequently Asked Questions (FAQs); and ○ Contractor’s contact information. ● Share information with the following: ○ Workforce Solutions; and ○ Families and staff involved in ACE, PrimeTime, and 3rd Base programs. Contractor will not share any personally identifiable information about Clients with these entities and programs. b. Intake and eligibility determination process, if applicable: Contractor shall ensure that the enrollment team and central enrollment team at each Program campus follow Contractor’s Standard Operating Procedure (“SOP”) regarding qualifications for Pre-K. Contractor shall train enrollment team members on additional Program eligibility requirements. Contractor shall maintain the enrollment website, Enroll Austin, through which families may apply for Services and upload required eligibility documentation. Contractor shall ensure assistance applying for Services is available to Clients at the Program campus or at Contractor’s Central Office. Contractor shall ensure that the enrollment team reviews applications and documentation to determine eligibility for Services. Contractor shall ensure that the enrollment team will notify the Client's parent or guardian of the eligibility status via email or phone call. Contractor will contact Client’s parent or guardian to provide classroom assignment in August of each applicable school year. c. Service provision process, including description of service delivery model and duration of services: Contractor shall provide Services at each of the campuses listed in Section 4 of this Program Work Statement to complement Contractor’s half-day Pre-K3 program. Half-Day Child Care Services Contractor shall provide half-day Child Care Services to Clients during the half of the school day that Clients are not in Pre-K3. Contractor shall staff each child care classroom with two (2) child care staff. Contractor shall ensure that child care classrooms are staffed at a 1:9 ratio with a class limit of seventeen (17) students. Contractor’s Pre-K3 Program will utilize Creative Curriculum. Contractor shall plan and provide Half-Day Child Care Services curriculum to be aligned and complementary to the Pre- Travis County HHS Program Work Statement: Social Service Contracts pg. 4 of 9 Page 140 of 632 K3 Creative Curriculum objectives to extend and deepen the Client’s learning in a developmentally-appropriate manner. Afterschool Child Care Services Contractor shall provide Afterschool Child Care Services from 3:00 p.m. to 6:00 p.m. Contractor shall ensure that each of up to two (2) Afterschool Child Care Services classrooms is staffed at a 1:9 ratio with a class limit of seventeen (17) students. Contractor shall plan and provide Afterschool Child Care Services in accordance with Creative Curriculum objectives for the day. Contractor shall ensure that a sample schedule includes time for snacks, arts and crafts activities, and large motor activities, such as group games and outdoor recess. Contractor shall provide Services to Clients in accordance with Contractor’s policies. Contractor shall provide policies to Travis County upon request. d. Client/Service Termination or Program Exit: Scheduled Termination Date: Contractor shall ensure that Services to the Client officially terminate on the last day of the applicable school year (the “Scheduled Termination Date”). Voluntary Withdrawal by Client: Contractor shall ensure that the Client’s parent or guardian reserves the right to withdraw the Client from the Services at any time prior to the Scheduled Termination Date. 7. Service Quality Contractor shall use the following program design rationale, including any evidence-base, research- base, best practice, or promising practice, quality standards, in delivering Services: Alignment with Quality Standards Contractor shall ensure that the Program design aligns with the Texas Rising Star criteria. Contractor will aim for these classrooms to become accredited by the National Association for the Education of Young Children (“NAEYC”) by 2029. These standards ensure a commitment to continuous quality improvement, developmentally appropriate practices, family engagement, culturally responsive care, and staff qualifications. Contractor shall ensure that meeting this framework reflects adherence to nationally and state-recognized measures of excellence in early childhood education. Contractors shall train Child Care Services and After School Child Care Services staff on Child Care Licensing Minimum Standards, Texas Rising Star requirements, and NAEYC accreditation standards. Contractor shall ensure that all Child Care Services and After School Child Care Services staff complete the required training hours for Texas Rising Star. Contractor will ensure that training topics include but are not limited to the following: ● Developmentally Appropriate Practice (DAP) for 3-Year-Olds; ● Curriculum & Assessment in Early Childhood; ● Positive Guidance & Classroom Community; ● Health, Safety & Well-being; ● Partnering with Families; and ● Professionalism & Ethics. Classroom Licensing Structure Travis County HHS Program Work Statement: Social Service Contracts pg. 5 of 9 Page 141 of 632 Contractor shall ensure that each campus includes two (2) Texas Health and Human Service Commission (HHSC)-licensed classrooms. Contractor shall ensure that this structure is in compliance with health and safety regulations while maximizing service delivery to meet the diverse developmental needs of young learners. Program Design Contractor shall ensure that the Program offers a blended model that integrates Pre-K 3 with extended learning opportunities through the Services. Contractor shall ensure that this approach enables a deeper exploration of academic content, supports mental health and social resilience, and fosters consistent instructional practices across various settings. Contractor shall ensure that this extended learning model is based on best practices in continuity of care and enriching the early learning experience beyond traditional school hours. Evaluation and Continuous Improvement Contractor shall ensure that the Program includes a systematic evaluation plan to measure implementation fidelity, child outcomes, and family engagement. Contractor shall ensure that data from these evaluations will inform continuous program improvement and professional learning, aligned with the standards and research from NAEYC, Texas Rising Star, and HQPK. 8. Service Accessibility Contractor shall utilize the following strategies to increase accessibility to services: a. Hours of access: Contractor shall ensure that Services operate during the hours of 7:30 am - 6:00 pm. b. Language aligned services: Contractor Requirements for Language Instruction and Family Support Contractor shall offer both Dual Language (“DL”) and English as a Second Language (“ESL”) classrooms. Contractor shall require all certified teaching staff to hold either Bilingual or ESL certification to ensure appropriate instructional support for English learners. To ensure language access, Contractor shall implement all the following strategies: ● Translate outreach, enrollment materials, and ongoing communications into the primary languages spoken by families in the community. ● Provide interpreter services for family meetings, including Admission, Review, and Dismissal (“ARD”), Language Proficiency Assessment Committee (“LPAC”), and parent- teacher conferences. ● Utilize Contractor’s translation services to support schools with communication and family engagement needs. To support language development and family participation, Contractor shall implement all the following strategies: ● Provide curriculum and classroom materials that are relevant to the communities served. ● Offer ongoing professional development for educators on effective instructional and communication strategies for working with multilingual learners and their families. ● Host family engagement events that include opportunities to celebrate and use students’ home languages. Travis County HHS Program Work Statement: Social Service Contracts pg. 6 of 9 Page 142 of 632 ● Promote the use of bilingual staff and liaisons to support communication and connection with families. ● Maintain regular opportunities for families to share input on services and experiences. c. Geographical access: Contractor shall seek to expand access to early learning opportunities by targeting underserved areas and addressing child care gaps across Travis County. d. Disability access: Contractor shall ensure all classrooms are Americans with Disabilities Act (ADA)-compliant and located in permanent buildings to ensure full accessibility. Contractor will offer inclusive classroom settings and ensure access to Child Find services for Clients with suspected disabilities. Child Find is a federally-mandated process that identifies, locates, and evaluates children who may need special education services. 9. Program Staffing Contractor shall maintain staffing to meet staff/student ratios as listed in Section 6.c of this Program Work Statement and in a manner that supports the Program. Contractor will ensure that the minimum standards for employment with their agency is met, including but not limited to credentials, certifications, degrees or years of experience. Contractor will be required to provide a staff list including job descriptions, job titles, qualifications, and number of positions as requested by the County. 10. Performance Measures Contractor shall report the following performance measures and make a good faith effort as determined solely by Travis County to achieve the following performance goal. Contractor shall follow a reporting schedule that starts in the 4th Quarter of one fiscal year and ends in the 3rd quarter of the following fiscal year (July 1 – June 30th ) so that reporting coincides with the school year: a. Output Performance Measures: Output Measure Total Annual Reporting Goal Frequency 1. Number of unduplicated Clients served 216-306 All 4 Quarters* 2. Number of unduplicated Clients served in the afterschool baseline All 4 Quarters* program *Q4 is July 1–Sep; Q1 is 30 Oct 1–Dec 31; Q2 is Jan 1–Mar 31; Q3 is 31 Apr 1–June 30. Rationale for any output reporting: Output one (1) reflects the minimum and maximum number of Program Slots. This is a pilot program and demand for the Program services is unknown. The performance report template will reflect the total annual goal for the minimum number of Clients within this range. Data reported in quarter 4 (Q4) captures Clients that begin Services in August and September of the applicable school year and service days held in August and September of the applicable school year. Output two (2) has a baseline goal due to school year 2025-2026 being the first programmatic year for afterschool services and no data has been collected previously to determine an estimated goal. b. Outcome Performance Measures: Travis County HHS Program Work Statement: Social Service Contracts pg. 7 of 9 Page 143 of 632 Reporting Outcome Measure Total Annual Goal Frequency 1. a. Number of Clients who improve or demonstrate mastery in the social & (numerator) baseline emotional development domain b. Total number of Clients who had a Beginning of Year (“BOY”) assessment (denominator) baseline Q3* and End of Year (“EOY”) assessment c. Percentage of Clients who improve in the social & emotional development (rate) 90% domain 2. a. Number of Clients who improve or demonstrate mastery in the physical (numerator) baseline development domain b. Total number of Clients who had a Q3* (denominator) baseline BOY assessment and EOY assessment c. Percentage of Clients who improve in (rate) the physical development domain 90% *Q4 is July 1–Sep; Q1 is 30 Oct 1–Dec 31; Q2 is Jan 1–Mar 31; Q3 is 31 Apr 1–June 30. Rationale for any outcome reporting: Outcome numerators and denominators are dependent upon output one (1). This is a pilot program and the demand for services is unknown. Any data reported should be considered the baseline. Data is only reported in quarter three (Q3) since the Program follows the school year and the end of year (EOY) assessments occur in May every year. c. Supplemental Measures Output Measure Total Annual Reporting Goal Frequency Once in Q4 No goal/reporting 1. Number of Program classrooms at each campus (beginning of school only year) Monthly; 2. Average monthly attendance per campus per No goal/reporting Submitted with session only Quarterly Report Monthly; 3. Number of Clients served per month per campus No goal/reporting Submitted with per session only Quarterly Report d. Demographic and Geographic Reporting Additional Reporting: Included in Reporting Notes Aggregated Client data Performance Frequency elements Reporting (Yes/No/Partial) 1. ZIP code Yes Quarterly 2. Race/ethnicity Yes Quarterly Travis County HHS Program Work Statement: Social Service Contracts pg. 8 of 9 Page 144 of 632 3. Age Yes Quarterly 4. Gender Yes Quarterly 5. Household income level (% Yes Quarterly FPIG) 6. Service Address Locations Yes By Q3 *Q4 is July 1–Sep; Q1 is 30 Oct 1–Dec 31; Q2 is Jan 1–Mar 31; Q3 is 31 Apr 1–June 30. e. Methodology for tracking Performance Measures Contractor shall follow the methodology created for tracking the performance measures as outlined in the performance measure definition tool (“PMDT”). Contractor shall update the PMDT annually or any other time requested by Travis County or any time methodology changes occur. Contractor shall use the most current and approved PMDT from Travis County. 11. Program Data Management To support Service delivery and performance reporting, Contractor shall utilize the following tools, processes, and information systems to collect and manage Program data. Contractor shall maintain confidentiality of Client data and adhere to the Family Educational Rights and Privacy Act (“FERPA”). Contractor shall utilize dual factor authentication to keep all of the systems below secure. Contractor shall obtain all necessary consent from potential clients and Clients to share their personally identifiable data within Contractor’s other program(s) and to make referrals to external entities, as applicable. Data/Information Description (brief summary of functions/uses) System, Source, or Process Frontline SIS Student Enrollment, Attendance, Qualification, Health Services. ProCare Software Childcare Attendance, CCL Required Documentation, Workforce Reporting. Enroll Austin Enrolling in Austin ISD (Salesforce Product). eCST Documentation for any type of academic or behavioral progress monitoring. CLI - CIRCLE Student Assessment data - feeds from and to Frontline. Eduphoria Aware (new Assessment Software - all students in Austin ISD have assessment data 2025) populated in this platform to begin building a student profile. For County staff use only: Date of initial contract start: July 1, 2025 Date work statement revised (if applicable): June 5, 2026 Date work statement revised (if applicable): Date work statement revised (if applicable): Date work statement revised (if applicable): Travis County HHS Program Work Statement: Social Service Contracts pg. 9 of 9 Page 145 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action to approve a second budget revision request from a Supportive Housing Subrecipient, Integral Care Seabrook LLC, reflected in the Subaward for Affordable Housing for the Homeless, Contract No. 4400007681. (Commissioner Howard) Prepared By/Phone Number: Monique Coleman, Division Manager, 512-854-1604 Elected/Appointed Official or Department Head: Pilar Sanchez Commissioners Court Sponsor(s): Commissioner Ann Howard Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: Integral Care’s deliverable is to provide 60 housing units to serve individuals with a disabling condition also experiencing homelessness. All 60 units will be designated as permanent supportive housing (PSH) to serve adults who live with a mental illness and/or substance use disorder. Project construction commenced on October 31, 2024. Integral Care Seabrook LLC received the first budget revision, which was approved by the Court on October 29, 2024. The first budget revision reallocated unspent soft costs to construction costs, legal fees, insurance, and green consultant fees. To date, Integral Care Seabrook LLC has expended 86% ($9,179,684.11) as of August 2026. Integral Care Seabrook, LLC has submitted the June 2026 invoice for $497,110.04. The July 2026 invoice, which will be approximately $233K will be submitted between Aug. 18-21, 2026 and the final invoice, which will include retainage and any final expenses will be submitted on or no later than September 1, 2026. Integral Care Seabrook LLC is required per Section 9.1 of the subaward to expend all funds by September 30, 2026. Therefore, the transactions of the submission of the final invoices and this budget revision request must occur as quickly as possible. Capital A Housing, the developer working on behalf of Integral Care Seabrook LLC, conveyed to Travis County staff that due to the City of Austin absorbing many construction costs that were deemed ineligible per the County’s subaward, some of the soft costs, specifically the remaining developer fees, will be allocated to the final pay app (G702/G703), which will also contain construction retainage. Integral Care Seabrook LLC and Capital A Housing provided the attached explanation to provide more detail. Page 146 of 632 Travis County conveyed the following to Capital A Housing who discussed this matter on behalf of Integral Care Seabrook LLC: 1. The letter of explanation had to be revised to provide more specificity and detail to convey the reason for this budget revision. 2. The July 2026 Invoice must be provided between Aug. 18-21. 3. All closeout documents, the certificate of occupancy, and the final invoice submission, which will reveal the final hard costs and retainage, as well as other remaining soft costs (i.e. the developer fee). It was conveyed to the Capital A Housing team, if Travis County is not in receipt of the July 2026 invoice and at least a draft of the final invoice for retainage and hard costs (as well as a draft of other closeout documents), staff will request the 2nd budget revision request be placed as a “no action” agenda item because we do not want to reallocate funds budgeted for construction hard costs to the developer fee before we know what the final construction hard costs charges will be. Capital A Housing indicated they will adhere to the County’s request. Staff Recommendations: Staff recommends approval of this request. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: This budget revision request did not increase the LFRF Supportive Housing funding allocation to the Integral Care Seabrook LLC project. Required Authorizations: Pilar Sanchez, TCHHS County Executive cc: Ann Greenberg, County Attorney’s Office Jessica Rio, Travis Gatlin, and Michelle Surka, PBO C.W. Bruner, Bridgett Bradshaw, Purchasing Office Patti Smith, Kelly Allen, Angel Candelerio, Auditor’s Office Monique Coleman, Maria Manners, Sharon Kadourah, Corey Williams HHS Attachments: Page 147 of 632 1. 9-1-26 - Integral Care Seabrook LLC-Budget Revision #1 Agenda Item-with backup-r Page 148 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: September 1, 2026 Agenda Language: Consider and take appropriate action to approve a second budget revision request from a Supportive Housing Subrecipient, Integral Care Seabrook LLC, reflected in the Subaward for Affordable Housing for the Homeless, Contract No. 4400007681. Prepared By/Phone Number: Monique Coleman, Supportive Housing Division Director, (512) 854-1604 Elected/Appointed Official or Department Head: Pilar Sanchez, County Executive of Travis County Health and Human Services and AgriLife Extension Commissioners Court Sponsor(s): Commissioner Ann Howard Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request and Attachments: Integral Care’s deliverable is to provide 60 housing units to serve individuals with a disabling condition also experiencing homelessness. All 60 units will be designated as permanent supportive housing (PSH) to serve adults who live with a mental illness and/or substance use disorder. Project construction commenced on October 31, 2024. Integral Care Seabrook LLC received the first budget revision, which was approved by the Court on October 29, 2024. The first budget revision reallocated unspent soft costs to construction costs, legal fees, insurance, and green consultant fees. To date, Integral Care Seabrook LLC has expended 86% ($9,179,684.11) as of August 2026. Integral Care Seabrook, LLC has submitted the June 2026 invoice for $497,110.04. The July 2026 invoice, which will be approximately $233K will be submitted between Aug. 18-21, 2026 and the final invoice, which will include retainage and any final expenses will be submitted on or no later than September 1, 2026. Integral Care Seabrook LLC is required per Section 9.1 of the subaward to expend all funds by September 30, 2026. Therefore, the transactions of the submission of the final invoices and this budget revision request must occur as quickly as possible. Capital A Housing, the developer working on behalf of Integral Care Seabrook LLC, conveyed to Travis County staff that due to the City of Austin absorbing many construction costs that were deemed ineligible per the County’s subaward, some of the soft costs, specifically the remaining developer fees, will be allocated to the final pay app AGENDA REQUEST & BACKUP MATERIALS DEADLINE: Agenda requests and backup materials must be submitted in PDF format via email to agenda@traviscountytx.gov by 12 noon on Tuesday in order to be considered for inclusion in the following week’s voting session. Revised 17-12-05 Page 149 of 632 (G702/G703), which will also contain construction retainage. Integral Care Seabrook LLC and Capital A Housing provided the attached explanation to provide more detail. Travis County conveyed the following to Capital A Housing who discussed this matter on behalf of Integral Care Seabrook LLC: 1. The letter of explanation had to be revised to provide more specificity and detail to convey the reason for this budget revision. 2. The July 2026 Invoice must be provided between Aug. 18-21. 3. All closeout documents, the certificate of occupancy, and the final invoice submission, which will reveal the final hard costs and retainage, as well as other remaining soft costs (i.e. the developer fee). It was conveyed to the Capital A Housing team, if Travis County is not in receipt of the July 2026 invoice and at least a draft of the final invoice for retainage and hard costs (as well as a draft of other closeout documents), staff will request the 2nd budget revision request be placed as a “no action” agenda item because we do not want to reallocate funds budgeted for construction hard costs to the developer fee before we know what the final construction hard costs charges will be. Capital A Housing indicated they will adhere to the County’s request. Staff Recommendations: Staff recommends approval of this request. Issues and Opportunities: N/A. Fiscal Impact and Source of Funding: This budget revision request did not increase the LFRF Supportive Housing funding allocation to the Integral Care Seabrook LLC project. Required Authorizations: Pilar Sanchez, TCHHS County Executive cc: Ann Greenberg, County Attorney’s Office Jessica Rio, Travis Gatlin, and Michelle Surka, PBO C.W. Bruner, Bridgett Bradshaw, Purchasing Office Patti Smith, Kelly Allen, Angel Candelerio, Auditor’s Office Monique Coleman, Maria Manners, Sharon Kadourah, Corey Williams HHS AGENDA REQUEST & BACKUP MATERIALS DEADLINE: Agenda requests and backup materials must be submitted in PDF format via email to agenda@traviscountytx.gov by 12 noon on Tuesday in order to be considered for inclusion in the following week’s voting session. Revised 17-12-05 Page 150 of 632Docusign Envelope ID: D004D78E-3DBF-8FF0-82B7-8C4358D13A46 Seabrook, LLC PO #4100231500 8/18/2026 Integral Care Seabrook, LLC C/O Austin-Travis County Mental Health and Mental Retardation Center, d/b/a Integral Care 1430 Collier Street Austin, TX 78704 Attention: Jeff Richardson ATTN. TO: C.W. Bruner, PMP, CPPB, Purchasing Agent (or successor), and Pilar Sanchez, HHS County Executive Travis County Purchasing P. O. Box 1748 Austin, Texas 78767 REMIT TO: Jeff Richardson Integral Care Seabrook, LLC 1430 Collier Street Austin, TX 78704 RE: Budget Revision Request per Section 14.5 and Section 22 of the Subaward for Integral Care Seabrook, LLC The Subrecipient is requesting a budget revision to reallocate certain hard and soft cost line items to better align the project budget with the actual eligible project expenditures and remaining funding needs. During the review of the AIA G702 Construction Pay Applications, certain costs were identified as ineligible for reimbursement under the Travis County funding, including general contractor fees, temporary facilities, and compliance related fees. Reimbursement for these costs has been requested and funded by the City of Austin in lieu of the Developer Fee allocation. As a result, the Subrecipient is requesting that the corresponding Travis County funds originally allocated to these costs be reallocated to the Developer Fee line item. The outstanding Developer Fee as of the date of this letter is $1,784,621. In addition, the project has substantially completed the professional services required for development and construction. There are no remaining significant costs anticipated for insurance, engineering, or architectural services. Therefore, the remaining balances in these budget categories are also proposed to be reallocated to the Developer Fee line item. 1430 Collier Street Austin, Texas 78704 Page 151 of 632Docusign Envelope ID: D004D78E-3DBF-8FF0-82B7-8C4358D13A46 This requested budget revision will not increase the overall approved project budget or the amount of Travis County funding. Rather, it is intended to reallocate existing approved funds among eligible budget categories to reflect the project's current financial needs and ensure that the remaining funds can be utilized efficiently. We respectfully request Travis County's approval of this budget revision and the proposed reallocation of the remaining eligible balances to the Developer Fee line item. Best Regards, Marlene Buchanan P.O. Box 3548, Austin, Texas 78764 | IntegralCare.org Page 152 of 632Docusign Envelope ID: D004D78E-3DBF-8FF0-82B7-8C4358D13A46 BUDGET REVISION REQUEST Travis County Health and Human Services Department Project Name: Seabrook Square II Project Address: 2210 Pershing Drive A new-construction 60-unit building to be owned and operated by an experienced supportive-housing, non- profit organization. Will provide long-term, permanent supportive housing for Austinites experiencing homelessness and suffering from mental illness or substance abuse disorder. The structure will have Project Description: amenities such as laundry rooms, meeting rooms, common spaces, and a private outdoor courtyard Revision Number: 2 Effective Date for Revision: August 18, 2026 Current Approved Adjustment Amt. Revised Item # Item Description Budget (indicate + or -) Budget CONSTRUCTION/HARD COSTS 1 Building Cost 9,316,831.22 (100,000.00) 9,216,831.22 2 Construction Contingency 656,273.32 656,273.32 A SUBTOTAL - CONSTRUCTION EXPENSES 9,973,104.54 (100,000.00) 9,873,104.54 ARCHITECT/ENGINEER/PROFESSIONAL FEES 3 Architect/Landscape 50,000.00 0.00 50,000.00 4 Engineering 94,243.00 (88,078.26) 6,164.74 5 Green Consultant 28,000.00 (4,400.00) 23,600.00 6 Legal 165,000.00 0 165,000.00 B SUBTOTAL - ARCHITECT/ENGINEER/PROFESSIONAL FEES 337,243.00 (92,478.26) 244,764.74 SOFT COSTS 7 Insurance 170,895.18 (85,117.43) 85,777.75 3250 0.00 0.00 B SUBTOTAL - SOFT COSTS EXPENSES 170,895.18 (85,117.43) 85,777.75 FINANCE COSTS 8 Developer Fee 203,314.28 277,595.69 480,909.97 C SUBTOTAL - FINANCE COSTS 203,314.28 277,595.69 480,909.97 TOTALS (A+B+C) 10,684,557.00 0.00 10,684,557.00 Justification/reasons for Budget Revision - The reason for this budget revision is the updated numbers from construction and architect/engineering fees that reflect the current prices, as well as some updated numbers from third-party consultants. In order to be able to draw the whole amount, there is a need to move hard costs and some consultant costs to developer fee expenses. Requestor Signature: Date: 8/18/2026 Travis County USE ONLY: Reviewed & approved by: ____________________________________________ Date: __________________ Notes: Additional rows may be added to hard or soft cost sections as needed. All amounts relate to budget with Travis County. Use of Docusign is preferred. Page 153 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take action to re-authorize Mobile Loaves & Fishes, Inc. a Texas non- profit corporation to continue to convey a second amendment to a joint access easement, which is referenced herein as the “Second Amendment to Joint Use Access Easement Agreement” originally filed and recorded as Document No. 2024012437 and subsequently filed as the first amendment to the joint use access easement agreement filed and recorded as Document No. 2025138054 in the Official Records in the Travis County Clerk’s Office. (Commissioner Howard) Prepared By/Phone Number: Monique Coleman, Division Manager, 512-854-1604 Elected/Appointed Official or Department Head: Pilar Sanchez Commissioners Court Sponsor(s): Commissioner Ann Howard Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: Mobile Loaves & Fishes executed a Joint Use Access Easement Agreement filed and recorded in Document No. 2024012437 on January 19, 2024. Travis County is a lien holder of the Deed of Trust, document number 2023008180, made by Mobile Loaves & Fishes, Inc. As a result, Mobile Loaves & Fishes (“MLF”) requests Travis County’s written consent to the joint access easement agreement. The consent and field agreement are appended below. The Owners are parties to that certain Joint Use Access Easement Agreement recorded on February 06, 2024, as Instrument Number 2024012437 in the Official Public Records of Travis County, Texas, as amended by that certain First Amendment to Joint Use Access Easement Agreement recorded on December 10, 2025, as Instrument Number 2025138054 in the Official Public Records of Travis County, Texas (as amended, collectively, the “Easement Agreement”). MLF has agreed to add such Additional Emergency Access Easement Area to the existing Emergency Access Easement Area. The requesting entity, Hanover Company stated the following, “Hanover is a neighbor to the Mobile Loaves and Fishes property in SE Austin, and there is an emergency access easement that benefits the Hanover property at 7811 Burleson Rd, Austin, TX 78744. This easement was amended earlier this year to correct for small scrivener's error in the surveyor’s original work. As field work commenced on the Hanover project, our team discovered that there is an Austin Energy pole that is in direct conflict with the proposed emergency access route. Page 154 of 632 Because of this pole, we are unable to access the emergency access easement as intended. To address this issue, we have been coordinating with the engineering teams and ownership on both sides and have developed a proposed solution that would slightly expand the entrance of the easement. This expanded area would create a “bell- shaped” entrance that allows Hanover to maintain access while quickly tapering back into the existing easement area.” The second amendment for the emergency access easement has not been filed at this time; upon court approval of this request, the Travis County Judge will sign the lien holder’s consent. Staff Recommendations: Staff recommends approval of this request. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Required Authorizations: Pilar Sanchez, TCHHS County Executive cc: Ann Greenberg, Prema Gregerson, Kinski Moss County Attorney’s Office Jessica Rio, Travis Gatlin, and Michelle Surka, PBO C.W. Bruner, and Bridgett Bradshaw, Purchasing Office Patti Smith, Kelly Allen, David Jungerman, and Angel Candelario, Auditor’s Office Monique Coleman, HHS Attachments: 1. 9-1-26-Agenda Item-MLF Revised Access Easement Consent-r-with backup Page 155 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: September 1, 2026 Agenda Language: Consider and take action to re-authorize Mobile Loaves & Fishes, Inc. a Texas non-profit corporation to continue to convey a second amendment to a joint access easement, which is referenced herein as the “Second Amendment to Joint Use Access Easement Agreement” originally filed and recorded as Document No. 2024012437 and subsequently filed as the first amendment to the joint use access easement agreement filed and recorded as Document No. 2025138054 in the Official Records in the Travis County Clerk’s Office. Prepared By/Phone Number: Monique Coleman, Supportive Housing Division Director, (512) 854-1604 Elected/Appointed Official or Department Head: Pilar Sanchez, County Executive of Travis County Health and Human Services and AgriLife Extension Commissioners Court Sponsor(s): Commissioner Ann Howard Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request and Attachments: Mobile Loaves & Fishes executed a Joint Use Access Easement Agreement filed and recorded in Document No. 2024012437 on January 19, 2024. Travis County is a lien holder of the Deed of Trust, document number 2023008180, made by Mobile Loaves & Fishes, Inc. As a result, Mobile Loaves & Fishes (“MLF”) requests Travis County’s written consent to the joint access easement agreement. The consent and field agreement are appended below. The Owners are parties to that certain Joint Use Access Easement Agreement recorded on February 06, 2024, as Instrument Number 2024012437 in the Official Public Records of Travis County, Texas, as amended by that certain First Amendment to Joint Use Access Easement Agreement recorded on December 10, 2025, as Instrument Number 2025138054 in the Official Public Records of Travis County, Texas (as amended, collectively, the “Easement Agreement”). MLF has agreed to add such Additional Emergency Access Easement Area to the existing Emergency Access Easement Area. The requesting entity, Hanover Company stated the following, “Hanover is a neighbor to the Mobile Loaves and Fishes property in SE Austin, and there is an emergency access easement that benefits the Hanover property at 7811 Burleson Rd, Austin, TX 78744. AGENDA REQUEST & BACKUP MATERIALS DEADLINE: Agenda requests and backup materials must be submitted in PDF format via email to agenda@traviscountytx.gov by 12 noon on Tuesday in order to be considered for inclusion in the following week’s voting session. Revised 17-12-05 Page 156 of 632 This easement was amended earlier this year to correct for small scrivener's error in the surveyor’s original work. As field work commenced on the Hanover project, our team discovered that there is an Austin Energy pole that is in direct conflict with the proposed emergency access route. Because of this pole, we are unable to access the emergency access easement as intended. To address this issue, we have been coordinating with the engineering teams and ownership on both sides and have developed a proposed solution that would slightly expand the entrance of the easement. This expanded area would create a “bell-shaped” entrance that allows Hanover to maintain access while quickly tapering back into the existing easement area.” The second amendment for the emergency access easement has not been filed at this time; upon court approval of this request, the Travis County Judge will sign the lien holder’s consent. Staff Recommendations: Staff recommends approval of this request. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Pilar Sanchez, TCHHS County Executive cc: Ann Greenberg, Prema Gregerson, Kinski Moss County Attorney’s Office Jessica Rio, Travis Gatlin, and Michelle Surka, PBO C.W. Bruner, and Bridgett Bradshaw, Purchasing Office Patti Smith, Kelly Allen, David Jungerman, and Angel Candelario, Auditor’s Office Monique Coleman, HHS AGENDA REQUEST & BACKUP MATERIALS DEADLINE: Agenda requests and backup materials must be submitted in PDF format via email to agenda@traviscountytx.gov by 12 noon on Tuesday in order to be considered for inclusion in the following week’s voting session. Revised 17-12-05 Page 157 of 632RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: First American Title Insurance Company Attention: Elvira Fuentes 5847 San Felipe St., Suite 4100 Houston, Texas 77057 NCS-1221098-HOU1 SECOND AMENDMENT TO JOINT USE ACCESS EASEMENT AGREEMENT STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF TRAVIS § THIS SECOND AMENDMENT TO JOINT USE ACCESS EASEMENT AGREEMENT (this “Amendment”) is made as of ____________ ___, 2026 (the “Effective Date”) by and among MOBILE LOAVES & FISHES, INC., a Texas nonprofit corporation (“MLF”), and ALTRE RBP OWNER LLC, a Delaware limited liability company and HCI RBP OWNER LLC, a Delaware limited liability, as tenants- in-common (collectively, “RBP”). MLF and RBP are collectively referred to herein as the “Owners”. RECITALS A. The Owners are parties to that certain Joint Use Access Easement Agreement recorded on February 06, 2024, as Instrument Number 2024012437 in the Official Public Records of Travis County, Texas, as amended by that certain First Amendment to Joint Use Access Easement Agreement recorded on December 10, 2025, as Instrument Number 2025138054 in the Official Public Records of Travis County, Texas (as amended, collectively, the “Easement Agreement”). Capitalized terms used herein, but not otherwise defined, have the meanings ascribed to them in the Easement Agreement. B. MLF is the owner of that certain portion of the MLF Tract described on Exhibit A attached hereto and incorporated herein (the “Additional Emergency Access Easement Area”). C. MLF has agreed to add such Additional Emergency Access Easement Area to the existing Emergency Access Easement Area. D. The Owners desire to modify the Easement Agreement to amend the definition of the Emergency Access Easement Area to include the addition of the Additional Emergency Access Easement Area. NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Owners hereby agree as follows: 1. Emergency Access Easement Area. The term Emergency Access Easement Area is hereby amended to include the addition of the Additional Emergency Access Easement Area. Any reference in the Easement Agreement to the “Emergency Access Easement Area” shall be deemed to refer to the Emergency Access Easement Area inclusive of the Additional Emergency Access Easement Area. For purposes of clarity, the “Emergency Access Easement”, as referenced in the Easement Agreement, shall be deemed to have been granted with respect to the Emergency Access Easement Area inclusive of the Additional Emergency Access Easement Area. Second Amendment to Joint Use Access Easement Agreement – Page 1 Page 158 of 632 2. Ratification; Conflicts; Recitals. The Easement Agreement, as amended by this Amendment, is ratified and confirmed by the Owners. In the event of any conflict between the Easement Agreement and this Amendment, this Amendment controls. The Recitals are incorporated herein by reference. 3. Counterparts. This Amendment may be executed in any number of counterparts, and each such counterpart will for all purposes be deemed an original, and all such counterparts when taken together shall constitute one and the same instrument. [SIGNATURE PAGES FOLLOW] Second Amendment to Joint Use Access Easement Agreement – Page 2 Page 159 of 632 IN WITNESS WHEREOF, the Owners have executed this Amendment to be effective as of the Effective Date. MLF: MOBILE LOAVES & FISHES, INC., a Texas nonprofit corporation By: _______________________________________ Name: _______________________________________ Title: _______________________________________ STATE OF TEXAS § § COUNTY OF TRAVIS § This instrument was acknowledged before me on this ______ day of __________________, 2026, by __________________________, the _______________________ of MOBILE LOAVES & FISHES, INC, a Texas nonprofit corporation, on behalf of such entity. My Commission expires: ________________________________ ____________________ Notary Public _________________________________ Printed/Typed Name of Notary Second Amendment to Joint Use Access Easement Agreement – Signature Page Page 160 of 632 RBP: ALTRE RBP OWNER LLC, a Delaware limited liability company By: Name: __________________________ Title: Authorized Signatory STATE OF NEW YORK § § COUNTY OF NEW YORK § On the ______ day of ______________ in the year 2026, before me, the undersigned, personally appeared ________________________, personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. Notary Public, State of New York My Commission Expires: ____________________ Printed Name of Notary Public [SEAL/STAMP] Second Amendment to Joint Use Access Easement Agreement – Signature Page Page 161 of 632 HCI RBP OWNER LLC, a Delaware limited liability company By: Name: __________________________ Title: __________________________ STATE OF TEXAS § § COUNTY OF HARRIS § This instrument was ACKNOWLEDGED before me on this _____ day of ______________________, 2026, by ________________________, the _______________________ of HCI RBP Owner LLC, a Delaware limited liability company, on behalf of said limited liability company. Notary Public, State of Texas My Commission Expires: ____________________ Printed Name of Notary Public [SEAL/STAMP] Second Amendment to Joint Use Access Easement Agreement – Signature Page Page 162 of 632 LIENHOLDER CONSENT AND SUBORDINATION The undersigned (“Lienholder”), as the holder of certain mortgage liens encumbering the property secured by that certain Deed of Trust, Assignment of Rents, Security Agreement and Financing Statement made by RBP in favor of Lienholder, recorded on December 22, 2025, as Instrument Number 2025142754 (the “Deed of Trust”), hereby consents to the execution and delivery of the Second Amendment to Joint Use Access Easement Agreement to which this consent is attached and subordinates its liens to the terms and provisions of such Second Amendment to Joint Use Access Easement Agreement without in any manner releasing or discharging any of Lienholder’s right, title or interest in or to the property under the Deed of Trust. LIENHOLDER: ZIONS BANCORPORATION, N.A. dba Amegy Bank By: _______________________________________ Name: _______________________________________ Title: _______________________________________ STATE OF TEXAS § § COUNTY OF _________ § This instrument was acknowledged before me on this ______ day of __________________, 2026, by ___________________________, the ______________________ of ZIONS BANCORPORATION, N.A. dba Amegy Bank, on behalf of such national association. My Commission expires: ________________________________ ____________________ Notary Public _________________________________ Printed/Typed Name of Notary Second Amendment to Joint Use Access Easement Agreement – Lienholder Consent Page 163 of 632 LIENHOLDER CONSENT AND SUBORDINATION The undersigned (“Beneficiary”), as the holder of certain mortgage liens encumbering property secured by that certain Deed of Trust (With Security Agreement and Assignment of Rents) (the “Deed of Trust”) made by Mobile Loaves & Fishes, Inc., a Texas nonprofit corporation, in favor of Beneficiary, recorded on January 25, 2023, as Instrument Number 2023008180 in the Official Public Records of Travis County, Texas (the “Official Records”), hereby consents to the execution and delivery of the Second Amendment to Joint Use Access Easement Agreement to which this consent is attached and subordinates its liens to the terms and provisions of such Second Amendment to Joint Use Access Easement Agreement without in any manner releasing or discharging any of Beneficiary’s right, title or interest in or to the property encumbered by the Deed of Trust. BENEFICIARY: COUNTY OF TRAVIS, a corporate and political subdivision of the State of Texas By: _______________________________________ Name: _______________________________________ Title: _______________________________________ STATE OF TEXAS § § COUNTY OF TRAVIS § This instrument was acknowledged before me on this ______ day of __________________, 2026, by __________________________, the _______________________ of COUNTY OF TRAVIS, a corporate and political subdivision of the State of Texas, on behalf of such entity. My Commission expires: ________________________________ ____________________ Notary Public _________________________________ Printed/Typed Name of Notary Second Amendment to Joint Use Access Easement Agreement – Lienholder Consent Page 164 of 632 EXHIBIT A DESCRIPTION OF ADDITIONAL EMERGENCY ACCESS EASEMENT AREA [Attached.] Second Amendment to Joint Use Access Easement Agreement – Exhibit A Page 165 of 632 DESCRIPTION OF ADDITIONAL EMERGENCY ACCESS EASEMENT REROUTE 0.0628 OF AN ACRE OR 2,737 SQ. FT. A TRACT OR PARCEL CONTAINING 0.0628 OF AN ACRE OR 2,737 SQUARE FEET SITUATED IN THE SANTIAGO DEL VALLE GRANT, ABSTRACT NO. 24, TRAVIS COUNTY, TEXAS BEING A PORTION OF A CALLED 75.285 ACRE TRACT OF LAND (TRACT 1), AS RECORDED IN DOCUMENT (DOC.) NUMBER (NO.) 2022173559 OF THE OFFICIAL PUBLIC RECORDS TRAVIS COUNTY, TEXAS WITH SAID 0.0628 OF AN ACRE TRACT BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS, WITH ALL BEARINGS BASED ON THE TEXAS COORDINATE SYSTEM OF 1983, CENTRAL ZONE (4203): COMMENCING AT A 5/8 INCH CAPPED IRON ROD STAMPED “WINDROSE” SET ON THE SOUTHWEST RIGHT-OF-WAY (R.O.W.) LINE OF BURLESON ROAD (WIDTH VARIES), BEING THE SOUTHEAST CORNER OF A CALLED 0.1385 ACRE TRACT OF LAND DESCRIBED TO THE CITY OF AUSTIN, TEXAS AS RECORDED IN DOCUMENT (DOC.) NUMBER (NO.) 2025118109 O.P.R.T.C.T., AND BEING THE NORTHEAST CORNER OF A CALLED 38.90 ACRE TRACT OF LAND DESCRIBED TO JOHN K. ROSS, AS RECORDED IN VOLUME (VOL.) 10751, PAGE (PG.) 253 OF THE REAL PROPERTY RECORDS OF TRAVIS COUNTY, TEXAS (R.P.R.T.C.T.), AND SHARON A. VOUDOURIS-ROSS BEING THE INDEPENDENT EXECUTOR OF THE JOHN K. ROSS ESTATE AS RECORDED IN PROBATE CASE NO. C-1-PB-23-000180, OF THE R.P.R.T.C.T., BEING THE SOUTHWEST CORNER OF A CALLED 0.190 ACRE TRACT DESCRIBED TO THE CITY OF AUSTIN AS RECORDED IN DOC. NO. 2022143695, O.P.R.T.C.T., AND BEING THE NORTH CORNER OF SAID CALLED 75.285 ACRE TRACT; THENCE, SOUTH 42 DEG. 22 MIN. 37 SEC. WEST, WITH THE COMMON LINE OF SAID 38.90 ACRE TRACT AND SAID 75.285 ACRE TRACT, A DISTANCE OF 1,945.72 FEET TO THE POINT OF BEGINNING OF THE HEREIN DESCRIBED TRACT; BEGINNING AT AN ANGLE POINT BEING THE NORTH CORNER OF THE HEREIN DESCRIBED TRACT, AND BEING IN THE SOUTHEAST LINE OF SAID CALLED 38.90 ACRE TRACT AND NORTHWEST LINE OF SAID 75.285 ACRE TRACT; THENCE, THROUGH AND ACROSS SAID 75.285 ACRE TRACT FOR THE FOLLOWING (4) COURSES AND DISTANCES; • SOUTH 44 DEG. 46 MIN. 53 SEC. EAST, ALONG THE SOUTH BOUNDARY LINE OF AN EXISTING EMERGENCY ACCESS EASEMEMT RECORDED IN DOC. NO. 2025138054 R.P.R.T.C.T., A DISTANCE OF 120.37 FEET TO A CALCULATED POINT BEING THE EASTMOST CORNER OF THE HEREIN DESCRIBED TRACT, AND BEING A POINT FOR A CURVE TO THE RIGHT; • WITH SAID CURVE TO THE RIGHT, DEPARTING SAID SOUTH BOUNDARY LINE OF SAID EASEMENT, HAVING A RADIUS OF 136.68 FEET, A CHORD BEARING AND DISTANCE OF NORTH 68 DEG. 14 MIN. 42 SEC. WEST – 72.67 FEET TO A POINT, BEING ON THE SOUTHWEST LINE OF THE HEREIN DESCRIBED TRACT; • NORTH 44 DEG. 46 MIN. 49 SEC. WEST, A DISTANCE OF 52.28 FEET TO AN ANGLE POINT, BEING THE WESTMOST CORNER OF THE HEREIN DESCRIBED TRACT, AND BEING ON THE COMMON LINE OF SAID 38.90 ACRE TRACT & 75.285 ACRE TRACT; THENCE, NORTH 42 DEG. 22 MIN. 37 SEC. EAST, WITH THE AFOREMENTIONED COMMON LINE, A DISTANCE OF 28.97 FEET TO THE POINT OF BEGINNING, AND CONTAINING 0.0628 OF AN ACRE OF LAND OR 2,737 SQUARE FEET OF LAND, AS SHOWN ON JOB NO. 59778-EAE-0.0628ac, PREPARED BY WINDROSE LAND SERVICES. 07-08-2026 MARCO A. ANDRADE JR. DATE R.P.L.S. NO. 6490 STATE OF TEXAS FIRM REGISTRATION NO. 10108800 SHEET 1 OF 3 2 1 0 . 6 3 4 . 1 5 6 5 I 9 3 6 0 C O R P O R A T E D R I V E , S T E 1 0 2 , S E L M A , T X 7 8 1 5 4 Page 166 of 632 FIELDED BY: TB DATE: 07/08/2026 EXHIBIT OF DRAWN BY: CL REV: EMERGENCY ACCESS EASEMNT REROUTE CHECKED BY: MAA REV: 0.0628 ACRES / 2,737 SQUARE FEET JOB NO. 59778-EAE-0.0628ac REV: SITUATED IN THE SHEET 2 OF 3 REV: SANTIAGO DEL VALLE GRANT COPYRIGHT WINDROSE LAND SERVICES THIS DOCUMENT IS COPYRIGHTED W I N D R OS E AND IS AN INSTRUMENT OF SERVICE FOR THE SPECIFIC PROJECT OR TRANSACTION SURVEY, A-24 FOR WHICH IT WAS PREPARED. REUSE, COPYING OR MODIFICATION OF THIS LAND SURVEYING I PLATTING DOCUMENT WHETHER IN HARD COPY OR ELECTRONIC FORMAT OTHER THAN FOR 9360 CORPORATE DRIVE, STE 102 I SELMA, TX 78154 I 210.634.1565 TRAVIS COUNTY, TEXAS THE SPECIFIC PURPOSE INTENDED, WITHOUT WRITTEN PERMISSION FROM WINDROSE FIRM REGISTRATION NO. 10108800 I WINDROSESERVICES.COM LAND SERVICES IS A VIOLATION OF FEDERAL COPYRIGHT LAW. Page 167 of 632 FIELDED BY: TB DATE: 07/08/2026 EXHIBIT OF DRAWN BY: CL REV: EMERGENCY ACCESS EASEMNT REROUTE CHECKED BY: MAA REV: 0.0628 ACRES / 2,737 SQUARE FEET JOB NO. 59778-EAE-0.0628ac REV: SITUATED IN THE SANTIAGO DEL VALLE GRANT SHEET 3 OF 3 REV: COPYRIGHT WINDROSE LAND SERVICES THIS DOCUMENT IS COPYRIGHTED W I N D R OS E SURVEY, A-24 AND IS AN INSTRUMENT OF SERVICE FOR THE SPECIFIC PROJECT OR TRANSACTION FOR WHICH IT WAS PREPARED. REUSE, COPYING OR MODIFICATION OF THIS LAND SURVEYING I PLATTING TRAVIS COUNTY, TEXAS DOCUMENT WHETHER IN HARD COPY OR ELECTRONIC FORMAT OTHER THAN FOR 9360 CORPORATE DRIVE, STE 102 I SELMA, TX 78154 I 210.634.1565 THE SPECIFIC PURPOSE INTENDED, WITHOUT WRITTEN PERMISSION FROM WINDROSE FIRM REGISTRATION NO. 10108800 I WINDROSESERVICES.COM LAND SERVICES IS A VIOLATION OF FEDERAL COPYRIGHT LAW. Page 168 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action to approve the HOME Investment Partnership (“HOME”) Program policies and procedures. (Judge Brown) Prepared By/Phone Number: Monique Coleman, Division Manager, 512-854-1604 Elected/Appointed Official or Department Head: Pilar Sanchez Commissioners Court Sponsor(s): Judge Andy Brown Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: Under the provisions of Title 1 of the Housing and Community Development Act of 1974 (42 USC 5301), the Federal government sponsors a program that provides annual grants to cities and counties to develop viable urban communities by providing decent housing and a suitable living environment, by expanding economic opportunities for low- and moderate-income persons. Under the provisions of Title II of the Cranston-Gonzalez National Affordable Housing Act of 1990 (42 USC 12703), the purposes of this Act are: 1. To help families not owning a home to save for a down payment for the purchase of a home; 2. To retain wherever feasible as housing affordable to low-income families those dwelling units produced for such purpose with Federal assistance; 3. to extend and strengthen partnerships among all levels of government and the private sector, including for-profit and nonprofit organizations, in the production and operation of housing affordable to low-income and moderate-income families; 4. To expand and improve Federal rental assistance for very low-income families; and 5. To increase the supply of supportive housing, which combines structural features and services needed to enable persons with special needs to live with dignity and independence. Travis County has been a recipient of CDBG funds since 2006. 2024 was the first grant year Travis County received and accepted the HOME Investment Partnership (HOME) grant funds, as an urban county entitlement. The funding allocations since 2024, and the division of set-asides and the required annual match is shown in the table below: Allocation Allocation 10% Admin Set- 15% CHDO Annual 25% Year Amount Aside Set-Aside Match 2024 $566,563.83 $56,656.383 $0 $127,476.862 Page 169 of 632 2025 $478,126.94 $47,812.694 $71,719.041 $89,648.801 2026 $508,447.38 $50,844.73 $76,267.100 $95,333.89 TOTALS: $1,553,138.15 $155,313.81 $147,986.14 $312,459.55 *CHDO = Community Housing Development Organization Following the May 14 HOME downpayment assistance (DPA) program work session presentation, staff worked with the County Attorney’s Office to finalize the program policies and procedures (P&Ps). The program may not be launched without the approval of the policies and procedures that govern the actions of staff, collaborative partners and lending/mortgage requirements. Staff Recommendations: Staff recommends approval of this request. Issues and Opportunities: Approval of the policies and procedures, to include all program management documents included in the appendices (Section 6 of the policies and procedures) will effectively allow for the HOME downpayment assistance (DPA) program implementation and launch. Fiscal Impact and Source of Funding: The HOME funds noted in the table above will be immediately available for use, as expressed in previous and future actions plans. Required Authorizations: Pilar Sanchez, TCHHS County Executive Cc: Kinski Moss, Chris Gillmore, Prema Gregerson, Trelisha Brown, County Attorney’s Office Jessica Rio, Travis Gatlin, and Michelle Surka, PBO C.W. Bruner, and Bridgett Bradshaw Purchasing Office Patti Smith, Kelly Allen, Tracy LeBlanc, and Amy Smith, Auditor’s Office Monique Coleman, Somchan (Ying) Vuthipadadon, Shelley Rowton, Mikaela Manion, and Regina Schroeder HHS Attachments: 1. 9-1-26-Agenda Item-HOME P&P Agenda Memo-with backup Page 170 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: September 1, 2026 Agenda Language: Consider and take appropriate action to approve the HOME Investment Partnership (“HOME”) Program policies and procedures. (Judge Brown) Prepared By/Phone Number: Monique Coleman, Supportive Housing Division Director, (512) 854-1604 Elected/Appointed Official or Department Head: Pilar Sanchez, County Executive of Travis County Health and Human Services and AgriLife Extension Commissioners Court Sponsor(s): Judge Andy Brown Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request and Attachments: Under the provisions of Title 1 of the Housing and Community Development Act of 1974 (42 USC 5301), the Federal government sponsors a program that provides annual grants to cities and counties to develop viable urban communities by providing decent housing and a suitable living environment, by expanding economic opportunities for low- and moderate-income persons. Under the provisions of Title II of the Cranston-Gonzalez National Affordable Housing Act of 1990 (42 USC 12703), the purposes of this Act are: (1) To help families not owning a home to save for a down payment for the purchase of a home; (2) To retain wherever feasible as housing affordable to low-income families those dwelling units produced for such purpose with Federal assistance; (3) to extend and strengthen partnerships among all levels of government and the private sector, including for-profit and nonprofit organizations, in the production and operation of housing affordable to low-income and moderate-income families; (4) To expand and improve Federal rental assistance for very low-income families; and (5) To increase the supply of supportive housing, which combines structural features and services needed to enable persons with special needs to live with dignity and independence. Travis County has been a recipient of CDBG funds since 2006. 2024 was the first grant year Travis County received and accepted the HOME Investment Partnership (HOME) grant funds, as an urban county entitlement. The funding allocations since 2024, and the division of set-asides and the required annual match is shown in the table below: AGENDA REQUEST & BACKUP MATERIALS DEADLINE: Agenda requests and backup materials must be submitted in PDF format via email to agenda@traviscountytx.gov by 12 noon on Tuesday in order to be considered for inclusion in the following week’s voting session. Revised 17-12-05 Page 171 of 632 Allocation Allocation 10% Admin 15% CHDO Annual 25% Year Amount Set-Aside Set-Aside Match 2024 $566,563.83 $56,656.383 $0 $127,476.862 2025 $478,126.94 $47,812.694 $71,719.041 $89,648.801 2026 $508,447.38 $50,844.73 $76,267.100 $95,333.89 TOTALS: $1,553,138.15 $155,313.81 $147,986.14 $312,459.55 *CHDO = Community Housing Development Organization Following the May 14 HOME downpayment assistance (DPA) program work session presentation, staff worked with the County Attorney’s Office to finalize the program policies and procedures (P&Ps). The program may not be launched without the approval of the policies and procedures that govern the actions of staff, collaborative partners and lending/mortgage requirements. Staff Recommendations: Staff recommends approval of this request. Issues and Opportunities: Approval of the policies and procedures, to include all program management documents included in the appendices (Section 6 of the policies and procedures) will effectively allow for the HOME downpayment assistance (DPA) program implementation and launch. Fiscal Impact and Source of Funding: The HOME funds noted in the table above will be immediately available for use, as expressed in previous and future actions plans. Required Authorizations: Pilar Sanchez, TCHHS County Executive Cc: Kinski Moss, Chris Gillmore, Prema Gregerson, Trelisha Brown, County Attorney’s Office Jessica Rio, Travis Gatlin, and Michelle Surka, PBO C.W. Bruner, and Bridgett Bradshaw Purchasing Office Patti Smith, Kelly Allen, Tracy LeBlanc, and Amy Smith, Auditor’s Office Monique Coleman, Somchan (Ying) Vuthipadadon, Shelley Rowton, Mikaela Manion, and Regina Schroeder HHS AGENDA REQUEST & BACKUP MATERIALS DEADLINE: Agenda requests and backup materials must be submitted in PDF format via email to agenda@traviscountytx.gov by 12 noon on Tuesday in order to be considered for inclusion in the following week’s voting session. Revised 17-12-05 Page 172 of 632 HOME Investment Partnership Program Policies and Procedures Travis County CDBG & HOME Office Page 173 of 632Table of Contents TABLE OF CONTENTS Page SECTION 1: PROGRAM OVERVIEW & REQUIREMENTS 1.1 Program Description 1.2 Program Regulation 1.3 Program Requirements (A) Match Contribution Requirements (B) CHDO Requirements (C) CHDO Designation (D) CHDO Set-Aside (E) Eligible CHDO Project Costs (F) Project Specific Assistance to CHDOs (G) Public Information (H) Fair Housing (I) Indirect Costs (J) Preparation of the Consolidated Plan (K) Other Federal Requirements (L) Preserving Affordable Housing (M) Labor Requirements (N) Period of Affordability (O) Prohibited HOME Activities (P) Qualification of Affordable Housing: Homeownership (Q) Forms of Assistance (R) Sweat Equity (S) Volunteering SECTION 2: DOWNPAYMENT ASSISTANCE (DPA) PROGRAM POLICIES 2.1 Form and Terms of HOME Assistance 2.2 Recapture/Repayment Provisions 2.2.1 Travis County Recapture Provisions (A) Recapture Model 1. Home Affordability Period 2. Primary Residence Verification (B) Annual Action Plan Inclusion (C) Written Agreements Using Subrecipients, CHDOs or Other Developers (D) Housing Counseling Requirements (E) Recapture Models for Different Activity Types (F) Recapture Direct Buyer Subsidy Provisions (G) Left Intentionally Blank (H) Average Amount and Range of Direct Buyer Assistance 1. 0-$15,000 (5-year affordability period) 2. $15,001-$40,000 (10-year affordability period) Page 174 of 632 3. Greater than $40K ($40,001 up to $75,000) (15-year affordability period) (I) Typical Period of Affordability (J) Buyer Written Agreements and Applicable Recapture Provisions (K) Buyer Written Agreements and Applicable Legal Documents Used to Secure Assistance. (L) Participating Jurisdiction (PJ) as the Secondary Lien Holder (M) Lending Requirements 1. Definition of Income 2. Housing/Front-End and Back-End (Debt-to-Income) Ratios 3. Applying Ratios for Decision-Making 4. Monthly Expenses & Assessment for Underwriting 5. Minimum Cash Contribution/Homebuyer Investment (Local Limit) 6. Process to Review Homebuyer Assets and Cash Reserves 7. Appropriation of Home Assistance (HOME Direct Subsidy) 8. Credit History Requirements 9. HOME Program Requirements & Underwriting Guidelines 10. Minimum Cash Reserves Post-Purchase 11. Risky Loan Features Prohibited for Travis County HOME Program Participation 12. Refinancing Requirements 13. Subordination (N) Home Occupancy Monitoring Requirements (Primary Residence Verification) (O) Notification of Sale (Notice of Sale or Notice of Default) (P) Low-Income Buyer Requirements (Q) Recapture Amount Requirements During Sale by Original Buyer (R) Recaptured Funds are Required to be Returned to the PJ (S) Recaptured Funds Receipted in IDIS and Programmed in Next Action Plan (T) Recaptured Funds Set Assist Future Homebuyers (U) Repayment Expectations of Home Assistance After Period of Affordability (V) Right of First Refusal 2.3 Left Intentionally Blank 2.3.1 Left Intentionally Blank 2.4 Buyer/Household Eligibility 2.5 Housing Counseling and Homebuyer Education (A) Pre-Purchase Counseling & Education (B) Post-Purchase Counseling & Education 2.6 Homebuyer Underwriting Standards 2.7 Responsible Lending and Loan Product Standards (A) Loan Product (Loan Type) (B) Interest Rates (C) Fixed Loan Requirements 1. Loan Limits on ARMS 2. Loan-Term & Amortization Requirements Page 175 of 632 3. Loan-to-Value (LTV) Ratio Limits (D) PJ Approval Process of Loan Standards 2.8 Eligible Loan Costs & Fees Charged to the Homebuyer 2.9 Property Eligibility 2.10 Property Standards (A) New Construction Projects 1. Accessibility 2. Disaster Mitigation 3. Written Cost Estimates, Construction Contracts and Construction Documents 4. Construction Progress Inspections 5. Broadband Infrastructure 2.11 Refinancing and Availability of Subordination (A) Acceptable Types of Refinancing & Limits on Equity Takeout (B) Unacceptable Types of Refinancing Loan Terms and Limits on Equity Takeout SECTION 3: DEVELOPMENT PROGRAM POLICIES 3.1 Overview (A) Eligible Homebuyer Activities 1. Development Hard Costs (B) Acquisition Costs (C) Related Soft Costs SECTION 4: PROGRAM PROCEDURES 4.1 Overview of the Process (A) General Provisions 1. Affirmative Marketing Requirements (B) Minority Outreach 4.2 Program Marketing & Affirmative Marketing Procedures 4.3 Application Intake Procedures (A) Application (B) Application Assistance (C) Supporting Documentation (D) Completeness Check & Waiting List (E) Incomplete Application 4.4 Counseling Requirements & Referral Process 4.5 Household Eligibility Determination (A) Definition of Household (B) Definition of Income and Limit for Eligibility (C) Income Inclusions & Exclusions (D) Income Determination/Verification Process (E) Documentation of Assets (F) Limitations on Liquid Assets Page 176 of 632(G) Conflict of Interest (H) Notification of Ineligibility 4.6 Property Eligibility Determination (A) Eligible Property (B) Price Limit (C) Inspection (D) Environmental Review (E) Seller Occupancy Verification & Notice of Voluntary Acquisition 4.7 Homebuyer Underwriting (A) Buyer Underwriting Review (B) Eligible First Mortgage (C) Determination of HOME Assistance 4.8 Final Review and Approval (A) Loan Approval or Denial Letter (B) Homebuyer Written Agreement 1. Subrecipient 2. Developer 3. Homeowner (C) Final Loan Approval Letter 4.9 Closing Procedures & Documents SECTION 5: ONGOING COMPLIANCE & ADMINISTRATION 5.1 IDIS Set-Up and Disbursements 5.2 Recordkeeping 5.3 Program Records 5.4 Monitoring Principal Residency 5.5 Recapture, Releases, and Subordination 5.6 Recaptured Funds & Program Income SECTION 6: EXHIBITS 6.1 Downpayment Assistance (DPA) Interest Form 6.2 Downpayment Assistance (DPA) Application 6.3 Homebuyer Written Agreement Template 6.4 Forgivable Note Template 6.5 Subordination Agreement Template 6.6 Deed of Trust Template 6.7 Mortgage Readiness Checklist 6.8 Client Experience Workflow 6.9 CHDO Designation Form 6.10 CHDO Application 6.11 Conflict of Interest Form Page 177 of 632 Section 1: Program Overview & Requirements The HOME Investment Partnerships Program (HOME) provides formula grants to states and localities that communities use – often in partnership with local nonprofit groups – to fund a wide range of activities including building, buying, and/or rehabilitating affordable housing for rent or homeownership or providing direct rental assistance to low-income people.1 HOME is the largest federal block grant to state and local governments designed exclusively to create affordable housing for low-income households. HOME funds are awarded annually as formula grants to participating jurisdictions (PJs). The program’s flexibility allows states and local governments to use HOME funds for grants, direct loans, loan guarantees or other forms of credit enhancements, or rental assistance or security deposits. As stated in 24 CFR 91.1, “This part implements the HOME Investment Partnerships Act (the HOME Investment Partnership Program). In general, under HOME Investment Partnerships Program, HUD allocates funds by formula among eligible State and local governments to strengthen public-private partnerships and to expand the supply of decent, safe, sanitary, and affordable housing, with primary attention to rental housing, for very low-income and low-income families. Generally, HOME funds must be matched by nonfederal resources. State and local governments that become participating jurisdictions may use HOME funds to carry out multi-year housing strategies through acquisition, rehabilitation, and new construction of housing, and tenant-based rental assistance (TBRA). Participating jurisdictions (PJs) may help in a number of eligible forms, including loans, advances, equity investments, interest subsidies and other forms of investments that HUD approves.” 1.1 Program Description Travis County (“County”) has opted to use its HOME funds for the creation/development of new single-family affordable housing or downpayment or affordability gap assistance for residents within the unincorporated parts of Travis County, or any of the small cities operating under a cooperation agreement, which makes those applicable cities part of the CDBG service area (“Program”). The Program reinforces several important values and principles of community development including the following: • Flexibility empowers people and communities to design and implement strategies tailored to their own needs and priorities; 1 HUD Exchange: https://www.hudexchange.info/programs/home/home-overview/. Page 178 of 632 • Emphasis on consolidated planning expands and strengthens partnerships among all levels of government and the private sector in the development of affordable housing; • Technical assistance activities and set-aside for qualified community-based nonprofit housing groups build the capacity of these partners; and • Requirement that participating jurisdictions match twenty-five (25) cents of every dollar in Program funds mobilizes community resources in support of affordable housing. 1.2 Program Regulation HOME program requirements, eligible and prohibited activities, and income requirements can be found in 24 CFR 92.200-217. 1.3 Program Requirements (A) Match Contribution Requirements All PJs must contribute or match no less than twenty-five (25) cents for each dollar of HOME funds spent on affordable housing. As PJs draw funds from HOME Investment Trust Funds, they incur a match liability, which must be satisfied by the end of each federal fiscal year. The matching contribution adds to the resources available for HOME- assisted or HOME-eligible projects and must come in the form of a permanent contribution to affordable housing. Generally, investments from state or local governments or the private sector qualify as matching contributions, whereas federal funds (such as CDBG) do not qualify. Eligible sources of a match for HOME funds include: cash; donated construction materials or volunteer labor; value of donated land or real property; value of foregone interest, taxes, fees, or charges levied by public or private entities; investments in on-or offsite improvements; proceeds from bond financing; the cost of supportive services provided to families living in HOME units; and the cost of homebuyer counseling to families purchasing HOME-assisted units. The HOME statute provides for a reduction of the matching contribution requirement under three (3) conditions: 1) fiscal distress; 2) severe fiscal distress; and 3) for Presidentially-declared major disasters covered under the Stafford Act. For more information on Match requirements, see 24 CFR 92.218. (B) Community Housing Development Organizations (“CHDO”) Requirements If the nonprofit owner or developer is a CHDO and is using set-aside funds under 24 § 92.300, the agreement must include the appropriate provisions under 24 §§ 92.300, 92.301, and 92.303. If the CHDO is receiving HOME funds as a developer of homeownership housing, the agreement must specify if the organization may retain proceeds from the sale of the housing and whether the proceeds are to be used for HOME-eligible or other housing activities to benefit low-income families. Recaptured Page 179 of 632 funds are subject to the requirements of 24 § 92.503. If the community housing development organization is receiving assistance for operating expenses, see paragraph (c)(6) of this section. Please see 24 CFR 92.504(c)(3)(x) for applicable fees. (C) CHDO Designation Before an entity can apply for or be designated as a CHDO, which will request a portion of the County’s CHDO set-aside funds for the purposes outlined in 24 CFR 92.300 as well as the proposed priorities outlined in the consolidated plan, an organization must meet all of the following characteristics of a CHDO as outlined in 24 CFR 92.2 (as shown below). The Travis County CDBG/HOME Office has a CHDO Designation Certification, which will be provided to all entities who desire to be designated as a CHDO by Travis County. Annual certification shall be required. Additional information may be requested to substantiate the information conveyed on the County’s CHDO Designation Certification form. Definition of a CHDO: Community housing development organization2 means a private nonprofit organization that: (1) Is organized under State or local laws; (2) Has no part of its net earnings incurring to the benefit of any member, founder, contributor, or individual; (3) Is neither controlled by, nor under the direction of, individuals or entities seeking to derive profit or gain from the organization. A community housing development organization may be sponsored or created by a for-profit entity, but: (i) The for-profit entity may not be an entity whose primary purpose is the development or management of housing, such as a builder, developer, or real estate management firm. (ii) The for-profit entity may not have the right to appoint more than one-third of the membership of the organization's governing body. Board members appointed by the for- profit entity may not appoint the remaining two-thirds of the board members; (iii) The community housing development organization must be free to contract for goods and services from vendors of its own choosing; and (iv) The officers and employees of the for-profit entity may not be officers or employees of the community housing development organization. 2 24 CFR 92.2. Page 180 of 632 (4) Is tax exempt as follows: (i) The private nonprofit organization has a tax exemption ruling from the Internal Revenue Service under section 501(c)(3) or (4) of the Internal Revenue Code of 1986 (26 CFR 1.501(c)(3)-1 or 1.501(c)(4)-1)); (ii) The private nonprofit organization is a subordinate organization that has been included in its 501(c)(3) or (4) central organization's group exemption letter by the Internal Revenue Service; or (iii) The private nonprofit organization is wholly owned by the community housing development organization, as defined in this part, and is disregarded as an entity separate from its owner organization for Federal tax purposes. (5) Is not a governmental entity (including the participating jurisdiction, other jurisdiction, Indian Tribe, public housing authority, Indian housing authority, housing finance agency, or redevelopment authority) and is not controlled by a governmental entity. An organization that is created by a governmental entity may qualify as a community housing development organization; however, no more than one-third of the board members of the organization may be officials or employees of the participating jurisdiction or governmental entity that created the community housing development organization. Further, no governmental entity may have the right to appoint more than one-third of the organization's board members. The board members appointed by a governmental entity and the board members that are officials or employees of the participating jurisdiction or governmental entity that created the organization may not appoint any of the remaining two-thirds of the board members. The officers or employees of a governmental entity may not be officers or employees of a community housing development organization; (6) Has standards of financial accountability that conform to 2 CFR 200.302, ‘Financial Management’ and 2 CFR 200.303, ‘Internal Controls;’ (7) Has among its purposes the provision of decent housing that is affordable to low- income and moderate-income persons, as evidenced in its charter, articles of incorporation, resolutions or by-laws; (8) Maintains accountability to low-income community residents by: (i) Maintaining at least one-third of its governing board's membership for residents of low- income neighborhoods, low-income beneficiaries of HUD programs, other low-income community residents, designees of low-income neighborhood organizations, or designees of nonprofit organizations in the community that address the housing or supportive service needs of low-income residents or residents of low-income Page 181 of 632neighborhoods, including homeless providers, Fair Housing Initiatives Program providers, Legal Aid, disability rights organizations, and victim service providers. For urban areas, “community” may be a neighborhood or neighborhoods, city, county, or metropolitan area; for rural areas, it may be a neighborhood or neighborhoods, town, village, county, or multi-county area (but not the entire State); and (ii) Providing a formal process for low-income program beneficiaries to advise the organization in its decisions regarding the design, siting, development, and management of affordable housing; (9) Has a demonstrated capacity for carrying out housing projects assisted with Federal funds, Low-Income Housing Credits (26 U.S.C. 42), Federal Home Loan Bank Affordable Housing Program (12 U.S.C. 1430) funds, or local and State affordable housing funds. (i) To satisfy this requirement and demonstrate capacity as a developer of a HOME- assisted project, the nonprofit organization must have paid employees with housing development experience who will work directly on the HOME-assisted project. Where the paid employees of the organization do not demonstrate capacity to develop a HOME- assisted project alone, the experience of paid employees may be supplemented by board members or officers of the organization that are volunteers. If a nonprofit organization is demonstrating capacity using a volunteer board member's or officer's experience, the volunteer may not be compensated by or have their services donated by another organization. For its first year of funding as a community housing development organization, an organization may satisfy this requirement through a contract with a consultant who has housing development experience to train appropriate key, paid staff of the organization; (ii) An organization that will own housing must demonstrate capacity to act as owner of a project and meet the requirements of § 92.300(a)(2); (iii) An organization that will sponsor housing must demonstrate capacity as a developer or capacity to act as owner, as described in paragraphs (9)(i) and (ii) of this definition; and (10) Has a history of serving the community within which housing to be assisted with HOME funds is to be located. In general, an organization must be able to show one year of serving the community before HOME funds are reserved for the organization. However, a newly created organization formed by local churches, service organizations or neighborhood organizations may meet this requirement by demonstrating that its parent organization has at least a year of serving the community. (D) CHDO Set-Aside Provisions (24 CFR 92.300) Page 182 of 632Within twenty-four (24) months after the date that HUD notifies the PJ of HUD's execution of the HOME Investment Partnerships Agreement, the PJ must reserve not less than fifteen (15%) percent of the HOME allocation for investment only in housing to be owned, developed, or sponsored by community housing development organizations. For a State, the HOME allocation includes funds reallocated under 24 § 92.451(c)(2)(i) and, for a unit of general local government, includes funds transferred from a State under 24 § 92.102(b). The PJ must certify the organization as meeting the definition of “community housing development organization” and must document that the organization has capacity to own, develop, or sponsor housing each time it commits funds to the organization. Per 24 CFR 92.300(a)(6), Housing for homeownership is “developed” by the community development housing organization if the community housing development organization is the owner (in fee simple absolute) and developer of new housing that will be constructed or existing substandard housing that will be rehabilitated for sale to low- income families in accordance with § 92.254. 1. To be the “developer” the community development housing organization must arrange financing of the project and be in sole charge of construction. The community housing development organization may provide direct homeownership assistance (e.g., downpayment assistance) when it sells the housing to low-income families and the community housing development organization will not be considered a subrecipient. The HOME funds for downpayment assistance shall not be greater than ten (10) percent of the amount of HOME funds for development of the housing. 2. The participating jurisdiction must determine and set forth in its written agreement with the community housing development organization the actual sales prices of the housing or the method by which the sales prices for the housing will be established and whether the proceeds must be returned to the participating jurisdiction or may be retained by the community housing development organization. While proceeds that the participating jurisdiction permits the community housing development organization to retain are not subject to the requirements of this part, the participating jurisdiction must specify in the written agreement with the community housing development organization whether the proceeds are to be used for HOME-eligible activities or other housing activities to benefit low-income families. Funds that are recaptured because the housing no longer meets the affordability requirements under 24 § 92.254(a)(5)(ii) are subject to the requirements of this part in accordance with 24 § 92.503. Page 183 of 632(E) Eligible CHDO Project Costs Eligible costs of project-specific assistance are set forth in 24 § 92.301. (F) Project Specific Assistance to CHDOs Section 24 § 92.301 Project-specific assistance to CHDOs is restated below. 1. Project-specific technical assistance and site control loans: a. General. Within the percentage specified in § 92.300(c), HOME funds may be used by a participating jurisdiction to provide technical assistance and site control loans to CHDOs in the early stages of site development for an eligible project. These loans may not exceed amounts that the participating jurisdiction determines to be customary and reasonable project preparation costs allowable under paragraph (a)(2) of this section. All costs must be related to a specific eligible project or projects. b. Allowable costs. A loan may be provided to cover project costs necessary to determine project feasibility (including costs of an initial feasibility study), consulting fees, costs of preliminary financial applications, legal fees, architectural fees, engineering fees, engagement of a development team, option to acquire property, site control and title clearance. General operational expenses of the CHDO are not allowable costs. c. Repayment. The CHDO must repay the loan to the participating jurisdiction from construction loan proceeds or other project income. The participating jurisdiction may waive repayment of the loan, in part or in whole, if there are impediments to project development that the participating jurisdiction determines are reasonably beyond the control of the borrower. 2. Project-specific seed money loans a. General. Within the percentage specified in § 92.300(c), HOME funds may be used to provide loans to CHDOs to cover preconstruction project costs that the participating jurisdiction determines to be customary and reasonable, including, but not limited to the costs of obtaining firm construction loan commitments, architectural plans and specifications, zoning approvals, engineering studies, and legal fees. 3. Eligible sponsors. A loan may be provided only to a CHDO that has, with respect to the project concerned, site control (evidenced by a deed, a sales contract, or an option contract to acquire the property), a preliminary financial commitment, and a capable development team. Page 184 of 632 4. Repayment. The CHDO must repay the loan to the participating jurisdiction from construction loan proceeds or other project income. The participating jurisdiction may waive repayment of the loan, in whole or in part, if there are impediments to project development that the participating jurisdiction determines are reasonably beyond the control of the CHDO. (G) Public Information The provision of information and other resources to residents and citizen organizations participating in the planning, implementation, or assessment of programs being assisted with HOME funds must be made available to the public.3 All HOME activities must be included in the five (5)-year consolidated plan and each annual action plan. (H) Fair Housing All activities must affirmatively further fair housing in accordance with the participating jurisdiction’s certification under 14 CFR part 91.4 (I) Indirect Costs Indirect costs may be charged to the HOME program under a cost allocation plan prepared in accordance with 2 CFR part 200, subpart E.5 (J) Preparation of the Consolidated Plan (“ConPlan”) Preparation of the consolidated plan is required under 24 CFR Part 91. Preparation includes the costs of public hearings, consultations, and publication.6 (K) Other Federal Requirements Costs of complying with the Federal requirements in subpart H of this part. Project specific environmental review costs may be charged as administrative costs or as project costs in accordance with 24 CFR 92.206(d)(8), at the discretion of the participating jurisdiction (PJ).7 (L) Preserving Affordable Housing Preserving Affordable Housing Already Assisted with HOME funds. Costs specified under 24 CFR 92.254(a)(9) may be charged as an administrative cost or may be charged to the project as provided in 24 CFR 92.254(a)(9). In addition, the foreclosure cost of a HOME-assisted rental housing project with a HOME loan in default is an eligible administrative cost.8 3 24 CFR 92.207(c). 4 24 CFR 92.207(d). 5 24 CFR 92.207(e). 6 24 CFR 92.207(f). 7 24 CFR 92.207(g). 8 24 CFR 92.207(h). Page 185 of 632 (M) Labor Requirements Every contract for the construction (rehabilitation or new construction) of housing that includes twelve (12) or more units assisted with HOME funds must contain a provision requiring the payment of not less than the wages prevailing in the locality, as predetermined by the Secretary of Labor pursuant to the Davis-Bacon Act (40 U.S.C. 3141), to all laborers and mechanics employed in the development of any part of the housing. Such contracts must also be subject to the overtime provisions, as applicable, of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701). If the Travis County CDBG Office does not meet the unit threshold specified in 24 CFR 92.354(1), Davis-Bacon requirement will not apply. All contracts must comply with CWHSSA. (N) Period of Affordability (24 CFR 92.254(a)(4)) The HOME-assisted housing must meet the affordability requirements for not less than the applicable period specified in the following table, beginning after project completion. The per unit amount of HOME funds and the affordability period that they trigger are described more fully in paragraphs (a)(5)(i) (resale) and (ii) (recapture) of this section. Homeownership assistance HOME amount Minimum period of affordability in per-unit years Under $25,000 5 $25,000 to $50,000 10 Over $50,000 15 (O) Prohibited HOME Activities and Fees (24 CFR 92.214) HOME funds may not be used to: • Provide project reserve accounts, except as provided in § 92.206(d)(5), or operating subsidies; • Provide tenant-based rental assistance for the special purposes of the existing section 8 program, in accordance with section 212(d) of the Act; • Provide non-federal matching contributions required under any other Federal program; • Help with uses authorized under section 9 of the 1937 Act (Public Housing Capital and Operating Funds); • Provide assistance to eligible low-income housing under 24 CFR part 248 (Prepayment of Low Income Housing Mortgages), except that assistance may be provided to priority purchasers as defined in 24 CFR 248.101; • Provide assistance (other than tenant-based rental assistance, assistance to a homebuyer to acquire housing previously assisted with HOME funds, or assistance to preserve affordability of homeownership housing in accordance with § 92.254(a)(9)) to a project previously assisted with HOME funds during the period of Page 186 of 632 affordability established by the particular jurisdiction in the written agreement under § 92.504. However, additional HOME funds may be committed to a project for up to one year after project completion (see § 92.502), but the amount of HOME funds in the project may not exceed the maximum per-unit subsidy amount established under § 92.250. • Pay for the acquisition of property owned by the participating jurisdiction, except for property acquired by the participating jurisdiction with HOME funds, or property acquired in anticipation of carrying out a HOME project; or • Pay delinquent taxes, fees or charges on properties to be assisted with HOME funds. • Pay for any cost that is not eligible under §§ 92.206 through 92.209. • Participating jurisdictions may not charge (and must prohibit State recipients, subrecipients, and community housing development organizations from charging) servicing, origination, or other fees for the purpose of covering costs of administering the HOME program (e.g., fees on low-income families for construction management or for inspections for compliance with property standards) (see § 92.206(d)(6) and § 92.207), except that: • Participating jurisdictions and State recipients may charge owners of rental projects reasonable annual fees for compliance monitoring during the period of affordability. The fees must be based upon the average actual cost of performing the monitoring of HOME-assisted rental projects. The basis for determining the amount of for the fee amount must be documented and the fee must be included in the costs of the project as part of the project underwriting; • Participating jurisdictions, subrecipients and State recipients may charge nominal application fees (although these fees are not an eligible HOME cost) to project owners to discourage frivolous applications. The amount of application fees must be appropriate to the type of application and may not create an undue impediment to a low-income family's, subrecipient's, State recipient's, or other entity's participation in the participating jurisdiction's program; and • Participating jurisdictions, subrecipients and State recipients may charge homebuyers a fee for housing counseling. • All fees charged under paragraph (b)(1) of this section are applicable credits under 2 CFR 200.406. • The participating jurisdiction must prohibit project owners from charging fees that are not customarily charged in rental housing (e.g., laundry room access fees), except that rental project owners may charge: • Reasonable application fees to prospective tenants; • Parking fees to tenants only if such fees are customary for rental housing projects in the neighborhood; and • Fees for services such as bus transportation or meals, as long as the services are voluntary and fees are charged for services provided. (P) Qualification as affordable housing: Homeownership Page 187 of 632 As stated in 24 CFR 92.254, (a) Acquisition with or without rehabilitation. Housing that is for acquisition by a family must meet the affordability requirements of this paragraph (a). (1) The housing must be single family housing. (2) The housing must be modest housing as follows: (i) In the case of acquisition of newly constructed housing or standard housing, the housing has a purchase price for the type of single family housing that does not exceed 95 percent of the median purchase price for the area, as described in paragraph (a)(2)(iii) of this section. (ii) In the case of acquisition with rehabilitation, the housing has an estimated value after rehabilitation that does not exceed 95 percent of the median purchase price for the area, described in paragraph (a)(2)(iii) of this section. (iii) If a participating jurisdiction intends to use HOME funds for homebuyer assistance or for the rehabilitation of owner-occupied single family properties, the participating jurisdiction must use the HOME affordable homeownership limits provided by HUD for newly constructed housing and for existing housing. (A) HUD will provide limits for affordable newly constructed housing based on 95 percent of the median purchase price for the area using Federal Housing Administration (FHA) single family mortgage program data for newly constructed housing, with a minimum limit based on 95 percent of the U.S. median purchase price for new construction for nonmetropolitan areas. (B) HUD will provide limits for affordable existing housing based on 95 percent of the median area purchase price for the area using FHA single family mortgage program data for existing housing and other appropriate data that are available Nation-wide for purchase of existing housing, with a minimum limit based on 95 percent of the State- wide nonmetropolitan area median area purchase price using this data. (Q) Forms of Assistance As stated in 24 CFR 92.205(b), A participating jurisdiction may invest HOME funds as equity investments, interest-bearing loans or advances, non-interest-bearing loans or advances, interest subsidies consistent with the purposes of this part, deferred payment loans, grants, or other forms of assistance that HUD determines to be consistent with the purposes of this part and specifically approves in writing. (R) Sweat Equity As stated in 24 CFR 92.354(c), The prevailing wage provisions of paragraph (a) of this section do not apply to members of an eligible family who provide labor in exchange for acquisition of a property for homeownership or provide labor in lieu of, or as a supplement to, rent payments. Page 188 of 632(S) Volunteering As stated in 24 CFR 92.354(b), The prevailing wage provisions of paragraph (a) of this section do not apply to an individual who receives no compensation or is paid expenses, reasonable benefits, or a nominal fee to perform the services for which the individual volunteered and who is not otherwise employed at any time in the construction work. See 24 CFR part 70. Page 189 of 632 Section 2: Downpayment Assistance (DPA) Program Policies 2.1 Form and Terms of HOME Assistance Travis County intends to utilize recapture provisions as a form of disbursement and repayment of HOME Investment Partnership Program funds for the purposes of downpayment and closing costs assistance. Each homebuyer assistance transaction shall be fully under the recapture provisions specified in Sections 2.2 and 2.2.1. 2.2 Recapture/Repayment Provisions Resale or recapture provisions must be published every year and must be approved by the HUD field office annually. Recapture. Recapture provisions must ensure that the participating jurisdiction recoups all or a portion of the HOME assistance to the homebuyers, if the housing does not continue to be the principal residence of the family for the duration of the period of affordability. The participating jurisdiction may structure its recapture provisions based on its program design and market conditions. The period of affordability is based upon the total amount of HOME funds subject to recapture described in paragraph (a)(5)(ii)(A)(5) of this section. Recapture provisions may permit the subsequent homebuyer to assume the HOME assistance (subject to the HOME requirements for the remainder of the period of affordability) if the subsequent homebuyer is low-income, and no additional HOME assistance is provided. (A) The following options for recapture requirements are acceptable to HUD. The participating jurisdiction may adopt, modify or develop its own recapture requirements for HUD approval. In establishing its recapture requirements, the participating jurisdiction is subject to the limitation that when the recapture requirement is triggered by a sale (voluntary or involuntary) of the housing unit, the amount recaptured cannot exceed the net proceeds, if any. The net proceeds are the sales price minus superior loan repayment (other than HOME funds) and any closing costs. (1) Recapture entire amount. The participating jurisdiction may recapture the entire amount of the HOME investment from the homeowner. (2) Reduction during affordability period. The participating jurisdiction may reduce the HOME investment amount to be recaptured on a prorata basis for the time the homeowner has owned and occupied the housing measured against the required affordability period. Page 190 of 632 (3) Shared net proceeds. If the net proceeds are not sufficient to recapture the full HOME investment (or a reduced amount as provided for in paragraph (a)(5)(ii)(A)(2) of this section) plus enable the homeowner to recover the amount of the homeowner's downpayment and any capital improvement investment made by the owner since purchase, the participating jurisdiction may share the net proceeds. The net proceeds are the sales price minus loan repayment (other than HOME funds) and closing costs. The net proceeds may be divided proportionally as set forth in the following mathematical formulas: (4) Owner investment returned first. The participating jurisdiction may permit the homebuyer to recover the homebuyer's entire investment (downpayment and capital improvements made by the owner since purchase) before recapturing the HOME investment. (5) Amount subject to recapture. The HOME investment that is subject to recapture is based on the amount of HOME assistance that enabled the homebuyer to buy the dwelling unit. This includes any HOME assistance that reduced the purchase price from fair market value to an affordable price, but excludes the amount between the cost of producing the unit and the market value of the property (i.e., the development subsidy). The recaptured funds must be used to carry out HOME-eligible activities in accordance with the requirements of this part. If the HOME assistance is only used for the development subsidy and therefore not subject to recapture, the resale option must be used. 2.2.1 Travis County Recapture Procedures Recapture Compliance and HUD Approval. The PJ, Travis County, has established recapture procedures, consistent with the policy in Section 2.2, which are the federal regulations, copied verbatim as show in 24 CFR 92.254(a)(5)(ii) through 24 CFR 92.254(a)(5)(ii)(A)(5). The restatement of the regulations (or policy) allows the Travis County staff to understand the requirements outlined in 2.2 represent the federal recapture policy. The recapture procedures outlined here in Section 2.2.1 represent the procedures Travis County intends to use to carry out the federal policy as outlined verbatim from the code of federal regulations, restated herein in Section 2.2. HUD must determine if the procedures outlined in Section 2.2.1 and the provisions as outlined herein are appropriate and must specifically approve them in writing annually. Page 191 of 632(A) Recapture Model. The Travis County CDBG/HOME Office will administer the reduction during affordability recapture model. Travis County will provide down- payment and/or closing costs assistance in the amount needed to make the home affordable or up to $75,000 as direct erbuy subsidy, as forgivable loan at 0% interest. • Funds can be used for closing costs, downpayment, and/or to reduce the principal cost of the home (equity investment). • The Travis County CDBG/HOME Office will forgive $5,000 per year during the 15-year affordability period. If the homebuyer resides in the home during the affordability period (the home shall be the homebuyer’s principal residence during the affordability period), the home assistance amount will be forgiven. (Reduction during Affordability Period method) • If the homebuyer moves out of the home, which received “home assistance” the buyer shall repay the remaining pro rata share of funds provided for the 15- year affordability period. 1. The HOME Affordability Period shall be consistent with the requirements established in 24 CFR 92.254(a)(4). As noted in Section 2.2.1(A), Travis County will provide down-payment and/or closing costs assistance in the amount needed to make the home affordable up to $75,000 as a direct subsidy. Therefore, as stated in 24 CFR 92.254(a)(4), Period of Affordability, we shall comply with the following requirements, which will be outlined in the homeowner’s agreement: a) If the amount needed to make the home affordable is under $25,000, the minimum affordability period shall be five (5) years. b) If the amount needed to make the home affordable is $25,000- $50,000, the minimum affordability period shall be 10 years. c) If the amount needed to make the home affordable over $50,000, up to $75,000, the affordability period shall be 15 years. 2. Primary Residence Verification shall be consistent with the requirements established in 24 CFR 92.254(a)(5)(ii). As noted in Section 2.2.1(A), the homebuyer shall reside in the home during the affordability period (the home shall be the homebuyer’s principal residence during the affordability period). If the homebuyer complies with the requirements the direct subsidy will be forgiven. Please see Section 2.2.1(N) Please see the Home Occupancy Monitoring Requirements below for more procedural details. The home assistance provided/invested shall be less than the market value of the home. The home assistance shall be secured via a deed restriction to be filed with the Travis County Clerk’s Office, or the official real property records of the county, Page 192 of 632 within which the proposed is located. The term and duration of the deed restriction are set forth in the deed restriction. The agreement for home assistance between Travis County and the homebuyer shall be executed before the official closing date. (B) Annual Action Plan Inclusion. Recapture provisions shall be included in the PY24 Action Plan and henceforth, once the recapture provisions are approved by the CPD Field Office as required per 24 CFR Part 92. (C) Written Agreements Using Subrecipients, CHDOs or Other Developers. Travis County intends to administer its HOME funds internally. If Travis County opts to pass funds through to a Subrecipient, the requirements stated herein shall apply. Subrecipients of participating jurisdictions (PJs shall recoup all or a portion of the HOME assistance provided to homebuyers, if the housing purchased with the direct subsidy federal assistance does not continue to be the principal residence of the family for the duration of the affordability period. As stated in Section 2.2(A)(2) of this document, “The participating jurisdiction may reduce the HOME investment amount to be recaptured on a prorata basis for the time the homeowner has owned and occupied the housing measured against the required affordability period.” The prorata reduction will be based upon the amount of time remaining once the buyer has moved out of the direct subsidy-federally assisted housing unit. This approach is in compliance with the reduction during affordability period method per 24 CFR 92.254(a)(5)(ii)(A)(2). (D) Housing Counseling Requirements. All homebuyers seeking down-payment and/or closing cost assistance (DPA) from the Travis County HOME funds, shall be required to attend a homebuyer education and/or housing counseling course that covers pre- and post-purchase counseling from a HUD-approved housing counseling agency. The homebuyer shall receive a certificate of completion that summarizes the context of the course completed. The program shall be required to provide the following program guidelines in writing to all program participants seeking home assistance from Travis County: 1. The homebuyer course shall specify Travis County will provide homebuyer assistance to income-eligible buyers in the amount of funds needed to make the home affordable, up to $75,000. 2. The homebuyer agrees to remain in the home during the affordability period as applicable, as mentioned herein, in Section 2.2.1(A)(1)(a-c). 3. If the homebuyer moves from the home within the affordability period, the buyer shall repay a prorata portion of the unforgiven funds, as stated in Section 2.2.1(A) of the Travis County program guidelines. Page 193 of 632 As permitted 24 CFR 92.214(b)(1)(iii), homebuyers may be charged a fee for homebuyer education and/or housing counseling services. Homebuyer education and/or housing counseling may be reimbursed at closing. (E) Recapture Models for Different Activity Types Travis County will only provide home assistance for homebuyers via the reduction during the affordability period, per 24 CFR 92.254(a)(5)(ii)(A)(2). If the County passes funds through another entity (a Subrecipient), the County will provide a written agreement for the pass-through entity to restate the requirements. The Subrecipient shall be required to adhere to, implement, and include all of Travis County’s HUD-approved recapture provisions in all written agreements and contracts with the homebuyer. The Travis County CDBG/HOME Office shall approve all Subrecipient agreements and contracts, and shall monitor the subrecipient annually to ensure the program administration is consistent with the County’s recapture policy. (F) Recapture Direct Buyer Subsidy Provisions. Travis County will only provide home assistance for homebuyers via the reduction during the affordability period, per 24 CFR 92.254(a)(5)(ii)(A)(2). Travis County will provide down-payment and/or closing costs assistance up to the amount needed to make the home affordable, not to exceed $75,000 as direct buyer subsidy, as a forgivable loan at 0% interest. If Travis County passes funds through a subrecipient to a beneficiary, the written agreement shall be structured as outlined in 24 CFR 92.504(c)(2)(i-xi), to include enforcement and recapture requirements. If Travis County passes funds through a developer to a beneficiary, the written agreement shall be structured as outlined in 24 CFR 92.504(c)(3), to include enforcement and recapture requirements. If Travis County passes funds through a contractor to a beneficiary, the written agreement shall be structured as outlined in 24 CFR 92.504(c)(4), to include enforcement and recapture requirements. The written provisions outlined herein are consistent with 24 CFR 92.504(c)(5), for homebuyers and homeowners. (G) Left Intentionally Blank (H) Average Amount and Range of Direct Buyer Assistance. Up to $75,000, reduced prorata annually during the fifteen (15)-year affordability period. Page 194 of 632 As stated in 24 CFR 92.254(a)(4), we shall comply with the following requirements, which will be outlined in the homeowner’s agreement: 1. If the amount needed to make the home affordable is under $25,000, the minimum affordability period shall be five (5) years. 2. If the amount needed to make the home affordable is $25,000-$50,000, the minimum affordability period shall be ten (10) years. 3. If the amount needed to make the home affordable is over $50,000, up to $75,000, the affordability period shall be fifteen (15) years. (I) Typical Period of Affordability. Over $50,000 in direct subsidy home assistance will trigger a fifteen (15)-year affordability period, per 24 CFR 92.254(a)(4). If the direct HOME subsidy is between $25,000-$50,000, the minimum affordability period shall be ten (10) years. If the direct HOME subsidy is less than $25,000, the minimum affordability period shall be five (5) years. (J) Buyer Written Agreements and Applicable Recapture Provisions. The written agreements as outlined in 24 CFR 92.504(c)(5), will include the applicable recapture provisions noted in the approved recapture guidelines. The written agreement will highlight the amount of the direct subsidy, the reduction during affordability period requirement. Additionally, the enforcement provisions, specifying the enforcement of the recapture provisions, as specified in the mortgage/deed of trust with a special notice of sale or notice of default, will be attached so Travis County will be notified of a sale of the home assisted with HOME funds to ensure the County’s recapture provisions are met. (K) Buyer Written Agreements and Applicable Legal Documents Used to Secure Assistance. A Note, Mortgage/Deed of Trust and Written Agreement will be executed with the homebuyer/homeowner. The Deed of Trust with a Special Notice or a Notice of Sale shall be filed with the County Clerk’s Office to ensure Travis County is notified of an attempt or pursuit of a sale. (L) Participating Jurisdiction (PJ) as the Secondary Lien Holder. Travis County will be the secondary lien holder for the direct home assistance subsidy. (M) Lending Requirements. As required per 24 CFR 92.254(f), the homebuyer program policies must contain underwriting standards for homeownership assistance that evaluate housing debt and overall debt of the family, the appropriateness of the amount of assistance, monthly expenses of the family, assets available to acquire the Page 195 of 632 housing, and financing resources to sustain homeownership; responsible lending, and refinancing loans to which HOME loans are subordinated to ensure that the terms of the new loan are reasonable. 1) Definition of Income As defined by 24 CFR 92.203(c)(2), the Program defines annual income as, “adjusted gross income as defined for purposes of reporting under Internal Revenue Service (IRS) Form 1040 series for individual Federal annual income tax purposes.” 2) Fair Market Value via a Third-Party Appraisal The lender shall obtain a third party appraisal as a part of the underwriting process. 3) Housing/Front-End and Back-End (Debt-to-Income) Ratios Travis County will assess the housing/front-end ratio with a limit of 38% and a back-end or debt-to-income ratio of up to 43% to determine affordability and a homebuyers ability to repay. 4) Applying Ratios for Decision-Making An income eligibly homebuyer may not exceed the front-end or back-end ratios. The debt-load, which shall be calculated by the minimum payments of all liabilities noted on the credit report shall be assessed to determine if the front- end or back-end ratio is met prior to approval for HOME direct subsidy funds. 5) Monthly Expenses & Assessment for Underwriting In accordance with §92.254(f)(1), PJs are required to evaluate homebuyers’ recurring monthly expenses in their homebuyer underwriting policies. While a debt-to-income ratio analysis will compare a homebuyer’s monthly income to his or her total monthly recurring debt, it does not assess the effect of other substantial monthly living expenses on a borrower’s ability to repay a mortgage. All household expenses, liabilities, assets and income will be assessed during underwriting, prior to approval of the provision of the direct HOME subsidy. The following shall occur: • Develop a household budget to document all income, expenses, liabilities and assets. Page 196 of 632 • Review two to three (2-3) months of bank statements, utility bills, and expenses. • Pull and review a credit report (to obtain all known liabilities) as well as factors that may negatively impact the credit/FICO score. • Review/discuss a plan to lower monthly expenses and set a savings goal of at least $2,000 to ensure there are post-purchase funds available for any need that may arise. 6) Minimum Cash Contribution / Homebuyer Investment (Local Limit) Each homebuyer shall provide a minimum of $1,500 towards the down-payment and closing cost. The funds shall be provided at closing and shall be denoted on the closing disclosure as the buyer’s contribution. Additionally, if during the assessment of a prospective homebuyer’s assets, Travis County staffdetermines that the prospective homebuyer has an escrow or savings in excess of $10,000, Travis County will require the homebuyer to contribute fifty percent (50%) of the amount held in escrow or savings in excess of $10,000 to the downpayment as a subsidy contribution. If the prospective homebuyer does not have an escrow or savings in excess of $10,000, the prospective homebuyer’s minimum cash contribution shall remain at the $1,500 investment limit. 7) Process to Review Homebuyer Assets and Cash Reserves Travis County intends to work with one of three HUD approved housing counseling agencies to ensure all lending and underwriting policies and procedures stated herein are adhered to. 8) Appropriation of Home Assistance (HOME Direct Subsidy) Travis County will provide the necessary funds needed to make a home purchase affordable for an eligible homebuyer up to $75,000. 9) Credit History Requirements A minimum of 640 credit score shall be required to participate in the Program. A minimum FICO score of 640 ensures prospective homebuyers have a strong ability to repay, which will help ensure long-term success of the HOME program’s investment in low-to-moderate income homebuyers. This minimum credit score will also deter homebuyers from subprime lending products, which are prohibited in the Program. 10) HOME Program Requirements & Underwriting Guidelines Page 197 of 632Travis County, through the Program, strives to make homeownership affordable for low-moderate income homebuyers, whose income falls between 50-80% of the area median income of the current Austin-Round Rock MSA. Travis County strives to help create sustainable homeownership opportunities for low- moderate income families. Travis County will require all buyers to work with one of the three (3) HUD- Approved Housing Counseling Agencies in the Austin-Travis County area: BCL of Texas, Frameworks CDC, or Austin Habitat for Humanity. In addition to completing a homebuyer education course, one-on-one housing counseling shall be required to ensure the following are accomplished, which will ensure a buyer’s appropriateness to receive the direct subsidy: • Develop a household budget to document all income, expenses, liabilities and assets. • Review 2-3 months of bank statements, utility bills, and expenses. • Pull and review a credit report (to obtain all known liabilities) as well as factors that may be negatively impacting the credit/FICO score. • Review/discuss a plan to lower monthly expense and set a savings goal of at least $2,000 to ensure there are post-purchase funds available for any need that may arise. 11) Minimum Cash Reserves Post-Purchase A savings goal of at least $2,000 to ensure there are post-purchase funds available for any need that may arise. 12) Risky Loan Features Prohibited for Program Participation Mortgages that include, interest only, negative amortization, ballon payments, or adjustment rate mortgages are not allowed. Loan products that allow for a FICO score of less than 640 shall not be permitted. 13) Refinancing Requirements Refinance will be assessed on a case-by-case basis. An assessment of the loan product, the FICO score, and ability to repay will be assessed if a request to refinance is made during the period of affordability. 14) Subordination No subordination fees shall apply. PJs may not charge a re-subordination fee to HOME assisted homebuyers, Page 198 of 632 (N) Home Occupancy Monitoring Requirements Primary Residence Verification shall be consistent with the requirements established in 24 CFR 92.254(a)(5)(ii). As noted in Section 2.2.1(A), the homebuyer shall reside in the home during the affordability period (the home shall be the homebuyer’s principal residence during the affordability period). If the homebuyer complies with the requirements the direct subsidy will be forgiven. Travis County will take the following actions to verify primary residency annually during the term of the contract and affordability period: 1. On the anniversary of the first year of the written agreement execution date, and annual thereafter during each year of the affordability period, the Travis County CDBG/HOME Office Planning Manager or his or her designee (likely the Administrative Associate) will mail an annual primary residence verification letter to the homeowner with a requested response on an affordability certification form to the homeowner. The letter will contain a postage paid envelope. There may be an option to respond virtually. The questions on the form will also ask the homeowner to recertify income annually during the affordability period. The returned document will be a short questionnaire to document occupancy data to confirm the primary residence/occupancy requirement during the affordability period is met. 2. The letter will contain a response deadline and contact information for staff. 3. Upon receipt of response from the homeowner, county staff will document the annual response, with notes in a database in the County’s files. 4. If there is a discovery of noncompliance, the recapture provisions cited herein, which state a recapture of the prorata share of the annually reduced direct subsidy will be immediately implemented. (O) Notification of Sale (Notice of Sale or Notice of Default). Travis County will request a Special Notice of Sale or Notice of Default be added to the Deed of Trust. This document will be filed with the County Clerk’s Office in Travis County. In the event of an attempt to sell the property obtained partially with the HOME Investment Partnership Program direct subsidy, the Travis County Auditor’s Office will be notified. This notification will ensure Travis County’s ability to enforce the provisions in 24 CFR 92.254(a)(5)(ii) and 24 CFR 92.504(c)(5)(i) and (ii). (P) Low-Income Buyer Requirements. Although Travis County’s program aims to help affordable buyers become homeowners, the assumption that a future buyer is low-income, particularly for a home that has not been built with HOME funds is not the expectation. Travis County’s program benefits low-income buyers between 50-80% AMI, the Page 199 of 632 assumption of a new buyer being LMI is not an expectation set by this program. However, it may be, if the home in question was built with HOME funds. (Q) Recapture Amount Requirements During Sale by Original Buyer. If the homebuyer remains in the home for the duration of the affordability period as specified in Section 2.2.1(A) and Section 2.2.1(A), the direct buyer subsidy will be a forgivable loan at 0% interest. Sale by a homebuyer during the affordability period will trigger repayment requirements for remaining pro rata share of funds provided during the applicable affordability period, as specified in Section 2.2.1(A)(1). Recaptured homebuyer funds shall be denoted as (HP) in IDIS. (R) Recaptured Funds Are Required to be Returned to the PJ. As will be specified in the written agreement, all recaptured funds shall be returned to the PJ. Travis County will provide funds as a direct subsidy to a beneficiary as required by 24 CFR 92.254. If Travis County opts to pass funds through a subrecipient, the written agreement will be structured as required per 24 CFR 92.504(c)(2) (S) Recaptured Funds Receipted in IDIS and Programmed in Next Action Plan. The Travis County CDBG/HOME Office will report recaptured funds in IDIS and in the next Action Plan. (T) Recaptured Funds Set to Assist Future Homebuyers. The recaptured funds, which will be documented as recaptured homebuyer funds (HP), may accumulate to be sufficient to assist future buyers over time. Recaptured homebuyer funds shall be used to continue to make homeownership affordable for homebuyers. (U) Repayment Expectations of HOME Assistance After Period of Affordability. No additional repayment or recapture requirements shall be required once the affordability period as stated in Section 2.2.1(A)(1) herein lapses. (V) Right of First Refusal Under recapture provisions, the only permissible right of first refusal is by the PJ to preserve the unit in the event of foreclosure. Otherwise, the right of first refusal is not permitted under the HOME program. If it’s Home funded, Travis County may not retain a right of first refusal. 2.3 Left Intentionally Blank 2.3.1 Left Intentionally Blank 2.4 Buyer/Household Eligibility (per 24 CFR92.252/254 & 92.203) Page 200 of 632 • The homebuyer must be at or below 80% AMI (adjusted for family size), not less than 50% AMI. • The homebuyer must occupy home as primary residence. • The homebuyer’s annual income must be based on projected income for the coming twelve (12)_ months. Travis County opted to lower the income eligibility range to 50% AMI to create an opportunity for lower income residents to obtain the dream of homeownership. The Travis County CDBG/HOME Office is partnering with the Housing Authority of Travis County – Family Self-Sufficiency (FSS) Program, to facilitate an opportunity of homeownership to lower income residents. Specifically, residents participating in the FSS Program establish FSS escrow accounts per 24 CFR 984.305. Upon completion and graduation from the FSS Program, residents may use accrued funds in their escrow account towards homeownership, transportation, education, debt reduction, and other building wealth strategies. Travis County acknowledges the risk of qualifying very low-income buyers, which may be due to limited financial stability. As a result of this potential risk, in addition to trying to identify multiple layers of financial support to close the affordability gap for homebuyers, thus reducing the possibility of foreclosure or the need for loss mitigation, Travis County is also requiring all clients, between 50-80% AMI, who meet all other eligibility criteria to complete a homebuyer education course as well as one-on-one housing counseling with a HUD-approved housing counseling agency. Only upon receipt of a certificate of completion from a housing counseling agency, as well as a certification that a client has met all “mortgage-readiness” requirements established by Travis County, will the Travis County CDBG/HOME Office establish a homeowner agreement with a prospective buyer for up to $75,000 in downpayment and closing cost assistance. Travis County requires prospective homebuyers to take homebuyer education and housing counseling services from a HUD approved housing counseling agency. 2.5 Housing Counseling and Homebuyer Education (A) Pre-Purchase Counseling & Education. HUD’s Final Rule for Housing Counseling Certification took full effect on August 1, 2021, and applies to homeownership counseling required by the HOME program. HOME-assisted buyers must receive counseling from HUD certified counselors employed by HUD-approved Housing Counseling Agencies. Travis County requires prospective homebuyers to take homebuyer education and housing counseling services from a HUD-approved housing counseling agency. Every buyer of a HOME-assisted unit must receive homebuyer education and one- on-one housing counseling, regardless of the manner in which the unit was assisted with HOME. Each buyer must receive housing counseling certificate of completion prior to executing the written agreement for HOME assistance. Page 201 of 632 To ensure that buyers are informed consumers, the PJ requires attendance within the past twelve (12) months9 at a PJ-approved pre-purchase homeownership counseling course by all adult household members who will hold title and be party to the senior loan. The PJ (Travis County) requires all prospective homebuyers to identify a HUD- approved housing counseling agency that offers the required homebuyer education and one-on-one housing counseling. Once a potential buyer has been determined to be mortgage-ready, the housing counseling agency may provide a list of lenders participating in the County’s Lender Referral Partners Program. The Notice specifies counseling at minimum cover the decision to purchase, selection and purchase, financial issues arising during ownership (including financing, refinancing, default, and foreclosure), and sale or other disposition. (B) Housing Counseling Costs Generally, housing counseling costs may be reimbursed (paid) by HOME funds. Specifically, per 24 CFR 92.206(d)(6), “Staff and overhead costs of the participating jurisdiction directly related to carrying out the project, such as work specifications preparation, loan processing inspections, and other services related to assisting potential owners, tenants, and homebuyers, e.g., housing counseling, may be charged to project costs only if the project is funded and the individual becomes the owner or tenant of the HOME-assisted project. For multi-unit projects, such costs must be allocated among HOME- assisted units in a reasonable manner and documented. Although these costs may be charged as project costs, these costs (except housing counseling) cannot be charged to or paid by low-income families.” (C) Post-Purchase Counseling & Education Homebuyers will be expected to take post-purchase counseling and education within the first twelve (12) months (or 1 year) of closing on their new home. According to HUD, the top four (4) benefits of post-purchase counseling include the following: 1) Homeowners get helpful tips to protect and maintain their home; 2) Homeowners learn preventative maintenance procedures; 3) Homeowners review resources for home repairs and improvements; and 4) Homeowners understand property taxes and insurance. HUD has indicated via the Post-Purchase Counseling Fact Sheet, “post-purchase counseling helps homeowners to succeed after they have purchased a home. Research indicates that through post-purchase counseling, home ownership is more sustainable and results in a significant decrease in delinquencies and foreclosures. 9 PJs commonly require that counseling have been completed within the last 6 to 12 months. Page 202 of 632 Clients counseled were 2.83 times more likely to receive a loan modification and were 70% less likely to re-default on their modified loan. Modifications of clients counseled saved $732 per year compared to clients who did not receive counseling.”10 2.6 Homebuyer Underwriting Standards Homebuyer Underwriting Assessment Guidelines are as follows: • Housing debt (front-end) ratio • Debt-to-Income (back-end) ratio • Monthly Expenses of Household (budget) • Appropriateness Assets/Reserves • Appropriateness of Assistance • Sustainability of Homeownership. 2.7 Responsible Lending and Loan Product Standards To ensure that homebuyers receive high quality loans that are sustainable over time, the PJ requires that any homebuyer receiving HOME assistance towards closing costs, down payment, or a portion of the purchase price receive a senior loan (i.e. first mortgage) meeting the following criteria: (A) Loan Product (Loan Type). The loan must be: 1. A “Qualified Mortgage” under the requirements of the Consumer Protection Financial Bureau (CFPB) outlined at 12 CFR 1026.43(e); or 2. A mortgage exempt from Qualified Mortgage standards, including: a) The state housing financing agency; b) USDA Rural Development; and c) Habitat or other direct lending nonprofits funded and approved by the PJ. (B) Interest Rates. Interest rates must be competitive and must NOT be a “Higher Priced” loan defined as (on the date of commitment or loan rate lock) – {choose index}: 1. More than X% above the FFIEC Average Prime Offer Rate (http://www.ffiec.gov/ratespread/newcalc.aspx). 2. More than X% above the Freddie Mac Primary Mortgage Market Survey index. 3. More than X% above the rate to those offered by the state housing finance agency’s single-family mortgage program. (C) Fixed Loan Requirements. The loan should be a fixed rate loan, or if adjustable-rate loans are permitted. The following requirements apply: 1. Loan Limits on ARMS. Adjustable-Rate Mortgages are not permitted. 10 www.hudexchange.info/sites/onecpd/assets/File/OHC-Post-Purchase-Factsheet-Gray.pdf Page 203 of 632 2. Loan-Term & Amortization Requirements. The loan should be fully amortized over a 30-year term. Shorter-term or longer-term loans must be underwritten and approved by the PJ as an exception in writing. A 30-year fixed mortgage is recommended. 3. Loan-to-Value (LTV) Ratio Limits. Loan products used must generally allow loan- to-value (LTV) ratios of at least 95%. While assisted buyers are not required to be approved for loan amounts equal to 95% of the purchase price, buyers who use more restrictive lending products (such as those limiting the LTV to 80%) will not receive HOME assistance toward their purchase if they could otherwise afford the monthly payment on a larger loan consistent with these underwriting guidelines. Buyers are expected to obtain the largest loan they can reasonably afford, and the PJ will not subsidize purchases more deeply just to avoid mortgage insurance on higher LTV lending products. (D) PJ Approval Process of Loan Standards. The chosen lender of a prospective homebuyer shall submit the County’s HOME DPA Application on behalf of the homebuyer. The terms and conditions outlined in the County’s HOME DPA Application address all senior loan responsible lending requirements and underwriting expectations. The County’s approval of the County’s HOME DPA Application submitted by a lender will represent approval of the lender’s loan standards. Subsequently, the provision of a homeowner’s agreement, and the initiation of instructions for the development of the deed of trust, the forgivable note, the promissory note, the subordination, Mortgagee's Title Insurance Policy and escrow procedures shall commence. 2.8 Eligible Loan Costs & Fees Charged to the Homebuyer All costs listed on the official closing disclosure shall be deemed eligible loan costs and fees charged to the homeowner. Fees that are not disclosed on the housing disclosure, which shall be provided to the homeowner no less than 72 hours (3 days) prior to the set closing date, shall be deemed ineligible costs. All funds that may be covered by the Travis County down-payment and closing costs assistance up to $75,000 shall be disclosed on the closing disclosure. Only fees consistent with eligible costs as specified in 24 CFR Part 92 shall be eligible. 2.9 Property Eligibility A home must be purchased in Travis County to be eligible for Travis County’s HOME DPA funds. The property may not be located in a 100-year floodplain. The home must be habitable. Homeowners will be required to obtain an inspection prior to closing. The cost of the inspection may be reimbursed by the HOME grant funds. Page 204 of 632After closing, homeowners must continue to ensure property taxes are paid/maintained and insurance (hazard insurance) is maintained annually. Escrow may not be removed during the established affordability period. The property must be maintained and shall be the homebuyer’s principal residence. 2.10 Property Standards (A) Property Standards for Homeownership 24 CFR 92.251(c)(3). Existing housing that is acquired for homeownership using homeownership assistance must be decent, safe, sanitary, and in good repair. The participating jurisdiction must establish standards to determine that the housing is decent, safe, sanitary, and in good repair. At minimum, the standards must provide that the housing meets all applicable State and local housing quality standards and code requirements, and the housing does not contain the specific deficiencies established by HUD based on the applicable standards in 24 CFR 5.703 and published in the Federal Register for HOME-assisted projects and units. The housing must also meet or exceed the carbon monoxide and smoke detection standards contained in the participating jurisdiction's rehabilitation standards pursuant to paragraph (b) of this section. If the use of hardwired smoke detectors places an undue financial burden on the homebuyer or is infeasible, a participating jurisdiction may provide a written exception to the homebuyer consistent with the requirements contained in paragraph (b) of this section. (i) The participating jurisdiction must inspect the housing and document compliance with this paragraph (c)(3) based upon an inspection that is conducted no earlier than ninety (90) days before the commitment of HOME assistance. If the housing does not meet these standards, the housing must be rehabilitated to meet the standards of this paragraph (c)(3) before the acquisition, except as provided in paragraph (c)(3)(ii) of this section. (ii) If the housing is not rehabilitated to meet the standards in this paragraph (c)(3) before acquisition, then the housing may still be acquired if all of the following conditions are satisfied: (A) The written agreement between the participating jurisdiction and the homebuyer requires the property to meet the standards within six (6) months of acquisition with HOME assistance; (B) Funding is secured to complete the rehabilitation necessary to comply with the standards; and (C) Unless an extension is provided pursuant to paragraph (c)(3)(ii)(D) of this section, the participating jurisdiction conducts a final inspection within six months after acquisition and determines that the property meets the standards. (D) The participating jurisdiction may provide the homebuyer with an extension of up to 12 months from acquisition to meet the standards. If the participating jurisdiction provides an extension, the participating jurisdiction must amend the written agreement to reflect the extension and conduct a final inspection within Page 205 of 632 twelve (12) months of acquisition and determine that the property meets the standards. (iii) All inspections performed by the participating jurisdiction must be conducted in accordance with the participating jurisdiction's inspection procedures. (B) New Construction Projects. State and local codes, ordinances, and zoning requirements. Housing that is newly constructed with HOME funds must meet all applicable State and local codes, ordinances, and zoning requirements. HOME-assisted new construction projects must meet State or local residential and building codes, as applicable or, in the absence of a State or local building code, the International Residential Code or International Building Code (as applicable to the type of housing) of the International Code Council. The housing must meet the applicable requirements upon project completion. All new construction projects must also meet the requirements described in this paragraph: 1. Accessibility. The housing must meet the accessibility requirements of 24 CFR part 8, which implements Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131- 12189) implemented at 28 CFR parts 35 and 36, as applicable. Covered multifamily dwellings, as defined at 24 CFR 100.201, must also meet the design and construction requirements at 24 CFR 100.205, which implements the Fair Housing Act (42 U.S.C. 3601-3619). The Travis County CDBG/HOME Office will provide a Section 504 self-evaluation form that will be required for all HOME program subrecipients. 2. Disaster Mitigation. Where relevant, the housing must be constructed to mitigate the impact of potential disasters (e.g., earthquakes, hurricanes, flooding, and wildfires), in accordance with State and local codes, ordinances, or other State and local requirements, or such other requirements as HUD may establish. The Travis County CDBG/HOME Office shall document the current County-approved, FEMA-adopted Hazard Mitigation Plan for Travis County has been consulted to ensure necessary disaster mitigating factors have been identified. Housing assisted with HOME funds may not be in a floodplain. 3. Written Cost Estimates, Construction Contracts and Construction Documents. The participating jurisdiction (PJ) or the PJ’s designee which may be a contractor, subcontractor, or subrecipient must ensure the construction contract(s) and construction documents describe the work to be undertaken in adequate detail so that inspections can be conducted. The participating jurisdiction must review and approve written cost estimates for construction and determining that costs are reasonable. Page 206 of 632 4. Construction Progress Inspections. The PJ or the PJ’s designee which may be a contractor, subcontractor, or subrecipient must conduct progress and final inspections of construction to ensure that work is done in accordance with the applicable codes, the construction contract, and construction documents. Travis County may have to obtain the internal capacity of a housing inspector or procure outsourced services of a housing inspector. 5. Broadband Infrastructure. For new commitments made after January 19, 2017, for a new construction housing project of a building with more than four (4) rental units, the construction must include installation of broadband infrastructure, as this term is defined in 24 CFR 5.100, except where the participating jurisdiction determines and, in accordance with § 92.508(a)(3)(iv), documents the determination that: a. The location of the new construction makes installation of broadband infrastructure infeasible; or b. The cost of installing the infrastructure would result in a fundamental alteration in the nature of its program or activity or in an undue financial burden. 2.11 Refinancing and Availability of Subordination (A) Acceptable Types of Refinancing & Limits on Equity Takeout. Acceptable types of refinancing & limits on equity takeout include the following: 1. 30-year fixed mortgages, which are conventional, FHA, VA, USDA, or another acceptable primary market loan product. Subprime loan products will not be approved by the second lien holder (Travis County). 2. The PJ has ongoing interests in the success of its HOME-assisted homebuyers, limiting the loss of HOME funds, and avoiding the impact of foreclosures on the jurisdiction’s residents and neighborhoods. Refinancing of senior (first) mortgages will be permitted and the HOME loan will be subordinated to the new senior loan only under the following conditions: a) New loans for the sole purpose of improving the rate and/or extending the term of the existing loan that result in a low monthly payment for the homeowner will be permitted. b) The proposed new loan must result in a lower monthly payment for the assisted owner. c) The new loan may allow the assisted homeowner to finance their closing costs without being considered cash out. Nominal cash back at closing of less than Page 207 of 632 $500 resulting from last-minute adjustments to payoff figures, closing costs, tax/insurance escrows and the like will not be considered “cash out.” i. Cash out refinancing – the PJ will not subordinate for “cash out” refinancing. ii. Subordinate/secondary to refinance are subject to the following conditions and limitations: 1) Only the following purposes to take “cash out” through a refinancing transaction are permitted (other reasons are subject to the appeal process): a. To complete needed repairs to the home; b. To pay for the costs of post-secondary education by a homeowner or an owner’s dependent; or c. To pay for a medical emergency. iii. The cash proceeds of the refinancing must be escrowed with the lender or PJ and disbursed directly to the approved third party. iv. Any cash out refinancing must result in a total loan-to-value ratio (including the HOME loan) of 90% or less. v. The proposed new loan must be affordable to the assisted owner within the lending ratios contained in the Buyer Expectations section above based on current income. In no case may the monthly payment on the new loan exceed the original monthly payment by more than 10%. 3. Any new loan must meet all requirements in the Primary Loan Expectations section above and be approved by the PJ. 4. Income eligibility is not required for any refinancing. If the owner’s income has risen above 80% AMI, there is no violation of HOME. 5. This policy will also apply to HOME-funded liens resulting from homeowner rehabilitation programs and to any of the PJ’s subrecipients or CHDOs who hold secondary liens securing direct assistance provided to buyers or homeowners. The PJ will consider requests to subordinate HOME loans as follows: Requests shall be submitted to the CDBG/HOME Office Planning Manager, who is the primary program administrator. The program administrator shall send a legal request to the Travis County Attorney’s Office. Upon review of the subordination request and if deemed applicable, the program administrator shall plan the request to approve the request for consent for the subordination of additional funds on the Court’s agenda for approval. Upon approval by the Court, the consent request shall be executed by the County Judge. Page 208 of 632 A subordination agreement is a legal document that reduces the priority of one lien on a piece of property relative to another. HOME funds provided in the form of a loan or placed as a lien to enforce the HOME affordability restrictions and recapture provisions are typically placed in subordinate position to the homeowner’s first mortgage. This priority of debts is important should the debtor default on payments, declare bankruptcy, or refinance the first mortgage. Should the homeowner default on the first mortgage, the first mortgage lender will attempt to recoup the full value of its loan, but has no obligation to ensure that sufficient funds remain to repay any subordinate lenders or lien holders. Often, there are insufficient funds to repay both the first and subordinate mortgages in full, and the subordinate lender may only realize a partial repayment of the original loan amount, or no repayment at all. Subordination plays an important role should a homeowner who has both a first mortgage and subordinate HOME mortgage choose to refinance his or her first mortgage. Most conventional mortgage lenders will not agree to refinance a loan unless they are in first position. This requires that the subordinate lender, which is legally entitled to move into first position when the first mortgage is refinanced, agree to remain in subordinate position rather than moving into first position. If the terms of the refinanced mortgage are risky, or the new first lender failed to underwrite the borrower appropriately, the subordinate lender may be placed at increased risk should the borrower declare bankruptcy or default on the new first mortgage. (B) Unacceptable Types of Refinancing Loan Terms and Limits on Equity Takeout The following type of refinancing on a home that has been HOME-funded, is not permitted (are not allowed): 1. Adjustable-Rate Mortgages (ARMs) 2. Ballon Payments Mortgage Products 3. Interest-Only Mortgages Products Page 209 of 632Section 3: Development Program Policies 3.1 Development Program Policies Overview The Travis County HOME/CDBG Office will begin setting aside fifteen percent (15%) of its annual HOME funds to help facilitate the development of affordable housing via community housing development organizations (CHDOs). As specified in the PY24-28 consolidated plan, HOME funds will be provided for homeownership via downpayment assistance and on the construction of single-family, owner-occupied affordable housing development. However, Travis County, through the Program, may consider developing opportunities or requests for the development of multi-family affordable housing. Considerations will be given to CHDOs in lieu of for-profit affordable housing developers. (A) Eligible Homebuyer Activities 1. Development hard costs. The actual cost of constructing or rehabilitating housing. These costs include the following: a. For new construction projects, costs to meet the new construction standards in § 92.251; b. For rehabilitation, costs to meet the property standards for rehabilitation projects in § 92.251; c. For both new construction and rehabilitation projects, costs: i. To demolish existing structures; ii. To make utility connections including off-site connections from the property line to the adjacent street; and iii. To make improvements to the project site that are in keeping with improvements of surrounding, standard projects. Site improvements may include on-site roads and sewer and water lines necessary to the development of the project. The project site is the property, owned by the project owner, upon which the project is located. d. For both new construction and rehabilitation of multifamily rental housing projects, costs to construct or rehabilitate laundry and community facilities that are located within the same building as the housing and which are for the use of the project residents and their guests. e. Costs to make utility connections or to make improvements to the project site, in accordance with the provisions of § 92.206(a)(3) (ii) and (iii) are also eligible in connection with acquisition of standard housing. (B) Acquisition Costs Costs of acquiring improved or unimproved real property, including acquisition by homebuyers. (C) Related Soft Costs Other reasonable and necessary costs incurred by the owner or participating jurisdiction and associated with the financing, or development (or both) of new construction, Page 210 of 632rehabilitation or acquisition of housing assisted with HOME funds. These costs include, but are not limited to: 1. Architectural, engineering, or related professional services required to prepare plans, drawings, specifications, or work write-ups. The costs may be paid if they were incurred not more than twenty-four (24) months before the date that HOME funds are committed to the project and the participating jurisdiction expressly permits HOME funds to be used to pay the costs in the written agreement committing the funds. 2. Costs to process and settle the financing for a project, such as private lender origination fees, credit reports, fees for title evidence, fees for recording and filing of legal documents, building permits, attorneys fees, private appraisal fees and fees for an independent cost estimate, builders or developers fees. 3. Costs of a project audit, including certification of costs performed by a certified public accountant, that the participating jurisdiction may require with respect to the development of the project. 4. Costs to provide information services such as affirmative marketing and fair housing information to prospective homeowners and tenants as required by § 92.351. 5. For new construction or rehabilitation, the cost of funding an initial operating deficit reserve, which is a reserve to meet any shortfall in project income during the period of project rent-up (not to exceed eighteen (18) months) and which may only be used to pay project operating expenses, scheduled payments to a replacement reserve, and debt service. Any HOME funds placed in an operating deficit reserve that remain unexpended after the period of project rent-up may be retained for project reserves if permitted by the participating jurisdiction. 6. Staff and overhead costs of the participating jurisdiction directly related to carrying out the project, such as work specifications preparation, loan processing inspections, and other services related to assisting potential owners, tenants, and homebuyers, e.g., housing counseling, may be charged to project costs only if the project is funded and the individual becomes the owner or tenant of the HOME- assisted project. For multi-unit projects, such costs must be allocated among HOME- assisted units in a reasonable manner and documented. Although these costs may be charged as project costs, these costs (except housing counseling) cannot be charged to or paid by low-income families. 7. For both new construction and rehabilitation, costs for the payment of impact fees that are charged for all projects within a jurisdiction. 8. Costs of environmental review and release of funds in accordance with 24 CFR part 58 which are directly related to the project. Page 211 of 632 Section 4: Program Procedures 4.1 Overview of the Process It is the intent of the Travis County CDBG/HOME Office to facilitate the HOME funds for the following programs: 1. Downpayment assistance (DPA) via a partnership with the Housing Authority of Travis County (HATC) Family Self-Sufficiency Program. Travis County’s involvement will be limited to the review and approval of a prospective homebuyer’s application for the DPA funds. 2. Designate then support Community Housing Development Organizations (CHDOs) for the purposes of developing or constructing single-family, owner- occupied affordable housing. Downpayment Assistance Program (DPA) Once a client expresses interest in the County’s DPA funds, the client/prospective homebuyer will be redirected to a HUD-approved housing counseling agency of their choosing to complete all other mortgage readiness requirements, including but not limited to homebuyer education, one-on-one housing counseling, attaining a minimum credit threshold, and establishing a minimum saving account requirement. The client must first complete homebuyer education and housing counseling with a HUD-approved housing counseling agency. Once the client/prospective homebuyer is deemed mortgage ready by the HUD-approved housing counseling agency, the client/prospective homebuyer may seek out a lender (or will be referred to a group of referral partners) to select a lender; the lender shall submit the County’s DPA Application. If the DPA application is approved, the County Attorney’s Office and the HHS CDBG/HOME Office willadminister and oversee the execution of the homeowner’s agreement, the establishment of the deed of trust to document to the soft second lien during the affordability period, and the recapture of funds, as required. Once a lender is selected, and a qualified mortgage, per the county’s program requirements is selected, once a homebuyer is ready to close, Travis County will provide the necessary downpayment and closing cost assistance, as specified on the closing disclosure. The closing disclosure shall be provided by the lender to the Travis County CDBG/HOME Office. Travis County will work with the Auditor’s Office to complete the transfer of DPA funds via the County’s escrow procedures. For more details, please see the client experience workflow provided as Section 6.8 in the appendices of this document. Affordable Housing Development via CHDOs An organization must first be designated as a CHDO. See Section 6.9 CHDO Designation Form as provided in the appendices of this document. Once a CHDO designation form has been received and approved by the Travis County CDBG/HOME Office, staff will send the newly designated CHDO the conflict of interest form. Upon receipt, the CHDO will then be eligible to apply for available CHDO funds for options as expressed in the application, which Page 212 of 632 will include but may not be limited to CHDO operating expenses, expenses for pre- development, and development/construction costs for single-family affordable housing that will be sold for the intended purpose of establishing homeownership for income eligible affordable homebuyers who are at or below 80% AMI. 4.2 Program Marketing & Affirmative Marketing Procedures (A) General Provisions Each participating jurisdiction must adopt and follow affirmative marketing procedures and requirements for rental and homebuyer projects containing five or more HOME-assisted housing units. Affirmative marketing requirements and procedures also apply to all HOME-funded programs, including, but not limited to, tenant-based rental assistance and downpayment assistance programs. Affirmative marketing steps consist of actions to provide information and otherwise attract eligible persons in the housing market area to the available housing without regard to race, color, national origin, sex, religion, familial status, or disability. If participating jurisdiction's written agreement with the project owner permits the rental housing project to limit tenant eligibility or to have a tenant preference in accordance with § 92.253(d)(3), the PJ must have affirmative marketing procedures and requirements that apply in the context of the limited/preferred tenant eligibility for the project. 1. The Affirmative Marketing Requirements and procedures adopted must include: (i) Methods for informing the public, owners, and potential tenants about Federal fair housing laws and the PJ's affirmative marketing policy (e.g., the use of the Equal Housing Opportunity logotype or slogan in press releases and solicitations for owners, and written communication to fair housing and other groups); (ii) Requirements and practices each subrecipient and owner must adhere to in order to carry out the participating jurisdiction's affirmative marketing procedures and requirements (e.g., use of commercial media, use of community contacts, use of the Equal Housing Opportunity logotype or slogan, and display of fair housing poster); (iii) Procedures to be used by subrecipients and owners to inform and solicit applications from persons in the housing market area who are not likely to apply for the housing program or the housing without special outreach (e.g., through the use of community organizations, places of worship, employment centers, fair housing groups, or housing counseling agencies); (iv) Records that will be kept describing actions taken by the PJ and by subrecipients and owners to affirmatively market the program and units and records to assess the results of these actions; and (v) A description of how the participating jurisdiction will annually assess the success of affirmative marketing actions and what corrective actions will be taken where affirmative marketing requirements are not met. (C) Minority Outreach Page 213 of 632 As stated in 24 CFR 92.351, a State that distributes HOME funds to units of general local government must require each unit of general local government to adopt affirmative marketing procedures and requirements that meet the requirement in paragraphs (a) and (b) of this section. Minority Outreach. A participating jurisdiction must prescribe procedures acceptable to HUD to establish and oversee a minority outreach program within its jurisdiction to ensure the inclusion, to the maximum extent possible, of minorities and women, and entities owned by minorities and women, including, without limitation, real estate firms, construction firms, appraisal firms, management firms, financial institutions, investment banking firms, underwriters, accountants, and providers of legal services, in all contracts entered into by the participating jurisdiction with such persons or entities, public and private, in order to facilitate the activities of the participating jurisdiction to provide affordable housing authorized under this Act or any other Federal housing law applicable to such jurisdiction. Section 200.321 of title 2 Code of Federal Regulations describes actions to be taken by a participating jurisdiction to assure that minority business enterprises and women business enterprises are used when possible in the procurement of property and services. 4.3 Application Procedures (A) DPA Application – Once all HOME DPA program homebuyer education, housing counseling, and mortgage readiness requirements have been met as determined by the HUD-approved housing counseling agency and a lender has been chosen by a prospective homebuyer, a lender may submit the Travis County HOME-Funded Downpayment Assistance Program funds, for up to $75,000 by clicking here: https://app.smartsheet.com/b/form/d3ac8f19b2e94b30a90a58472d77bdf5 Upon receipt, Travis County CDBG-HOME Office staff will process the application and will provide a determination no less than forty-five (45) days from the date of the application. (B) Application Assistance The application has been developed in Smartsheet. If assistance is needed, please email HOME@traviscountytx.gov to request help with completing the application. (C) Supporting Documentation Please refer to the application and the “File Upload” section to determine the supporting documentation required for the HOME DPA Application. All documents attached to a DPA application will be sent to the Travis County CDBG/HOME Office. The application and all attachments shall be retained permanently within Travis County’s files for record-keeping purposes. (D) Application Completeness Check & Approval Page 214 of 632 County staff will review each application within forty-five (45) days. Once a determination is made, if a prospective buyer is deemed eligibility, the County Attorney’s Office and the HHS CDBG/HOME Office will administer and oversee the execution of the homeowner’s agreement, the establishment of the deed of trust to document to the soft second lien during the affordability period, and the recapture of funds, as required. (E) Incomplete Application The application shall be submitted via Smartsheet by a lender only. If the required supportive documentation needed to determine income eligibility is not provided, the application will be considered incomplete and will not be accepted. County staff will reach out to discuss the missing information and will provide assistance and guidance to help the prospective buyer resubmit an application. 4.4 Mortgage Readiness Checklist – Education &Counseling Requirements & the Referral Process To determine if a customer is mortgage-ready and qualifies for a lender referral, the client must meet the following criteria. If the customer does not meet all outlined criteria below, the client will be provided with a corrective action plan and will be scheduled for additional one-on-one counseling sessions: YES NO Mortgage-Readiness Assessment Checklist ☐ ☐ Client has not declared bankruptcy within the last 24 months. A discharged bankruptcy should not impede or negatively impact a mortgage application. ☐ ☐ Client has not had any late payments (on the credit report) within the last twelve (12) months ☐ ☐ Client does not have more than $500 in judgments, collections, and/or past due accounts ☐ ☐ Client’s debit-to-income ratio (including housing) does not exceed 40%. If needed, check with lender on loan product qualifying criteria. ☐ ☐ If the client does not have a credit history, he/she has a documented nontraditional credit history for the last twelve (12) months or has an established secured credit card for at least 6 months. ☐ ☐ Client has same or similar employment for two (2) years or more. ☐ ☐ Client has a credit score of 640 or better, which will afford the client with an opportunity to receive the best mortgage rates and eligibility for down- payment and closing cost assistance programs. ☐ ☐ Client has savings or reserve funds of at least $2,000. Depending upon the client’s needs, more reserves may be necessary Travis County will require a HUD-approved housing counseling agency to use the above mortgage-readiness assessment before determining whether a client is ready to officially Page 215 of 632 seek a qualified mortgage from a mortgage lender. The assessment checklist shall be copied and pasted onthe housing counseling agency’s letterhead. Once all criteria are met, the client will sign and date it, the housing counselor shall sign and date it. The form shall be retained in the client’s file. Once all requirements are met, the HUD-approved housing counseling agency may then provide the list of Travis County’s DPA program lending referral partners. Provision of the full list is necessary to ensure Travis County or the HUD-approved housing counseling agency does not steer buyers to any one lender. Prospective buyers will be encouraged to engage will all lenders that appear to meet their needs. Once they select a lender, the prospective buyer must convey that choice to the HUD-approved housing counseling agency. The housing counseling agency will be a liaison on behalf of Travis County’s DPA program. Once a pre-approval letter is obtained and a determination of the amount of funds that will be needed to make the home purchase affordable (to include the County’s funds of up to $75,000) the prospective buyer must receive the county’s homeowner agreement. The lender and homebuyer shall receive the deed of trust that will secure the county’s soft-second lien for the county’s downpayment assistance. 4.5 Household Eligibility Determination (A) Definition of Household As stated in 24 CFR 92.2, Household means one or more persons occupying a housing unit. (B) Definition of Income and Limit for Eligibility As stated in 24 CFR 92.203(b)(2), For families applying for HOME homeownership activities (i.e., homeowners receiving rehabilitation assistance, homebuyers), the participating jurisdiction must determine annual income by examining at least two (2) months of source documents evidencing annual income (e.g., wage statement, interest statement, unemployment compensation statement) for the family. As stated in 24 CFR 5.609, each member of the family who is eighteen (18) years of age or older or is the head of household or spouse of the head of household, plus unearned income by or on behalf of each dependent who is under eighteen (18) years of age shall be included in the calculation of household income. As it relates to Limit for Eligibility: borrowers/prospective homebuyers must have an income at 50-80% AMI to be eligible for HOME DPA funds. (C) Income Inclusions & Exclusions Part 5 income inclusions & exclusions shall be assessed to determine eligibility. (D) Income Determination / Verification Process The CPD Income Eligibility Calculator shall be used to determine and document income eligibility/determination. Page 216 of 632 (E) Documentation of Assets The required list of documents as noted in Part 5 shall be collected. (F) Limitations on Liquid Assets Assess annual income and determine if family assets exceed $50,000. See 24 CFR 5.609 for more details. (G) Conflict of Interest As specified in 24 CFR 92.356, In the procurement of property and services by participating jurisdictions, State recipients, and subrecipients, the conflict of interest provisions in 2 CFR 200.317 and 2 CFR 200.318, apply. In all cases not governed by 2 CFR 200.317 and 2 CFR 200.318, the provisions of this section apply. As stated in 24 CFR 92.356(c), the conflict of interest provisions of paragraph (b) of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the participating jurisdiction, State recipient, or subrecipient which are receiving HOME funds. 24 CFR 92.356(d) allows for exceptions upon written approval at the request of the participation jurisdiction (PJ) to HUD. The Travis County CDBG/HOME Office has a conflict of interest form that shall be used to documented the questions/answers and disclosures of any potential conflicts of interest. (H) Notification of Ineligibility If the Travis County CDBG/HOME Officedetermines a client is not income eligible for the County’s HOME DPA funds, Travis County will provide a written letter to document and officially notify the prospective buyer of ineligibility for the HOME DPA program funding. The notification will reiterate if conditions triggering ineligibility change, the prospective homebuyer may work with a lender to reapply for the County’s HOME DPA program funds. Note, the homebuyer education course completion certificate must not be less than 12 months old. The mortgage readiness checklist must also be re-reviewed and resigned by the HUD-approved housing counseling agency to confirm new mortgage readiness following the initial notice of ineligibility. 4.6 Property Eligibility Determination (A) Eligible Property A property to be purchased (or built) with the support of Travis County HOME-funded DPA program funds, the home shall be in Travis County eligible service area. (B) Price Limit Pursuant to 24 CFR 92.254, the housing has a purchase price for the type of single- family housing that does not exceed 95 percent (95%) of the median purchase price for the area. Page 217 of 632(C) Inspection An inspection is required prior to closing. The inspection shall be provided to Travis County upon request. The inspection cost may be paid by/reimbursed with HOME funds at closing. Please see Section 2.10 – Property Standards for more detail. (D) Environmental Review (Exception; Choice Limiting Actions for Development) If funds are spent on construction, cost of environmental review and the release of funds must be in accordance with 24 CFR part 58 which are directly related to the project. See 24 CFR 92.206(d)(8). Must ensure choice limiting actions do not occur prior to RROF. All homebuyer/homeowner assistance activities as it relates to downpayment assistance are exempt activities per NEPA Part 58. The environmental exemption shall be documented for each home purchase. (E) Seller Occupancy Verification & Notice of Voluntary Acquisition As stated in 24 CFR 92.2 under the definition of “commitment”, If the project consists of acquisition of standard housing and the participating jurisdiction (or State recipient or subrecipient) is providing HOME funds to a family to acquire single family housing for homeownership or to a purchaser to acquire rental housing, the participating jurisdiction (or State recipient or subrecipient) and the family or purchaser have executed a written agreement under which HOME assistance will be provided for the purchase of the single family housing or rental housing and the property title will be transferred to the family or purchaser within six months of the agreement date. As stated in 24 CFR 92.251(f)(3)(ii), the owner must annually certify to the participating jurisdiction that each building and all HOME-assisted units in the project are suitable for occupancy, taking into account State and local health, safety, and other applicable codes, ordinances, and requirements, and the ongoing property standards established by the participating jurisdiction. As stated in 24 CFR 92.251(c)(3), existing housing that is acquired for homeownership using homeownership assistance must be decent, safe, sanitary, and in good repair. The participating jurisdiction must establish standards to determine that the housing is decent, safe, sanitary, and in good repair. At minimum, the standards must provide that the housing meets all applicable State and local housing quality standards and code requirements, and the housing does not contain the specific deficiencies established by HUD based on the applicable standards in 24 CFR 5.703 and published in the Federal Register for HOME-assisted projects and units. The housing must also meet or exceed the carbon monoxide and smoke detection standards contained in the participating jurisdiction's rehabilitation standards pursuant to Page 218 of 632 paragraph (b) of this section. If the use of hardwired smoke detectors places an undue financial burden on the homebuyer or is infeasible, a participating jurisdiction may provide a written exception to the homebuyer consistent with the requirements contained in paragraph (b) of this section The participating jurisdiction must inspect the housing and document compliance with this paragraph (c)(3) based upon an inspection that is conducted no earlier than 90 days before the commitment of HOME assistance. If the housing does not meet these standards, the housing must be rehabilitated to meet the standards of this paragraph (c)(3) before the acquisition, except as provided in paragraph (c)(3)(ii) of this section. 4.7 Homebuyer Underwriting As stated in 24 CFR 92.254(g), Homebuyer program policies. The participating jurisdiction must have and follow written policies for the following: (1) Underwriting standards for homeownership assistance to determine the amount of assistance necessary to achieve sustainable homeownership. These standards must evaluate the projected overall debt of the family after the purchase of the housing, the maximum amount that a participating jurisdiction may provide a family, the appropriateness of the amount of assistance, assets available to a family to acquire the housing, and financial resources to sustain homeownership. A participating jurisdiction may not provide a single, fixed amount of assistance to each homebuyer that participates in the participating jurisdiction's homebuyer program; (2) Responsible lending; and (3) Refinancing loans to which HOME loans are subordinated to require that the terms of the new loan are reasonable. As stated in 24 CFR 92.250(b), Underwriting and subsidy layering, before committing funds to a project, the participating jurisdiction must evaluate the project in accordance with guidelines that it has adopted for determining a reasonable level of profit or return on owner's or developer's investment in a project and must not invest any more HOME funds, alone or in combination with other governmental assistance, than is necessary to provide quality affordable housing that is financially viable for a reasonable period (at minimum, the period of affordability in § 92.252 or § 92.254) and that will not provide a profit or return on the owner's or developer's investment that exceeds the participating jurisdiction's established standards for the size, type, and complexity of the project. The participating jurisdiction's guidelines must require the participating jurisdiction to undertake: (1) An examination of the sources and uses of funds for the project and a determination that the costs are reasonable; and Page 219 of 632 (2) An assessment, at minimum, of the current market demand in the neighborhood in which the project will be located, the experience of the developer, the financial capacity of the developer, and firm written financial commitments for the project. (3) For projects involving rehabilitation of owner-occupied housing pursuant to § 92.254(b): (i) An underwriting analysis of the homeowner's ability to repay the HOME-funded rehabilitation loan is required only if the loan is an amortizing loan; and (ii) A market analysis or evaluation of developer capacity is not required. (4) For projects involving HOME-funded homeownership assistance pursuant to § 92.254(a) and which do not include HOME-funded development activity, a market analysis or evaluation of developer capacity is not required. (A) Buyer Underwriting Review – see 24 CFR 92.250(b) provisions above. (B) Eligible First Mortgage – see 24 CFR 92.250(b) provisions above. (C) Determination of HOME Assistance – see 24 CFR 92.250(b) provisions above. As stated in 24 CFR 92.504(c)(2), Subrecipient, the agreement must set forth and require the subrecipient to follow the participating jurisdiction's requirements, including requirements for income determinations, underwriting and subsidy layering guidelines, rehabilitation standards, refinancing guidelines, homebuyer program policies, and affordability requirements. The agreement between the participating jurisdiction and the subrecipient must include the following 4.8 Final Review and Approval (A) Loan Approval or Denial Letter The lender shall provide an approval or denial letter to the prospective homebuyer and Travis County for review and verification of the senior mortgage loan. (B) Homebuyer Written Agreement As stated in 24 CFR 92.251(c)(3)(ii)(D), the participating jurisdiction may provide the homebuyer with an extension of up to 12 months from acquisition to meet the standards. If the participating jurisdiction provides an extension, the participating jurisdiction must amend the written agreement to reflect the extension and conduct a final inspection within 12 months of acquisition and determine that the property meets the standards. 1. Subrecipient. A subrecipient is a public agency or nonprofit organization selected by the participating jurisdiction to administer all or some of the participating jurisdiction's HOME programs to produce affordable housing, provide Page 220 of 632downpayment assistance, or provide tenant-based rental assistance. The agreement must set forth and require the subrecipient to follow the participating jurisdiction's requirements, including requirements for income determinations, underwriting and subsidy layering guidelines, rehabilitation standards, refinancing guidelines, homebuyer program policies, and affordability requirements. The agreement between the participating jurisdiction and the subrecipient must include: a) Use of the HOME funds. The agreement must describe the amount and use of the HOME funds for one or more programs, including the type and number of housing projects to be funded (e.g., the number of single-family homeowners loans to be made or the number of homebuyers to receive downpayment assistance), tasks to be performed, a schedule for completing the tasks (including a schedule for committing funds to projects in accordance with deadlines established by this part), a budget, any requirement for matching contributions and the period of the agreement. These items must be in sufficient detail to provide a sound basis for the participating jurisdiction to effectively monitor performance under the agreement. b) Program Income. The agreement must state if program income is to be remitted to the participating jurisdiction or to be retained by the subrecipient for additional eligible activities. c) Uniform administrative requirements. The agreement must require the subrecipient to comply with applicable uniform administrative requirements, as described in § 92.505. d) Other program requirements. The agreement must require the subrecipient to carry out each activity in compliance with all Federal laws and regulations described in subpart H of this part, except that the subrecipient does not assume the participating jurisdiction's responsibilities for environmental review under § 92.352 and the intergovernmental review process in § 92.357 does not apply. The agreement must set forth the requirements the subrecipient must follow to enable the participating jurisdiction to carry environmental review responsibilities before HOME funds are committed to a project. If HOME funds are being provided to develop rental housing or provide tenant-based rental assistance, the agreement must set forth all obligations the participating jurisdiction imposes on the subrecipient in order to meet the Violence Against Women Act (“VAWA”) requirements under § 92.359, including notice obligations and obligations under the emergency transfer plan. e) Affirmative marketing. The agreement must specify the subrecipient's affirmative marketing responsibilities in accordance with§ 92.351. f) Requests for disbursement of funds. The agreement must specify that the subrecipient may not request disbursement of funds under the agreement until the funds are needed for payment of eligible costs. The amount of each request must be limited to the amount needed. Program income must be Page 221 of 632 disbursed before the subrecipient requests funds from the participating jurisdiction. g) Reversion of assets. The agreement must specify that upon expiration of the agreement, the subrecipient must transfer to the participating jurisdiction any HOME funds on hand at the time of expiration and any accounts receivable attributable to the use of HOME funds. h) Records and reports. The agreement must specify the particular records that must be maintained and the information or reports that must be submitted in order to assist the participating jurisdiction in meeting its recordkeeping and reporting requirements. i) Enforcement of the agreement. The agreement must specify remedies for breach of the provisions of the agreement. The agreement must specify that, in accordance with 2 CFR 200.338, suspension or termination may occur if the subrecipient materially fails to comply with any term of the agreement. The participating jurisdiction may permit the agreement to be terminated in whole or in part in accordance with 2 CFR 200.339. j) Written agreement. Before the subrecipient provides HOME funds to for- profit owners or developers, nonprofit owners or developers or sponsors, subrecipients, homeowners, homebuyers, tenants (or landlords) receiving tenant-based rental assistance, or contractors, the subrecipient must have a written agreement that meets the requirements of this section. The agreement must state if repayment of HOME funds or recaptured HOME funds must be remitted to the participating jurisdiction or retained by the subrecipient for additional eligible activities. k) Fees. The agreement must prohibit the subrecipient and any community housing development organizations from charging servicing, origination, or other fees for the costs of administering the HOME program, except as permitted by § 92.214(b)(1). 2. Developers As stated in, 24 CFR 92.504(c)(6)(i)(B), (B) Developer of homeownership housing — Enhanced Content - Paragraph Tools URL https://www.ecfr.gov/current/title-24/part-92#p-92.504(c)(6)(i)(B) Citation 24 CFR 92.504(c)(6)(i)(B) (1) Retaining proceeds and recaptured funds. If the community development organization is a “developer” of homeownership housing, as defined in § 92.300(a)(6), the agreement must specify whether the organization may retain proceeds from the sale of the housing and whether the proceeds are to be used for HOME-eligible or other housing activities to benefit low-income families. A participating jurisdiction may permit a community housing development organization to retain recaptured Page 222 of 632 funds for additional HOME projects pursuant to the written agreement required under this paragraph. (2) Providing homeownership assistance. If a community housing development organization is providing homeownership assistance, then the agreement between the participating jurisdiction and the community housing development organization must describe the amount and use of the HOME funds for homeownership assistance, the number of homebuyers to receive homeownership assistance, any requirement for matching contributions, and the period of the agreement. The HOME funds for homeownership assistance shall not be greater than 10 percent of the amount of HOME funds for development of the housing. The community housing development organization must enter into agreements with homebuyers that meet the requirements in paragraph (c)(5)(i) of this section. (C) Sharing of developer responsibilities. If the community housing development organization will share developer responsibilities with another entity pursuant to § 92.300(a)(3) or (6), the participating jurisdiction must enter into a written agreement only with the community housing development organization. The written agreement must require the community housing development organization to enter into a separate agreement with the co-developer. At minimum, the agreement between the community housing development organization and its co-developer must contain the following: (1) The responsibilities of the community housing development organization and co- developer with descriptions of the responsibilities in sufficient detail to demonstrate compliance with § 92.300(a)(3) or (a)(6), as applicable; (2) A description of the amount of developer fee and other compensation, if any, to be paid to the co-developer; (3) A description of any ownership interest in the community housing development organization and, if applicable, any membership or partnership interest in the owner held by the co-developer; and (4) A provision that the agreement's terms and conditions are subject to review by the participating jurisdiction and if such terms and conditions affect a project's compliance with HOME requirements, the terms and conditions are subject to approval by the participating jurisdiction. (ii) Receiving assistance for operating expenses. The agreement must describe the use of HOME funds for operating expenses (e.g., salaries, wages, and other employee compensation and benefits); employee education, training, and travel; rent; utilities; communication costs; taxes; insurance; equipment; and materials and supplies. If the community housing development organization is not also receiving funds for a housing project to be developed, sponsored, or owned by the community housing development organization, the agreement must provide that the community housing development organization is expected to receive funds for a project within 24 months of the date of receiving the funds for operating expenses, and must specify the terms and conditions upon which this expectation is based and the consequences of failure to receive funding for a project. If the community housing development organization is also receiving funds for a project, there must be a separate written agreement that Page 223 of 632 complies with this section for the use of HOME funds for the project and the agreement must contain the applicable requirements in paragraph (c)(6)(i) of this section. (iii) Receiving assistance for project-specific technical assistance and site control loans or project-specific seed money loans. The agreement must identify the specific site or sites and describe the amount and use of the HOME funds (in accordance with § 92.301), including a budget for work, a period of performance, and a schedule for completion. The agreement must also set forth the basis upon which the participating jurisdiction may waive repayment of the loans, consistent with § 92.301, if applicable. (7) Technical assistance provider to develop the capacity of community housing development organizations in the jurisdiction. The agreement must identify the specific nonprofit organization(s) to receive capacity building assistance. The agreement must describe the amount and use (scope of work) of the HOME funds, including a budget, a period of performance, and a schedule for completion. 3. Homebuyers Homebuyer, homeowner or tenant receiving tenant-based rental or security deposit assistance. When a participating jurisdiction provides assistance to a homebuyer, homeowner or tenant the written agreement may take many forms depending upon the nature of assistance. As appropriate, it must include as a minimum the following: (i) For homebuyers, the agreement must conform to the requirements in § 92.254(a), the value of the property, principal residence, lease-purchase, if applicable, and the resale or recapture provisions. The agreement must specify the amount of HOME funds, the form of assistance, e.g., grant, amortizing loan, deferred payment loan, the use of the funds (e.g., down-payment, closing costs, rehabilitation) and the time by which the housing must be acquired. (ii) For homeowners, the agreement must conform to the requirements in § 92.254(b) and specify the amount and form of HOME assistance, rehabilitation work to be undertaken, date for completion, and property standards to be met. (iii) For tenants, the rental assistance contract or the security deposit contract must conform to §§ 92.209 and 92.253. (C) Final Loan Approval Letter The lender shall provide an approval or denial letter to the prospective homebuyer and Travis County for review and verification of the senior mortgage loan. Page 224 of 632 Section 5: Ongoing Compliance & Administration 5.1 IDIS Set-Up and Disbursements All homes purchased with the DPA provided by HOME funds shall be set up in IDIS as an individual IDIS Activity ID. Each home address for homes purchased shall be entered into IDIS and shall be marked “confidential.” Funds may only be provided once a DPA application is approved and a homeowner agreement has been executed (and approved by the Court). This step should occur at least thirty (30) days prior to closing. Funds may not be transferred without a fully executed homeowner agreement that has been approved by the Court. Following a final check by loan underwriting that the client is approved and there have been no changes in the clients readiness to close on the senior (primary loan), upon receipt of the closing disclosure, which is legally required no less than three (3) days (72 hours) prior to the scheduled closing date, the HOME funds may be transferred from the Travis County Auditor’s Office to escrow with the title company; the County Attorney’s Office will oversee and facilitate this process along with the Auditor’s Office. 5.2 Recordkeeping The Travis County CDBG/HOME staff shall retain all applications, files, and records attached to applications. The Travis County CDBG/HOME Office will maintain the documentation in preparation of a program audit with the U.S. Department of Housing and Urban Development (HUD). Additionally, please note all records and client files submitted with the DPA Application (submitted by the lender with the prospective homebuyer’s consent) shall become the property of the Travis County CDBG/HOME Office; these files shall be retained within our records. 5.3 Program Records Additionally, please note all records and client files submitted with the DPA Application (submitted by the lender with the prospective homebuyer’s consent) shall become the property of the Travis County CDBG/HOME Office; these files shall be retained within our records. 5.4 Monitoring Principal (Primary) Residency All homebuyers will receive a primary residency verification form via U.S. mail and email on the anniversary of the closing date each year during the affordability period. The letter will contain a written statement reminding the homebuyer of the primary residency rule during the affordability period, to ensure the HOME funds provided as downpayment assistance Page 225 of 632 will continue to be proportionately reduced annually, throughout the affordability period. The written statement will also provide a reminder of the effects of the recapture provisions if the primary residency requirement is not met for the duration of the affordability period. Other marketing material, including but not limited to the recommendation for ongoing post- purchase counseling, will be offered as a way to continue to support the new homebuyer. 5.5 Recapture, Releases, and Subordination A subordination agreement is a legal document that reduces the priority of one lien on a piece of property relative to another. HOME funds provided in the form of a loan or placed as a lien to enforce the HOME affordability restrictions and recapture provisions are typically placed in subordinate position to the homeowner’s first mortgage. This priority of debts is important should the debtor default on payments, declare bankruptcy, or refinance the first mortgage. Should the homeowner default on the first mortgage, the first mortgage lender will attempt to recoup the full value of its loan, but has no obligation to ensure that sufficient funds remain to repay any subordinate lenders or lien holders. Often, there are insufficient funds to repay both the first and subordinate mortgages in full, and the subordinate lender may only realize a partial repayment of the original loan amount, or no repayment at all. Subordination plays an important role should a homeowner who has both a first mortgage and subordinate HOME mortgage choose to refinance his or her first mortgage. Most conventional mortgage lenders will not agree to refinance a loan unless they are in first position. This requires that the subordinate lender, which is legally entitled to move into first position when the first mortgage is refinanced, agree to remain in subordinate position rather than moving into first position. If the terms of the refinanced mortgage are risky, or the new first lender failed to underwrite the borrower appropriately, the subordinate lender may be placed at increased risk should the borrower declare bankruptcy or default on the new first mortgage. 5.6 Recaptured Funds & Program Income Recaptured funds shall become program income and will be recorded as program income in IDIS. 5.7 Closeout HUD will close out a grant after the period of performance has ended. A participating jurisdiction must complete all required activities and closeout actions for the grant, as required by HUD. (a) Actions required for closeout. A participating jurisdiction must complete the following actions for closeout of the grant: (1) Submit a complete and final Federal Financial Report for the grant to HUD within one hundred and twenty (120) days of the end date of the period of performance, as indicated in the grant agreement; Page 226 of 632 (2) Demonstrate that it has fulfilled all programmatic and administrative requirements for the project (i.e., property inspections, obtaining certificates of occupancy, etc.) within the period of performance in accordance with 2 CFR 200.344(a); (3) Enter all data for activities in the computerized disbursement and information system established by HUD, within one year from the end of the period of performance, as required by the grant agreement; (4) Demonstrate that all HOME-assisted units are occupied by eligible occupants by entering accurate beneficiary data in the computerized disbursement and information system established by HUD, within one year from the end of the period of performance, as required by the grant agreement; (5) Comply with the requirements in 2 CFR 200.313(e) for the disposition of any equipment acquired under one or more HOME grants, that is no longer needed for the HOME program, or for other activities previously supported by a Federal agency; (6) Resolve and close all HOME monitoring findings for the grant (if applicable); (7) Resolve and close all OIG audit findings for the grant (if applicable); (8) Resolve and close all Single Audit findings for the grant (if applicable); (9) Carry out all other responsibilities under the grant agreement and applicable laws and regulations satisfactorily; and (10) Complete a closeout certification prepared by HUD. Page 227 of 632Section 6: Appendices 6.1 Downpayment Assistance (DPA) Interest Form Travis County HOME Down Payment Assistance (DPA) Program Interest Form 6.2 Downpayment Assistance (DPA) Application Travis County HOME-Funded Down Payment Assistance (DPA) Program Application 6.3 Homeowner Written Agreement Template An internal document required for program administration and maintained by the Travis County Attorney’s Office. This document is not appended below and is noted herein for reference only. 6.4 Forgivable Note Template An internal document required for program administration and maintained by the Travis County Attorney’s Office. This document is not appended below and is noted herein for reference only. 6.5 Subordination Agreement Template An internal document required for program administration and maintained by the Travis County Attorney’s Office. This document is not appended below and is noted herein for reference only. 6.6 Deed of Trust Note An internal document required for program administration and maintained by the Travis County Attorney’s Office. This document is not appended below and is noted herein for reference only. 6.7 Mortgage Readiness Checklist Appended below. Required to be completed by a HUD-approved housing counseling agency to confirm a prospective homebuyer seeking Travis County’s DPA funds have met all education, counseling and mortgage readiness requirements. Page 228 of 632 Travis County HOME Downpayment Assistance (DPA) Program Mortgage Readiness Assessment Checklist A HUD-Certified Housing Counselor must complete the mortgage-readiness assessment checklist below upon making the determination following the completion of homebuyer education and counseling that a prospective homebuyer meets the requirements below, which are the thresholds established to determine if a prospective homebuyer is ready to seek out a lender to pursue a mortgage loan and the County’s DPA funds. With the prospective buyer’s written consent, this completed assessment checklist must be provided to the lender. The lender will attach this checklist to the HOME DPA Application. YES NO Mortgage-Readiness Assessment Checklist ☐ ☐ Client has not declared bankruptcy within the last 24 months. A discharged bankruptcy should not impede or negatively impact a mortgage application. ☐ ☐ Client has not had any late payments (on the credit report) within the last 12 months ☐ ☐ Client does not have more than $500 in judgments, collections, and/or past due accounts ☐ ☐ Client’s debit-to-income ratio (including housing) does not exceed 40%. If needed, check with lender on loan product qualifying criteria. ☐ ☐ If the client does not have a credit history, he/she has a documented nontraditional credit history for the last 12 months or has an established secured credit card for at least 6 months. ☐ ☐ Client has same or similar employment for 2 years or more. ☐ ☐ Client has a credit score of 640 or better, which will afford the client with an opportunity to receive the best mortgage rates and eligibility for down- payment and closing cost assistance programs. ☐ ☐ Client has savings or reserve funds of at least $2,000. Depending upon the client’s needs, more reserves may be necessary Client Name: _____________________________ Date of Assessment: ____________________ HUD-Certified Housing Counselor Name: ____________________________________________ HUD-Certified Housing Counselor Signature: ________________________________________ Page 229 of 632The Client Experience Workflow Client-Origination HATC-Origination Housing Counseling-Origination Lender-Origination A client hears about the DPA A client in the HATC Family An existing client of a housing A client seeking to buy a home program, and they contact Self-Sufficiency program asks counseling agency, seeking hears about the DPA program from Travis County, HATC, a about the County’s DPA homeownership, hears of the a lender. The lender advises they housing counseling agency, program. HATC staff will: County’s DPA program. The may be eligible for the County’s or a Lender, the client should 1. Provide the DPA program housing counseling agency will do DPA program. The lender will: be given the DPA flyer and flyer. the following: • Provide the DPA program flyer. must be directed to 2. Inform client they must 1. Provide the DPA program flyer. • Inform client they must complete the DPA Interest complete the DPA Interest 2. Inform client they must complete the DPA Interest Form. Then, the client will be Form. complete the DPA Interest Form. redirected to HUD-approved 3. Advise the client they must Form. • Advise the client they must housing counseling agency. start with a HUD-approved 3. Ensure their client’s start with a HUD-approved The client will be required to housing counseling agency. homebuyer education housing counseling agency. accomplish the following 4. Once they become a client, certificate is less than 12 • Once they become a client, before they can apply for the they must do the following months old. they must do the following DPA funds: before applying for the DPA 4. Provide evidence that the before applying for the DPA 1. Take the homebuyer funds: client has gone through 1:1 funds: education course. 5. Take the homebuyer counseling. 10. Take the homebuyer education 2. Complete housing education course. 5. Complete mortgage readiness course. counseling. 6. Complete housing checklist. 11. Complete housing counseling. 3. Complete mortgage counseling. 6. The HUD-approved housing 12. Complete mortgage readiness readiness checklist. 7. Complete mortgage counseling agency will provide checklist. 4. The HUD-approved readiness checklist. a lender referral list or advise 13. If a client originates with a housing counseling 8. The HUD-approved housing the client seek out a lender. lender, they may return to the agency will provide a counseling agency will originating lender once the 7. The Lender will submit the lender referral list or provide a lender referral list County’s education and advise the client seek out County DPA application with or advise the client seek housing counseling a lender. buyer consent. out a lender. prerequisites are met. 5. The Lender will submit 14. The Lender will submit the 9. The Lender will submit the the County DPA County DPA application with County DPA application application with buyer buyer consent. consent. with buyer consent. *Note: Travis County has created the following: 1) The DPA program flyer (in English & Spanish) for distribution; 2) A list of lending referral partners; 3) DPA Interest Form; 4) The DPA application. Page 230 of 6326.9 CHDO Designation Form Appended below. Required to be completed by all non-profit organizations seeking to be designed as a “community housing development organization” or “CHDO” by Travis County. If the designation application is approved, the designation will make non-profit organizations eligible to apply for the County’s HOME set-aside funds for CHDOs. Page 231 of 632Completed by County Staff Only: ☐ Designation Form Approved ☐ Designation Form Denied Decision Date: _________________ Reviewer: ______________________ Travis County Community Housing Development Organization (“CHDO”) Designation Certification Application Form Travis County, through its CDBG/HOME Office (“County”), receives federal HOME Investment Partnership Program (“HOME”) funds from the U.S. Department of Housing and Urban Development (“HUD”). County may set aside a portion of these HOME funds for projects owned, developed, or sponsored by CHDOs. County is providing this Travis County Community Housing Development Organization (“CHDO”) Designation Certification Application Form (the “Form”) to all organizations who desire to obtain a CHDO designation certification and apply for the set-aside funds from HUD. Once the organization submits the Form to the County’s CDBG/HOME Office, the County’s CDBG/HOME Office will review it. Subsequently, if County approves the Form, County will send a notification of CHDO designation to the organization. An organization must meet all of the requirements of a CHDO as outlined in 24 CFR 92.2 and described below before it can apply for or be designated as a CHDO for the purposes outlined in 24 CFR 92.300. In addition, an organization must meet the County requirements, described below. Instructions for completing the Form: Please ensure that the executive director / chief executive officer (CEO) or his or her designee initials each of the statements below that are true about your organization. My initials below signify that each of the following statements are true about my organization: Initials Federal Requirements for CHDO designation, as stated in 24 CFR § 92.2: (1) My organization is organized under state or local laws. (2) My organization has no part of its net earnings inuring to the benefit of any member, founder, contributor, or individual. (3) My organization is neither controlled by, nor under the direction of, individuals or entities seeking to derive profit or gain from my organization. (A CHDO may be sponsored or created by a for-profit entity. See 24 CFR 92.2 for full requirement.) (4) My organization is tax exempt, as specified in 24 CFR 92.2. (5) My organization is not a governmental entity (including the participating jurisdiction, other jurisdiction, Indian Tribe, public housing authority, Indian housing authority, housing finance agency, or redevelopment authority) and is not controlled by a governmental entity. (6) My organization has standards of financial accountability that conform to 2 CFR 200.302, “Financial Management” and 2 CFR 200.303, “Internal Controls.” Page 232 of 632 (7) My organization has among its purposes the provision of decent housing that is affordable to low-income and moderate-income persons, as evidenced in my organization’s charter, articles of incorporation, resolutions, or by-laws. (8) My organization maintains accountability to low-income community residents. See 24 CFR 92.2 for full requirement. (9) My organization has a demonstrated capacity for carrying out housing projects assisted with Federal funds, Low-Income Housing Credits (26 U.S.C. 42), Federal Home Loan Bank Affordable Housing Program (12 U.S.C. 1430) funds, or local and State affordable housing funds. (10) My organization has a history of serving the community within which housing to be assisted with HOME funds is to be located. (In general, an organization must be able to show one year of serving the community before HOME funds are reserved for the organization. However, a newly created organization formed by local churches, service organizations or neighborhood organizations may meet this requirement by demonstrating that its parent organization has at least a year of serving the community.) Additional Travis County Requirements for CHDO Designation: My organization is a local entity based in Travis County with the express purpose of addressing local affordable housing needs within its home-based community. Upon approval of this request to be designated as a CHDO by Travis County, I will complete Travis County’s Conflict of Interest form. I understand Travis County will require a re-certification annually, upon the anniversary of County’s initial approval of the CHDO designation. (Re- certification will only require the updated Form and a new certificate of fact (which must be dated in the year the CHDO designation is provided). Please attach the following documents with the Form: ☐ Certificate of Fact from the Texas Secretary of State; ☐ Articles of Incorporation; ☐ IRS 501(c)(3) or (4) tax exemption designation letter; and ☐ Financial Management Policies & Procedures (as required per 2 CFR 200.302 and 2 CFR 200.303). I certify by my signature below that the information represented and certified herein is accurate, honest and correct. I understand that a misrepresentation of any information on this Form will make my organization ineligible for the County’s CHDO set-aside funds. Once signed, please click here to submit this Form and the other required documents listed above. ______________________________________ _____________________________________________ Name Title _______________________________________ _____________________________________________ Signature Date Page 233 of 6326.10 CHDO Application CHDO Funding Request Application 6.11 Conflict of Interest Form Appended below. Required to be completed by CHDOs. Page 234 of 632 Travis County Health and Human Services & AgriLife Extension CDBG Program P.O. Box 1748 Austin, Texas 78767 PH (512) 854-3460 www.traviscountytx.gov/cdbg Travis County CDBG/HOME Program Conflict of Interest Rules and Disclosure Form § 200.112 Conflict of Interest - Conflict of Interest Disclosure Requirements Per 2 CFR 200.112, the Federal awarding agency must establish conflict of interest policies for Federal awards. The non-Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy. Procurement Standards Per § 2 CFR 200.318(c)(1) require non-Federal entities (“Travis County”) to maintain written standards of conduct covering conflict of interest, including organizational conflicts of interest. Organizational conflicts of interest occur when, because of relationships with a parent company, affiliate, or subsidiary organization, the non-Federal entity is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. Regulations are in transition between grants issued before December 26, 2014 (when 2 CFR Part 200 went into effect), and those issued later. Procedures to Document Compliance Conflict of Interest Notifications shall include: 1. The person’s name, position, phone number and address; 2. Details of the nature of the conflict of interest (perceived, apparent, or actual); 3. Date of notification; and 4. Request action to address the conflict of interest (recusal, exemption request, etc.) The notification and subsequent actions should be recorded in minutes of board or management meetings. Record- keeping best practices include documenting: • Conflict-of-interest notifications; • Assessment of the matter and how it was • Cases of failure to disclose; considered; • Disclosures made by others (for example • Action taken or resolution; and colleague or member of the public); • Annoying or trivial claims. • Reviews or investigations of alleged conflicts; Implementing Regulations Travis County includes conflict of interest disclosure requirements in grant applications, program application, RFP/RFQs, and/or procurement procedures to ensure all applicants are given the initial opportunity to disclose any potential conflict of interest, thus triggering the completion of this form and the procedures stated herein. Travis County will continue to work with the CDBG/HOME Office team as well as subrecipients to educate on best practices and the requirements to ensure conflict of interest policies and practices are in place. 1 | P a g e Page 235 of 632 Travis County Health and Human Services & AgriLife Extension CDBG Program P.O. Box 1748 Austin, Texas 78767 PH (512) 854-3460 www.traviscountytx.gov/cdbg Consequences Violating conflict-of-interest rules can have serious consequences for a grant program. Bad publicity surrounding undisclosed conflicts may seriously undermine the public trust and damage personal reputations. Audits and investigations can result in grantee’s having to repay federal funds, or individuals being fired or prosecuted. Request an Exemption HUD may grant an exemption to non-procurement conflicts of interest on a case-by-case basis. It is the recipient’s responsibility to submit a written request for an exception to its local HUD CPD Office. Name of Organization/Agency/Applicant disclosing the perceived conflict of interest: Travis County Employee and a newly assigned CoC Leadership Council member YES NO Conflict of Interest Certifications and Disclosure Statement My organization maintains a written code or standards of conduct that governs performance of its employees and officers None of our board members or employees responsible for carrying out this project or members of their immediate families or their business associates are also: Employed by Travis County Members of Travis County Commissioner’s Court Members of or closely related to an employee of Travis County Current beneficiaries or related to beneficiaries of the funded project Paid providers of goods or services to the program or having other financial interest in the program or related to such individuals Information for person in perceived conflict Name Position Phone Address Length of time the person in the perceived conflict has been affiliated with the organization: Start Date: End Date: Still Affiliated: ☐Yes ☐No Describe the role the person in the perceived conflict plays in the organization: 2 | P a g e Page 236 of 632 Travis County Health and Human Services & AgriLife Extension CDBG Program P.O. Box 1748 Austin, Texas 78767 PH (512) 854-3460 www.traviscountytx.gov/cdbg Describe the perceived conflict: YES No - Was HUD Notified of the Perceived Conflict of Interest? YES NO - Was an exemption requested from HUD? YES NO - Did legal counsel provide an opinion that the exception will not violate state or local law? HUD requires public Disclosure of the conflict. When will this occur? Describe remedy of perceived of conflict of interest: Form completed by: Date: Date Sent to HUD: Other conflict of interest references: 2 CFR 200.112 – Conflict of Interest 2 CFR 200.318(c) – General Procurement Standards – Conflicts of Interest - 24 CFR 570.611 – CDBG Conflict of Interest 24 CFR 92.356 – HOME Conflict of Interest 3 | P a g e Page 237 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action on the following grant Letters of Intent, contracts and related special budgets, and permissions to continue: A. Award Agreement for the 2024/2026 Community Project Fund grant within Transportation and Natural Resources solicited by the US Environmental Protection Agency. B. Award Amendment for the FY 2025 Low-Income Home Energy Assistance Act Weatherization Assistance Program within Health and Human Services. C. Award Amendment for the FY 2025 Comprehensive Energy Assistance Program within Health and Human Services. D. Continuation request from Health and Human Services for the FY 2026 Maternal Infant and Early Childhood Home Visiting Program. E. Modification request from the Intergovernmental Relations Office for the Title IV-E grant award. F. Any other necessary grant applications, letters of support or grant awards attached to Commissioners Court backup for this Agenda item. Prepared By/Phone Number: Sadia Tirmizi, Grants Manager, (512) 854-9508 Elected/Appointed Official or Department Head: Julie Wheeler Commissioners Court Sponsor(s): Judge Brown Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: A. TNR has received an award agreement for the 2024/2026 Community Project Fund grant for $2,051,752 from the US Environmental Protection Agency. Funds will be used for the McNeil Drive Drainage Improvements in northern Travis County, and $512,938 in matching funds are anticipated through bond funds for the project, pending final approval by the Planning and Budget Office. B. HHS has received a contract amendment from Texas Department of Housing and Community Affairs (TDHCA) for the 2026 Low-Income Home Energy Assistance Program, reducing this grant award by $300,000, from $525,591 to $225,591. TDHCA allows the department to transfer this funding to the 2026 CEAP grant to ensure HHS will have the ability to expend the grant. C. HHS has received a contract amendment from Texas Department of Housing and Community Affairs (TDHCA) for the FY 2026 Comprehensive Energy Assistance Program, increasing the original contract amount of $4,951,727 by $300,000, to $5,251,727. D. Continuation request from Health and Human Services for the FY 2026 Maternal Infant and Early Childhood Home Visiting Program. Page 238 of 632 E. Modification request from Intergovernmental Relations Office for the Title IV-E contract. The modification will increase the budget amount for FY 2027 by $311,787.07, bringing the total budget for the year to $1,723,028.14. Staff Recommendations: Grants Administration recommends approval of all items. Issues and Opportunities: Please see attached backup. Fiscal Impact and Source of Funding: Please see attached backup. Required Authorizations: Julie Wheeler, Intergovernmental Relations Officer Attachments: 1. Item A - CPF Award - TNR 2. Item B - LIHEAP Modification - HHS 3. Item C - CEAP Modification - HHS 4. Item D - MIECHV Continuation - HHS 5. Item E - Title IV-E Annual Budget - IGR Page 239 of 632GRANTS ADMINISTRATION TRAVIS COUNTY, TEXAS 700 Lavaca, Ste. 320 P.O. Box 1748 Austin, Texas 78701 MEMORANDUM TO: Travis County Commissioners Court FROM: Sadia Tirmizi, Grants Manager DATE: September 1, 2026 RE: Award agreement for Travis County Transportation and Natural Resources (TNR) department for the FY 2026 Community Project Funding grant from the US Environmental Protection Agency (EPA). Travis County has received an award from the EPA through the FY 2024 and 2026 federal appropriations process for property acquisition related to the construction of a drainage project along McNeil Road. The activities to be performed include the execution and implementation of a stormwater and water quality project. The grant term is from October 1, 2025 through December 31,2027. The total funding for this project is for $2,564,690, which includes $2,051,752 from the EPA and $512,938 in matching funds anticipated to be provided through bond funds for the project, pending final approval by the Planning and Budget Office. Grants Administration recommends approval of the award agreement. cc: Dashiell Daniels, Julie Wheeler, Intergovernmental Relations Office Cynthia McDonald, Sydnia Crosbie, Kondala Rao Mantri, TNR Julie Joe, County Attorney’s Office Tracy LeBlanc, County Auditor’s Office Michelle Surka, Planning and Budget Office Page 240 of 632 CG - 03F00801 - 0 Page 1 GRANT NUMBER (FAIN): 03F00801 MODIFICATION NUMBER: 0 DATE OF AWARD U.S. ENVIRONMENTAL PROGRAM CODE: CG 08/04/2026 PROTECTION AGENCY TYPE OF ACTION: MAILING DATE New 08/07/2026 Grant Agreement PAYMENT METHOD: ACH# ASAP - EPA Prior Approval RECIPIENT TYPE: Send Payment Request to: Municipal Contact EPA RTPFC at: rtpfc-grants@epa.gov RECIPIENT: PAYEE: Travis, County of Travis, County of P.O. BOX 1748 P.O. BOX 1748 AUSTIN, TX 78767-1748 AUSTIN, TX 78767-1748 EIN: 74-6000192 PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Kondala Thomas Cooney Elise Williams P.O. BOX 1748 1201 Elm Street, Suite 500, WDAC Mission Support Division, MSDGG AUSTIN, TX 78767-1748 Dallas, TX 75270 1201 Elm Street, Suite 500 Email: TCgrants@traviscountytx.gov Email: cooney.thomas@epa.gov Dallas, TX 75071-2102 Phone: 512-854-7618 Phone: 214-665-6580 Email: Williams.Elise@epa.gov Phone: 214-665-6635 PROJECT TITLE AND DESCRIPTION FY24/26 CDS - McNeil Drive Drainage Improvements This agreement provides funding to Travis County, Texas to implement its McNeil Drive Drainage Improvements Project as directed in the 2024 and 2026 Consolidated Appropriations Act or as identified in an approved Technical Correction if one has been approved for this project. The activities to be performed include the execution and implementation of a stormwater and water quality project. Workplan activities consist of land acquisition for use in the water quality protection project. The anticipated deliverables include a land acquisition agreement and deed. The expected outcomes include acquisition of land for the purposes of constructing Travis County's McNeil Drive drainage improvements project. The construction portion will be funded by County and State funding. The intended beneficiaries include residents of the McNeil Drive area in northern Travis County, Texas, and additional residents downstream throughout the County and the City of Austin. No subawards are included in this assistance agreement. BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 10/01/2025 - 12/31/2027 10/01/2025 - 12/31/2027 $ 2,564,690.00 $ 2,564,690.00 NOTICE OF AWARD Based on your Application dated 01/07/2026 including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA) hereby awards $ 2,051,752.00. EPA agrees to cost-share 80.00% of all approved budget period costs incurred, up to and not exceeding total federal funding of $ 2,051,752.00. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all terms and conditions of this agreement and any attachments. ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION / ADDRESS ORGANIZATION / ADDRESS U.S. EPA, Region 6, Grants Management Section U.S. EPA, Region 6, Water Division 1201 Elm Street, Suite 500 R6 - Region 6 Dallas, TX 75270-2102 1201 Elm Street, Suite 500 Dallas, TX 75270-2102 THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Official Christopher Watkins - Grant Management Officer DATE 08/04/2026 Page 241 of 632 CG - 03F00801 - 0 Page 2 EPA Funding Information FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL EPA Amount This Action $ 0 $ 2,051,752 $ 2,051,752 EPA In-Kind Amount $ 0 $ 0 $ 0 Unexpended Prior Year Balance $ 0 $ 0 $ 0 Other Federal Funds $ 0 $ 0 $ 0 Recipient Contribution $ 0 $ 512,938 $ 512,938 State Contribution $ 0 $ 0 $ 0 Local Contribution $ 0 $ 0 $ 0 Other Contribution $ 0 $ 0 $ 0 Allowable Project Cost $ 0 $ 2,564,690 $ 2,564,690 Assistance Program Statutory Authority Regulatory Authority 66.202 - Congressionally Mandated Projects 2024 Consolidated Appropriations Act (PL118-42) 2 CFR 200, 2 CFR 1500 and 40 CFR 33 2026 Consolidated Appropriations Act (PL 119-74) Fiscal Approp. Budget Object Cost Obligation / Site Name Req No FY PRC Site/Project Code Organization Class Organization Deobligation - 2606WE0035 25 E5C 0624C7S 000B80 4192 - - $ 959,752 - 2606WE0035 26 E5 0626CZA 000B80 4192 - - $ 1,092,000 $ 2,051,752 Page 242 of 632 CG - 03F00801 - 0 Page 3 Budget Summary Page Table A - Object Class Category Total Approved Allowable (Non-Construction) Budget Period Cost 1. Personnel $ 0 2. Fringe Benefits $ 0 3. Travel $ 0 4. Equipment $ 0 5. Supplies $ 0 6. Contractual $ 0 7. Construction $ 0 8. Other $ 2,564,690 9. Total Direct Charges $ 2,564,690 10. Indirect Costs: 0.00 % Base $ 0 11. Total (Share: Recipient ______20.00 % Federal ______80.00 %) $ 2,564,690 12. Total Approved Assistance Amount $ 2,051,752 13. Program Income $ 0 14. Total EPA Amount Awarded This Action $ 2,051,752 15. Total EPA Amount Awarded To Date $ 2,051,752 Page 243 of 632 CG - 03F00801 - 0 Page 4 Administrative Conditions National Administrative Terms and Conditions General Terms and Conditions The recipient agrees to comply with the current Environmental Protection Agency (EPA) general terms and conditions available at: https://www.epa.gov/grants/epa-general-terms-and-conditions-effective- october-1-2025-or-later These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms, conditions, or restrictions cited throughout the award. The EPA repository for the general terms and conditions by year can be found at: https://www.epa. gov/grants/grant-terms-and-conditions#general. A. Correspondence Condition The terms and conditions of this agreement require the submittal of reports, specific requests for approval, or notifications to EPA. Unless otherwise noted, all such correspondence should be sent to the following email addresses: •Federal Financial Reports (FFR) (SF-425): rtpfc-grants@epa.gov and [Elise Williams, Grant Management Specialist at: williams.elise@epa.gov]. •All other forms/certifications/assurances, Indirect Cost Rate Agreements, Requests for Extensions of the Budget and Project Period, Amendment Requests, Requests for other Prior Approvals, updates to recipient information (including email addresses, changes in contact information or changes in authorized representatives) and other notifications: [Thomas Cooney, Project Officer at: cooney.thomas@epa.gov, Elise Williams, Grant Management Specialist at: williams.elise@epa.gov]. •Payment requests (if applicable): [Thomas Cooney, Project Officer at: cooney.thomas@epa. gov, Elise Williams, Grant Management Specialist at: williams.elise@epa.gov]. •Quality Assurance documents, workplan revisions, equipment lists, programmatic reports and deliverables: [Thomas Cooney, Project Officer at: cooney.thomas@epa.gov] B. Pre-Award Costs In accordance with 2 CFR 1500.9, the recipient may charge otherwise allowable pre-award costs (both Federal and non-Federal cost sharing) incurred from [10/01/2025] to the actual award date provided that such costs were contained in the approved application and all costs are incurred within the approved budget period. C. Prior Approval of Payments for EPA Community Grants Updated 6/29/2026 The recipient must submit Payment Requests via email using Standard Form 270 (SF-270), "Request for Advance or Reimbursement" via email to the EPA Grants Management Specialist and EPA Project Page 244 of 632 CG - 03F00801 - 0 Page 5 Officer listed in the award agreement. In addition, the recipient must attach supporting documentation substantiating costs listed on the SF-270 form. The SF-270 form and instructions for completing this form are available at https://www.epa.gov/grants/epa-grantee-forms. Payment Requests should report cumulative expenditures (both federal and non-federal) incurred under the grant. The EPA will approve payments for allowable expenditures at the ratio shown in the latest applicable grant agreement. Supporting documentation must be submitted in pdf or other acceptable software format (e.g., DocuSign) and the SF-270 form must be electronically or digitally signed by the recipient's authorized representative or their designee in accordance with EPA's Recipient/Applicant Information Notice (RAIN), Establishment of Standards for Submission of Administrative and Financial Assistance Agreement Forms/Documents with Electronic or Digital Signatures by Email. Supporting documentation may include copies of bills (vouchers, invoices, etc.), along with a description of services rendered, time spent, and charges. The table below provides examples of acceptable supporting documentation. As a reminder, please refer to the grant-specific Programmatic Terms and Conditions, as well as the EPA General Terms and Conditions, applicable to this award for additional information regarding procurement documentation submission, American Iron and Steel (AIS), Build America, Buy America Act (BABA), Davis-Bacon, and other requirements. After EPA review and written approval of Payment Request documentation, the recipient may request funds via the U.S. Treasury's Automated Standard Application for Payment (ASAP) system for 100% of the total allowable expenditures shown on the SF-270 for the covered period (i.e., the Federal share). If EPA has waived the cost-share requirement for the grant, EPA may pay 100% of the allowable costs reported for that period. If EPA identifies any unallowable or unresolved costs in the Payment Request documentation, the recipient must revise and resubmit the SF-270 to reflect the correct amount of costs. Any questioned or disallowed costs will be detailed in writing by the EPA Grants Management Officer (GMO) or authorized Award Official. Payment for costs approved by the EPA and authorized for drawdown by the recipient via ASAP will be credited to the recipient's designated financial institution (Refer to the Financial Information section in the EPA General Terms and Conditions applicable to this award). The EPA Grants Management Officer (GMO) or authorized Award Official reserves the right to adjust the prior approval requirement after a number of payments are processed successfully (e.g., where the recipient submits accurate SF-270s with complete supporting documentation). The EPA GMO or authorized Award Official will consult with the EPA Project Officer to discuss any potential changes to this requirement. Any changes to this requirement will be implemented via a formal grant amendment updating the terms and conditions in the award document. SUPPORTING DOCUMENTATION BY BUDGET CATEGORY BUDGET CATEGORY ACCEPTABLE DOCUMENTATION 1. PERSONNEL (for both EPA-funded and non-EPA funded employees whose services will count towards the recipient's cost share) Records must: •Meet the requirements in 2 CFR 200.430(g) for producing accurate information regarding actual hours an employee worked performing the EPA agreement.•Reflect 100% of actual hours Page 245 of 632 CG - 03F00801 - 0 Page 6 worked daily and the projects, programs or activities worked, not estimated amounts or percentages. They must also reflect non- working hours used during the pay period. •Be certified by an appropriate recipient manager indicating that the hours shown as worked in support of the EPA assistance agreement were actually spent on activities approved and eligible under the agreement for which the costs are claimed.•Contain names of employees charging time to the agreement, with explicit indication of number of hours charged, the hourly rate, and the total amount thereof charged. 1a. Working Hours Copies of time sheets or equivalent records A schedule or report showing the non- 1b. Non-Working Hours (e.g., sick leave, working hour cost calculations and amounts annual leave, holiday pay, etc.) being claimed, including the applicable accruals charged to the agreement if not covered by and distribution methodologies for the a leave rate or included in fringe benefits. periods used in the calculations. A schedule or report showing the fringe benefit cost calculations per employee, per 2. FRINGE BENEFITS – If applicable, pay period being claimed for payment and approved fringe rate or actual costs per charged to the assistance agreement. employee. Individual items included in approved fringe benefit rates must be identified. 3. INDIRECT COSTS – Must have an approved indirect cost rate agreement A schedule or report showing the indirect covering the period for the indirect costs costs calculations and amounts claimed and being claimed or opt to use up to a 15% de charged to the assistance agreement, minimis rate of Modified Total Direct including the applicable rates and cost basis Costs. Refer to the "Indirect Cost Rate for the periods used in the calculations. Agreements" in the General Terms and Conditions for additional information. • Listing of trips taken, trip dates, location, purpose, and actual costs incurred.• Copy of signed and dated authorization documents 4. TRAVELNote: First class/business class for each trip. • Written certification by travel costs are not allowable. employee's supervisor or other authorized official that the trip took place.• Copies of signed and dated travel vouchers showing actual expenditures. • Copies of procurement documentation, including quotes or bid announcements as 5. EQUIPMENT – Records must show required (unless already provided to the equipment items, quantity, unit cost, and EPA).• Copies of vendor invoices.• Copies of total amount consistent with the Purchase sufficient AIS/BABA manufacturer Order and Request For Proposal. certification letters, or documentation of appropriate waiver coverage, if applicable. Page 246 of 632 CG - 03F00801 - 0 Page 7 • Invoices showing supply items, quantity, unit cost, and total amount consistent with the Purchase Order.• Copies of procurement 6. SUPPLIES requests.• Copies of sufficient AIS/BABA certification letters or documentation of appropriate waiver coverage, if applicable. 7. CONTRACTUALAs required by 2 CFR 200.327, the recipient contracts must include all applicable clauses contained in Appendix II to 2 CFR Part 200, in addition to provisions relating to American Iron and Steel and the Build America, Buy America Act, as applicable. NOTE: per the grant- specific programmatic Terms and Conditions of the award, all contracts should have • Solicitation documents (e.g., requests for already been reviewed and approved by the proposals or requests for qualifications, as EPA Project Officer.Contracts for applicable).*• Evidence of the selection Architectural and Engineering services are decision and a cost and price analysis, as included in this category.The costs for applicable.*• Copies of contractor invoices* consultant compensation that are charged to (unless previously provided to the EPA) the EPA assistance agreement (including cost shares) must not exceed the consultant cap (Level IV of the Executive Schedule) as described at 2 CFR 1500.10.More information is found in the General Budget Development Guidance for Applicants and Recipients of EPA Financial Assistance (RAIN-2019-G02-R2) 8. CONSTRUCTIONThis category includes contracts for general construction and other contractor costs for activities described in EPA's Small and Disadvantaged Business (DBE) rule at 40 CFR 33.103. More information is found in the General Budget • Solicitation documents (e.g., requests for Development Guidance for Applicants and proposals or quotes).*• Evidence of the Recipients of EPA Financial Assistance selection decision and a cost and price (RAIN-2019-G02-R2). As required by 2 CFR analysis.*• Copies of contractor and vendor 200.327, the recipient contracts must invoices.• Copies of sufficient AIS/BABA include all applicable clauses contained in certification letters or documentation of Appendix II to 2 CFR Part 200, in addition to appropriate waiver coverage, if applicable.* provisions relating to American Iron and (unless previously provided to the EPA) Steel and the Build America, Buy America Act, as applicable. NOTE: per the grant- specific programmatic Terms and Conditions of the award, all contracts should have already been reviewed and approved by the EPA Project Officer. 9. OTHERIf subaward costs are being • Copies of procurement requests.*• Copies claimed, a copy of the executed subaward of sufficient AIS/BABA certification letters or Page 247 of 632 CG - 03F00801 - 0 Page 8 documentation of appropriate waiver agreement must be provided to the EPA coverage, if applicable.• Quotes or bid (unless already provided). The subaward announcements, as required.• agreement must comply with the Documentation of participant support cost requirements of the subaward term and payments approved in the budget.• Cost condition of the EPA award and 2 CFR Calculations/Allocations of shared costs like 200.331 and 200.332. rent, utilities, etc. *(unless previously provided to the EPA) Page 248 of 632 CG - 03F00801 - 0 Page 9 Programmatic Conditions GRANT-SPECIFIC PROGRAMMATIC TERMS AND CONDITIONS FOR EPA COMMUNITY GRANTS A. Performance Reports Content In accordance with 2 CFR 200.329, the recipient must relate financial data and project or program accomplishments to the performance goals and objectives of the EPA award and must provide cost information to demonstrate cost-effective practices (for example, through unit cost data) when reporting program performance. The recipient agrees to submit performance reports that include information on each of the following areas: 1) A comparison of accomplishments to the outputs/outcomes established in the assistance agreement work plan for the reporting period (for example, comparing costs to units of accomplishment); 2) explanations on why established outputs/outcomes were not met; and 3) Additional information, analysis, and explanation of cost overruns or higher-than-expected-unit costs. Additionally, the recipient agrees to notify the EPA when a significant development occurs that could impact the award. Significant developments include events that enable meeting milestones and objectives sooner or at less cost than anticipated or that produce different beneficial results than originally planned. Significant developments also include problems, delays, or adverse conditions which will impact the ability to meet the milestones or objectives of the award, including outputs/outcomes specified in the assistance agreement work plan. If the significant developments negatively impact the award, the recipient must include information on their plan for corrective action and any assistance needed to resolve the situation. Frequency Semi-Annual: The recipient agrees to submit semi-annual performance reports electronically to the EPA Project Officer. Semi-annual reports are due within 30 days after the reporting period (every six- month period) as described below. PERIOD ENDING SEMI-ANNUAL DUE DATES October 1 – March 31 April 30 April 1 – September 30 October 30 B. Project changes (2 CFR 200.308) Consistent with 2 CFR 200.308, the recipient must request prior written approval from EPA for the following program and budget-related reasons, including but not limited to: changes which alter the project performance standards; changes in the scope or objectives of the project (even if there is no associated budget revision requiring prior written approval) or substantially altering the design of the project; changes in key personnel (including employees and contractors) that are identified by name or position in the Federal award; the disengagement from a project for more than three months, or a 25% reduction in time and effort devoted to the Federal award over the course of the period of performance, by the approved project director or principal investigator; the inclusion, unless waived by the EPA, of costs that require prior written approval in accordance with 2 CFR Part 200, Subpart E, as applicable; the Page 249 of 632 CG - 03F00801 - 0 Page 10 transfer of funds between construction and non-construction budget categories; significantly delaying or accelerating the project schedule; or substantially altering the facilities plan, design drawings and specifications, or the location, size, capacity, or quality of any major part of the project. Note, depending on the type of change, the authorized Agency Award Official or Grants Management Officer may need to make the final determination. C. Right of Access (2 CFR 200.337) EPA will have access to all records which are pertinent to the assistance agreement (including fiscal, procurement, and engineering data and files), and EPA may conduct site visits and inspections related to progress of the assistance agreement workplan activities. This term and condition supplements the requirements in the “Access to Records” General Term and Condition. Procurement Document Submission 1. With the exception of projects that qualify for the procurement flexibility in the FY 2026 Consolidated Appropriations Act (P.L. 119-74) discussed below in term and condition D. Procurement, the recipient shall submit a copy of all proposed and/or executed contracts for services (including professional and construction), supplies, and equipment over the simplified acquisition threshold as defined in 2 CFR 200.1 to the EPA Project Officer for review. The submittal of the proposed and/or executed contracts must include procurement records. (a) Recipient agrees to submit plans and specifications, requests for proposals, invitations for bids, scopes of work, and/or plans and specifications to the EPA Project Officer for review prior to advertising for bids, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun. Recipient will also submit any addenda to these documents to the EPA Project Officer for review prior to the opening of bids, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun. (b) Recipient agrees to submit to the EPA Project Officer, within ten calendar days after a bid opening, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun, the bid package of the selected responsive and responsible bidder for review prior to the award of a contract, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun. The bid package should include, as applicable and at minimum, a bid tabulation, a copy of the proof of advertising, the bid bond of the selected bidder, the Disadvantaged Business Enterprises proposed consideration by the bidder with a statement from the recipient that the efforts taken by the selected bidder meet the statutory/regulatory requirements, and the recommendation to award a contract to the selected bidder. (c) Recipient agrees to submit to the EPA Project Officer for review any proposed and/or executed contract for services, such as architectural/engineering or grant management or construction, prior to signing each contract, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun, as well as any change orders executed after the award of the contract. A description of the process used to procure those services will also be submitted. To be accepted as allowable project costs, such procurements/contracts must comply with all statutory and regulatory requirements as applicable, including 40 U.S.C. 1101 et seq. (the Brooks Act) or an equivalent State qualifications-based Page 250 of 632 CG - 03F00801 - 0 Page 11 procurement requirement; 2 CFR Part 200; 2 CFR Part 1500; and/or 40 CFR Part 33. (2) Recipients that qualify for the procurement flexibility discussed below in term and condition D. Procurement, must provide to the EPA upon request solicitation documents (e.g., Request for Proposals or Request for Qualifications), contracts, and/or any other pertinent documents relating to the process used to enter the contract(s) and/or contract amendment(s). (3) All recipients, to include those that qualify for the procurement flexibility in the FY 2026 Consolidated Appropriations Act (P.L. 119-74) discussed below in term and condition D. Procurement, must comply with the requirements in the Davis-Bacon Act, American Iron and Steel (AIS) Act, and Build America, Buy America (BABA) Act in any procurements and resulting contracts as applicable. These requirements include incorporating the appropriate prevailing wage determinations and AIS/BABA in the solicitation documents. D. Procurement The FY 2026 Consolidated Appropriations Act (P.L. 119-74), which was signed into law on January 23, 2026, states: Provided further, That the funds made available under this heading for Community Project Funding/Congressionally Directed Spending grants in this or prior appropriations Acts are not subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance, if a Community Project Funding/Congressionally Directed Spending recipient has procured services or products through contracts entered into prior to the date of enactment of this legislation that complied with state and/or local laws governing competition. (a) Recipients with projects identified in the FY 2026 or prior (i.e., FY 2022, FY 2023, and FY 2024) Appropriations Acts are not subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance if the recipient has: procured services or products through contracts entered into prior to January 23, 2026; and complied with state and/or local laws governing competition (including state and local laws/policies relating to participation by disadvantaged business enterprises or equivalent, as applicable, and method of procurement). In order to request coverage for the procurement flexibility, the recipient must provide a written statement to the EPA Project Officer affirming any contracts (and/or contract amendments) entered into prior to January 23, 2026, complied with state and/or local laws governing competition (including state and local laws/policies relating to participation by disadvantaged business enterprises or equivalent as applicable, and method of procurement). The statement must also include the date the contracts (and/or contract amendments) were entered. The contract (and/or contract amendment) will be considered covered by the provision upon receipt of written confirmation from EPA. The recipient must retain documentation (e.g., solicitation documents, procurement certifications from state and/or local officials) demonstrating compliance with this provision. (a)(1) Contract Amendments after January 23, 2026, and FY 2026 Procurement Flexibility Page 251 of 632 CG - 03F00801 - 0 Page 12 Recipients with projects identified in the FY 2026 or prior (i.e., FY 2022, FY 2023, and FY 2026 Appropriations Acts) may not be subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance (with the exception noted below in paragraph (a)(2) for contract modifications over the Simplified Acquisition Threshold in effect at the time of award) for contract amendments that occur after January 23, 2026, if the recipient has: (i) procured services or products (e.g., supplies and equipment) through contracts entered into prior to January 23, 2026; (ii) entered into said contracts in compliance with state and/or local laws governing competition (including state and local laws/policies relating to participation by disadvantaged business enterprises or equivalent, as applicable, and method of procurement); and (iii) complied with state and/or local laws relating to contract amendments as applicable. In order to request coverage for the procurement flexibility for contract amendments after January 23, 2026,the recipient must provide a written statement to the EPA Project Officer affirming any contracts entered into prior to January 23, 2026, and contract amendments after that date, complied with state and/or local laws governing competition (including state and local laws/policies relating to participation by disadvantaged business enterprises or equivalent as applicable, and method of procurement). The statement must also include the date the contracts and contract amendments were entered into . The contract and contract amendment will be considered covered by the provision upon receipt of written confirmation from EPA. The recipient must retain documentation (e.g., solicitation documents, procurement certifications from state and/or local officials) demonstrating compliance with this provision. (2) Consistent with 2 CFR 200.324, the recipient further agrees that for all contract modifications/amendments in excess of the Simplified Acquisition Threshold in effect at the time of award, the recipient will perform a cost or price analysis. (b) All other recipients who do not qualify for the procurement flexibility discussed in section (a) must procure all services (professional, construction, etc.), supplies, and equipment awarded under this grant in accordance with all applicable federal requirements, including: 40 U.S.C. 1101 et seq. (the Brooks Act) or an equivalent State qualifications-based procurement requirement, as applicable; 2 CFR Part 200; 2 CFR Part 1500; and/or 40 CFR Part 33. This includes all services (professional, construction, etc.), supplies, and equipment for which costs are approved as preaward costs. (c) Recipient must comply with the procurement processes for architectural and engineering (A/E) services as described in 40 U.S.C. 1101 et seq., or an equivalent State qualifications-based requirement. Where equivalent State qualifications-based requirements are complied with, the source of the requirement (e.g., existing State legislation or regulation, etc.) must be stated, and a certification from the Governor of the State that the State's A/E procurement requirements are equivalent to 40 U.S.C. 1101 et seq. must accompany the grant application. In lieu of a certification from the Governor, the Attorney General's certification submitted with each grant application may include this certification. The requirements of 40 U.S.C. 1101 et seq. include: Page 252 of 632 CG - 03F00801 - 0 Page 13 Public announcement of the solicitation (e.g., public announcement of a Request for Qualifications); Evaluation and ranking of the submitted qualifications statements based on established, publicly available criteria (e.g., criteria identified in the solicitation); Evaluation criteria should be based on demonstrated competence and qualifications for the type of professional services required (e.g., past performance, specialized experience, and technical competence in the type of work required); Discussion with at least three firms to consider anticipated concepts and compare alternative methods for furnishing services; Selection of at least three firms considered to be the most highly qualified to provide the services required; and Contract negotiation with the most highly qualified firm to determine compensation that is fair and reasonable based on a clear understanding of the project scope, complexity, professional nature, and the estimated value of the services to be rendered; In the event that the recipient is unable to negotiate a satisfactory contract with the firm, the recipient shall formally terminate negotiations and then undertake negotiations with the next most qualified of the selected firms, continuing the process until an agreement is reached. If the recipient is unable to negotiate a satisfactory contract with any of the selected firms, the agency head shall select additional firms in order of their competence and qualification and continue negotiations in accordance with this section until an agreement is reached. In the event that the State has no existing equivalent qualifications-based requirement for procurement, the federal requirements in 40 U.S.C. 1101 et seq. apply. (d) All recipients, to include those that qualify for the procurement flexibility discussed in section (a), must comply with the requirements in the Davis-Bacon Act, American Iron and Steel (AIS) Act, and Build America, Buy America (BABA) Act in any procurements and resulting contracts as applicable. These requirements include incorporating the appropriate prevailing wage determinations and AIS/BABA in the solicitation documents. E. Cybersecurity Condition (a) The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State or Tribal law cybersecurity requirements. (b) (1) EPA must ensure that any connections between the recipient's network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the purpose of transferring information. Transitory, user-controlled connections such as website browsing are excluded from this definition. If the recipient's connections as defined above do not go through the Environmental Information Exchange Network or EPA's Central Data Exchange, the recipient will contact the EPA Project Officer no later than 90 days after the date of this award and work with the designated Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security requirements, including entering into Interconnection Service Agreements as appropriate. This condition does not apply to Page 253 of 632 CG - 03F00801 - 0 Page 14 manual entry of data by the recipient into systems operated and used by EPA's regulatory programs for the submission of reporting and/or compliance data. (2) The recipient agrees that any subawards it makes, under this agreement will require the subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this condition: (i) by including this requirement in subaward agreements; and (ii) during subrecipient monitoring deemed necessary by the recipient under 2 CFR 200.332(e), by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA. F. Signage The FY 2022 Consolidated Appropriations Act (Pub. Law 117-103), FY 2023 Consolidated Appropriations Act (Pub. Law 117- 328), FY 2024 Consolidated Appropriations Act (Pub. Law 118-42), and FY 2026 Consolidated Appropriations Act (Pub. Law 119-74) provide that those federal requirements that would apply to a Clean Water State Revolving Fund (CWSRF) or Drinking Water State Revolving Fund (DWSRF) project grant recipient shall apply to a grant recipient receiving a Community Grants project. Consequently, these Appropriations Acts extend Signage requirements applicable to SRF projects to Community Grants. The recipient agrees to comply with the SRF Signage Guidelines in order to enhance public awareness of EPA assistance agreements nationwide. Basic Requirements Recipients should note that they have the option of selecting different implementation options depending on the location, project type, and available resources. The costs of compliance with the signage requirements are allowable under the grant, provided the costs are reasonable. Summary of Options The SRF Signage Guidelines present a number of options which communities can explore to implement EPA's signage policy. The option selected should meet all of the Basic Requirements above while remaining cost-effective and accessible to a broad audience. The following strategies are acceptable options for communities to follow: Standard signage • Posters or wall signage in a public building or location • Newspaper or periodical advertisement for project construction, groundbreaking ceremony, or operation of the new or improved facility • Online signage placed on community website or social media outlet • Press release Each of these options is described in more detail in the sections below. Page 254 of 632 CG - 03F00801 - 0 Page 15 Implementation Option: Standard Signage EPA recommends that large projects that involve significant expansion or construction of a new facility elect to publicize through standard signage. This option should be selected for projects where the sign would be near a major road or thoroughfare or where the facility is in a location at which this would effectively publicize the upgrades. Some facilities will not find this an appropriate or cost-effective solution. For example, investing in a large road sign for a facility that is located in a rural area or where access is limited to a smaller service road would likely not be an optimal solution. Signs can also be located away from the project site if there is another reasonable alternative. For example, a community may elect to place a sign advertising the project near a body of water that receives discharge from a particular facility. Recipients selecting projects that will implement this requirement through use of a traditional sign should ensure the following are included: • The name of the facility, project, and community • Project cost (total grant award amount, i.e., federal share plus recipient contribution) • The EPA and Recipient logos (EPA logo may only be used on a sign) If the EPA logo is displayed along with logos of other participating entities, the EPA logo must not be displayed in a manner that implies that EPA itself is conducting the project. Instead, the EPA logo must be accompanied with a statement indicating that the recipient received financial assistance from EPA for the project. As provided in the sign specifications from the EPA Office of External Affairs, the EPA logo is the identifier for assistance agreement projects. Recipients are responsible to comply with the sign specifications provided by the OPA, available at https://www.epa.gov/aboutepa/using-epa-seal-and-logo. To obtain the appropriate EPA logo graphic file, the recipient should send a request directly to the EPA Office of External Affairs and include the EPA Project Officer in the communication; contact information can be found at https://www.epa.gov/aboutepa/using-epa-seal-and-logo. Implementation Option: Posters, Brochures, and/or Pamphlets Smaller projects, projects located in rural areas, and other efforts may find that it is more cost-effective and practical to advertise efforts through creation of a poster or smaller sign. If the project involves nonpoint source or green infrastructure components, those can be described at the discretion of the recipient. The poster or brochure and acknowledgement should be visible, as well as a website or other source of information for individuals that may be curious about the Community Grants program. The recipient may also implement this option as a short pamphlet that is placed in one of the locations noted below for community members to read. Posters, brochures, and/or pamphlets should be placed in a public location that is accessible to a wide audience of community members. This can include, but is not limited to: • Town or City Hall Page 255 of 632 CG - 03F00801 - 0 Page 16 • Community Center • Locally owned or operated park or recreational facility • Public Library • County/municipal government facilities • Court house or other public meeting space Given the low cost for producing multiple copies of the same poster, brochure, and/or pamphlet, communities can explore options for displaying these posters in several locations simultaneously. This would achieve the overall objective of reaching a broad audience and publicizing the project. Projects that will implement this requirement through use of posters, brochures, and/or pamphlets should ensure the following are included: • Name of facility, project, and community • Project is wholly or partially funded with EPA funding • Brief description of project • Brief description of the water quality benefits the project will achieve Implementation Option: Newsletters, Periodicals, and/or Press Releases For communities where there is no suitable public space or where advertisement through signage is unlikely to reach community members effectively, projects can be advertised in a community newsletter or similar periodical. States can use guidelines from their standard public notice practices. For new construction, if a groundbreaking ceremony is to be held, an announcement could publicize or accompany publicity for this event. In some cases, it may be appropriate for the recipient to issue a formal press release announcing construction of a new facility. Distributing a single prepared statement concisely summarizing the project purpose and the joint funding from EPA and community resources can reach a wide audience as the statement goes through multiple news outlets. If the recipient decides on a public and/or media event to publicize the accomplishment of significant events related to the project as a result of EPA support, the recipient must provide EPA with at least ten working days' notice of the event and the opportunity to attend and participate in the event. Recipients that will implement this requirement through use of a newsletter, periodical, or press release should ensure the following are included: • Name of facility, project, and community • Project is wholly or partially funded with EPA funding Page 256 of 632 CG - 03F00801 - 0 Page 17 • Brief description of the project • Brief listing of water quality benefits to be achieved Implementation Option: Inserts and/or Pamphlets in Water/Sewer Bills Utilities can consider including a single-page insert within water and sewer bills that are mailed to residents and users in the affected community. This approach would effectively publicize the project to those individuals directly benefitting from the project. The flyer or insert could emphasize the environmental and public health benefits to the community. Recipients that will implement this requirement through use of inserts and/or pamphlets in water/sewer bills should ensure the following are included: • Name of facility, project, and community • Project is wholly or partially funded with EPA funding • Brief description of the project • Brief listing of water quality benefits to be achieved Implementation Option: Online and/or Social Media Publicity Many communities are increasingly finding that the internet is the most cost-effective approach to publicizing their projects and reaching a broad audience of stakeholders. Online “signage” should follow the minimum information guidelines above and may appear on the town, community, and/or facility website if available. In some cases, communities may be active on social media sites such as Facebook or X, formally known as Twitter. These can be used as an opportunity for publicizing projects and information about how EPA funds are being used in the community. These online announcements/notices may be appropriate for settings where physical signage would not be visible to a wide audience. They can be a more cost-effective option than traditional signs or publicity in print media outlets. This option may be most useful where the community's website is a well- recognized source of information for its residents. In the case of some projects, such as nonpoint source, there might be additional opportunities for online publicity through partner agencies or organizations. This could take place either on the organization's website or through other social media outlets. Projects that will implement this requirement through use of online and/or social media publicity should ensure the following are included: • Name of facility, project, and community • Project was wholly or partially funded with EPA funding • Brief description of the project Page 257 of 632 CG - 03F00801 - 0 Page 18 • Brief listing of water quality benefits to be achieved Suggested Language for Alternate Options For any of the alternate implementation options listed above, recipients have discretion to structure their signage as they see appropriate. The language below is offered as an option for use in posters, pamphlets, brochures, press releases, and/or online materials. Communities may consider using the following: “Construction of upgrades and improvements to the [Name of Facility, Project Location, or WWTP] were financed by the grant funding administered by the U.S. Environmental Protection Agency (EPA). EPA's Community Grant Program. This project will (description of project) and will provide water quality benefits [details specifying particular benefits] for community residents and businesses in and near (name of town, city, and/or water body or watershed to benefit from project.) For projects in certain areas, recipients should consider whether it is appropriate to include additional details about the project. Specific benefits, such as reduction of CSO events, lessening of nutrient pollution, reducing contaminant levels or water pumping costs, or improvements to a particular water body, may be of interest to community residents. In these cases, including additional detail would further serve to showcase positive efforts financed by EPA. Additionally, recipients may elect to detail improvements in energy efficiency or water conservation achieved by project upgrades. If the project includes green infrastructure components such as rain gardens and green roofs that have environmental and aesthetic benefits to the community, these can be described briefly as well. Again, this additional information can be included at the discretion of the recipient when it is appropriate, given the project type, location, and the type of signage or publicity effort selected. G. Public or Media Events The recipient will notify the EPA Project Officer listed in this award document of public or media events publicizing the accomplishment of significant events related to the project as a result of EPA support and provide the opportunity for attendance and participation by federal representatives with at least ten working days notice. H. Federal Cross-cutting Requirements/Other Applicable Federal Laws Recipient must comply with federal cross-cutting requirements as well as other applicable federal laws as provided in EPA's Community Grants Program Final Implementation Guidance. For additional information on cross-cutting requirements, as well as applicability for recipients and subrecipients, visit https://www.epa.gov/grants/epa-subaward-cross-cutter-requirements. I. American Iron and Steel (AIS) AIS requirements apply to this award agreement based on the directive Congressional language in the FY 2022, FY 2023, FY 2024, and FY 2026 Consolidated Appropriations Acts (i.e., “Applicable Federal requirements that would apply to a Clean Water State Revolving Fund or Drinking Water State Revolving Fund project grant recipient shall apply to a grantee receiving a CPF grant under this section"). AIS requirements apply to State Revolving Fund assistance agreements signed on or after January 17, 2014, including all treatment works projects funded by a CWSRF assistance agreement and all public water system projects funded by a DWSRF assistance agreement. Page 258 of 632 CG - 03F00801 - 0 Page 19 (a) Definitions. As used in this award term and condition— (1) “iron and steel products” mean the following products made primarily of iron or steel, where “primarily” means 50% or greater iron/steel, measured by materials costs: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, reinforced precast concrete, and ferrous construction materials. (2) “steel” means an alloy that includes at least 50 percent iron, between .02 and 2 percent carbon, and may include other elements. (b) Domestic preference. (1) This award term and condition requires that all iron and steel products used for a project for the construction, alteration, maintenance or repair of a public water system or treatment work are produced in the United States except as provided in paragraph (b)(2) of this section and condition. “Produced in the United States means all manufacturing processes, beginning with initial melting, must occur in the United States. (2) This requirement shall not apply in any case or category of cases in which the Administrator of the Environmental Protection Agency finds that— (i) applying the requirement would be inconsistent with the public interest; (ii) iron and steel products are not produced in the United States in sufficient and reasonably available quantities and of a satisfactory quality; or (iii) inclusion of iron and steel products produced in the United States will increase the cost of the overall project by more than 25 percent. (3) The Build America, Buy America (BABA) Act requirements do not supersede the AIS requirements, and both provisions still apply and work in conjunction. Compliance with AIS requirements meets the BABA requirements for iron and steel. (c) Request for a Waiver under (b)(2) of this section (1) Any recipient request to use foreign iron or steel products in accordance with paragraph (b)(2) of this section shall include adequate information for federal Government evaluation of the request, including— (i) A description of the foreign and domestic iron and/or steel, ; (ii) Unit of measure; (iii) Quantity; (iv) Cost; (v) Time of delivery or availability; Page 259 of 632 CG - 03F00801 - 0 Page 20 (vi) Location of the project; (vii) Name and address of the proposed supplier; and (viii) A detailed justification of the reason for use of foreign iron or steel products cited in accordance with paragraph (b)(2) of this section. (2) If the Administrator receives a request for a waiver under this section, the waiver request shall be made available to the public for at least 15 days prior to making a finding based on the request. (3) Unless the Administrator issues a waiver of this term, use of foreign iron and steel products is noncompliant with Section 608 of the Clean Water Act and Section 1452(a)(4) of the Safe Drinking Water Act. (d) This term and condition shall be applied in a manner consistent with United States obligations under international agreements. J. Build America, Buy America Act (BABA) This term and condition supplements the “Build America, Buy America” term and condition included in EPA's General Terms and Conditions. (a) Definitions. For legal definitions and sourcing requirements, the recipient must consult the EPA Build America, Buy America website, 2 CFR Part 184, and the Office of Management and Budget's (OMB) Memorandum M- 24-02 Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure. (b) Waiver Request. (1) When necessary, recipients may apply for a waiver from these requirements. (2) A request to waive the application of the domestic content procurement preference must be in writing and submitted following the waiver instructions under the Water Programs section athttps: //www.epa.gov/baba/build-america-buy-america-baba-epa-programs. (3) Waiver requests are subject to public comment for at least 15 days prior to making a finding based on the request. (4) Waiver requests are subject to review by the Office of Management and Budget's Made in America Office. (5) There may be instances where an award qualifies, in whole or in part, for an existing waiver described at https://www.epa.gov/baba/build-america-buy-america-baba-approved-waivers. (6) The U.S. Environmental Protection Agency may grant a waiver based upon one of the exceptions as established in Section 70914(b) of the Infrastructure Investment and Jobs Act and Page 260 of 632 CG - 03F00801 - 0 Page 21 further described in the Office of Management and Budget Memorandum M-24-02. (7) Any recipient waiver request to use foreign iron, steel, manufactured products, and/or construction materials in an infrastructure project shall include adequate information for the Federal Government evaluation of the request, including— i. The Federal Award Identification Number (FAIN); ii Location and description of the project; iii. Total cost of infrastructure expenditures, including federal and non-federal funds, as well as the source of any additional federal funds, if any; iv. List of iron or steel item(s), manufactured products, and construction material(s) proposed to be excepted from Buy America requirements, including name, cost, country (ies) of origin (if known), relevant Product Services Code (PSC) and North American Industry Classification System (NAICS) code for each, unit of measure, quantity, time of delivery or availability, and name and address of the proposed supplier; v. Project schedule including earliest targeted installation dates of items requested to be waived; vi. A detailed justification of the reason for use of foreign iron, steel, manufactured products, and/or construction materials; vii. Recipient's Unique Entity Identifier (UEI); vii. Anticipated impact if no waiver is issued; and viii. A certification that the federal official or assistance recipient made a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and nonproprietary communications with the prime contractor. (8) Unless a waiver applies, use of foreign iron, steel, manufactured products, and/or construction materials that are consumed in, incorporated into, or affixed to an infrastructure project is noncompliant with this term and condition pursuant to the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58, including Build America, Buy America Act, Pub. L. No. 117-58 §§70901-52. (c) Waiver Evidence Submission. (1) The recipient must maintain documentation of any use of materials which are considered de minimis and are covered by an existing waiver (e.g., miscellaneous, generally low-cost products that are essential for construction and are incorporated into the physical structure of the project) with grant project files for a period of three years from the date of submission of the final expenditure report, in accordance with 2 CFR 200.334. (2) If the recipient seeks coverage under an existing general applicability BABA waiver, the recipient agrees to submit available evidence to the EPA Project Officer to support such a determination as identified in the BABA waiver. The recipient shall maintain this evidence with Page 261 of 632 CG - 03F00801 - 0 Page 22 grant project files for a period of three years from the date of submission of the final expenditure report, in accordance with 2 CFR 200.334. K. Environmental Review This project consists of activities listed in paragraphs 40 C.F.R. 6.204(a)(2)(i)-(x)). Specifically, the EPA has determined this project is eligible for the categorical exclusion at 40 C.F.R. 6.204(a)(2)(vi). No separate National Environmental Policy Act (NEPA) documentation needs to be developed for use of a NEPA categorical exclusion determination under 40 C.F.R. 6.204(a)(2), and the recipient may only draw down funds for activities listed in paragraphs 40 C.F.R. 6.204(a)(2)(i)-(x). Recipient shall not draw down EPA funds or make any expenditures to meet a cost share obligation, for any action not listed in section 6.204(a)(2), including construction-related activities such as destruction, excavation, modification of existing structures, ground-disturbing work including rehabilitation and replacement activities, modifying, removing or demolishing structures, or other improvements to real property If the scope of the project changes, the recipient understands that additional environmental review may be necessary. L. Davis-Bacon Labor Standards 1. Program Applicability a. Program Name: Community Grants Program b. Statutes requiring compliance with Davis-Bacon: Consolidated Appropriations Act, 2022 (P.L. 117-103); Consolidated Appropriations Act, 2023 (P.L. 117-328); Consolidated Appropriations Act, 2024 (P.L. 118-42); and Consolidated Appropriations Act, 2026 (P.L. 119-74) c. Activities subject to Davis-Bacon: For Community Grants Projects that are inclusive of CWSRF-eligible activities: Treatment works constructed in whole or in part with assistance made available by the FY 2022, FY 2023, FY 2024, and/or FY 2026 Consolidated Appropriations Acts discussed in section b. For Community Grants Projects that are inclusive of DWSRF-eligible activities: Any construction project carried out in whole or part with assistance made available by the FY 2022, FY 2023, FY 2024, and/or FY 2026 Consolidated Appropriations Acts discussed in section b. d. The recipient must work with the appropriate authorities to determine wage classifications for the specific project(s) or activities subject to Davis Bacon under this grant (or cooperative agreement). 2. Davis-Bacon and Related Acts Page 262 of 632 CG - 03F00801 - 0 Page 23 Davis-Bacon and Related Acts (DBRA) is a collection of labor standards provisions administered by the Department of Labor, that are applicable to grants involving construction. These labor standards include the: Davis-Bacon Act, which requires payment of prevailing wage rates for laborers and mechanics on construction contracts of $2,000 or more; Copeland “Anti-Kickback” Act, which prohibits a contractor or subcontractor from inducing an employee into giving up any part of the compensation to which he or she is entitled; and Contract Work Hours and Safety Standards Act, which requires overtime wages to be paid for over 40 hours of work per week, under contracts in excess of $100,000 3. Recipient Responsibilities When Entering Into and Managing Contracts a. Solicitation and Contract Requirements: i. Include the Correct Wage Determinations in Bid Solicitations and Contracts: Recipients are responsible for complying with the procedures provided in 29 CFR 1.6 when soliciting bids and awarding contracts. ii. Include DBRA Requirements in All Contracts: Include the following text on all contracts under this grant: “By accepting this contract, the contractor acknowledges and agrees to the terms provided in the DBRA Requirements for Contractors and Subcontractors Under EPA Grants b. After Award of Contract: i. Approve and Submit Requests for Additional Wages Rates: Work with contractors to request additional wage rates if required for contracts under this grant, as provided in 29 CFR 5.5(a)(1) (iii). ii. Provide Oversight of Contractors to Ensure Compliance with DBRA Provisions: Ensure contractor compliance with the terms of the contract, as required by 29 CFR 5.6. 4. Recipient Responsibilities When Establishing and Managing Additional Subawards: a. Include DBRA Requirements in All Subawards (including Loans): Include the following text on all subawards under this grant: “By accepting this award, the EPA subrecipient acknowledges and agrees to the terms and conditions provided in the DBRA Requirements for EPA Subrecipients.” b. Provide Oversight to Ensure Compliance with DBRA Provisions: Recipients are responsible for oversight of subrecipients and must ensure subrecipients comply with the requirements in 29 CFR 5.6. 5. The contract clauses set forth in this Term & Condition, along with the correct wage determinations, Page 263 of 632 CG - 03F00801 - 0 Page 24 will be considered to be a part of every prime contract covered by Davis-Bacon and Related Acts (see 29 CFR 5.1), and will be effective by operation of law, whether or not they are included or incorporated by reference into such contract, unless the Department of Labor grants a variance, tolerance, or exemption. Where the clauses and applicable wage determinations are effective by operation of law under this paragraph, the prime contractor must be compensated for any resulting increase in wages in accordance with applicable law. M. Geospatial Data Standards All geospatial data created must be consistent with Federal Geographic Data Committee (FGDC) endorsed standards. Information on these standards may be found at www.fgdc.gov. N. Real Property In accordance with 2 CFR 200.311, title to real property acquired or improved under this agreement will vest upon acquisition in the recipient. The property must be used for the originally authorized purpose as long as needed for that purpose, during which time the recipient must not dispose of or encumber its title or other interests. The regulations at 49 CFR Part 24 apply to purchases of real property and the relocation of persons. Further, for Community Grants projects that are inclusive of Drinking Water State Revolving fund eligible activities, under section 1452(a)(2)(E) of the Safe Drinking Water Act, funds shall not be used for the acquisition of real property or interests therein, unless the acquisition is integral to a project and the purchase is from a willing seller. Recordation As authorized by 2 CFR 200.316, if the recipient uses EPA funding to purchase real property or to improve real property, the recipient must record a lien or similar notice which reflects the Federal interest in the real property records for the jurisdiction in which the real property is located. The lien or similar notice must indicate that the real property has been acquired or improved with federal funding and that use and disposition conditions apply to the real property. The lien or similar notice must also provide the percentage of the purchase price funded by the EPA. The federal interest in the property cannot be defeated by recipient's failure to file an appropriate notice. The recipient shall ensure that the federal interest in the real property has been protected in accordance with applicable State and local law when acquiring and recording the property. The statement of federal interest must be approved in form and substance to the EPA Award Official prior to recordation. The recipient must provide the EPA with a written statement from a licensed attorney in the jurisdiction where the property is located, certifying that the federal interest in the real property has been protected in accordance with applicable State and local law in obtaining and recording the property. The attorney's statement, along with a certified copy of the deed reflecting the recordation of the Federal Interest, must be returned to the EPA Award Official. The EPA Award Official may not release any or a portion of the Federal award funds until the recipient has complied with this provision, unless other arrangements satisfactory to the Award Official are made. Without releasing or excusing the recipient from these obligations, the recipient, by execution of the financial assistance award or by expending Federal financial assistance funds (in the case of a Page 264 of 632 CG - 03F00801 - 0 Page 25 subrecipient), authorizes the EPA Award Official to file such notices and continuations as it determines to be necessary or convenient to disclose and protect the Federal Interest in the property. Disposition Consistent with 2 CFR 200.311, when real property is no longer needed for the originally authorized purpose, the recipient must obtain disposition instructions from EPA. The instructions will provide for one of the following alternatives: a. Retain title after compensating EPA. When the recipient (or subrecipient) retains title to the property, it must pay EPA an amount calculated by multiplying the percentage of the EPA's contribution toward the original purchase (and costs of any improvements) by the current fair market value of the property. However, in situations where the recipient (or subrecipient) is disposing of real property acquired or improved with a Federal award and acquiring replacement real property under the same Federal award, the net proceeds from the disposition may be used as an offset to the cost of the replacement property. b. Sell the property and compensate EPA. When a recipient (or subrecipient) sells the property, it must pay EPA and amount calculated by multiplying the percentage of EPA's contribution toward the original purchase (and cost of any improvements) by the proceeds of the sale after deducting any actual and reasonable expenses paid to sell or fix-up the property for sale. When the Federal award has not been closed out, the net proceeds from the sale may be offset against the original cost of the property. When directed to sell the property, the recipient (or subrecipient) must sell the property utilizing procedures that provide for competition to the extent practicable and that result in the highest possible return. c. Transfer title to EPA or to a third party designated/approved by EPA. When a recipient or subrecipient transfers title to the property to EPA or third party designated or approved by EPA, the recipient or subrecipient is entitled to be paid an amount calculated by multiplying the percentage of the recipient's or subrecipient's contribution towards the original purchase of the real property (and cost of any improvements) by the current fair market value of the property. Reporting Consistent with 2 CFR 200.330, the recipient (or subrecipient to the pass-through entity) must submit reports at least annually on the status of real property in which EPA retains an interest, unless the Federal interest in the real property extends 15 years or longer. In those instances where the Federal interest attached is for a period of 15 years or more, the Federal awarding agency or pass-through entity, at its option, may require the recipient or subrecipient to report at various multi-year frequencies, not to exceed a five-year reporting period;. O. Sites, Easements, and Rights-of-Way The recipient must submit a written legal opinion from a licensed attorney in the State where the real property is located (i.e., a title opinion) that the necessary sites, easements, and/or rights-of-way have been obtained and that they are free of any restrictions or encumbrances that might restrict their use for the purpose intended to be carried out under the assistance agreement. The opinion shall address: Page 265 of 632 CG - 03F00801 - 0 Page 26 the title examination conducted; the validity of the form and substance of the legal instruments creating the sites, easements, and/or rights-of-way for the purposes intended; whether the legal instruments adequately confer upon the recipient the necessary sites, easements, and/or rights-of-way to carry out the project for the purposes intended; and whether the legal instruments have been properly recorded in the appropriate public land records of each county, town, district, province, etc. in which any of the land affected thereby is situated. The recipient must submit the opinion to EPA no later than the time at which the recipient requests approval to award contracts where sites, easements, or rights-of-way are involved, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun. P. Flood Insurance The recipient will acquire and maintain at its own cost any flood insurance made available to it under the National Flood Insurance Act of 1968, as amended, before the project is placed in operation. This condition shall not be applicable if, on the date of execution of this Grant Agreement by both parties, flood insurance was not available pursuant to the Flood Insurance Act of 1968, as amended, for property on the project location. Q. Operation and Maintenance The recipient agrees that it will properly operate and maintain all facilities that are partially or wholly funded by this grant for the useful life of the facilities as described below. Useful Life Timeframes • Land - Permanent • Wastewater/Water Conveyance Structures: collection systems, pipes, interceptors, force mains, tunnels, distribution lines, etc. - 40 years • Other Structures: plant buildings, concrete tankage, basins, lift stations and pump station structures, inlet structures, etc. - 30 years • Wastewater and Drinking Water Process Equipment - 15 years • Auxiliary Equipment - 10 years Page 266 of 632 GRANTS ADMINISTRATION TRAVIS COUNTY, TEXAS 700 Lavaca, Ste. 320 P.O. Box 1748 Austin, Texas 78701 MEMORANDUM TO: Travis County Commissioners Court FROM: Sadia Tirmizi, Grants Manager DATE: September 1, 2026 RE: Modification request from Health and Human Services (HHS) for the FY 2026 Low- Income Home Energy Assistance Program (LIHEAP) grant. Travis County HHS has received a contract amendment from the Texas Department of Housing and Community Affairs (TDHCA), reducing the FY2026 LIHEAP grant award by $300,000, from $525,591 to $225,591. TDHCA allows the department to transfer this funding to the 2026 Comprehensive Energy Assistance Program (CEAP) grant to ensure HHS will have the ability to expend the grant. Grants Administration recommends approval of the modification request and execution of the award amendment. cc: Dashiell Daniels, Grants Administration Pilar Sanchez, Kirsten Siegfried, Ross Stephens, Stephen New, HHS Tracy Leblanc, Michael Gutierrez, County Auditor’s Office Haseeb Abdullah, County Attorney’s Office Drew Tonjes, Planning and Budget Office Page 267 of 632Docusign Envelope ID: D6C801FC-D814-8EBB-8083-F7D2063DE47D Modification Request Form Instructions: Please fill out all parts of the form below then have your office or department’s elected or appointed official sign the document to indicate awareness and approval of the request. Then submit the form via email at tcgrants@traviscountytx.gov. Grant Title: 2026 Low-Income Home Energy Assistance Program Grantor Name: Texas Department of Housing and Community Affairs Recipient Department: Health and Human Services Project Director: Ross Stephens Grant Starting Date: 1/1/2026 Grant Ending Date: 12/31/2026 Amount Awarded: $225,591 What is being modified? Check all that apply: Changes in the scope, objective, or design of the program: ☐ Changes in key personnel: ☐ Changes in subrecipients: ☐ Changes in the performance period of the award: ☐ Budget adjustments: ☒ Referring to the change requested, what was approved by Commissioners Court? Previous approved amount of $525,591. How is the award being modified? With this amendment 1, TDHCA is reducing the total grant award by $300,000 which is now incorporated into the 2026 CEAP grant #801244 with that contract’s amendment 2. TDHCA allows the department to transfer funding between these two program contracts. This action allows HHS to fully expend the grant funds awarded for assistance to qualified Travis County residents. The total contract award is now $225,591. Signature of Elected or Appointed Official approving the request: Name: Pilar Sanchez Title: County Executive Travis County Grants Administration | Page 1 of 1 Page 268 of 632 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 1 TO CONTRACT NUMBER 81260004614 FY 2026 LOW-INCOME HOME ENERGY ASSISTANCE ACT WEATHERIZATION ASSISTANCE PROGRAM (CFDA# 93.568) Awarding Federal Agency: United States Department of Health and Human Services TDHCA Federal Award Number: 2601TXLIEA Award Year (Year of Award from HHS to TDHCA): 2026 Unique Entity Identifier Number: GXKLEZK8C7U8 This Amendment No. 1 to Low Income Home Energy Assistance Program ("LIHEAP") Weatherization Assistance Program "WAP" Contract Number. 81260004614 by and between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas ("Department") and Travis County, a political subdivision of the State of Texas ("Subrecipient") hereinafter collectively referred to as "Parties". RECITALS WHEREAS, the Department and Subrecipient, respectively, executed FY 2026 LIHEAP WAP Contract Number 81260004614 and WHEREAS, the Parties desire to amend the Contract in the manner provided herein below. AGREEMENTS NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. SECTION 4. DEPARTMENT FINANCIAL OBLIGATIONS F. Notwithstanding any other provision of this Contract to the contrary, the total of all payments and other obligations incurred by the Department under this Contract shall not exceed the sum of $225,591.00. 2. Exhibit A. Budget and Performance Statement, of this Contract is hereby deleted and replaced in its entirety with the attached Exhibit A. 3. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the Contract void by law. 4. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract. 5. This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same counterpart. Page 1 of 4 Page 269 of 6326. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature. 7. By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it were set forth word for word therein. 8. This Amendment shall be binding upon the Parties hereto and their respective successors and assigns. 9. This Amendment shall be effective and memorializes an effective date of July 05, 2026. WITNESS OUR HAND EFFECTIVE: July 05, 2026 SUBRECIPIENT: Travis County a political subdivision of the State of Texas By: Title: Date: DEPARTMENT: TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas By: Title: Its duly authorized officer or representative Date: Page 2 of 4 Page 270 of 632 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 1 TO CONTRACT NUMBER 81260004614 FOR THE FY 2026 LOW-INCOME HOME ENERGY ASSISTANCE ACT WEATHERIZATION ASSISTANCE PROGRAM (CFDA# 93.568) EXHIBIT A BUDGET AND PERFORMANCE STATEMENT Travis County a political subdivision of the State of Texas DEPARTMENT FINANCIAL OBLIGATIONS $ 223,591.00 LIHEAP FUNDS CURRENTLY AVAILABLE $ 2,000.00 TRAINING & TECHNICAL ASSISTANCE FUNDS CURRENTLY AVAILABLE $ 223,591.00 TOTAL ANTICIPATED LIHEAP FUNDS $ 2,000.00 TOTAL ANTICIPATED TRAINING & TECHNICAL ASSISTANCE FUNDS Additional funds may be obligated via Amendment(s). Funds may only be obligated and expended during the current Contract Term. Unexpended fund balances will be recaptured. BUDGET FOR AVAILABLE ALLOCATIONS 1 CATEGORIES FUNDS 2 Administration $ 16,265.00 3 Materials / Program Support / Labor $ 182,326.00 4 Health and Safety $ 25,000.00 SUB-TOTAL $ 223,591.00 5 Training and Technical Assistance $ 2,000.00 TOTAL $ 225,591.00 Page 3 of 4 Page 271 of 632FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS: 1 Denotes that the Subrecipient must request in writing any adjustment needed to a budget category before the Department will make any adjustments to the budget categories. The only categories that can be reduced are the Administrative, Training and Technical Assistance and/or the Health and Safety categories. Subrecipient is limited to two (2) requested budget revisions during the current Contract Term. Only those written request(s) from the Subrecipient received at least forty-five (45) days before the end of the Contract Term will be reviewed. The Department may decline to review written requests received during the final 45 calendar days of the Contract Term. 2 Denotes maximum for Administrative based on 7.21% of total allowable expenditures. 3 Expenses incurred under Roof Repair will come out of your Materials / Program Support / Labor budget. 4 Denotes the maximum allowed for Health and Safety expenditures. 5 Department approved training / travel only. PERFORMANCE Work orders must be submitted to weatherization contractors no later than December 30, 2026 for any weatherization activities to be completed under this Contract. All weatherization activities including final inspection must be completed no later than December 31, 2026. Subrecipient may incur costs associated with the closeout of this Contract. These activities include but are not limited to: payment of invoices, and quality assurance activities for a period not to exceed forty-five (45) days from the end of the Contract Term defined in Section 2 of this Contract. These costs shall be reported on the final report described in Section 10 of this Contract. Subrecipient shall provide weatherization program services sufficient to expend the funds under this Contract during the Contract Term. WAP costs per unit (materials, labor, and program support), excluding health and safety expenses, shall not exceed Twelve Thousand and No /100 Dollars ($12,000.00) per unit without prior written approval from the Department. The cumulative total cost per unit (materials, labor, and program support), shall not exceed the maximum allowable by end of the Contract Term. Page 4 of 4 Page 272 of 632 GRANTS ADMINISTRATION TRAVIS COUNTY, TEXAS 700 Lavaca, Ste. 320 P.O. Box 1748 Austin, Texas 78701 MEMORANDUM TO: Travis County Commissioners Court FROM: Sadia Tirmizi, Grants Manager DATE: September 1, 2026 RE: Modification request from Travis County Health and Human Services (HHS) for the FY 2026 Comprehensive Energy Assistance Program (CEAP) grant. Travis County HHS has submitted a modification request for the Texas Department of Housing and Community Affairs (TDHCA) FY 2026 CEAP grant award. Travis County was awarded $4,335,972 from TDHCA to implement the Comprehensive Energy Assistance Program in 2026. In June, a previous amendment approved an increase to amount of $4,951,727, and this amendment increases the award by $300,000, which brings the total award to $5,251,727. Funding for this increase is due to a modification of the FY2026 LIHEAP grant. TDHCA has made this an allowable change between the two grants. Funds are used to provide utility assistance to County residents with a household income level below 150% of the current Federal Poverty Income Guidelines. The department estimates more than 515 households will be assisted with the additional funding for the utility assistance components within this grant. Grants Administration recommends approval of the modification request and execution of the award amendment. cc: Dashiell Daniels, Grants Administration Pilar Sanchez, Kirsten Siegfried, Ross Stephens, Stephen New, HHS Tracy Leblanc, Michael Gutierrez, County Auditor’s Office Haseeb Abdullah, County Attorney’s Office Drew Tonjes, Planning and Budget Office Page 273 of 632Docusign Envelope ID: 7F6BB652-B86A-8D66-8351-9B609CB170E2 Modification Request Form Instructions: Please fill out all parts of the form below then have your office or department’s elected or appointed official sign the document to indicate awareness and approval of the request. Then submit the form via email at tcgrants@traviscountytx.gov. Grant Title: 2026 Comprehensive Energy Assistance Program Grantor Name: Texas Department of Housing and Community Affairs Recipient Department: Health and Human Services Project Director: Leslie Gaines Grant Starting Date: 1/1/2026 Grant Ending Date: 12/31/2026 Amount Awarded: 5,251,727 What is being modified? Check all that apply: Changes in the scope, objective, or design of the program: ☐ Changes in key personnel: ☐ Changes in subrecipients: ☐ Changes in the performance period of the award: ☐ Budget adjustments: ☒ Referring to the change requested, what was approved by Commissioners Court? Previous approved amount of $4,951,727 How is the award being modified? With this amendment, TDHCA increases the Direct Services budget category by $300,000. This funding is from the LIHEAP grant #801246, contract #81260004614. TDHCA has made this transfer an allowable change between these grants. This increases the total contract award to $5,251,727. Signature of Elected or Appointed Official approving the request: Name: Pilar Sanchez Title: County Executive Travis County Grants Administration | Page 1 of 1 Page 274 of 632 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 2 TO CONTRACT NUMBER 58260004556 FY 2026 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93.568) Awarding Federal Agency: United States Department of Health and Human Services TDHCA Federal Award Number: 2601TXLIEA Award Year (Year of Award from HHS to TDHCA): 2026 Unique Entity Identifier Number: GXKLEZK8C7U8 This Amendment No. 2 to Comprehensive Energy Assistance Program Contract Number 58260004556 by and between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas ("Department"), and TRAVIS COUNTY, TEXAS, a political subdivision of the State of Texas ("Subrecipient"), hereinafter collectively referred to as "Parties", RECITALS WHEREAS, the Parties respectively, executed that Comprehensive Energy Assistance Program Contract Number 58260004556 ("Contract") on January 01, 2026 and WHEREAS, the Parties desire to amend the Contract in the manner provided herein below. AGREEMENTS NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Subsection G of Section 4, DEPARTMENT FINANCIAL OBLIGATIONS, of this Contract is hereby amended as follows: Notwithstanding any other provision of this Contract, the total of all payments and other obligations incurred by Department under this Contract shall not exceed the sum of $5,251,727.00. 2. Exhibit A. Budget, of this Contract is hereby deleted and replaced in its entirety with the attached Exhibit A. 3. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the Contract void by law. 4. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract. Page 1 of 4 Page 275 of 6325. This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same counterpart. 6. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature. 7. By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it were set forth word for word therein. 8. This Amendment shall be binding upon the Parties hereto and their respective successors and assigns. 9. This Amendment shall be effective and memorializes an effective date of July 05, 2026. WITNESS OUR HAND EFFECTIVE: July 05, 2026 SUBRECIPIENT: TRAVIS COUNTY, TEXAS a political subdivision of the State of Texas By: Title: Date: DEPARTMENT: TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas By: Title: Its duly authorized officer or representative Date: Page 2 of 4 Page 276 of 632 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 2 TO CONTRACT NUMBER 58260004556 FY 2026 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93.568) EXHIBIT A BUDGET TRAVIS COUNTY, TEXAS, a political subdivision of the State of Texas DEPARTMENT FINANCIAL OBLIGATIONS $ 5,251,727.00 CEAP FUNDS CURRENTLY AVAILABLE $ 2,500.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE BUDGET FOR AVAILABLE ALLOCATIONS BUDGET CATEGORY FUNDS % Administration $ 357,515.00 - Direct Services $ 4,891,712.00 - TOTAL CEAP BUDGET $ 5,249,227.00 - BUDGET CATEGORY FUNDS % Household Crisis $ 1,990,736.00 40.70 Utility Assistance $ 2,290,737.00 46.83 Program Services $ 610,239.00 12.47 TOTAL DIRECT SERVICES $ 4,891,712.00 100.00 General Administrative and coordination of CEAP, including costs and all indirect (or overhead) cost, examples include salaries, fringe benefits, non-training travel, equipment, supplies, audit and office space are limited to 7.22% of the Contract expenditures. All other administrative costs, exclusive of costs for program services, must be paid with nonfederal funds. Page 3 of 4 Page 277 of 632Program services costs shall not exceed the maximum 13.29%. Program services cost includes direct administrative cost associated with providing the client direct service salaries and benefits cost for staff providing program services, cost for supplies, equipment, travel, postage, utilities, rental of office space. All items listed above are allowable program services costs when associated with providing client direct services. Other program services costs may include outreach activities and expenditures on the information technology and computerization needed for tracking or monitoring required by CEAP. Department's prior written approval for purchase or lease of equipment with an acquisition cost of $5,000 and over is required. Approval of this budget does not constitute prior approval for such purchases. Subrecipient is limited to only one budget revision request during the first 8 months of the Contract Term. A second and final budget revision must be received by the Department no later than 45 calendar days prior to the end of the Contract Term. Subrecipient shall provide outreach services under all components in this category. Failure to do so may result in termination of this Contract. Subrecipient must document outreach, whether the outreach is conducted with CEAP funds or other funds. Vendor Refunds Subrecipient must determine which TDHCA contract the payment(s) were charged to, the clients(s) associated to the payment(s) and if the Contract Term has expired. If the Contract Term has not expired, Subrecipient must enter the amount into the Contract System in the appropriate budget line item into the Adjustment column in the monthly report and make an appropriate note in the system. This will credit back the vendor refund(s) for the Subrecipient to expend on eligible expenses during the Contract Term. If the Contract Term has expired, Subrecipient must return the vendor refund(s) to the Department containing the contract number and appropriate budget line item associated to the refund(s). Page 4 of 4 Page 278 of 632 GRANTS ADMINISTRATION TRAVIS COUNTY, TEXAS 700 Lavaca, Ste. 320 P.O. Box 1748 Austin, Texas 78701 MEMORANDUM TO: Travis County Commissioners Court FROM: Dashiell Daniels, Grants Administrator DATE: September 1, 2026 RE: Continuation request from Health and Human Services for the FY 2026 Maternal Infant and Early Childhood Home Visiting Program Travis County Health and Human Services (HHS) has submitted a continuation request for the FY 2026 Maternal Infant and Early Childhood Home Visiting Program (MIECHV). HHS receives this award annually from United Way to fund program staff that provide education to first time parents in order to prevent child abuse and neglect by focusing on topics such as parent-child relationships, bonding and attachment, understanding child development, and community resources available to parents. The program funds 5.0 FTEs that will be continued through this action. The performance period for the MIECHV grant runs September 1 to August 31 of each year. Because the grant goes through multiple pass-through entities before reaching Travis County, there are often delays in executing a grant award on time. However, United Way has confirmed that Travis County will receive the next year of funding, and expenses incurred prior to the execution of the new award will be eligible for reimbursement. Grants Administration recommends approval of the continuation request. cc: Pilar Sanchez, John Bradshaw, Health and Human Services Drew Tonjes, Planning and Budget Office Michael Gutierrez, County Auditor’s Office Haseeb Abdullah, County Attorney’s Office Page 279 of 632Docusign Envelope ID: 0D482F0B-17B6-86BC-80FF-7F5F070F6875 Continuation Request Form Instructions: Please fill out all parts of the form below then have your office or department’s elected or appointed official sign the document to indicate awareness and approval of the request. Then submit the form to Grants Administration via email at tcgrants@traviscountytx.gov. Grant Title: MIECHV Grantor Name: United Way Recipient Department: Health and Human Services/AgriLife Project Director: Natalie Hendrix Continuation Start Date: 9/1/2026 Continuation End Date: 11/30/2026 Award Amount Expected: $495,089.75 Continuation Request Amount: $111,896 What project is being requested to continue? Maternal, Infant, and Early Childhood Home Visiting (MIECHV) program Why is the continuation needed? Travis County has submitted the budget to United Way for the September 1, 2026 to August 31, 2027 program year. The new contract is not expected to be in place before September 1. Signature of Elected or Appointed Official approving the request: Name: Pilar Sanchez Title: County Executive, Health and Human Services Travis County Grants Administration | Page 1 of 1 Page 280 of 632Docusign Envelope ID: 0D482F0B-17B6-86BC-80FF-7F5F070F6875 Staff Salary FICA Medicare Health Ins. LI Ret. WCI Home Visitor 1 15,583 966 226 2,592 25 2,750 25 Home Visitor 2 15,008 930 218 2,592 25 2,649 24 Home Visitor 3 15,008 930 218 3,228 25 2,649 24 Home Visitor 4 14,692 911 213 2,592 25 2,593 24 Resource Specialist 16,710 1,036 242 4,165 25 2,949 27 77,000 4,774 1,117 15,168 124 13,591 123 111,896 MIECHV PTC Amount $111,896 1580240001, 500050 Page 281 of 632 GRANTS ADMINISTRATION TRAVIS COUNTY, TEXAS 700 Lavaca, Ste. 320 P.O. Box 1748 Austin, Texas 78701 MEMORANDUM TO: Travis County Commissioners Court FROM: Dashiell Daniels, Grants Administrator DATE: September 1, 2026 RE: Modification request from the Intergovernmental Relations Office for the Title IV-E grant award The Intergovernmental Relations Office has a grant contract with the Texas Department of Family Protective Services (DFPS) that reimburses Travis County for costs related to child welfare cases. Both the District Attorney’s Office and Community Legal Services incur expenditures for these cases, primarily in the form of legal representation, and so are eligible for reimbursement. The current contract terms run from October 1, 2026 through September 30, 2032. Each year DFPS requests a updated budget signed by the Authorized Official for planning purposes. The FY 2027 budget would increase the amount of funds received by Travis County by an additional $311,787.07. Grants Administration recommends approval of the modification request. cc: Victoria Ramirez, Alyssa Linares, Hillary McCoy, District Attorney’s Office Geoff Burkhart, Aaron Pepper, Community Legal Services Tracy Leblanc, County Auditor’s Office Yuliana Chavez, Miranda Campos, Planning and Budget Office Page 282 of 632Docusign Envelope ID: 923A9109-F9B5-8840-8240-8F36DF53BCCB Modification Request Form (GA-2) Version 7/6/2026 Instructions: Please fill out all parts of the form below then have your office or department’s elected or appointed official sign the document to indicate awareness and approval of the request. Then submit the form via email at tcgrants@traviscountytx.gov. Grant Title: Title IV-E Grantor Name: Texas Department of Family Protective Services Recipient Department: Intergovernmental Relations Office Project Director: Dashiell Daniels Grant Starting Date: 10/1/2025 Grant Ending Date: 9/30/2032 Amount Awarded: $1,474,395.77 What is being modified? Check all that apply: Changes in the scope, objective, or design of the program: ☐ Changes in key personnel: ☐ Changes in subrecipients: ☐ Changes in the performance period of the award: ☐ Budget adjustments: ☒ What was previously approved by Commissioners Court? The Travis County Commissioners Court previously approved a budget submission of $239,012.29 for the District Attorney’s Office and $1,235,383.48 for Community Legal Services. How is the award being modified? Each year a new budget must be submitted to DFPS with an updated budget. This modification will increase the amount submitted to $311.787.07 for the District Attorney’s Office and $1,411,241.07 for Community Legal Services, resulting in a total award budget of $1,723,028.14. Signature of Elected or Appointed Official approving the request: Name: Julie Wheeler Title: Intergovernmental Relations Officer Travis County Grants Administration Page 1 of 1 Page 283 of 632 CLIVE Summary Please select your County and Budget Effective Date from drop down boxes below. County: TRAVIS COUNTY Contract Number: HHS001582700002 Budget Effective Date: 10/1/2026-9/30/2027 Estimated Total Total Total Expenses Anticipated Cost Category Anticipated Allocable to Federal County Match Title IV-E Reimbursemen A. Administration A.1. Direct Personnel Salaries $1,774,884.36 $180,133.01 $1,594,751.35 A.2. Direct Personnel Fringe Benefits $689,500.50 $69,977.41 $619,523.09 A.3. Direct Personnel Travel $0.00 $0.00 $0.00 A.4. Direct Materials and Supplies $3,750.00 $380.59 $3,369.41 A.5. Direct Equipment $0.00 $0.00 $0.00 A.6. Direct Other Costs $45,650.00 $4,633.02 $41,016.98 Total Administration $2,513,784.86 $255,124.03 $2,258,660.83 B. Training B.1. Title IV-E Training (75%) $0.00 $0.00 $0.00 B.2. Title IV-E Fostering Connections Training (75%) $0.00 $0.00 $0.00 B.3. Non-Title IV-E Training (50%) $0.00 $0.00 $0.00 Total Training $0.00 $0.00 $0.00 C. Indirect Costs (if applicable) Total Indirect Costs $2,513,784.86 $558,311.62 $56,663.05 $501,648.57 Grand Total $3,072,096.48 $311,787.07 $2,760,309.41 *Estimated Federal Reimbursement for expenses based on Eligible Population Rate (EPR) during 2nd quarter of the preceding fiscal year. Actual reimbursement will be based on EPR in effect for 20.30% the county during the month in which expenses were incurred. Indirect Cost Rate, if applicable (attach a copy of the approved Certificate of Indirect Costs): 22.21% Contractor Certification Signature Date Printed Name & Title Refer to Title IV-E Financial Handbook for additional information: http://www.dfps.state.tx.us/handbooks/Title_IVE_County/default.asp End of worksheet last updated 06/11/26 Page 284 of 632 Legal-IR Summary Please select your County and Budget Effective Date from drop down boxes below. County: TRAVIS COUNTY Contract Number: HHS001582700002 Budget Effective Date: 10/1/2026-9/30/2027 Estimated Total Total Anticipated Total Anticipated Expenses Cost Category Federal County Allocable to Reimbursement* Match Title IV-E A. IR Administration for County Employees A.1. Direct Personnel Salaries $2,781,650.44 $239,180.21 $2,542,470.23 A.2. Direct Personnel Fringe Benefits $1,119,681.00 $96,275.77 $1,023,405.23 A.3. Direct Personnel Travel $25,508.00 $2,193.31 $23,314.69 A.4. Direct Materials and Supplies $29,491.00 $2,535.78 $26,955.22 A.5. Direct Equipment $0.00 $0.00 $0.00 A.6. Direct Other Costs $8,835,067.43 $759,683.27 $8,075,384.15 Total Administration $12,791,397.87 $1,099,868.35 $11,691,529.52 B. IR Training B.1. Title IV-E Training (75%) $0.00 $0.00 $0.00 B.2. Title IV-E Fostering Connections Training (75%) $0.00 $0.00 $0.00 B.3. Non-Title IV-E Training (50%) $0.00 $0.00 $0.00 Total Training $0.00 $0.00 $0.00 C. IR Indirect Costs (if applicable) Total Indirect Costs $12,791,397.87 $3,621,244.74 $311,372.73 $3,309,872.01 Grand Total $16,412,642.60 $1,411,241.07 $15,001,401.53 *Estimated Federal Reimbursement for expenses based on Eligible Population Rate (EPR) during 2nd quarter of the preceding fiscal year. Actual reimbursement will be based on 17.20% EPR in effect for the county during the month in which expenses were incurred. Indirect Cost Rate, if applicable (attach a copy of the approved Certificate of Indirect Costs): 28.31% Contractor Certification Signature Date Printed Name & Title Page 285 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Authorize the County Treasurer to invest County funds. (Judge Brown) Prepared By/Phone Number: Reagan Grimes, Investment Manager, Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: None Page 286 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action on budget amendments, transfers and discussions items, including but not limited to the following listed items, and any other necessary budget amendments and transfers attached to Commissioners Court backup for the Agenda item: A. Request from Community Legal Services (CLS) for permission to use up to $1,013 of their existing Fiscal Year 2026 budget to purchase food and beverage for a community engagement event on September 17, 2026 B. Request from the District Attorney's Office to internally fund an extension of three special project workers (SPWs) that were originally grant funded from end date September 30, 2026, to January 31, 2027, at an estimated cost of $90,631 C. Request from the Criminal Courts to internally fund a succession position within their Fiscal Year 2026 budget for a retiring Judicial Aide Specialist from September 15, 2026, to September 30, 2026, at an estimated cost of $4,435 D. Request from HRMD to implement salary increases for employees in the Employee Health Benefit Fund (8956) and the Risk Management Fund (8955) with the Fiscal Year 2026 cost covered by vacancy savings and the annualized Fiscal Year 2027 amounts covered by proposed reallocations from applicable operating budgets, that if approved, the proposed reallocations will be placed on the changes to the Fiscal Year 2027 Preliminary Budget item E. Request from Emergency Service's for authorization to use up to $4,000 of internal operating resources for costs related to the recruitment of candidates for the Director of Emergency Management F. Request from the Medical Examiner's Office within Emergency Service's to use up to $1,100 of existing internal departmental resources to purchase food/beverages for a two day conference on December 4 and 5, 2026, at 7723 Springdale Road, Austin, TX, 78724, that will include law enforcement, funeral homes, and Justices of the Peace on how the Medical Examiner’s Office will interface with these stakeholders on matters related to death investigations, office operations, and the work of the Office Prepared By/Phone Number: Miguel Segura, Planning and Budget Analyst II, (512) 854-1746 Elected/Appointed Official or Department Head: Jessica Rio Commissioners Court Sponsor(s): Commissioner Shea Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: Page 287 of 632 Please see attached documentation. Staff Recommendations: PBO recommends approval of these items. Issues and Opportunities: Please see attached documentation. Fiscal Impact and Source of Funding: Please see attached documentation. Required Authorizations: Jessica Rio, County Executive, Planning and Budget Office Travis Gatlin, Budget Director, Planning and Budget Office Attachments: 1. 09-01-2026 BATs FINAL Page 288 of 632 BUDGET AMENDMENTS AND TRANSFERS FY 2026 September 1, 2026 OTHER A. Request from Community Legal Services (CLS) for permission to use up to $1,013 of their existing Fiscal Year 2026 budget to purchase food and beverage for a community engagement event on September 17, 2026 Request from the District Attorney's Office to internally fund an extension of three special project workers (SPWs) that were originally grant funded from end date September 30, 2026, to January 31, 2027, at an B. estimated cost of $90,631 Request from the Criminal Courts to internally fund a succession position within their Fiscal Year 2026 budget for a retiring Judicial Aide Specialist from September 15, 2026, to September 30, 2026, at an estimated cost C. of $4,435 Request from HRMD to implement salary increases for employees in the Employee Health Benefit Fund (8956) and the Risk Management Fund (8955) with the Fiscal Year 2026 cost covered by vacancy savings and the annualized Fiscal Year 2027 amounts covered by proposed reallocations from applicable operating budgets, that if approved, the proposed reallocations will be placed on the changes to the Fiscal Year 2027 Preliminary D. Budget item E. Request from Emergency Service's for authorization to use up to $4,000 of internal operating resources for costs related to the recruitment of candidates for the Director of Emergency Management Request from the Medical Examiner's Office within Emergency Service's to use up to $1,100 of existing internal departmental resources to purchase food/beverages for a two day conference on December 4 and 5, 2026, at 7723 Springdale Road, Austin, TX, 78724, that will include law enforcement, funeral homes, and Justices of the Peace on how the Medical Examiner’s Office will interface with these stakeholders on matters related to death investigations, office operations, and the work of the Office F. Page 289 of 632PLANNING AND BUDGET OFFICE TRAVIS COUNTY, TEXAS 700 Lavaca, Suite 1560 P.O. Box 1748 Austin, Texas 78767 MEMORANDUM TO: Members of Commissioners Court FROM: Miranda Best Campos, Planning and Budget Analyst I DATE: September 1, 2026 RE: Request from Community Legal Services (CLS) for permission to use up to $1,013 of their existing FY 2026 budget to purchase food and beverage a community engagement event on September 17, 2026. Per FY 2026 Budget Rules (Appendix #4, Section G), offices/departments may not expend County Funds to provide food and beverages without review by PBO and the County Auditor’s Office. Further, these purchases of food and beverages require approval by the Commissioners Court. Community Legal Services (CLS) is requesting Commissioners Court approval to use up to $1,013 of existing internal departmental resources to purchase food and beverage for an upcoming event. The event, to be held on September 17, 2026, from 3:00 – 4:30 pm, is to host a public outreach event titled, “How Can We Engage the Community in Participatory Defense?” to consider ways in which the community can improve legal outcomes for low-income and marginalized clients who are struggling with navigating the criminal legal system in Travis County. CLS plans to host a post-event networking hour after the seminar to allow for further conversations and collaboration amongst public defense leaders, community organizations, and justice impacted clients. CLS plans to provide non-alcoholic drinks and an ice cream sundae bar from Amy’s Ice Cream. The Department anticipates spending $1,013 total and PBO recommends approval of this request to purchase food and drinks for them as justified above. cc: Geoff Burkart, County Executive, Community Legal Services Aaron Pepper, Emily Steinberg, Community Legal Services Jessica Rio, County Executive, Planning and Budget Office Travis Gatlin, Alex Braden, PBO Page 290 of 632Docusign Envelope ID: BA385A14-616F-8ECE-825E-9B8D9CC14DA3333A6D96-088F-8232-824E-2CBF18D468F9 Travis County Food Purchase Documentation Form (FP-1) Departments must complete this form before making any food-related purchases using County funds that are not covered by the Travis County Budget Rules. Attach all supporting documentation and maintain a copy for audit purposes. SECTION 1: BASIC INFORMATION Department Name: Community Legal Services (141) Contact Person: Aaron Pepper / Emily Steinberg Event Date / Time: 9/17/2026 Location: 700 Lavaca - MF Room A/B/C Description of Event: Public Defense Seminar: How We Can Engage the Community on Participatory Defense If multiple events: Event Date / Time Location Description of Event SECTION 2: JUSTIFICATION REQUIREMENTS The following will be used to determine if purchase is taxable or non-taxable: 1. Public Purpose Statement Select all that apply, if any: • ☐X The primary benefit is to the public or supports County operations • ☐X Not a gift, reward, or personal benefit • ☐X Food will not be used for parties, social gatherings, or appreciation events To determine whether or not this food purchase is taxable, please provide a detailed description of the event and the reason food needs to be provided. Explanation: Community Legal Services (CLS) department is planning a public outreach event for Fall 2026 with guest speaker Raj Jayadev, Founder of Silicon Valley De-Bug on the topic of "How Can We Engage the Community in Participatory Defense" to consider ways we can improve legal outcomes for low-income and marginalized clients who are struggling with navigating the criminal legal system in Travis County. We plan to host a post-event networking hour after the seminar to get public defense leaders, community organizations, and justice impacted clients talking and collaborating. 2. Audience • ☐ County employees only • ☐ Non-employees only • ☐X Both County and Non-County attendees Page 291 of 632Docusign Envelope ID: BA385A14-616F-8ECE-825E-9B8D9CC14DA3333A6D96-088F-8232-824E-2CBF18D468F9 3. Legal Compliance • ☐X Reviewed Article III, Section 52(a) of the Texas Constitution • ☐X Complies with applicable grant or funding source requirements SECTION 3: BUDGET & FUNDING Funding Source: 1410010001 GL Account Number: 513069 Total Cost Estimate: $1,012.61 Total Cost per Person: $10.13 Grant-funded? (Attach documentation if No Yes) SECTION 4: ATTACHMENTS If available, please attach any supporting documents that may help clarify the purchase, such as: • Event agenda or invitation • Sign-in sheet or participant list • Grant or funding documentation • Copy of vendor invoice/quote SECTION 5: DEPARTMENT HEAD APPROVAL Name: Geoff Burkhart Signature: Date: 8/11/2026 SECTION 6: COUNTY AUDITOR REVIEW Reviewed By: Nora Robles Signature: Date: 8/12/2026 Status: ☐ Taxable ☐X Non-Taxable Comments: Page 292 of 632 Header Information for Entry Doc Number 400041939 Doc. Number 400041939 Doc. Status Preposted FM Area 1000 Period Budget. Cate. Payment Doc.Year 2026 Doc.Date Aug 12, 2026 Value Type Budget Version 0 Doc.Type TRAN Budget Type 1 Fiscal Year 2026 Year.Cash.Eff Process UI TRAN Process RECV Original.Applic. BWB Doc.Family Additionnal Data Creator PEPPERA Creation Date Aug 12, 2026 Creation Time 12:18:38 Resp. Person Year Cohort Public Law Header Text CLS Public Defense Seminar Refreshments - FP1 Legislation TextName Lines Total 0 USD Document Line Fund Budget Period Funds Center Comm.Item FuncArea Grant Funded Program Local Amount Text Line 000001 0001 1410010001 513069 1210 NOT-RELEVANT NON-FUNDED-PROGRAM 1,012.61 CLS Public Defense Seminar Refreshments - FP1 000002 0001 1410010001 511900 1210 NOT-RELEVANT NON-FUNDED-PROGRAM -1,012.61 CLS Public Defense Seminar Refreshments - FP1 Page 293 of 632PLANNING AND BUDGET OFFICE TRAVIS COUNTY, TEXAS 700 Lavaca, Suite 1560 P.O. Box 1748 Austin, Texas 78767 MEMORANDUM TO: Members of Commissioners Court FROM: Yuliana Soria, Planning and Budget Analyst I DATE: September 1, 2026 RE: Request from the District Attorney's Office to internally fund an extension of three special project workers (SPWs) that were originally grant funded from end date September 30, 2026, to January 31, 2027, at an estimated cost of $90,631. As part of its FY 2027 budget submission, the Travis County District Attorney’s Office (TCDA) requested permanent funding for four Victim Counselor Sr. full-time position that are currently grant funded with grant funded for one officially ending with continuation of grant funding for the other three positions undetermined. The Travis County District has used federal Improving Criminal Justice Responses Program (ICJR) grant funding to hire three (3) specially trained family violence Victim Witness Counselor Sr (position numbers 30065476, 60065477, and 30070354) and the Office of the Governor’s General Victim Assistance Grant (OOG GVA) to hire one (1) Victim Witness Counselor (position number 30065677). In total, four (4) Victim Witness Counselor positions are funded by the ICJR and OOG GVA grants. Both of these grants end September 30, 2026. The OOG GVA grant is officially ending with no opportunity to reapply. PBO recommended ongoing funding to convert the one grant funded Victim Counselor Sr. position to an FTE, currently supported by the OOG GVA grant for a total of $96,044 in ongoing funds for FY 2027. In addition, TCDA has submitted an application for the ICJR grant to continue the three Victim Witness Counselor Sr.’s with an unknown award date. The other three Victim Counselor Sr. grant positions that have been applied for but the outcome is not yet known. The incumbents in these three positions are specially trained counselors providing services to victims of family violence. Without these three grant positions, TCDA reports that the family violence unit would lose 30 percent of their counselors, increasing caseloads across the unit and requiring high-risk cases to be assigned to counselors without specialized training. Maintaining these positions enables victims to continue to have a trusted and stable point of contact throughout the criminal legal process who provides trauma-informed support. PBO recommends approval to extend the end dates of the remaining three grant funded SPWs (position numbers 30065476, 60065477, and 30070354) to January 31, 2027, with General Fund resources while we await final notice from the Grantor on the outcome of the pending application. This extension will Page 294 of 632convert the three grant funded positions to Special Project workers from October 1, 2026 – January 31, 2027, as TCDA awaits award notice of the ICJR grant. This will allow TCDA to work with PBO on a longer- term solution to a critical staffing issue without letting the positions lapse at the end of this fiscal year. TCDA proposes to internally fund the positions from October 1, 2026, through January 31, 2027. If needed, TCDA may return to Commissioners Court prior to January 31, 2027, to request one-time funding to continue the positions through September 30, 2027, should continuation of the grant ultimately not be awarded. cc: Jose P. Garza, District Attorney Victoria Ramirez, District Attorney’s Office Jessica Rio, County Executive, Planning and Budget Office Travis Gatlin, Alex Braden, PBO Page 295 of 632 OFFICE OF THE DISTRICT ATTORNEY P.O. Box 1748, Austin, TX 78767 JOSÉ P. GARZA Telephone 512/854-9400 TRUDY STRASSBURGER DISTRICT ATTORNEY Telefax 512/854-4206 FIRST ASSISTANT MEMORANDUM TO: Yuliana Soria Chavez, Planning & Budget Analyst FROM: Victoria Ramirez, Finance Director DATE: August 6, 2026 RE: Extension of Position End Dates As part of its FY 2027 budget submission, the Travis County District Attorney’s Office (TCDA) requested permanent funding for four Victim Counselor Sr. special project worker (SPW) positions due to end September 30, 2026. In the FY 2027 Preliminary Budget, the Planning and Budget Office (PBO) recommended ongoing funding, and conversion to an FTE, for one of the four SPWs (position number 30065677). TCDA is grateful for PBO’s positive recommendation ensuring a permanent position for one of the counselors. However, the other three Victim Counselor Sr. SPW positions are also essential to operations, and they are still set to end September 30, 2026. The incumbents in these three positions are specially trained counselors providing services to victims of family violence. Victim Counselors in the family violence unit walk closely with victims through the criminal legal process to offer trauma-informed support, encourage participation in the process, address safety concerns, and connect victims with community resources. Without these three SPWs, the family violence unit would lose 30% of their counselors, dramatically increasing caseloads across the unit and forcing high-risk cases to be assigned to counselors without specialized training. Maintaining these positions enables victims to continue to have a trusted and stable point of contact throughout the criminal legal process who provides trauma-informed support. TCDA requests approval to extend the end dates of the remaining three SPWs (position numbers 30065476, 30065477, and 30070354) to January 31, 2027. This extension will give TCDA time to work with PBO on a longer-term solution to a critical staffing issue without letting the positions lapse at the end of this fiscal year. TCDA proposes to internally fund the positions from October 1, 2026 through January 31, 2027. If needed, TCDA may return to Commissioners Court prior to January 31, 2027 to request one-time funding to continue the positions through September 30, 2027. Please contact me with any questions. Ronald Earle Building, 416 W. 11th Street, Austin, Texas 78701 Page 296 of 632 Page 2 of 2 CC: José P. Garza, District Attorney Trudy Strassburger, Neva Fernandez, Deborah Kortan, District Attorney’s Office Kaylan Diederich, Human Resources Management Department Alex Braden, Planning and Budget Office Page 297 of 632PLANNING AND BUDGET OFFICE TRAVIS COUNTY, TEXAS 700 Lavaca, Suite 1560 P.O. Box 1748 Austin, Texas 78767 MEMORANDUM TO: Members of Commissioners Court FROM: Yuliana Soria, Planning and Budget Analyst I DATE: September 1st, 2026 RE: Request from the Criminal Courts to internally fund a succession position within their FY 2026 budget for a retiring Judicial Aide Specialist from September 15, 2026, to September 30, 2026, at an estimated cost of $4,435. The Travis County Criminal Court has received a retirement notice from a Judicial Aide Specialist for County Court #7 scheduled for September 30, 2026. The Courts propose a succession position, effective for approximately two weeks, from September 15th to September 30th. This will allow the incoming Court Coordinator to begin her new job duties while under supervision from the outgoing Coordinator and take on some duties during her presence to acclimate her to the new position. This position is a critical part of County Court #7, and vital to the smooth functioning of the court. The Criminal Court has requested a succession position to allow for necessary cross training before the incumbent in this position leaves. It is expected that the cost of this succession position for 12 business days will be approximately $4,435 which Criminal Courts has agreed to absorb within its budget for FY 2026 from realized vacancy savings. PBO recommends approval of this request from the Criminal Courts to internally fund a succession position within their FY 2026 budget for a retiring Judicial Aide Specialist from September 15, 2026, to September 30, 2026, at an estimated cost of $4,435. cc: Judge Brown, Presiding Criminal Court Judge Jennifer Kraber, Director of Court Administration for the Criminal Courts Joseph Kertz, Criminal Courts Financial Analyst Jessica Rio, County Executive, Planning and Budget Office Travis Gatlin, Alex Braden, PBO Page 298 of 632 TRAVIS COUNTY BLACKWELL-THURMAN DISTRICT AND COUNTY CRIMINAL JUSTICE CENTER CRIMINAL COURTS P. O. BOX 1748 AUSTIN, TX. 78767 JENNIFER KRABER (512) 854-9244 DIRECTOR OF COURT FAX: (512) 854-4464 ADMINISTRATION August 5, 2026 To: Yuliana Soria Chavez From: Jennifer Kraber, Director of Court Administration for the Criminal Courts Subject: Creation of Judicial Aide Specialist Succession Position The Criminal Courts department received notice that the coordinator (Judicial Aide Specialist) for County Court #7, will retire, effective September 30, 2026. Judge Elisabeth Earle has selected a replacement coordinator for this role, which is vital to the smooth running of her court. She would benefit from training with the departing coordinator prior to her departure. Judge Earle desires a seamless transition and requests the creation of a succession position. The Courts propose a succession position, effective for approximately two weeks, from September 15th to September 30th. This will allow the incoming Court Coordinator to begin her new job duties while under supervision from the outgoing Coordinator and take on some duties during her presence to acclimate her to the new position. This position is a critical part of County Court #7, and vital to the smooth functioning of the court. The current salary for this position is $76,587 annually. The Criminal Courts will use temporary salary savings to fund the position for approximately two weeks. P. O. BOX 1748 Austin, Texas 78767 (512) 854-9244 Fax: (512) 854-4464 Page 299 of 632PLANNING AND BUDGET OFFICE TRAVIS COUNTY, TEXAS 700 Lavaca, Suite 1560 P.O. Box 1748 Austin, Texas 78767 MEMORANDUM TO: Members of Commissioners Court FROM: Latif Zaki, Planning and Budget Analyst III DATE: September 1, 2026 RE: Request from HRMD to implement salary increases for employees in the Employee Health Benefit Fund (8956) and the Risk Management Fund (8955) with the Fiscal Year 2026 cost covered by vacancy savings and the annualized Fiscal Year 2027 amounts covered by proposed reallocations from applicable operating budgets, that if approved, the proposed reallocations will be placed on the changes to the Fiscal Year 2027 Preliminary Budget item The Human Resources Management Department (HRMD) is requesting Commissioners Court approval to implement salary increases for employees in the Employee Health Benefit Fund (8956) and the Risk Management Fund (8955) with the Fiscal Year 2026 cost covered by vacancy savings and the annualized Fiscal Year 2027 amounts covered by proposed reallocations from applicable operating budgets, that if approved, the proposed reallocations will be placed on the changes to the Fiscal Year 2027 Preliminary Budget item The Department states they will be using their FY 2026 temporary salary savings to cover the costs related to the increases in FY 2026. However, to fund the increases for FY 2027 and onwards, the Department request Commissioner’s Courts approval to reallocate following operating funds to personnel. 1. Employee Health Benefit Funds (8956): Reallocation of $12,115 from Operating fund in Fund Center 1110078956 to Personnel Funds within the same Fund Center for Position 30000306. 2. Risk Management Fund (8955): Reallocation of $11,193 from Operating fund in Fund Center 1110048955 to Personnel Funds within the same Fund Center for Position 30000318. PBO recommends approval of this proposed reallocation of funds from operating to personnel in Employee Health Benefit Fund (8956) and Risk Management Fund (8955) to implement salary Page 300 of 632increases in these funds. If approved, PBO will place these reallocations on the changes to the FY 2027 Preliminary Budget item. cc: Maurice McCreary, County Executive, Technology & Operations Susan Welbes, Shanonn Steel, David Canales, HRMD Jessica Rio, County Executive, PBO Travis Gatlin, Alex Braden, Michelle Surka, PBO Page 301 of 632 MEMORANDUM DATE: August 17, 2026 TO: Jessica Rio, County Executive, PBO Travis Gatlin, Budget Director, PBO FROM: Susan Welbes, Interim Chief Human Resource Officer SWelbes SUBJECT: HRMD Financial Resources Allocation The purpose of this memo is to request for HRMD to internally reallocate certain operating resources in order to fund ad hoc salary increases. HRMD would like to make the salary increases effective August 16, 2026 and include on the Personnel Amendments item for the 9/1/26 Commissioners Court agenda. Please see the detailed reallocation requests below: • HRMD will use $12,115 from Operating Lines 510090, 510190, and 511040 ($4,038 each) from Cost Center 1110078956 to fund the salary increase within the Health Fund. • HRMD will use $11,193 from Operating Line 511640, Cost Center 1110048955, to fund the salary increase within the Risk Fund. These increases for FY26 will be covered with vacancy savings and if approved, we request PBO take action to adjust the FY27 budget to reflect the annualized cost of these increases. Thank you for your assistance and support in this matter. cc: Maurice McCreary, County Executive, TOPS Eric Stockton, Chief Deputy, TOPS Randy Lott, Information Technology Div Director, TOPS David Canales, Finance and Administration Manager, HRMD Page 302 of 632 PLANNING AND BUDGET OFFICE TRAVIS COUNTY, TEXAS 700 Lavaca, Ste. 1560 P.O. Box 1748 Austin, Texas 78767 MEMORANDUM TO: Members of Commissioners Court FROM: William Kelly, Planning and Budget Analyst I DATE: September 1, 2026 RE: Request from Emergency Service's for Authorization to Use Up to $4,000 in Internal Operating Resources for Recruitment Costs Related to Recruitment of Director of Emergency Management Candidates. Per FY 2026 Budget Rules (Rule 13), the Commissioners Court may approve the use of County funds to pay for travel arrangements, food, and non-alcoholic beverages to entertain applicants when recruiting nationally for County Executives, Chief Deputies or equivalent roles, Department Heads or equivalent roles, or Appointed Officials. Commissioners Court must authorize this use of County funds before these expenses are incurred. Emergency Services requests authorization to reimburse travel and lodging expenses, not to exceed $4,000, for two candidates for the Director of Emergency Management position. The Emergency Services Department intends to invite both candidates to attend the September 9, 2026, Commissioners Court voting session to meet with members of the Court. The requested amount is a not-to-exceed authorization, as Budget Rule 13 prohibits the expenditure of funds prior to Commissioners Court approval. The amount is intentionally conservative to provide sufficient flexibility and avoid underestimating actual travel and lodging costs. Any reimbursement will be processed in accordance with applicable Budget Rules and the Travis County Travel Policy. Emergency Services will coordinate with the candidates to ensure that travel arrangements are made in a manner that provides the best value to Travis County. This request has been reviewed by PBO and is recommended for approval by the Commissioner’s Court. cc: Jessica Rio, Travis Gatlin, Alex Braden, Planning and Budget Office Charles Brotherton, Patrick Phillips, Emergency Services Page 303 of 632Travis County Emergency Services Clinical Performance and Education | Fire Marshal | Medical Examiner | Office of Emergency Management | STAR Flight | Technology and Communications P.O. Box 1748, Austin, TX 78767, Phone (512) 974-4416 MEMORANDUM DATE: August 24, 2026 TO: Travis County Commissioners Court FROM: Patrick Phillips, Chief Deputy, Emergency Services RE: Travel Expenses Reimbursement Request – Director of Emergency Management Candidates Requested Action: Consider and take appropriate action on this request to reimburse travel and lodging expenses not to exceed $4000 for two Director of Emergency Management candidates. Background Summary: Emergency Services is seeking to bring two candidates to the September 9, 2026, voting session to meet the Commissioners Court members. This is a not-to-exceed request because Budget Rule #13 prohibits expending any funds before Court approval. The not-to-exceed request is intentionally liberal to avoid underestimating the cost. Any reimbursement will follow Budget Rules and the Travis County Travel Policy. We will work with the candidates to ensure best value for Travis County. Financial impact: This travel reimbursement request can be funded using existing funding in the Emergency Services budget. Staff Recommendation: Emergency Services recommends approval of the requested travel reimbursement. Patrick Phillips – Chief Deputy Page 304 of 632 Cc: Chuck Brotherton, County Executive, Emergency Services Jessica Rio, County Executive PBO, Planning and Budget Patti Smith, County Auditor Susan Welbes, HRMD Director Ann-Marie Sheely, County Attorney Division Director 2 Page 305 of 632PLANNING AND BUDGET OFFICE TRAVIS COUNTY, TEXAS 700 Lavaca, Ste. 1560 P.O. Box 1748 Austin, Texas 78767 MEMORANDUM TO: Members of Commissioners Court FROM: William Kelly, Planning and Budget Analyst I DATE: September 1, 2026 RE: Request from the Medical Examiner's Office within Emergency Service's to use up to $1,100 of existing internal departmental resources to purchase food/beverages for a Conference at 7723 Springdale Road, Austin, TX, 78724. Per FY 2026 Budget Rules (Appendix #4, Section G), departments may not expend County funds to provide food and beverages in most circumstances without review by PBO, the County Auditor’s Office, and approval by the Commissioner’s Court. The Medical Examiner’s Office has submitted a request to use up to $1,100 of existing internal departmental resources to purchase food/beverages for a conference at 7723 Springdale Road, Austin, TX, 78724. The Office will host a two-day conference on December 4 and 5 for law enforcement personnel, funeral home representatives, and Justices of the Peace. The purpose of the conference is to provide information to these stakeholder groups regarding how their respective organizations interface with the Medical Examiner’s Office in matters related to death investigations, office operations, and the work of the Medical Examiner’s Office. The December 4 session will be an all-day conference for law enforcement personnel. On December 5, the morning session will be provided for funeral home representatives, followed by an afternoon session for Justices of the Peace. This request has been reviewed by PBO and by the County Auditor’s Office and is recommended for approval by the Commissioner’s Court. cc: Jessica Rio, Travis Gatlin, Alex Braden, Planning and Budget Office Charles Brotherton, Patrick Phillips, Emergency Services Keith Pickard, Beth Devery, Medical Examiner’s Office Patti Smith, County Auditor Page 306 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: August 7, 2026 Prepared By/Phone Number: Beth Devery/4-6654 Elected/Appointed Official or Department Head: Keith Pinckard, MD, PHD, Chief Medical Examiner Charles Brotherton, County Executive Commissioners Court Sponsor(s): Judge Andy Brown Brigid Shea, Pct. 2 Agenda Language: Discuss and take appropriate action on a request from the Travis County Medical Examiner’s office to purchase food and refreshments for a conference they will be hosting. Background/Summary of Request and Attachments: The Travis County Medical Examiner’s office will be hosting a two day conference on December 4th and 5th for law enforcement, funeral homes and Justices of the Peace. The purpose of the conference is to present information to the attendee groups about how their respective organizations interface with the office on matters relating to death investigations, office operations and the work of the medical examiner’s office. The session on the 4th will be an all day session for law enforcement. The morning session on the 5th will be for funeral homes, and the afternoon session will be for Justices of the Peace. Food purchases will involve a boxed lunch for the all day session, and drinks and simple refreshments for both days. A Travis County Food Purchase Documentation Form was approved by the Auditor’s office and is attached. Staff Recommendations: Staff recommends approval of the request. Issues and Opportunities: This conference allows an important opportunity to enhance communications between our office and these organizations. Fiscal Impact and Source of Funding: Internal funding is available if approved. AGENDA REQUEST & BACKUP MATERIALS DEADLINE: Agenda requests and backup materials must be submitted in PDF format via email to agenda@traviscountytx.gov by 12 noon on Tuesday in order to be considered for inclusion in the following week’s voting session. Page 307 of 632Required Authorizations: Charles Brotherton, County Executive, Emergency Services Nora Robles, Auditor’s Office Will Kelly, Planning and Budget Office AGENDA REQUEST & BACKUP MATERIALS DEADLINE: Agenda requests and backup materials must be submitted in PDF format via email to agenda@traviscountytx.gov by 12 noon on Tuesday in order to be considered for inclusion in the following week’s voting session. Page 308 of 632Docusign Envelope ID: 66959B25-9C8F-87E0-82DE-D5489F193643 Page 309 of 632Docusign Envelope ID: 66959B25-9C8F-87E0-82DE-D5489F193643 Nora Robles 7/24/2026 X Page 310 of 632Allocated Reserve Status (580010) ALLOCATED RESERVE TRANSFERS Amount Dept Transferred Into Date Explanation $58,475,556 10-01-2025 Beginning Balance (50,000) County Attorney 10-07-2025 Outside Counsel for Elections (1,688,465) Various 10-28-2025 Counsel at First Appearance (CAFA) (228,239) Technology and Operations (TOPS) 11-04-2025 Enterprise Lite Project Management Software Contractor (500,000) Central Emergency Response 11-04-2025 Disaster Response and Recovery Efforts 33,899 Various 11-07-2025 Liquidated Purchase Orders - Various 100,647 Various 11-12-2025 Liquidated Purchase Orders - Various 148 Various 11-13-2025 Liquidated Purchase Orders - Various (158,319) Health and Human Services 12-02-2025 Permanent Supportive Housing (PSH) (250,000) Technology and Operations (TOPS) 12-02-2025 Microsoft 365 G5 licenses true-up bill (50,000) Transportation and Natural Resources 12-16-2025 TCPF Contract - Stewardship and Volunteer Program - Year 2 (50,000) County Attorney 12-16-2025 Civil Courts and the Travis County Central Docket (Item #49) (107,000) Transportation and Natural Resources 12-16-2025 Continuation of Services' for Lake Travis Cleanup and East Side Spring Clean (13,578) County Auditor 12-16-2025 SAP ERP Environment - Maintenance Increases (125,611) County Clerk 12-16-2025 Systems Engineer Sr. FTE (Continuation of Budget Markup 12/16/2025 Item #20) (5,940) Various 12-16-2025 Systems Engineer Sr. FTE (Continuation of Budget Markup 12/16/2025 Item #20) (179,017) Transportation and Natural Resources 12-16-2025 Hydrogeologist Sr. FTE (Continuation of Budget Markup 12/16/2025 Item #20) (2,600) Various 12-16-2025 Hydrogeologist Sr. FTE (Continuation of Budget Markup 12/16/2025 Item #20) (661,013) Compensation Reserve 12-16-2025 Remaining Markup Balance Transferred to the Compensation Reserve (Continuation of Budget Markup 12/16/2025 Item #20) (200,000) Transportation and Natural Resources 01-06-2026 Southwestern Travis County GCD External Request (Item #19B) 364 Various 01-12-2026 Liquidated Purchase Orders - Various 9,748 Various 01-13-2026 Liquidated Purchase Orders - Various 24,003 Various 01-14-2026 Liquidated Purchase Orders - Various 102,692 Various 01-16-2026 Liquidated Purchase Orders - Various (96,624) Innovative Justice and Program Analysis (IJPA) 01-27-2026 PBO Correction for an Authorized Planner Senior SPW that was inadvertently not budgeted (Item #19F) (200,000) Health and Human Services 02-03-2026 Weatherization and Home Repair Contingency Resources (Item #10A) (136,970) Innovative Justice and Program Analysis (IJPA) 02-03-2026 Counsel at First Appearance (CAFA) (Item #10C) (80,000) Human Resources 02-24-2026 Learning & Development Programming (300,000) Technology and Operations (TOPS) 02-24-2026 Additional Postage Resources (130,000) Transportation and Natural Resources 03-03-2026 Arkansas Bend Surety Settlement (82,389) Public Defender's Office 03-03-2026 Expanded Emergency Shelter Funding 11,667 Various 03-06-2026 Liquidated Purchase Orders - Various (168,520) Juvenile Probation 03-10-2026 Critical Facilities Projects (430,695) Technology and Operations (TOPS) 03-10-2026 Secondary Data Center Move 113,257 Various 03-19-2026 Liquidated Purchase Orders - Various (50,000) County Attorney 03-24-2026 Legal Services (Item #35) (1,766,852) County Auditor 03-24-2026 SAP Migration Phase II 1,421,128 Various 03-30-2026 Liquidated Purchase Orders - Various (1,023,000) Transportation and Natural Resources 03-31-2026 Park Land Management - Wildfire, Resilient Landscapes, and Operations 868,615 Various 03-31-2026 Liquidated Purchase Orders - Various 114,600 Various 04-01-2026 Liquidated Purchase Orders - Various 5,346 Various 04-02-2026 Liquidated Purchase Orders - Various (250,000) Community Legal Services 04-07-2026 Legal Services Contract Modification (948,065) Sheriff's Office 04-21-2026 Counsel at First Appearance (CAFA) (18,867) Planning and Budget 04/30/2026 LBJ Fellowship Program (213,453) Facilities Management 05/19/2026 Medical Examiner Building - Maintenance Services (575,254) General Administration 05/19/2026 Travis Central Appraisal District Fees 363,308 Health and Human Services 05/19/2026 Texas Opioid Abatement (996,308) General Administration 05/19/2026 FY 2026 Waller Creek TIF Payment (100,000) District Attorney 06/16/2026 Court Costs and Services 318,261 Various 06/29/2026 Liquidated Purchase Orders - Various 353,636 Various 07/01/2026 Liquidated Purchase Orders - Various (25,000) Planning and Budget 07/07/2026 Travis County Exposition Center Venue Tax Analysis 1,127,694 Various 07/14/2026 CY funds from liquidated CN 200003013 (200,000) Health and Human Services 07/14/2026 Weatherization and Home Repair Contingency Resources 1,738,209 Various 07/16/2026 Liquidated Purchase Orders - Various (600,000) Emergency Medical Services 07/21/2026 One-Time Pflugerville EMS Services 423,231 Various 08/03/2026 Liquidated Purchase Orders - Various (476,197) Pretrial Services 08/04/2026 Electronic Monitoring Funding (1,802,289) Community Legal Services Legally Mandated Fees 08/04/2026 Criminal Indigent Attorney Fees 13,293 Various 08/04/2026 Liquidated Purchase Orders - Various 69,989 Various 08/05/2026 Liquidated Purchase Orders - Various (1,120,797) County Clerk 08/11/2026 Elections - Additional Expenses (3,931,410) County Auditor 08/11/2026 SAP Migration Phase II (75,000) Planning and Budget 08/11/2026 TIRZ Consulting Services 49,750 Various 08/14/2026 Liquidated Purchase Orders - Various (30,000) Transportation and Natural Resources 08/25/2026 Vegetation Management and Fuel Mitigation - FEMA Wildfire Mitigation Grant Match $45,641,568 Current Balance Possible Future Expenses Against Allocated Reserve Previously Identified: Amount Department Explanation (500,000) Civil Courts Mandated Fees Civil Indigent Attorney Fees (2,710,462) Commissioners Court Commissioners Court Budget Priorities Page 311 of 632Amount Department Explanation (4,932,434) Commissioners Court Jail Diversion/Prevention Services (177,426) Community Legal Services Padilla Attorney for CAPDS (25,000) Constable - Precinct Five HMS Courthouse Security (254,238) County Auditor SAP Migration Phase II (141,500) County Auditor Audit Management System Software Subscription (86,422) County Auditor SAP ERP Environment - Maintenance Increases (350,000) County Judge Harm Reduction, Overdose Prevention, and Mental Health (50,000) County Judge Review of the County's Emergency Response Organizational Structure (33,000) County Treasurer Armored Car Services (100,000) District Clerk Jury Fee Increases (500,000) Emergency Services OEM COOP Consultant (292,141) Emergency Services Program Expansion (500,000) Facilities Management Exposition Center - Additional Operating Funds (86,547) Facilities Management Medical Examiner Building - Maintenance Services (2,525,043) Health and Human Services Permanent Supportive Housing (PSH) (1,890,136) Health and Human Services Future LFRF Special Project Worker (SPW) Related Expenses (1,211,347) Health and Human Services Future LFRF Related Expenses (879,115) Health and Human Services Opioid Abatement Investments (100,000) Health and Human Services Weatherization and Home Repair Contingency Resources (9,755) Historical Commission Historical Commission Expansion (200,000) Human Resources Program Expansion (16,879) Justice of the Peace - Precinct Four Request for Visiting Judge Funding (31,480) Juvenile Probation Critical Facilities Projects (25,000) Medical Examiner Overtime Resources (300,000) Planning and Budget Budget Software and Technology Needs (26,133) Planning and Budget LBJ Fellowship Program (23,803) Pretrial Services Electronic Monitoring Funding (97,097) Pretrial Services Case Management Staffing (10,000) Public Defender's Office Moving Costs (5,000,000) Sheriff's Office TCCC Kitchen Refurbishment or Design (734,000) Technology and Operations (TOPS) PCI Compliance for Tax Office (650,000) Technology and Operations (TOPS) Child Care and Out of School Time (CCOST) System and Resources (149,629) Technology and Operations (TOPS) Enterprise Lite Project Management Software (350,000) Technology and Operations (TOPS) Endpoint Privileged Access Management (100,000) Technology and Operations (TOPS) Adaptive Workplace Adjustments (1,643,667) Transportation and Natural Resources Park Land Management - Wildfire, Resilient Landscapes, and Operations (1,130,000) Transportation and Natural Resources Development Services Review Consultants (213,000) Transportation and Natural Resources Vegetation Management and Fuel Mitigation (165,600) Transportation and Natural Resources Active Transportation Plan Update (2,000,000) Various Inflation/Tariff Contingency (100,000) Veterans Services Recommendations from Organizational Study Earmark ($30,320,854) Total Possible Future Expenses (Earmarks) $15,320,714 Remaining Allocated Reserve Balance After Possible Future Expenditures Page 312 of 632Capital Acquisition Resources Account Reserve Status (580070) CAR RESERVE TRANSFERS Amount Dept Transferred Into Date Explanation $151,978,034 10-01-2025 Beginning Balance ($1,093,647) Technology and Operations (TOPS) 10-21-2025 Electronic Health Records Project Contractors ($241,782) Various 10-28-2025 Equipment for TCSO and District Clerk for CAFA ($65,339) District Attorney 11-18-2025 Revised costs for a new Digital Evidence Storage solution ($52,922) Travis County Sheriff's Office (TCSO) 01-20-2026 Medical x-ray equipment replacement shortfall $20,520 Various 01-20-2026 Liquidated Purchase Orders - Various $5,380 Various 01-20-2026 Liquidated Purchase Orders - Various ($165,000) Facilities Management 01-27-2026 Replacement of Project Funds that were Inadvertently not Encumbered before Year-end ($440,250) Technology and Operations (TOPS) 02-24-2026 ADA Transition Plan ($400,000) Technology and Operations (TOPS) 03-31-2026 OSP Threat Assessment Maintenance Funding $73,599 Various 03-31-2026 Liquidated Purchase Orders - Various $5,500 Various 04-01-2026 Liquidated Purchase Orders - Various $376,520 Various 04-08-2026 Liquidated Purchase Orders - Various ($150,505) Various 04-21-2026 Equipment for TCSO for CAFA ($111,293) Medical Examiner 04-21-2026 CT scanner equipment replacement and morgue flooring ($3,514,000) Transportation and Natural Resources 05-12-2026 Landfill Contingency (Item #32) ($800,000) Facilties Management 05-12-2026 Exposition Center - Arena Locker Room Rebuild ($983,906) Transportation and Natural Resources 05-12-2026 Strategic Parkland 2023 Bond Project (Item #26) ($119,548) Various 05-19-2026 Medical Examiner Building - Maintenance Services CAR equipment ($703,831) Technology and Operations (TOPS) 06-02-2026 Vehicle AED Replacements & Facility AED Replacements ($4,780,050) Facilities Management 06-02-2026 Capital Improvement Plan $1,872,219 Various 06-24-2026 Liquidated Purchase Orders - Various ($1,250,000) Facilities Management 07-28-2026 Exposition Center - Repairs ($9,363) Medical Examiner 07-28-2026 Commercial Washer and Dryer $31,307 Various 08-05-2026 Liquidated Purchase Orders - Various ($1,685,038) Facilities Management 08-25-2026 Replacement of Project Funds that were Inadvertently Liquidated $137,796,606 Current Reserve Balance Possible Future Expenses Against CAR Reserves Previously Identified: Amount Department Explanation (86,177,912) Commissioners Court Jail Diversion/Prevention Services (8,259,950) Facilities Management Capital Improvement Plan (6,560,000) Facilities Management Exposition Center - Repairs (2,000,000) Facilities Management Heman Marion Sweatt Courthouse - Restoration and Repair (725,000) Facilities Management East Command Center - Estray Barn Additional Funds (660,000) Facilities Management East Command Center - Fleet Building Additional Funds (150,000) Facilities Management OEM - Backup Emergency Operations Center Design (755,577) Medical Examiner Morgue Flooring Replacement (600,000) Medical Examiner Autopsy Tech Space Remodel (250,000) Medical Examiner Water Reserve Tank (15,637) Medical Examiner Commercial Washer and Dryer (400,000) Planning and Budget Budget Software and Technology Needs (10,000,000) Sheriff's Office TCCC Kitchen Refurbishment or Design (760,000) Sheriff's Office Replacement of Kitchen Equipment (400,000) Sheriff's Office Background Investigation Software (4,744,412) Technology and Operations (TOPS) Electronic Health Records Project Contractors (2,559,750) Technology and Operations (TOPS) ADA Transition Plan (427,770) Technology and Operations (TOPS) Enterprise Lite Project Management Software (700,000) Transportation and Natural Resources Park Rangers Move to BCP Building ($126,146,008) Total Possible Future Expenses (Earmarks) $11,650,598 Remaining CAR Reserve Balance After Possible Future Expenditures Page 313 of 632Compensation Reserve Status (580100) Amount Dept Transferred Into Date Explanation $23,549,908 10-01-2025 Beginning Balance $661,013 12-16-2025 Remaining Markup Balance Transferred to the Compensation Reserve ($22,855,795) Various 02-24-2026 Allocation of the FY 2026 Compensation Plan $1,355,126 Current Reserve Balance Reserve for Emergencies and Contingencies Status (580120) Amount Dept Transferred Into Date Explanation $15,000,000 10-01-2025 Beginning Balance ($1,000,000) Centralized Emergency Response 03-03-2026 Transfer to Centralized Emergency Response for future unplanned emergencies Transfer to the County's Centralized Emergency Response budget based on updated ($5,861,896) Centralized Emergency Response 05-12-2026 impact of the July 2025 Flooding Event $8,138,104 Current Reserve Balance Replacement of Integrated Justice Systems Reserve Status (580160) Amount Dept Transferred Into Date Explanation $6,618,048 10-01-2025 Beginning Balance (512,765) Technology and Operations (TOPS) 12-02-2025 Microsoft 365 G5 licenses true-up bill $6,105,283 Current Reserve Balance Adult ADP Reserve (580170) Amount Dept Transferred Into Date Explanation $3,000,000 10-01-2025 Beginning Balance $3,000,000 Current Reserve Balance Annualization Reserve Status (580200) Amount Dept Date Explanation $0 10/01/2025 Beginning Balance $1,842,913 Reserves 02-24-2026 Transfer from Compensation Reserve $1,842,913 Current Reserve Balance Reserve for Interlocal Agreements Status (580205) Amount Dept Transferred Into Date Explanation $4,421,456 10-01-2025 Beginning Balance (239,974) Emergency Services 11-04-2025 FY26 CTECC ILA (971,992) Emergency Services 11-04-2025 FY26 GATRRS ILA (16,760) Emergency Services 01-27-2026 FY26 ESD2 ILA (596,358) Emergency Services 02-24-2026 FY26 ATCEMS ILA $2,596,372 Current Reserve Balance Smart Building Maintenance Reserve Status (580240) Amount Dept Transferred Into Date Explanation $314,167 10-01-2025 Beginning Balance ($202,851) Facilities Management 05-12-2026 Reimbursement for eligible expenses incurred by FMD $111,316 Current Reserve Balance Reserve for Diversion Center (580360) Amount Dept Transferred Into Date Explanation $16,023,066 10-01-2025 Beginning Balance $16,023,066 Current Reserve Balance Disaster Response Reserve (580371) Amount Dept Transferred Into Date Explanation $42,252,976 10-01-2025 Beginning Balance ($14,832,579) Transportation and Natural Resources 08/04/2026 TNR Priority Projects: Disaster Preparedness $27,420,397 Current Reserve Balance Unallocated Reserve Status (580015) Amount Dept Transferred Into Date Explanation $157,641,114 10-01-2025 Beginning Balance ($5,175,658) 01-06-2026 Reimbursement Resolution - Arroyo Doble ($12,248,735) 01-06-2026 Reimbursement Resolution - Fitzhugh ($9,741,942) 01-06-2026 Reimbursement Resolution - Hodde Ln ($3,280,017) 01-06-2026 Reimbursement Resolution - Jesse Bohls ($879,602) 01-06-2026 Reimbursement Resolution - Old Lockart Page 314 of 632 ($1,665,754) 01-06-2026 Reimbursement Resolution - Old San Antonio ($359,903) 01-06-2026 Reimbursement Resolution - Pearce Ln ($5,564,739) 01-06-2026 Reimbursement Resolution - Ross Rd ($2,074,054) 01-06-2026 Reimbursement Resolution - Spicewood Springs ($906,176) 01-06-2026 Reimbursement Resolution - Thaxton ($18,899,830) 01-06-2026 Reimbursement Resolution - Wells Branch ($298,591) 01-06-2026 Reimbursement Resolution - Wyldwood ($619,000) 01-06-2026 Reimbursement Resolution - Arkansas Bend Pk Comm Building ($525,000) 01-06-2026 Reimbursement Resolution - FY26 Fleet Electrification ($5,000,000) 01-06-2026 Reimbursement Resolution - High Crash Const ($12,000,000) 01-06-2026 Reimbursement Resolution - HMAC & Alternative Paving ($544,000) 01-06-2026 Reimbursement Resolution - Parks Concrete Hike and Bike ($10,000,000) 01-06-2026 Reimbursement Resolution - Roadway Recycling ($4,000,000) 01-06-2026 Reimbursement Resolution - Sidewalk Repairs ($2,000,000) 01-06-2026 Reimbursement Resolution - Traffic Signals ($20,344,672) 01-06-2026 Reimbursement Resolution - Vehicles & Capital Equipment $116,127,672 01-06-2026 Reimbursement Resolution Funds Back to Unallocated $157,641,114 Current Reserve Balance Page 315 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Request from Community Legal Services (CLS) for permission to use up to $1,013 of their existing Fiscal Year 2026 budget to purchase food and beverage for a community engagement event on September 17, 2026 Prepared By/Phone Number: Miguel Segura, Planning and Budget Analyst II, (512) 854-1746 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: None Page 316 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Request from the District Attorney's Office to internally fund an extension of three special project workers (SPWs) that were originally grant funded from end date September 30, 2026, to January 31, 2027, at an estimated cost of $90,631 Prepared By/Phone Number: Miguel Segura, Planning and Budget Analyst II, (512) 854-1746 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: None Page 317 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Request from the Criminal Courts to internally fund a succession position within their Fiscal Year 2026 budget for a retiring Judicial Aide Specialist from September 15, 2026, to September 30, 2026, at an estimated cost of $4,435 Prepared By/Phone Number: Miguel Segura, Planning and Budget Analyst II, (512) 854-1746 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: None Page 318 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Request from HRMD to implement salary increases for employees in the Employee Health Benefit Fund (8956) and the Risk Management Fund (8955) with the Fiscal Year 2026 cost covered by vacancy savings and the annualized Fiscal Year 2027 amounts covered by proposed reallocations from applicable operating budgets, that if approved, the proposed reallocations will be placed on the changes to the Fiscal Year 2027 Preliminary Budget item Prepared By/Phone Number: Miguel Segura, Planning and Budget Analyst II, (512) 854-1746 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: None Page 319 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action on the following regarding Travis County’s contributions for Plan Year 2027 for the Texas County and District Retirement System (TCDRS): Prepared By/Phone Number: Alex Braden, Assistant Budget Director, (512) 854-4741 Elected/Appointed Official or Department Head: Jessica Rio Commissioners Court Sponsor(s): Commissioner Shea Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: Staff Recommendations: Plan Year 2027 Plan Year 2027 Valuation Date Required Rate (16.04%) Elected Rate (17.65%) 12/31/2025 87.4% 87.4% 12/31/2026 88.3% 88.6% 12/31/2027 89.3% 89.8% 12/31/2028 90.2% 91.0% Issues and Opportunities: N/A Fiscal Impact and Source of Funding: Required Authorizations: Attachments: Page 320 of 632 None Page 321 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Continuing the County’s elected contribution rate of 17.65% of salaries Prepared By/Phone Number: Alex Braden, Assistant Budget Director, (512) 854-4741 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: None Page 322 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Options for a retiree Cost of Living Adjustment (COLA) for individuals retired as of December 31, 2025 (Commissioner Shea) Prepared By/Phone Number: Alex Braden, Assistant Budget Director, (512) 854-4741 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: None Page 323 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action to approve an Agreement for BIlling and Collection Services Between Travis County and the City of Buda Related to Property Located in Travis County Within the Persimmon Public Improvement District (Commissioner Morales) Prepared By/Phone Number: Sally McFeron, PID Managing Director, (512) 854-9546 Elected/Appointed Official or Department Head: Jessica Rio, Christy Moffett Commissioners Court Sponsor(s): George Morales, Commissioner, Pct. 4 Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: The City of Buda (“City”) authorized the creation of the Persimmon Public Improvement District (the “District” or the “Persimmon PID”), effective on September 17, 2024, by a majority vote of all members of the City Council adopting a resolution in accordance with the City Council’s findings under Section 372.010 of the Texas Public Improvement District Assessment Act (the “PID Act”) (Tex. Local Gov’t Code Secs. 372.001 to 372.030). The City may, from time to time, amend such resolution or reauthorize the District in the future, and this Agreement will remain in force. The Persimmon PID is located partly in Hays County and partly in Travis County. The City has adopted an assessment plan that apportions the cost of the planned services and improvements among the parcels of real property in the District and has prepared an assessment roll stating the amount of the assessment due from each such parcel and providing that the assessments may be paid in annual installments (the “Assessments”) pursuant to Sec. 372.016 of the PID Act. The City will manage and administer public improvement districts created by the City, including the District. The City has selected a third-party administrator (the “Administrator”) to assist the City in the management of the District, including the management of assessment revenue collected from assessable property within the District, and payment of the City’s bond debt of the District through a depository bank, with trust powers, selected by the City (“City Depository Bank”). The City’s agreements relating to the District require that the annual installments of the Assessments for the property located in Travis County be billed and collected by the Travis County Tax Assessor-Collector. The Agreement sets out the duties and responsibilities of the County and the City related to the billing and collection of the Assessments for the property located in Travis County, as authorized by Sec. 372.0175 of the PID Act and pursuant to the Interlocal Page 324 of 632 Cooperation Act (Tex. Gov’t Code Chapter 791). Except as otherwise specifically provided, the term “Assessment” as used in this Agreement refers to both the fully apportioned cost of the planned services and improvements due from each parcel according to the assessment roll and the annual installment due from each such parcel. Agreement for Billing and Collection of Installments of Assessments. The Agreement for Assessment and Collection Services attached hereto provides that the Travis County Tax Assessor-Collector perform billing and collection services with respect to property taxes and District assessments for the property located in Travis County in the Persimmon Public Improvement District. Staff Recommendations: Staff recommends approval. Issues and Opportunities: By contracting with the Tax Office for billing and collection, we will avoid confusion for most homebuyers with property located in Travis County in the Persimmon PID, who will likely make their payments through a monthly house payment with the appropriate funds placed in escrow until the annual payment is due. This process is parallel to the process used by many homeowners to pay their property taxes and homeowners’ insurance. Fiscal Impact and Source of Funding: n/a Required Authorizations: Celia Israel, Tax Assessor-Collector, (512) 854-7969 Jessica Rio, County Executive, PBO, (512) 854-4455 Christy Moffett, EDSI Director, PBO, (512) 854-1161 Attachments: 1. MemoCollectionAgreement-Persimmon PID 2. 26-218 Persimmon PID Assessment Collection Agrmnt Page 325 of 632 T R A V I S C O U N T Y T A X O F F I C E C E L I A I S R A E L T A X A S S E S S O R A N D C O L L E C T O R 2433 RIDGEPOINT DR AUSTIN, TX 78754 (512) 854-9473 September 1, 2026 MEMORANDUM FOR THE COUNTY JUDGE ANDY BROWN PRECINCT 1, COMMISSIONER JEFF TRAVILLION PRECINCT 2, COMMISSIONER BRIGID SHEA PRECINCT 3, COMMISSIONER ANN HOWARD PRECINCT 4, COMMISSIONER GEORGE MORALES FROM: Celia Israel, Tax Assessor-Collector SUBJECT: New Tax Assessment and Collection Agreement between Travis County and Persimmon Public Improvement District Dear Judge and Commissioners: The Agreement for Assessment and Collection Services attached hereto provides that the Travis County Tax Assessor-Collector perform tax assessment and collection services for the property located in Travis County in the Persimmon Public Improvement District, as requested by the entity to consolidate the assessment and collection of property taxes within the entity, which is located partly in Hays County and partly in Travis County. If you have any concerns or comments, please do not hesitate to call me on 4-7969. Attachment: Agreement for Assessment and Collection Services vr/cc cc: Viri Pulido, Attorney VII, Travis County Attorney Page 326 of 632 Page 1 of 1 Page 327 of 632Page 328 of 632Page 329 of 632Page 330 of 632Page 331 of 632Page 332 of 632Page 333 of 632Page 334 of 632Page 335 of 632Page 336 of 632Page 337 of 632Page 338 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Considers and take appropriate action on a request for the County to Act as Endorsing County for, and to appoint Circuit Events Local Organizing Committee ("CELOC”) as its exclusive designee and Local Organizing Committee for, application to participate in the Texas Event Trust Fund Program ("ETF”) with respect to the ABB Formula E World Championship to be held at the Circuit of the Americas ("COTA”) facilities in the County for the years 2027-2031. (Judge Brown) Prepared By/Phone Number: Christy Moffett, Director, 512-854-1161 Elected/Appointed Official or Department Head: Commissioners Court Sponsor(s): Press Inquiries: Background/Summary of Request: Staff Recommendations: Issues and Opportunities: Fiscal Impact and Source of Funding: Required Authorizations: Attachments: 1. CELOC letter to County Judge Brown_Formula E 2. Congratulatory Letter from Formula E to CELOC_County Page 339 of 632 CIR CUIT EVENTS LOCAL ORGANIZING COMMITTEE 9201 CIRCUIT OF THE AMERICAS BLVD., DEL VALLE, TEXAS 78617 July 21, 2026 Judge Andy Brown Travis County Judge County of Travis 700 Lavaca Street Austin, Texas 78701 RE: Request for the County of Travis ("County”) to Act as Endorsing County for, and to appoint Circuit Events Local Organizing Committee ("CELOC”) as its exclusive designee and Local Organizing Committee for, Application to Participate in the Texas Event Trust Fund Program ("ETF”) With Respect to the ABB Formula E World Championship to be held at the Circuit of the Americas ("COTA”) facilities in the County Dear Judge Brown: Formula E Operations Limited, the site selection organization for the Formula E World Championship Event (“the Event”) has chosen Austin, Travis County, Texas, as the location for the Event to be held in years 2027 through 2031. In July 2026, Travis County secured the winning bid to host the Event at the Circuit of the Americas racetrack facilities (“COTA”). The Event qualifies for the Event Trust Fund Program, pursuant to the requirements of 10 Texas Administrative Code (TAC) Chapter 480, Part 5, Chapter 184, Subchapter A, Rule 184.4(10)(A). Based on a meeting of the Board of Directors of CELOC, held June 22, 2026, I respectfully request that the County approve the request regarding the Event and take such other action necessary or advisable for the County to (1) act as "endorsing county" for the Event for years 2027- 2031 and (2) appoint CELOC as the County's sole and exclusive designee and agent (and "local organizing committee"), for purposes of preparing, submitting, and processing any and all requests and applications to the Economic Development and Tourism Division, Office of the Governor, as appropriate, and for the preparation, submittal and processing of any and all economic impact studies, other documentation and contribution of the local incremental funds necessary or advisable to qualify for and participate in the ETF with respect to the Event, to be held in 2027- 2031 at the grounds and facilities of COTA in the County. Page 340 of 632 CIRCUIT EVENTS LOCAL ORGANIZING COMMITTEE Page 2 If you have any questions or comments regarding this letter or the agreements set forth above, please do not hesitate to call me. Sincerely, CIRCUIT EVENTS LOCAL ORGANIZING COMMITTEE By: Anna Panossian, Secretary & Director Page 341 of 632 By email to: anna@theceloc.com FAO: Ms. Anna Panossian Circuit Events Local Organizing Committee 9201 Circuit of the Americas Blvd. Del Valle, Texas 78617 By email to: judge@traviscountytx.gov and Andy.brown@traviscountytx.gov FAO: Judge Andy Brown Travis County Judge County of Travis 700 Lavaca Street Austin, Texas 78701 July 20, 2026 RE: Site Selection Confirmation – ABB FIA Formula E World Championship Dear Ms. Panossian, We have received and appreciate the confirmation of application, dated June 23, 2026, from the Circuit Events Local Organizing Committee (“CELOC”), acting as the designee and on behalf of the endorsing municipality of Austin, Travis County, to host an event of the ABB FIA Formula E World ChampionshiP at the Circuit of the Americas motor raceway in Austin, Travis County, Texas for years 2027 to 2031. Formula E currently operates a rigorous and highly competitive site evaluation and selection process. Our global host city selection relies on a continuous, comparative strategic assessment. Prospective venues are strictly benchmarked against a matrix of technical feasibility, sporting viability, local climatic conditions, commercial leverage, and long-term strategic alignment with Formula E’s ecosystem. After a highly competitive selection and evaluation process involving visits to several US cities and venues, including Laguna Seca, Sonoma, downtown Phoenix, Virginia Beach, Nashville and Austin as well as international locations in countries including Thailand, Germany, South Africa, Kenya and Australia, we are pleased to formally select Austin and the Circuit of The Americas for our world Championship events in 2027 through 2031. This selection is explicitly based on the competitive evaluation of these alternate sites and the formal application put forward by CELOC. The specific event dates for 2027 are confirmed as February 5 and 6, 2027, while the dates for subsequent seasons (2028 - 2031) will be mutually agreed upon by the parties Page 342 of 632 The ABB FIA Formula E World Championship is a unique world class event that appeals to an exceptionally attractive and modern fan demographic, featuring an elite cohort of major international vehicle manufacturers including Porsche, Jaguar, Citroen, Nissan, Mahindra and Cupra. Formula E is contested across the globe, taking in iconic racing circuits in Mexico City, Jeddah, London, Monaco, Tokyo and Berlin amongst others. The COTA Track will be the sole site for a Formula E race in the State of Texas and the four states adjoining Texas (New Mexico, Oklahoma, Arkansas, and Louisiana) in any given year and we anticipate strong public interest and a significant and measurable economic benefit to the community and the wider region. We look forward to receiving and working with CELOC to finalize an Event Support Contract related to the local and State support available for the events. Yours sincerely, Max Adkins CFO Formula E Enterprise, Inc Page 343 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action on a request to approve the first amendment to the interlocal agreement between Travis County and the Travis County Water Control and Improvement District No. 17 for Socioeconomic Survey Services. (Commissioners Shea & Commissioner Howard) N/A Prepared By/Phone Number: Christy Moffett, Director, 512-854-1161 Elected/Appointed Official or Department Head: Jessica Rio Commissioners Court Sponsor(s): Commissioner Brigid Shea, Pct 2 and Commissioner Ann Howard, Pct 3 Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: On January 27, 2026, the Travis County Commissioners Court approved an inter-local agreement with Water District 17 so that staff could conduct a socioeconomic survey for two neighborhoods, Apache Shoes and River Ridge, for various Texas Water Development Board programs. In February 2026, the Texas Water Development Board denied the proposed survey methodology and the Water District appealed the denial. Staff were notified in July that the decision was overturned on appeal and the survey can move forward as planned. The amendment to the inter local agreement changes the completion date of the survey to December 16, 2026, in advance of the Water District submitting grant applications in March 2027. No other modifications have been made, including the one-time payment of $35,000 by the Water District, to pay for the costs associated with conducting the survey, including hiring up to three temporary community engagement specialists to assist with the survey. Staff Recommendations: Staff recommends approval. Issues and Opportunities: Water District 17 (WD17) requests the assistance from Travis County to conduct a socioeconomic survey in the Apache Shores and River Ridge neighborhood so that they may apply for Infrastructure Investment and Jobs Act 2022 (Financial Assistance | Texas Water Development Board) as well as other Texas Water Development Board (TWDB) grants, partial grants and low interest funds. Page 344 of 632 The TWDB offers a variety of cost-effective loan and grant programs that provide for the planning, acquisition, design, and construction of water related infrastructure and other water quality improvements. The Texas Water Development Board (TWDB) provides funding for Clean Water State Revolving Fund (CWSRF), Drinking Water State Revolving Fund (DWSRF) and the Economically Distressed Areas Program (EDAP) in the form of loan subsidies and grants for projects by communities that qualify as disadvantaged. Qualifying for disadvantaged communities funding varies according to the TWDB program under which the entity is seeking funding. One qualifying requirement common to all TWDB programs offering disadvantaged communities funding is that the entity’s service area must have an annual median household income (AMHI) which is no more than 75% of the state AMHI. In order to ascertain whether an entity meets the AMHI requirement, the TWDB relies on the most recent available American Community Survey (ACS) census data published by the U.S. Census Bureau. The most recent available ACS data must be used to determine the AMHI for the service area of a project that is proposed to be funded by the TWDB. For the CWSRF and DWSRF programs, the most recently released ACS 5-year estimates must be used for the AMHI requirement. In the event that the most recent prescribed ACS data for an entity’s service area is inadequate or unavailable, the entity may request the use of data obtained from a socioeconomic survey. Documentation to support the entity’s conclusion that the most recent ACS data available (the ACS 5-year estimates for the CWSRF and DWSRF programs) for its service area is inadequate or unavailable must be submitted for review and approval. All entities must obtain prior approval from the TWDB to use survey data instead of the most recent available ACS data, which is the ACS 5-year estimates for the CWSRF and DWSRF programs. A survey that was conducted prior to TWDB approval may be considered on a case-by-case basis. Both neighborhoods do not meet the standards using ACS data thus requiring a socioeconomic survey. ESDI staff successfully completed a TWDB socioeconomic survey in 2025 for the Summervale neighborhood. The surveys are essentially the same but on a larger scale for Apache Shores. Over 400 survey responses will be needed. WD17 will provide a pool of over 600 addresses from which to survey and the Apache Shores Property Owners Association is also involved and will assist EDSI staff to get the word out about the survey. The Summervale survey, consisting of around 100 responses, was conducted on the ground in about a week with advance preparation including calling in advance. River Ridge is similarly sized to Summervale. Based on this information, EDSI estimated a total the number of hours needed to complete the survey including the hiring of three Spanish speaking special project workers to pair with each of the community engagement team members. The budget office assisted with costing the estimate and came to a total of $35,000 to conduct the survey. These costs include County staff time, the hiring of three community engagement specialists for 4 weeks, translation and printing of materials and indirect costs. Page 345 of 632 Fiscal Impact and Source of Funding: EDSI estimated a total the number of hours needed to complete the survey including the hiring of three Spanish-speaking special project workers to pair with each of the community engagement team members. PBO assisted with costing the estimate and came to a total of $35,000 to conduct the survey. These costs include County staff time, the hiring of three community engagement specialists for 4 weeks, translation and printing of materials and indirect costs. Item Cost County staff time $11,368 Three SPW Community Engagement Specialists (160 hours each at $15,388 $29.78/hr) Translation and printing of materials $ 2,007 Indirect Costs $ 6,237 Total Cost $35,000 Water District 17 will pay the County $35,000 to conduct the survey using EDSI’s community engagement team and three special project workers to conduct the survey and EDSI’s policy and planning staff to analyze and package the results. Required Authorizations: Jessica Rio, County Executive, PBO Attachments: 1. First Amdt to ILA with Water District_FINAL Page 346 of 632 FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN TRAVIS COUNTY AND TRAVIS COUNTY WATER CONTROL AND IMPROVEMENT DISTRICT NO. 17 FOR SOCIOECONOMIC SURVEY SERVICES This First Amendment (“First Amendment”) of the Interlocal Agreement between Travis County and Travis County Water Control and Improvement District No. 17 for Socioeconomic Survey Services is entered into between the following parties: the Travis County Water Control and Improvement District No. 17, a political subdivision of the State of Texas, (“WCID No.17”) and Travis County (“County”), who are referred to together in this Agreement as the “Parties.” RECITALS In January 2026, the WCID No.17 and County entered into an Interlocal Agreement for Socioeconomic Survey Services (“Interlocal Agreement”), with the initial term commencing upon the latest date the agreement was signed by both Parties until grant award determinations are made by the TWDB. The Parties now wish to amend the Interlocal Agreement to extend the time that County has to conduct and complete survey results as provided in the Agreement City and County are authorized to enter into this First Amendment in all respects by TEX. GOV'T. CODE ANN., Ch. 791. FIRST AMENDMENT AND RENEWAL In accordance with Section 22 of the Interlocal Agreement, the Parties wish to amend the Interlocal Agreement as follows: I. Section 15 (a)(iv), County Responsibilities, is deleted in its entirety and replaced with the following: iv. Provide digital copies of the completed survey and supporting documentation and any documentation needed from the socioeconomic survey to support the applications to the TWDB no later than December 18, 2026. CONTINUATION OF AGREEMENT Except as otherwise set forth in this First Amendment, the Interlocal Agreement will remain in full force and effect in accordance with its original terms. EFFECTIVE DATE OF THIS AMENDMENT Page 1 of 2 Page 347 of 632 This Amendment is effective upon approval by the Parties. TRAVIS COUNTY TRAVIS COUNTY WATER CONTROL AND IMPROVEMENT DISTRICT NO. 17 By: ____________________________ By: ___________________________ Andy Brown, Travis County Judge Jason Homan CEO & General Manager Date: ___________________, 2026 Date: ___________________, 2026 Signature Page for First Amendment to the Interlocal Agreement between Travis County and Travis Coumty Water Control and Improvement District No.17 Socioeconomic Survey Services, Approved by Commissioners Court on 09/01/2026, Agenda Item # Page 2 of 2 Page 348 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Receive bids from County Purchasing Agent. (Commissioner Travillion) Prepared By/Phone Number: Molly Wright, Operations Specialist I, Elected/Appointed Official or Department Head: C W Bruner Commissioners Court Sponsor(s): Commissioner Travillion Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: As per LGC 262, the officer in charge of opening bids shall present them to the Commissioner Court in session. See attached summary of Bid(s) available for inspection. Opened bids are subject to disclosure under Chapter 552 of the Government Code. Staff Recommendations: Accept bid(s). Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Attachments: 1. 09-01-26, TCPO Bids Memo 2. 09-01-26, Bid Register 3. 09-01-26, Bid Tabulation 4. 09-01-26, TCCC Food Memo Page 349 of 632Travis County Purchasing Office C.W. Bruner, PMP, CPPB Purchasing Agent _____________________________________________________________________________ Memorandum To: Gillian Porter Commissioners Court Minutes From: Molly Wright Purchasing Office Date: August 14, 2026 Subject: BIDS FOR VOTING SESSION September 1, 2026 Bids were scheduled for the week of August 10, 2026, with responses. Please call ext. 46105, if any questions arise on this matter. Thank you. Admin /MW _____________________________________________________________________________________ PO Box 1748, Austin, Texas 78767 Values and Guiding Principles: Professionalism, Innovation, and Equity (Easy as PIE) Page 350 of 632BIDS BIDS OPENED As Indicated Below COMMISSIONERS COURT MEETING September 1, 2026 BIDS OPENED BY Purchasing Office BID NO. BID CLOSING DATE BIDS REQUESTED FOR BIDDER Recycling of Scrap Tires and Rubber 1. 244-CM August 13, 2026 Liberty Tire Recycling Services B2007-010-SF - ACRYLIC B2007-010-SF - ACRYLIC COUNTER SHIELDSCOUNTB2007-010-SF - ACRYLIC COUNTER SHIELDSER SHIELDS Page 1 of 1 Page 351 of 632 Page 352 of 632 Page 353 of 632 Sally Hernandez, Travis County Sheriff MEMORANDUM TIT1S Date: August 13, 2026 To: Admin Team, Purchasing Office From: Ruth Porter, Finance Subject: TCCC Kitchen Food for Voting Session The attached food register reflects the requisitions from August 7 - August 13. Please call if you have any questions. Thank you, Ruth Porter cc: Maria Wedhorn, Financial Manager Rachel Fishbac( Purchasing Operations Division Director Andy Carey, Purchasing Lead Procurement Officer File Page 354 of 632TCCC KITCHEN FOOD COMMISSIONERS COURT MEETING BY: FINANCE OFFICE CART# DATE FOOD ITEMS VENDOR OUOTE/BID CHEESE ON CHEESE CRACKERS, SYSCO. SHAVER 'r 00044'l 649 8t7 t2026 OUOTES PEANUT BUTTER SANDWICH CRACKERS FOOOS, LABATT BIMBO BAKERIES, HEART OF TEXAS 100044164 811012026 APPLES BISCUITS, RIVER CITY 211-DC BtD PRODUCE, SEGOVIA PRODUCE. Page 1 Page 355 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Approve contract award for 2026 Culvert Pipe, IFB No. 220-DM, estimated requirements, to the sole bidder, Wilson Culverts, Inc. (Transportation & Natural Resources) (Commissioner Travillion) Prepared By/Phone Number: Danielle Manriquez, Procurement Specialist II, Elected/Appointed Official or Department Head: C W Bruner Commissioners Court Sponsor(s): Commissioner Travillion Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: This contract will provide culvert pipe for the Transportation and Natural Resources (TNR) department. IFB No. 220-DM was issued on May 29, 2026, and opened on June 29, 2026. A total of thirty-three (33) vendors viewed the solicitation, and one (1) bid was received. Upon reaching out to other vendors who viewed the solicitation but did not submit a bid, two vendors stated they were busy and did not have time, no fault to the provided time given by Travis County; three vendors stated they do not sell loose materials; one vendor stated they could not guarantee prices for over a year. TNR recommends award to the sole responsive bidder, Wilson Culverts, Inc. Solicitation Information: Number of Vendors Viewed in BidNet: 33 Number of Responses Received: 1 Contract Information: Contract No.: 4400008936 Contractor Name: Wilson Culverts, Inc. Contract Award Amount: Estimated requirements Contract Period: September 1, 2026, to August 31, 2027 Staff Recommendations: TNR recommends contract award to the sole bidder, Wilson Culverts, Inc. Purchasing Comments: The Purchasing Agent confirms that the purchasing process complied with the County procedures and Texas statutes applicable to it. Page 356 of 632 Issues and Opportunities: N/A Fiscal Impact and Source of Funding: Funding Accounts: 1490200001 & 1490200145 Comments: Estimated requirements Required Authorizations: N/A Attachments: 1. HUB Agenda Table 2. Ethics Disclosure 3. Dept Award Memo 4. Bid Tabulation Page 357 of 632Page 358 of 632 Travis County Purchasing Office Ethics Disclosure Form Project Number: 220-DM Wilson Culverts, Inc dba N/A Vendor Contact: Mason Huffines Email: wilsonculverts@wilsonculverts.com Phone: (903) 764-5605 Political Contributions None Lobbying Activities None Submission Number: f1c95ec0-cfa9-49ed-b8b1-4642ed1bf431 Page 359 of 632Docusign Envelope ID: F9CEA801-3521-878D-80F1-A99122225D31 TRANSPORTATION AND NATURAL RESOURCES CYNTHIA C. MCDONALD, COUNTY EXECUTIVE Travis County Administration Building 700 Lavaca Street-5th Floor P.O. Box 1748 Austin, Texas 78767 Phone: (512) 854-9383 Fax: (512) 854-4697 MEMORANDUM DATE: July 13, 2026 TO: C.W. Bruner, PMP, CPPB, Purchasing Agent FROM: Cynthia C. McDonald, County Executive SUBJECT: Contract Award – Culvert Pipe – Solicitation IFB 220-DM Transportation and Natural Resources (TNR) recommends awarding a contract to Wilson Culverts, Inc. for the provision of culvert pipe. Wilson Culvert was the sole responsive and responsible bidder. Funds are available through Road & Bridge cost centers 1490200001 and 1490200145 and made available through the annual budgeting process. If additional information is required, please contact Jay Doyle, Asst. Public Works Dir at (512) 854-7660 or via email at Jay.Doyle@traviscountytx.gov. CC: Sydnia Crosbie, Chief Deputy Robert Valenzuela, Public Works Dir. James L. Doyle, Jr., M.Div., CPM., Asst. Public Works Dir, Road & Bridge Tanner Voelkel, Asst. Dir. Admin & Planning – Finance Jennifer R. Espinosa, Financial Manager, Operations - Finance Page 360 of 632220-DM (Culvert Pipe) Wilson Culverts, Inc. Item No Description Manufacturer Part # Brand Preference UOM Quantity Price Total Cost Design 1- Galvanized Corrugated Steel Wilson Culverts, Inc. N/A All Brands are acceptable FT 100 $20.53 1 $2,053.00 Pipe 2 Design 1- Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 10 $29.30 $293.00 3 Design 1- 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $137.70 $550.80 4 Design 1- 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $160.20 $640.80 5 Design 1- 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $209.70 $419.40 Design 2- Galvanized Corrugated Steel Wilson Culverts, Inc. N/A All Brands are acceptable FT 2200 $24.40 6 $53,680.00 Pipe 7 Design 2- Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 200 $35.10 $7,020.00 8 Design 2- 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 90 $167.40 $15,066.00 9 Design 2- 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 70 $209.70 $14,679.00 10 Design 2- 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 50 $267.30 $13,365.00 Design 2A - Galvanized Corrugated Steel Wilson Culverts, Inc. N/A All Brands are acceptable FT 100 $28.27 11 $2,827.00 Pipe 12 Design 2A -Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 10 $40.91 $409.10 13 Design 2A -3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $216.56 $866.24 14 Design 2A -4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $266.96 $1,067.84 15 Design 2A -6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $366.97 $733.94 Design 3-Galvanized Corrugated Steel Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 600 $32.19 16 $19,314.00 17 Design 3 - Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 50 $46.78 $2,339.00 18 Design 3 - 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 30 $247.50 $7,425.00 19 Design 3 - 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 20 $305.10 $6,102.00 20 Design 3 - 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 10 $419.40 $4,194.00 Design 4 - Galvanized Corrugated Steel Wilson Culverts, Inc. N/A All Brands are acceptable FT 200 $40.06 21 $8,012.00 Pipe 22 Design 4 - Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 20 $58.59 $1,171.80 23 Design 4 - 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 8 $337.50 $2,700.00 24 Design 4 - 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 6 $425.70 $2,554.20 25 Design 4 - 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $592.20 $2,368.80 Design 5 - Galvanized Corrugated Steel Wilson Culverts, Inc. N/A All Brands are acceptable FT 100 $57.25 26 $5,725.00 Pipe 27 Design 5 - Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 10 $70.88 $708.80 28 Design 5 - 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $623.70 $2,494.80 29 Design 5 - 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $731.70 $2,926.80 30 Design 5 - 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $1,044.90 $2,089.80 Design 6 - Galvanized Corrugated Steel Wilson Culverts, Inc. N/A All Brands are acceptable FT 60 $66.70 31 $4,002.00 Pipe 32 Design 6 - Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 6 $81.95 $491.70 33 Design 6 - 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $789.30 $3,157.20 34 Design 6 - 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $1,017.00 $4,068.00 35 Design 6 - 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $1,467.00 $2,934.00 Design 7- Galvanized Corrugated Steel Wilson Culverts, Inc. N/A All Brands are acceptable FT 40 $91.10 36 $3,644.00 Pipe 37 Design 7- Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $93.65 $374.60 38 Design 7- 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $1,000.80 $2,001.60 39 Design 7- 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $1,294.20 $2,588.40 40 Design 7- 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $1,877.40 $3,754.80 Design 8 - Galvanized Corrugated Steel Wilson Culverts, Inc. N/A All Brands are acceptable FT 40 $102.93 41 $4,117.20 Pipe 42 Design 8 - Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $105.37 $421.48 43 Design 8 - 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $1,125.90 $2,251.80 44 Design 8 - 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $1,455.97 $2,911.94 45 Design 8 - 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $2,112.07 $4,224.14 Design 9 - Galvanized Corrugated Steel Wilson Culverts, Inc. N/A All Brands are acceptable FT 40 $111.89 46 $4,475.60 Pipe 47 Design 9 - Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $117.18 $468.72 48 Design 9 - 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $1,251.00 $2,502.00 49 Design 9 - 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $1,617.75 $3,235.50 50 Design 9 - 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $2,346.75 $4,693.50 51 15" Full Circle Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 100 $19.53 $1,953.00 52 Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 10 $29.30 $293.00 53 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $91.80 $367.20 54 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $103.50 $414.00 55 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $128.70 $257.40 56 18" Full Circle Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 100 $23.40 $2,340.00 57 Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 10 $35.10 $351.00 58 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $117.90 $471.60 59 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $135.90 $543.60 60 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $171.00 $342.00 61 21" Full Circle Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 100 $27.27 $2,727.00 62 Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 10 $40.91 $409.10 63 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $170.10 $680.40 64 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $196.87 $787.48 65 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $217.35 $434.70 66 24" Full Circle Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 100 $31.19 $3,119.00 67 Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 10 $46.78 $467.80 68 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $194.40 $777.60 69 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $225.00 $900.00 70 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $248.40 $496.80 71 30" Full Circle Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 100 $39.06 $3,906.00 72 Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 10 $58.59 $585.90 73 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $267.30 $1,069.20 74 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $305.10 $1,220.40 75 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $405.00 $810.00 76 36" Full Circle Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 60 $47.25 $2,835.00 77 Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 6 $70.88 $425.28 78 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $343.80 $1,375.20 79 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $414.00 $1,656.00 80 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $556.20 $1,112.40 81 42" Full Circle Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 40 $54.63 $2,185.20 82 Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $81.95 $327.80 83 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $400.50 $801.00 84 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $540.00 $1,080.00 85 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $765.00 $1,530.00 86 48" Full Circle Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 40 $75.06 $3,002.40 87 Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $93.65 $374.60 88 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $457.71 $915.42 89 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $617.14 $1,234.28 90 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $874.28 $1,748.56 91 54" Full Circle Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 40 $84.42 $3,376.80 92 Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $105.37 $421.48 93 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $514.92 $1,029.84 94 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $694.28 $1,388.56 95 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $983.57 $1,967.14 96 60" Full Circle Pipe Wilson Culverts, Inc. N/A All Brands are acceptable FT 40 $92.75 $3,710.00 97 Coupling Bands Wilson Culverts, Inc. N/A All Brands are acceptable EA 4 $117.18 $468.72 98 3:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $572.14 $1,144.28 99 4:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $771.42 $1,542.84 100 6:1 Tapered Ends Wilson Culverts, Inc. N/A All Brands are acceptable EA 2 $1,092.85 $2,185.70 $303,677.98 Page 361 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Approve Modification No. 1 to Contract No. 4400008705 with Austin Youth & Community Farm, Inc., dba Urban Roots for Raising Travis County Out of School Time services. (Health & Human Services) (Commissioner Travillion) Prepared By/Phone Number: Jean Liburd, Procurement Specialist III, 512-854-4850 Elected/Appointed Official or Department Head: C W Bruner Commissioners Court Sponsor(s): Commissioner Travillion Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: Contractor provides farm and food-based programs for after-school and summer programs to Travis County residents from second to twelfth grade. This Modification No. 1 revises Attachment B – Program Budget to reflect changes to the cost categories that will cover necessary expenses. There is no change to the contract amount. Contract Information: Contract No.: 4400008705 Contractor Name: Austin Youth & Community Farm, Inc., dba Urban Roots Contract Modification Amount: N/A Contract Period: May 1, 2026, through September 30, 2027 Current Contract Expenditures: Within the last 3 months, $174,740.00 has been spent against this contract. Previous Contract and Modification Activity: On May 8, 2026, the Commissioners Court awarded the initial contract, in the amount of $858,000.00. Staff Recommendations: HHS recommends approval of this contract modification with Austin Youth & Community Farm, Inc., dba Urban Roots. Purchasing Comments: The Purchasing Agent confirms that the purchasing process complied with the County procedures and Texas statutes applicable to it. Page 362 of 632 Issues and Opportunities: N/A Fiscal Impact and Source of Funding: Comments: N/A Required Authorizations: N/A Attachments: 1. Memo 2. Modification Page 363 of 632 TRAVIS COUNTY Health and Human Services and AgriLife Extension Services COURT 5325 Airport Blvd., 3rd Floor - Suite 3100, 78753 (Physical) P. O. Box 1748 * Austin, Texas 78767 (Mailing) Pilar Sanchez County Executive for HHS Office (512) 854-4101 MEMORANDUM Date: July 14, 2026 To: C.W. Bruner, Purchasing Agent From: __________________________________ Pilar Sanchez, County Executive Travis County Health and Human Services Subject: Modification request for Contract No. 4400008705 Proposed Motion: Consider and take appropriate action regarding the Travis County Health and Human Services (TCHHS) request to modify Contract No. 4400008705 with Austin Youth & Community Farm, Inc., dba Urban Roots, Cultivating Growth Beyond the Classroom Program. Summary and Staff Recommendations: TCHHS staff recommend approving modification to Contract No. 4400008705 with Austin Youth & Community Farm, Inc., dba Urban Roots, Cultivating Growth Beyond the Classroom Program. The modification will replace Attachment B, Program Budget, to reflect changes to the cost categories that will cover necessary expenses for the contractor. There are no changes to the total contract amount. Background: On November 5, 2024, Travis County voters approved a 2.5 cent tax rate increase per $100 valuation to increase access to affordable and high-quality child care and afterschool/summer programming and related services for low-income families and develop and administer related workforce and economic development programs. On December 2, 2025 Travis County issue RFS No. 144-JL, Raising Travis County, to procure After School and Out of School Time Services. On May 5, 2026 the court approved contract No. 4400008705 with Austin Youth and Community Farm, Inc., dba Urban Roots. Current Contract Amount: $858,000 Contract Term: May 1, 2026, to September 30, 2027, with one (1) optional renewal term from October 1, 2027, for a twelve (12) month period (“Renewal Term”) ending on September 30, 2028. We are requesting the modification be ratified to June 1, 2026. Budget and Fiscal Impact: N/A. Page 364 of 632 2 COURTcc: Pilar Sanchez, County Executive, HHS Jorge Talavera, Procurement Director, Purchasing Office Jean Liburd, Procurement Specialist III, Purchasing Office Korey Darling, Division Director, Research & Planning, HHS Leah Meunier, Strategic Advisor, Research & Planning, HHS Roxanne Jimenez, Planner Sr, Research & Planning, HHS Kathleen Haas, Sr. Financial Manager, HHS San Juana Gonzales, Financial Analyst Lead, HHS Leslie Hsu, Financial Analyst Lead, HHS Bria Freeland, Accountant, HHS Marisela Otero, Contract Compliance Specialist, HHS Page 365 of 632Page 366 of 632Page 367 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Approve sole source exemption and Contract No. 4400009034 for the purchase of hoist and winch parts and labor for all STAR Flight helicopters from Hornet AcquisitionCo, LLC dba Onboard Systems, for estimated requirements, from the competitive procurement process, pursuant to County Purchasing Act § 262.024(a)(7)(A) (This item may be taken into Executive Session under Government Code section 551.071, Consultation with Attorney). (Emergency Services) ( Commissioner Travillion) Prepared By/Phone Number: Lezlie Mills, Procurement Specialist II, 512-854-1185 Elected/Appointed Official or Department Head: C W Bruner Commissioners Court Sponsor(s): Commissioner Travillion Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: This agreement is for parts and labor for the hoist/winch system for all STAR Flight helicopters for Emergency Services. County Purchasing Act Section 262.024(a)(7)(A) provides for discretionary exemption from the competitive procurement process for an item that can be obtained from only one source because of the existence of patents, copyrights, secret processes, or monopolies. Hornet AcquisitionCo, LLC dba Onboard Systems is the sole-source provider for the parts and labor for the hoist/winch on all STAR Flight helicopters. Contract Information: Contract No.: 4400009034 Contractor Name: Hornet AcquisitionCo, LLC dba Onboard Systems Contract Award Amount: Estimated requirements Contract Period: 09/01/2026 - 08/31/2027 Staff Recommendations: STAR Flight recommends approval of the Terms and Conditions and the exemption for the purchase of hoist and winch parts and labor for all STAR Flight helicopters. Purchasing Comments: The Purchasing Agent confirms that the purchasing process complied with the County procedures and Texas statutes applicable to it. Issues and Opportunities: Page 368 of 632 Per Travis County Code Chapter 32.008, HUB requirements do not apply to exempt services. Fiscal Impact and Source of Funding: Comments: Estimated Requirements Required Authorizations: N/A Attachments: 1. 4400009034 Memo for Court 2. Onboard Systems Sole Source Letter_Travis County TX 3. Sole_Source_Exemption_Form_4400009034 4. 4400009034 Onboard H&W Standard Terms and Conditions Page 369 of 632 Travis County STAR Flight 7800 Old Manor Road Dispatch 1-800-531-STAR Austin, TX 78724 Administration (512) 854-6464 Fax (512) 854-6466 DATE: August 12, 2026 TO: C.W. Bruner, Purchasing Agent FROM: Craig Hilzendager, STAR Flight Director of Aviation Operations SUBJECT: Hornet Acquisition Co. dba Onboard Systems – Sole Source Exemption STAR Flight’s hoists are all manufactured by Hornet AcquisitionCo, LLC dba Onboard Systems Hoist & Winch. They are the only hoist manufacturers for the AW169 helicopter. Onboard Systems Hoist & Winch was included in the Type Certificate issued by the Federal Aviation Administration (FAA) to certify the airworthiness of the AW169. There is no other hoist model currently authorized by the FAA for use on our aircraft. STAR Flight requests Travis County approve Onboard Systems Hoist & Winch as a sole source vendor for the purpose of facilitating timely inspection, overhaul and repair of our rescue hoists. The product category for inspection, overhaul and repair of our rescue hoists is 78181800 and the budgeted cost center is 1590060001. If you need additional information, please contact Craig Hilzendager at (512) 854-6148. Page 370 of 632 Travis County 15 June 2026 P.O. Box 1748 Austin, Texas 78767 Dear Customer: Onboard Systems Hoist & Winch, a Signia Aerospace Company (“Onboard Systems”) has acquired the Goodrich Resue Hoist and Winch Business from Collins Aerospace on October 31st, 2024, and is now the original equipment manufacturer (“OEM”). Onboard Systems has rebranded the previous product line to Onboard Systems Rescue Hoist. Onboard Systems is the sole source provider for the Rescue Hoist P/N 44316-10-104 and associated components. Please contact the undersigned directly should you have any questions or require further information. Best Regards, Jason Stokes Manager, Military Business Development Onboard Systems Hoist & Winch 3355 E. La Palma Ave., Anaheim CA 92806 U.S.A. Mobile: +1 740 602 5749 jason.stokes@onboardsystems.com hoist-winch.onboardsystems.com Page 371 of 632Page 372 of 632Page 373 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) Terms and Conditions Sale of any Products or Services (as defined below) is expressly conditioned on the agreement of the undersigned (“Buyer”) assent to these terms and conditions of sale herein (“Terms and Conditions”). Onboard Systems Hoist and Winch, a Signia Aerospace Company, (“Company”) expressly objects to any additional or different terms proposed by Buyer. No form, terms and conditions or purchase order from Buyer shall modify these Terms and Conditions, nor shall any course of performance, course of dealing, or usage of trade operate as a modification or waiver of these Terms and Conditions. Any order to purchase Products or receive Services shall constitute Buyer’s assent to these Terms and Conditions. 1. Definitions. “Contract” means either the agreement signed by both parties, or the purchase order signed by Buyer and accepted by Company in writing, for the sale of Products, together with these Terms and Conditions, Company’s final quotation, the agreed scope(s) of work, and Company’s order acknowledgement. In the event of any conflict, the Terms and Conditions shall take precedence over other documents included in the Contract. “Contract Price” means the agreed price stated in the Contract for the sale of Products, including adjustments (if any) in accordance with the Contract. “Products or Services” means the equipment, parts, materials, supplies, and other goods or services Company has agreed to supply to Buyer under the Contract. 2. Delivery and Shipping Terms. a. Company shall deliver and make the Products available to Buyer at Company’s facility. Buyer shall pay all delivery and transportation costs and charges or pay Company’s standard shipping charges plus handling. Partial deliveries are permitted. b. Delivery times are approximate and are dependent upon prompt receipt by Company of all information necessary to proceed with the work without interruption. c. US Domestic Transactions are quoted EXW Company’s premises (Incoterms 2020). International Shipments are delivered FCA Company’s premises (Incoterms 2020). Title and risk of loss shall pass to Buyer when Company makes goods available to Buyer at Company’s facility. Risk of loss also shall be transferred to Buyer if shipment or collection is refused due to Buyer’s act or omission. For all transactions requiring U.S. export documentation, the goods shall be delivered in accordance with Incoterm 2020 principles established by the Company below: Title to and risk of loss of such goods sold by Company shall pass to Buyer upon their delivery (Title Transfer Point), which shall occur at Company’s premises or at an international airport in Company’s country; Company (or, as Company may determine, its supplier) shall be exporter of record and shall be responsible for maintaining any export documentation required for shipment out of the United States, 1 Page 374 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) unless otherwise agreed upon by the parties; Buyer shall be responsible for any import documentation and/or customs duties required for importation into the destination country; Company and Buyer shall provide any necessary information to each other to accomplish the foregoing; and Company shall coordinate with Buyer’s designated freight forwarder, carrier, or courier in order to effect shipment from Company’s facility. Buyer shall be responsible for any freight charges. d. If any Products to be delivered under this Contract cannot be shipped to or received by Buyer when ready due to any cause attributable to Buyer, Company may ship the Products to a storage facility, including storage at the place of manufacture or repair, or to an agreed freight forwarder. If Company places Products into storage, the following apply: (i) title and risk of loss immediately pass to Buyer, if they have not already passed, and delivery shall be deemed to have occurred; (ii) any amounts otherwise payable to Company upon delivery or shipment shall be due; (iii) a fee of two percent (2%) of the value of the Products will be charged to Buyer; and (iv) when conditions permit and upon payment of all amounts due, Company shall make Products and repaired equipment available to Buyer for delivery e. If Products delivered do not correspond in quantity, type or price to those itemized in the shipping invoice or documentation, Buyer shall so notify Company within thirty (30) days after receipt. f. Any liability of Company for non-delivery of the Products shall be limited to replacing the Products within a reasonable time or adjusting the invoice with respect to such Products to reflect the actual quantity delivered. 3. Modification. Any modification of a purchase order requested by Buyer shall be subject to Company’s express agreement. The Contract Price and delivery time shall be revised accordingly. If Company incurs extra costs due to incomplete instructions from Buyer or due to Buyer’s request for changes or amendments, such extra costs shall be added to the Contract Price. 4. Cancellation. a. Except as provided herein, no proposal or purchase order which has been accepted by Company may be cancelled or rescheduled by the Buyer without prior written agreement by both parties. Should Company agree to cancel or reschedule the purchase order, Buyer will be liable for any costs and loss of profits incurred by Company, at a minimum charge of $250 or 15% of quoted price (whichever is greater), and up to a maximum of 100% of the purchase order value. Such costs will be paid by the Buyer as liquidated damages and not as a penalty. Company will attempt to find alternative uses whenever possible for products or materials rendered excess by a Buyer’s termination, limiting the Buyer’s liability to those costs which cannot otherwise be recovered. Furthermore remedies in this provision are not exclusive and are in addition to any other rights or remedies the Company may have at law or in equity. b. Stock Products returned to Company at the request of the Buyer, for reasons other than warranty, configuration, or shipping error, are subject to prior approval by Company and inspection 2 Page 375 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) upon receipt at Company. Upon return agreement, a minimum restocking fee of $500 or 10% of price (whichever is greater) will be applied prior to the return of Products through a Company authorized and issued Return Material Authorized (“RMA”) Buyer may return Products only at its sole cost and only with the prior written authorization of Company, subject to reasonable applicable restocking fees. No returns of special, custom, or made-to- order Products will be permitted. No returns will be permitted more than sixty (60) days after delivery. Company will be entitled to invoice Buyer for the costs of the change, even if Company agreed to proceed with the change prior to such written agreement. 5. Reservation of Ownership. Title and ownership of the Products sold to the Buyer shall remain with Company until the Contract Price thereof has been paid in full. However, all risks and obligations relating to the possession and ownership of the Products shall be assumed by the Buyer as and from the delivery of the Product. 6. Contract Price. a. Buyer shall purchase the Products from Company at the Contract Price. Company shall thereafter notify Buyer of any price increases. In the event of a price increase, Buyer may cancel any undelivered portion of any order by written notice to Company, provided such notice is received by Company not more than thirty (30) days after Buyer’s receipt of Company’s notice of price increase. Upon cancellation, Buyer shall pay Company: (i) the Contract Price for all Products which have been completed or are in the process of completion, (ii) components or goods secured by Company from outside sources for the performance of the Contract, and (iii) special equipment procured for the performance of the Contract. b. Prior to sending in unit for service, Buyer must remove any hardware installed on the unit that is not included in the Company’s certified configuration. Any Buyer owned property received that requires removal will incur an additional removal fee, and those items will not be re-installed. Company is not liable for any damage of Buyer owned equipment that results from the removal or return shipment, nor is Company liable for the functionality of Buyer owned equipment after removal and return shipment. c. Expedited or delayed delivery requests outside the normal reorder lead time may be subject to expedite or delay fees. d. Quoted lead times are in business days and begin after acceptance of order (“ACO”) and ends when the material is shipped from Company’s facility. Transportation time is not included in Company’s lead time provisions. e. Notwithstanding the prices set forth in the provided quote, the minimum price for the Products ordered by Buyer on any one (1) purchase order shall be $1,000.00. f. All Contract Prices are exclusive of all sales, use and excise taxes, and any other similar taxes, duties and charges of any kind imposed by any governmental authority on any amounts payable by Buyer. Buyer shall be responsible for all such charges, costs and taxes; provided, that, Buyer shall not be responsible for any taxes imposed on, or with respect to, Company’s income, revenues, gross receipts, personnel or real or personal property or other assets. 3 Page 376 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) g. If Company’s costs increase due to the imposition of tariffs, then Company reserves the right to cancel the affected order and/or increase prices to reflect such tariffs. Company shall have no obligation to secure any export license or permit for its products. 7. Payment Terms. a. For Buyers with Company credit, those that are not cash in advance buyers, terms of payment are net thirty (30) days following the date of invoice (“Due Date”) in U.S. Dollars. Buyer shall pay interest on all late payments at the lesser of the rate of 1.5% per month or the highest rate permissible under applicable law, compounded monthly. Buyer shall reimburse Company for all costs incurred in collecting any late payments, including, without limitation, reasonable attorneys’ fees and court costs. In addition to all other remedies available under these Terms and Conditions or at law (which Company does not waive by the exercise of any rights hereunder), Company shall be entitled to; (i) declare Buyer’s performance in breach and terminate the purchase order; (ii) withhold performance including, but not limited to, future shipments until all delinquent amounts and late interest, if any, are paid; (iii) deliver future shipments on a cash with purchase order or cash in advance basis; (iv) charge storage or inventory carrying fees on Products; or (v) combine any of the above rights and remedies as may be permitted by applicable law. The above remedies are cumulative and in addition to all other rights and remedies available at law or in equity, charge interest on such sum from the Due Date until the actual date of payment of such a sum, both before and after any judgment, at a rate of 1.5% per month or the highest rate permitted by law, whichever is lower. b. If Buyer disputes any invoice or portion thereof, it shall notify Company in writing within thirty (30) days of receipt of said invoice, detail the reason for the dispute, and pay all undisputed amounts. All charges not timely disputed in writing shall be deemed to be undisputed and shall be due and payable as set forth above. c. Money due from Buyer is not subject to deduction, withholding or set off by reason of any claim of Buyer arising out of this Contract, purchase order, sale, or any other transaction with Company, its parents, affiliates, subsidiaries or other divisions or units. d. If Buyer is required by any law to make any deduction or withholding from any amount payable to Company, then the amount payable to Company will be increased such that after all deductions and withholdings, the amount paid to Company is equal to the amount to which Company would have been entitled under these Terms and Conditions had no deduction or withholding been required. 8. Compliance with Export Statutes and Regulations. If the spare parts are intended for export or re-export outside the United States, the following additional provision shall apply: a. In performing the obligations of this contract, both parties will comply with United States export control and sanctions laws, regulations, and orders, as they may be amended from time to time, applicable to the export and re-export of goods, software, technology, or technical data ("Items") or services, including without limitation the Export Administration Regulations ("EAR"), International Traffic in Arms Regulations ("ITAR"), Foreign Assets Control Regulations (as administered and enforced by the Treasury Department's Office of Foreign Assets Control), U.S. Customs Regulations, Foreign Trade Statistics Regulations (U.S. Census Bureau) and Bureau of Alcohol, Tobacco, Firearms and Explosives Regulations (U.S. Justice Dept.) (collectively, "Export Control Laws and Regulations"). 4 Page 377 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) Buyer agrees that it will take measures to ensure that any goods or technical data received from Company are not modified for or diverted for any use contrary to United States law, including any military application. b. The party conducting the export shall be responsible for obtaining the required authorizations for the applicable export. The party conducting the re-export/re-transfer shall be responsible for obtaining the required authorizations. Each party shall reasonably cooperate and exercise reasonable efforts to support the other party in obtaining the necessary licenses or authorizations required to perform its obligations under any order. Neither party guarantees the issuance or continuation in effect of such authorizations and shall have no liability in such event. If the relevant goods or technical data are subject to a license or other governmental approval specifically identifying Buyer as the end-user thereof, Buyer will not, directly or indirectly, export, re-export, transfer or re-transfer such goods or technical data received from Company to any destination without Company’s prior written approval unless specifically permitted pursuant to such license or approval. Buyer shall indemnify and hold harmless Company from any and all liability or other consequences arising as a result of a breach of clauses (a) or (b). c. The party providing any Items in connection with any order shall, upon request, notify the other party of the Items' Export Control Classification Numbers ("ECCNs") as well as the ECCNs of any components or parts thereof if they are different from the ECCN of the Item at issue. Buyer shall be responsible for complying with all applicable export laws, including U.S. laws governing the export, re- export, transfer and re-transfer of U.S. origin items. d. Items received in Violation of Export Laws: in the event that Company receives an Item from Buyer that, whether or not through Buyer’s fault, is in non-compliance with economic trade sanctions, International Traffic in Arms Regulations (ITAR) or U.S. Export Administration Regulations (EAR), Company reserves the right to retain possession of such property (“quarantine”). Company shall have no responsibility or liability for, and Buyer shall indemnify and hold Company harmless against, any losses, claims, or damages incurred by Buyer or any third party resulting from Company’s quarantine of such unit. e. For shipments of Products that are deemed “routed export transactions,” as that term is defined under the U.S. Foreign Trade Regulations (15 C.F.R. § 30.1) (“FTR”), Company is the U.S. Principal Party in Interest (“USPPI”) and Buyer is the Foreign Principal Party in Interest (“FPPI”) as defined by the FTR. i. Pursuant to 15 C.F.R. §30.3(e), Buyer authorizes Company to act as Buyer’s true and lawful agent for purposes of preparing and filing Electronic Export Information (“EEI”) in the Automated Export System (“AES”) in accordance with the laws and regulations of the United States, providing the Product (A) ships directly from a Company facility in the United States to Buyer’s facility outside the United States, and (B) requires Company utilize Buyer’s account number to pay for all associated shipping / export costs, and (C) ships via DHL Express, FedEx Express, or UPS Worldwide Express. ii. Pursuant to 15 C.F.R. §30.3(e), if Buyer authorizes its Freight Forwarder, Buyer shall notify selected Freight Forwarder of its’ obligation to act as Buyer’s true and lawful agent for purposes of preparing and filing Electronic Export Information (“EEI”) in the Automated Export System (“AES”). In accordance with the laws and regulations of the United States, Company will provide Buyer’s selected Freight Forwarder with the information required by 15 CFR § 30.3(e)(1) for preparing and filing Electronic Export Information (“EEI”) in the Automated Export System (“AES”). 5 Page 378 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) 9. Anti-Corruption Compliance a. Buyer acknowledges that Company conducts its business according to the highest ethical standards, seeks to avoid even the appearance of impropriety, and insists that its customers conduct their business in a similar manner. Buyer further acknowledges that its compliance with this Section 9 independently provides material consideration for the Company to enter into this Contract such that breach of this Section 9 will provide cause for immediate termination of this Contract. b. Buyer represents, warrants, and undertakes, as appropriate, that: i. This Contract and the relationship created hereby and Buyer’s activities hereunder do not and will not violate any laws related to bribery and/or corruption, including but not limited to the U.S. Foreign Corrupt Practices Act, the U.K. Bribery Act, or other similar legislation applicable to Buyer, or put Company in breach of any such laws, and further warrants that Buyer will duly observe at all times throughout the period of this Contract all applicable laws and the terms of this Contract. ii. Neither Buyer nor Buyer’s officers, directors, employees, or agents have made, or will offer to make any loan, gift, donation or other payment of anything of value, directly or indirectly, whether in cash or in kind, to or for the benefit of any officer or employee of a government agency, department, instrumentality, government-owned company, or public international organization, political candidate, political party or official thereof, or anyone acting in an official capacity for any of the foregoing (collectively, “Government Officials”), for purposes of influencing any act or decision by such person in his official capacity, inducing him to use his influence to affect, either by action or inaction, any act or decision of such government or securing any improper advantage to obtain or retain business. iii. Company shall have no responsibility or liability for, and Buyer shall indemnify and hold Company harmless against, any losses, claims, or damages incurred by Company, Buyer or any third party resulting from any breach of this Section 9 by Buyer. 10. Warranty. a. Company warrants that the Products and/or Services furnished under this Contract will, at the time of delivery, be free from defects in material and workmanship, and will conform substantially to the specifications, if any. The warranty period shall be thirty six months (36) for new Rescue Hoist Systems or new individual Hoists and twelve (12) months on Winches, Spares, Cables, repairs and overhauls, or remainder of warranty, whichever is greater, from the date of shipment by Company. Company undertakes, at Company’s option, to (i) remedy any defects in Products or (ii) reimburse Buyer for the value of such defective Products; provided that (A) Buyer notifies Company in writing thirty (30) days following delivery in accordance with Section 2, (B) the defective Product is returned to Company, shipping charges prepaid by Buyer, and (C) Company’s examination of such Product discloses to its reasonable satisfaction that defects were not caused by negligence, misuse, abuse, misapplication, accident or unauthorized repair or modification or any other cause outside the scope of this warranty. Any repair or other operation performed on the Product by a person not authorized by Company shall automatically void this warranty. This Section 10 shall constitute Company’s exclusive liability and sole remedy for any and all damages resulting from defects in the Products. 6 Page 379 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) b. COMPANY MAKES NO OTHER WARRANTY WITH RESPECT TO THE PRODUCTS, AND DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 11. Limitation of Liability. a. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY OR ANY THIRD PARTY FOR ANY LOSS OF USE, REVENUE OR PROFIT OR DIMINUTION IN VALUE, OR FOR ANY CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES WHETHER ARISING OUT OF BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, REGARDLESS OF WHETHER SUCH DAMAGES WERE FORESEEABLE AND WHETHER OR NOT SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. b. IN NO EVENT SHALL COMPANY’S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS CONTRACT, WHETHER ARISING OUT OF OR RELATED TO BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, EXCEED THE TOTAL OF THE AMOUNTS PAID TO COMPANY FOR THE PRODUCTS SOLD HEREUNDER. c. This limitation of liability is a material basis for the parties’ bargain and reflects the bargained-for allocation of risks between Company and Buyer, without which Company would not have agreed to provide the Products at the price charged. 12. Indemnification. Subject to the limitations set forth herein, Buyer will indemnify Company against any damages, liabilities, or costs finally awarded against Company or agreed to by Buyer as settlement or compromise, and Buyer will defend Company against any claim, suit, or proceeding brought against Company, relating to: (a) Company’s manufacture of Products in compliance with Buyer’s design, instructions, or specifications; (b) Buyer’s modification or alteration of the Products; (c) Buyer’s integration or incorporation of Products with other products; and (d) Buyer’s breach of the Contract. Subject to the limitations set forth herein, Company will indemnify Buyer against any damages, liabilities or costs finally awarded against Buyer or agreed to by Company as settlement or compromise relating to any breach of these Terms and Conditions. 13. Adequate Assurance. Company reserves the right by written notice to cancel any order or require full or partial payment or adequate assurance of performance from Buyer without liability to Company in the event of: (a) Buyer’s insolvency, (b) Buyer’s filing of a voluntary petition in bankruptcy, (c) the appointment of a receiver or trustee for Buyer or (d) the execution by Buyer of an assignment for the benefit of creditors. Company reserves its right to suspend its performance until payment or adequate assurance of performance is received and also reserves its right to cancel Buyer’s credit at any time for any reason. 14. Intellectual Property Rights. a. Company shall retain sole and exclusive ownership of all right, title, and interest in and to all Company IP. As used herein, the term “Company IP” shall mean copyrights, patents and patent rights, trade secrets and trade secret rights, trademarks, design rights, or any other forms of intellectual 7 Page 380 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) property rights, together with all goodwill and claims appurtenant to, in the Products and any and all related materials and equipment, and any other processes, products, tools, designs, schema, models, prototypes, software, data, documentation, specifications, methods, information, ideas, know-how, confidential information, trade secrets, inventions, or works of authorship that are owned or have been conceived, developed, acquired, or licensed by or for Company including, without limitation, all customizations, modifications and derivatives thereto and therein. Company’s ownership and related rights to Company IP shall inure at creation. To the extent Company IP, for whatever reason, may vest in Buyer, Buyer (on behalf of itself and its employees) hereby perpetually and irrevocably assign to Company, without compensation, all right, title, and interest in and to Company IP and Buyer hereby irrevocably waives all rights with respect to the foregoing. b. The Product(s) are based on technology developed solely by Company, and Company retains ownership of all Company IP rights in its Product(s). No rights, title, interest or licenses in Company IP are granted to Buyer under these Terms and Conditions. Buyer shall not use Company IP for any purpose not authorized by these Terms and Conditions, including, without limitation, to design, manufacture, repair or overhaul products, or parts therefor, to reverse engineer such products or parts, to compare such products or parts to those other than Company, or to design products or parts similar to Company’s or to obtain FAA Parts Manufacturer Approval or other governmental approval to manufacture such products or parts, without Company’s express prior written consent. 15. Compliance with Laws. a. Buyer represents and warrants that it is not subject to any trade sanctions imposed by the U.S., EU and/or UN and that it is in compliance and shall comply with all applicable laws and regulations relating to trade restrictions and/or export controls (including trade sanctions imposed by the US, EU and/or UN) with respect to Products sold hereunder, and shall provide evidence of compliance with the foregoing as Company may reasonably request from time to time. b. Buyer represents and warrants that it is in compliance and shall comply with all applicable anti-bribery and anti-corruption laws, including the U.S. Foreign Corrupt Practices Act, and has not, directly or indirectly, offered, paid, promised, or authorized the giving of money or anything of value to any government official for the purpose of influencing any act or decision of such government official. Buyer is not on, nor is Buyer associated with any organization that is on, any list of entities maintained by the United States government that identifies parties to which the sale of goods or services is restricted or prohibited. c. Company complies with all U.S. laws directed against foreign restrictive trade practices or boycotts as embodied in the Export Administration Act of 1979 (as amended), the Tax Reform Act of 1976 and all regulations and guidelines issued hereunder. Accordingly, to the extent that any Buyer orders or other documents contain prohibited provisions, Company takes specific exception and objects to these provisions which are not in compliance with the referenced laws and regulations. 16. Termination. In addition to any remedies that may be provided under these Terms and Conditions, either party may terminate this Contract with immediate effect upon written notice to the other party, if the breaching party: (a) fails to pay any amount when due under this Contract and such failure continues for thirty (30) days after the breaching party’s receipt of written notice of nonpayment; (b) has not otherwise performed or complied with any of these Terms and Conditions, in whole or in part; or (c) becomes insolvent, files a petition for bankruptcy or commences or has commenced against it 8 Page 381 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) proceedings relating to bankruptcy, receivership, reorganization or assignment for the benefit of creditors. If Company terminates this Contract, Company may suspend deliveries, and will be entitled to cancellation charges for finished Products and work in progress that Company started to reasonably meet the delivery schedule, as well as to any quantity price adjustments reflecting volume pricing quoted for quantities ordered but cancelled due to Buyer’s default, and all costs, direct and indirect, incurred or committed. 17. Amendment and Modification. These Terms and Conditions may only be amended or modified in a writing which specifically states that it amends these Terms and Conditions and is signed by an authorized representative of each party. 18. Waiver. No waiver by Company of any of the provisions of this Contract is effective unless explicitly set forth in writing and signed by Company. No failure to exercise, or delay in exercising, any right, remedy, power or privilege arising from this Contract operates, or may be construed, as a waiver thereof. No single or partial exercise of any right, remedy, power or privilege hereunder precludes any other or further exercise thereof or the exercise of any other right, remedy, power or privilege. 19. Confidential Information. The information contained in these Terms and Conditions and any goods, services, technical data, or other information furnished hereunder are commercial in nature and considered proprietary and business-sensitive to Company (“Confidential Information”). Neither party will disclose to a third party any information concerning this Contract, nor the prices offered to Buyer under this Contract, without first obtaining the written consent of the other party, unless required by law. This Section does not apply to information that is: (a) in the public domain; (b) known to the receiving party at the time of disclosure; or (c) rightfully obtained by the receiving party on a non-confidential basis from a third party. Upon a party’s request, such other party shall promptly return all documents and other materials received from the requesting party. The requesting party will be entitled to obtain equitable relief, including a restraining order, injunction, or other similar remedy (without any requirement to post bond as a condition of such relief) for any breach or threatened breach of these Terms and Conditions. Nothing contained herein shall be construed as limiting disclosing party’s right to any other remedies at law, including the recovery of damages for breach of these Terms and Conditions. a. Buyer may make only that number of copies of Confidential Information as are necessary to fulfill its obligations under these Terms and Conditions. All copies made shall reproduce any and all restrictive legends on the original. b. Unless otherwise agreed in writing between the parties, Buyer shall not use or disclose Confidential Information, in whole or in part, to: (i) to manufacture itself or to enable the manufacture by any third party of any Products, products similar thereto, or products derived therefrom; (ii) decompile, disassemble, decode, reproduce, redesign, or reverse engineer any Product or any components thereof (including software and other electronic files); (iii) design a new product that is similar or identical to a Product; (iv) compare a Product design with another product design; (v) obtain Parts Manufacturing Approval (“PMA”) from the FAA or any foreign equivalent to the FAA on a product that competes in any way with a Product; (vi) obtain any approval (including approval from a Designated Engineering Representative (“DER”) or foreign equivalent, or other government agency) to manufacture any product or perform any services, including maintenance, repair or overhaul services. 9 Page 382 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) c. Nothing in these Terms and Conditions or in any order grants or confers any rights to Buyer in any Company invention, patent, copyright, trademark, mask work, know-how or trade secret. 20. Force Majeure/Excusable Delay. a. Company shall not be liable or responsible to Buyer, nor be deemed to have defaulted or breached this Contract, for any failure or delay in fulfilling or performing any term of this Contract when and to the extent (i) such failure or delay is caused by or results from acts or circumstances beyond the reasonable control of Company including, without limitation, acts of God, flood, fire, earthquake, explosion, governmental actions, war, invasion or hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest, national emergency, revolution, insurrection, epidemic, lockouts, strikes or other labor disputes (whether or not relating to either party’s workforce), or restraints or delays affecting carriers or inability or delay in obtaining supplies of adequate or suitable materials, materials or telecommunication breakdown or power outage (“Force Majeure Event”); (ii) interferes with the performance of Company’s obligations; and (iii) the effects of which could not reasonably have been avoided by Company. Company will not be liable for damages, whether direct, incidental, or consequential, and (a) the time for performance shall, at Company’s option, be extended in whole or in part until the termination of the Force Majeure Event and for an additional period thereafter reasonably necessary to cure the effects thereof, or (b) at Company’s option, a part or all of the Products affected may be eliminated from the Contract, without any liability to Company; and the Contract Price will be appropriately reduced. b. In addition to the events described in paragraph (a), a delay caused by the default of a subcontractor to Company shall constitute an Excusable Delay if the event causing the default of such subcontractor is an event which meets the criteria set out in paragraph (a) and such delay has not been caused by Company, unless the subcontracted supplies or services were obtainable at reasonable prices on commercially reasonable terms from other sources in sufficient time for Company to meet the required delivery schedule. In the event of an Excusable Delay, any affected delivery date shall be postponed for such period as is reasonably necessary to offset the effects of the Excusable Delay. No adjustment will be made to price under any order; adjustment to the delivery schedule is the exclusive remedy of Company for an Excusable Delay. 21. Assignment. Buyer shall not assign any of its rights or delegate any of its obligations under this Contract without the prior written consent of Company. Any purported assignment or delegation in violation of this Section is null and void. No assignment or delegation relieves Buyer of any of its obligations under this Contract. 22. Relationship of the Parties. The relationship between the parties is that of independent contractors. Nothing contained in this Contract shall be construed as creating any agency, partnership, joint venture or other form of joint enterprise, employment or fiduciary relationship between the parties, and neither party shall have authority to contract for or bind the other party in any manner whatsoever. 23. Governing Law. All matters arising out of or relating to this Contract are governed by and construed in accordance with the internal laws of the State of Delaware. The United Nations Convention on Contracts for the International Sale of Goods, 1980 and any successor thereto, shall not apply. THE 10 Page 383 of 632Onboard Systems Hoist and Winch 04.25.2025 (rev2) PARTIES IRREVOCABLY AND UNCONDITIONALLY WAIVE THE RIGHT TO TRIAL BY JURY. 24. Notices. All notices, requests, consents, claims, demands, waivers and other communications hereunder (each, a “Notice”) shall be in writing and addressed to the parties at the addresses set forth on the face of the Contract or to such other address that may be designated by the receiving party in writing. All Notices shall be delivered by personal delivery, nationally recognized overnight courier (with all fees pre-paid), facsimile (with confirmation of transmission) or certified or registered mail (in each case, return receipt requested, postage prepaid). 25. Severability. If any term or provision of this Contract is invalid, illegal or unenforceable in any jurisdiction, such invalidity, illegality or unenforceability shall not affect any other term or provision of this Contract or invalidate or render unenforceable such term or provision in any other jurisdiction. 26. Survival. Provisions of these Terms and Conditions which by their nature should apply beyond their terms will remain in force after any termination or expiration of these Terms and Conditions including, but not limited to, the following provisions: Compliance with Laws, Limitation of Liability, Payment, Confidential Information, Governing Law, Indemnification, and Survival. 27. Complete Agreement. These Terms and Conditions constitute the entire agreement between Buyer and Company relating to the subject matter hereof, and supersede all prior and contemporaneous discussions, understandings, and agreements related to the subject matter hereof. If Buyer submits purchase orders or other ordering documents to Company, no preprinted or other terms contained in those documents will operate to amend or supersede any term of these Terms and Conditions. Company’s acceptance of any such purchase order or other ordering documents submitted by Buyer shall not be construed as Company’s acceptance of such preprinted terms. Any addition, waiver, variation or modification of or to these Terms and Conditions shall be void and ineffective unless made in writing signed by both the parties. 28. Language. These Terms and Conditions are formulated in the English language. All communications, notices and documentation regarding the execution of these Terms and Conditions shall be in English. 11 Page 384 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Ratify, exempt, and approve Contract No. 4400009024 with AtkinsRéalis USA Inc., in the amount of $558,237.00, for development of project planning package for Senate Bill 3 (SB3). (Emergency Services) (Commissioner Travillion) Prepared By/Phone Number: Bridgett Bradshaw, Lead Procurement Officer, 512-854- 9914 Elected/Appointed Official or Department Head: C W Bruner Commissioners Court Sponsor(s): Commissioner Travillion Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: On July 5th, 2025, Travis County Judge Andy Brown issued a Disaster Declaration in response to severe flooding. That same day, the State of Texas extended its Disaster Declaration to include Travis County. As a result of these declarations, Emergency Operations were activated for the Travis County area. As a result, this contract is for the development of a project plan that needs to be submitted to the Texas Water Development Board (TWDB) by December 31, 2026. This project plan is for the Countywide stream-gauge-and-flood-warning system that includes sirens, and is intended to ensure Travis County’s compliance with Senate Bill 3 (SB3). Pursuant to Texas Local Government Code 262.024, a contract for the purchase of an item necessary to preserve or protect the public health or safety of the residents of the county is exempt from the requirement established by Section 262.023 if the Commissioners Court by order grants the exemption. Contract Information: Contract No.: 4400009024 Contractor Name: AtkinsRéalis USA Inc. Contract Award Amount: $558,237.00 Contract Period: August 20, 2026 – January 31, 2027 Staff Recommendations: Emergency Services recommends this contract award with AtkinsRéalis USA Inc. Purchasing Comments: The Purchasing Agent confirms that the purchasing process complied with the County procedures and Texas statutes applicable to it. Page 385 of 632 Issues and Opportunities: Per Travis County Code Chapter 32.008, HUB requirements do not apply to exempt services. Fiscal Impact and Source of Funding: Shopping Cart/Funds Reservation #: Required Authorizations: N/A Attachments: 1. Ethics Disclosure Form 2. Dept Memo for Atkins 3. Draft Exemption Form for 44-9024 4. Draft Contract with Atkins 44-9024 Page 386 of 632Travis County Purchasing Office Ethics Disclosure Form Project Number: 4400009024 ATKINSRÉALIS USA, INC. Vendor Contact: Brett Sachtleben Email: Brett.Sachtleben@atkinsrealis.com Phone: 281-529-4190 Political Contributions • None Lobby Activities: • None Page 387 of 632Travis County Emergency Services Clinical Performance and Education | Fire Marshal | Medical Examiner | Office of Emergency Management | STAR Flight | Technology and Communications P.O. Box 1748, Austin, TX 78767, Phone (512) 974-4416 MEMORANDUM DATE: August 12, 2026 TO: C. W. Bruner, Purchasing Agent Bridgett Bradshaw, Lead Procurement Officer FROM: Chuck Brotherton, County Executive RE: Recommendation for exemption and award of contract to AtkinsRealis for SB3 project planning assistance Emergency Services recommends awarding a contract to AtkinsRealis USA Inc. for development of a project plan that needs to be submitted to the Texas Water Development Board (TWDB) by December 31, 2026. This project plan is for countywide stream-gauge-and-flood-warning system that includes sirens, and is intended to ensure Travis County’s compliance with Senate Bill 3 (SB3). Along with this recommendation for award, Emergency Services also requests exemption from procurement rules as appropriate under the July 5, 2025, disaster declaration. Based on its proposal, AtkinsRealis appears to have the expertise and experience we’re seeking in a contract provider for this work, including their having overseen development, for the TWDB, of the Flash Flood Warning Siren Guide that serves as the “bible” for our SB3-related efforts. Funding to support this contract has been identified in Emergency Services’ Centralized Emergency Response budget (Dept. 195). Emergency Services requests transfer, at the earliest possible date, of $558,237.45 from Emergency Reserve to replenish Dept. 195 so that funds continue to be readily available in times of emergency. Please reach out to Mitch Goertz, our financial manager, for any other details you might need related to project funding. Thank you. C.c. PBO – Will Kelly, Alex Braden, Travis Gatlin, jessica Rio IGR – Julie Wheeler, Cicely Kay TNR – Cynthia McDonald, Kondala Mantri, Shawn Snyder CA/DA – Ann-Marie Sheeley Judge’s Office – Sara Groff TCSO – Capt. Tom Szimanski EPMO – Jennifer Savage Page 388 of 632 ORDER EXEMPTING PURCHASE OF THE DEVELOPMENT OF PROJECT PLANNING PACKAGE FOR SB3 FROM REQUIREMENTS OF THE COUNTY PURCHASING ACT WHEREAS, the Commissioners Court of Travis County has the authority to exempt the purchase of an item necessary to preserve or protect the public health or safety of the residents of the county from the competitive procurement requirements of the County Purchasing Act, TEX. LOC. GOVT. CODE ANN. sec. 262.024, and WHEREAS, On July 5, 2025, Travis County Judge Andy Brown issued a Declaration of Disaster pursuant to his authority under Texas Government Code Chapter 418, Section 418.108 due to conditions posing an imminent threat of severe damage, injury or loss of life or property due to severe flash flooding and heavy rainfall in Travis County (or otherwise referred to as “July 2025 Severe Weather and Flooding Disaster”) and authorized the County to take actions necessary to protect the health and safety of Travis County residents and to protect or rehabilitate property in accordance with Texas Government Code Chapter 418, and WHEREAS, on July 8, 2025, the Disaster Declaration was continued by the Travis County Commissioners Court (“Order of Continuation”). In its Order of Continuation, the Travis County Commissioners Court ordered that pursuant to §262.024 of the Texas Local Government Code, that contracts for goods and services needed to provide services and resources to respond to the effects of the severe flash flooding and rainfall covered by the Disaster Order are exempt from the requirements established by Section 262.023 of the Texas Local Government Code because they are a contract for the purchase to preserve or protect the health and safety of residents, pursuant to sections 262.024(a)(2) of the Texas Local Government Code, and WHEREAS, the Disaster Declaration and Order of Continuation further authorized continued support and ongoing recovery efforts that are needed to preserve public health, welfare and the safety of the Travis County community and public and private property in response to the July 2025 Severe Weather and Flooding Disaster, and authorized Travis County officials and employees to do any and all things necessary or convenient to accomplish the purpose of the Disaster Order, and WHEREAS, the County desires to enter into and ratify a contract with AtkinsRéalis USA Inc. for Travis County, and WHEREAS, these services are necessary to respond to and recover from the 2025 Severe Weather and Flooding Disaster and preserve public health, safety and welfare and rehabilitate property, NOW, THEREFORE, the Commissioners Court of Travis County hereby orders that the purchase of development of project planning package for SB3, is exempted from the requirements of the County Purchasing Act for competitive procurement pursuant to TEX. LOC. GOVT. CODE ANN., section 262.024 (a)(2), as this contract is for an item necessary to preserve Page 389 of 632 or protect the public health or safety of the residents of the county and the Commissioners Court further authorizes the County Judge to sign the approved exemption order on its behalf. Approved by Commissioners Court on 1st day of September, 2026.  Andy Brown, Travis County Judge Travis County, Texas Page 390 of 632 TRAVIS COUNTY PURCHASING OFFICE SERVICES AGREEMENT BETWEEN COUNTY OF TRAVIS AND ATKINSRÉALIS USA INC. FOR DEVELOPMENT OF PROJECT PLANNING PACKAGE FOR SB3 AGREEMENT NO. 4400009024 EMERGENCY SERVICES Page 391 of 632 SERVICES AGREEMENT FOR DEVELOPMENT OF PROJECT PLANNING PACKAGE FOR SB3 This Agreement is entered into by the following Parties: County of Travis, a corporate and political subdivision of the State of Texas, (“County”) and AtkinsRéalis USA Inc., (“Contractor”). RECITALS and ORDER County desires to obtain the services of a qualified contractor to provide the Development of a Project Planning Package for SB3 for the County. Contractor has the professional ability and expertise, and any necessary degrees, licenses, and certifications to provide these services and is qualified based on the criteria of this RFS and will provide the best value to the County based on the proposal submitted. Exemption from County Purchasing Act. Pursuant to TEX. LOC. GOV’T. CODE ANN. § 262 et seq., Commissioners Court hereby orders this Agreement is exempt from the requirements of section 262.023 of the County Purchasing Act because it is an Agreement for the purchase of services necessary to preserve or protect the public health or safety of the residents of Travis County pursuant to Section 262.024(a)(2) Texas Local Government Code. AGREEMENT NOW, THEREFORE, County and Contractor agree as follows: 1.0 DEFINITIONS In this Agreement, 1.1. “Commissioners Court” means Travis County Commissioners Court. 1.2. “Contractor” means AtkinsRéalisUSA Inc. 1.3. “County Auditor” means the Travis County Auditor. 1.4. “Director” means Charles Brotherton, County Executive of Emergency Services, or successor. 1.5. “Fiscal Year” means the County fiscal year, currently that period beginning on October 1 of one year and continuing through September 30 of the following year. 1.6. “Key Contracting Person” means any person or business listed in Exhibit 1 to Attachment D of this Agreement and marked as the Ethics Sworn Declaration. 1.7. “Parties” mean County of Travis, a corporate and political subdivision of the State of Texas and Contractor. 1.8. “Purchasing Agent” means Travis County Purchasing Agent, C.W. Bruner, PMP, CPPB, or successor. 1.9. “Working Day(s)” means Monday through Friday except for days that County has designated as holidays listed at http://www.traviscountytx.gov/human-resources/holiday-schedule. If a number of days is specified in this Contract and does not say “Working,” then it refers to calendar days. 2.0 ENGAGEMENT OF CONTRACTOR Page 392 of 632 2.1. The Purchasing Agent acts as County’s overall agreement administrator. The Purchasing Agent may designate representatives to transmit and receive information. 2.2. Communication and Authority. The Director or designee will act on behalf of County with respect to the work to be performed under this Agreement. Contractor may communicate all requests for direction and factual information relating to services performed pursuant to this Agreement to the Director and may rely on all factual information supplied by the Director in response to these requests. The Director has the authority to interpret and define in writing County’s policies and decisions with respect to Contractor’s services. However, Director shall not serve as the agent of the County or the Commissioners Court or any elected official of County for any other purpose than conveying factual information. The Director may designate representatives to transmit instructions and receive information. 3.0 TERM 3.1. Initial Term. The Initial Term of this Agreement commences upon complete execution by both Parties and continues through January 31, 2027, unless sooner terminated as provided herein. 3.2. Termination. County may terminate this Agreement at any time by giving the Contractor written notice of such termination at least thirty (30) days before the effective date of the termination. 4.0 CONTRACTOR’S RESPONSIBILITIES 4.1 Scope of Services. Contractor shall perform, in a timely manner, the services and activities described in the Scope of Services in Attachment A to this Agreement. 4.2 Ethical Compliance and Standard of Care. Contractor shall perform all services and exercise all discretionary powers in a manner consistent with applicable professional ethics and Contractor’s best professional judgment. Contractor shall use at least that standard of care which a reasonably prudent professional in Travis County, Texas would use in similar circumstances. 4.3 Qualifications and Licenses. At all times during this Agreement, Contractor’s personnel performing services under this Agreement shall maintain in good standing their licenses, certifications, and accreditations applicable to services. Contractor shall provide Director documentation that the licenses of all persons performing services under this Agreement are in good standing with the licensing entity. Contractor shall perform all acts reasonably necessary to maintain and improve the professional competence and training of all its personnel assigned to perform services under this Agreement. Contractor shall notify County within two (2) working days if any adverse action related to its license or accreditations occurs. 4.4 Subcontracting. Except as otherwise specifically provided herein, Contractor is prohibited from hiring or subcontracting with any other person to perform any of Contractor’s obligations under this Agreement. 4.5 Civil Rights and Equal Opportunity in Employment. During the performance of the services under this Agreement, Contractor shall provide all services and activities required in a manner that complies with the Civil Rights Act of 1964, as amended, the Rehabilitation Act of 1973, Public Law 93-1122, Section 504, the provisions of the Americans with Disabilities Act of 1990, Public Law 101-336 [S.933], and all other federal and state laws, rules, regulations, and orders pertaining to equal opportunity in employment, as if Contractor were an entity bound to comply with these laws. Contractor shall not discriminate against any applicant for employment, employee, or other person on the basis of race, color, religion, sexual orientation, gender identity/expression, age, veteran status, national origin, or handicapped condition Page 393 of 632 and shall provide reasonable accommodations for disabilities as required by the Americans with Disabilities Act as amended. 4.5.1 Compliance with Regulations: Contractor shall comply with the requirements relative to nondiscrimination in Federally Assisted programs, including but not limited to Title VI of the 1964 Civil Rights Act (42 USC Section 2000d, et. seq.), and 49 CFR Part 21, both as explained in Federal Transit Administration (FTA) Circular 4702.1B, as they may be amended (the “Regulations”), which are herein incorporated by reference and made a part of this Agreement. 4.5.2 Nondiscrimination: Regarding the work performed by Contractor under this Agreement, it shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 in 49 CFR Part 21, including employment practices. 4.5.3 Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, Contractor shall notify each potential subcontractor or supplier of Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 4.5.4 Sanctions for Noncompliance: If Contractor does not comply with the nondiscrimination provisions of this Agreement, County shall impose the sanctions that it determines are appropriate, including, but not limited to, withholding of payments to Contractor under the Agreement until Contractor complies, or until cancellation, termination, or suspension of the Agreement, in whole or in part. 4.5.5 Incorporation of Provisions: Contractor shall include the provisions of section 4.5 (regarding nondiscrimination) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant to them. 4.5.6 List of Pertinent Nondiscrimination Authorities: During the performance of this Agreement, the Contractor, for itself, its assignees, and successors in interest agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms Page 394 of 632 “programs or activities” to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 4.6 Verification of Non-Discrimination Against Specified Entities. In compliance with Texas Government Code, chapter 2271, chapter 2274, and chapter 2276, Contractor’s signature on this Agreement serves as written verification that Contractor complies with the following sections: 4.6.1 Contractor does not boycott Israel and will not boycott Israel during the Agreement Term; 4.6.2 Contractor does not boycott energy companies and will not boycott energy companies during the Agreement Term; and 4.6.3 Contractor does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate against a firearm entity or firearm trade association during the Agreement Term. 4.7 Legal Compliance. Contractor shall comply with all federal, state, county, and city laws, rules, regulations, and ordinances applicable to the provision of the services and the performance of all obligations undertaken pursuant to this Agreement. 4.8 Insurance Requirements. Contractor shall comply with the insurance requirements in Attachment C, "Insurance Requirements". 4.9 Federal Funds. Contractor warrants that no Federal appropriated funds have been paid or will be paid, by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. Page 395 of 632 4.10 Contractor expressly acknowledges that, in entering into this Agreement, County has relied on the representations of Contractor about the persons who will be performing the services and their qualifications, and that any other person must be approved by Commissioners Court before providing services under this Agreement. Contractor warrants that all work done will be done by the employees or members of Contractor that are presented as performing the services in Contractor’s scope of services. 4.11 Certification Regarding Debarment. Contractor shall complete and update a Certification Regarding Debarment on the form in Attachment E whenever there is a change in status. 4.12 Verification of Entity. In compliance with Texas Government Code, section 2252.152, Contractor’s signature on this Agreement or any amendments or modifications to this Agreement serves as written verification that Contractor is not a company identified on the Texas Comptroller’s list or otherwise identified as a company engaged in business with Iran, Sudan, or any foreign terrorist organization. [The list is prepared and maintained under Section 806.051, 807.051, or 2252.153.] 5.0 COMPENSATION, BILLING AND PAYMENT 5.1 Taxpayer Identification. Contractor shall provide County with an Internal Revenue W-9 Request for Taxpayer Identification Number and Certification that is completed in compliance with the Internal Revenue Code, its rules and regulations before any Contract funds are payable. 5.2 Fees. For and in consideration of the satisfactory performance by Contractor of the services in Attachment A, Scope of Services, and Contractor’s compliance with the terms and conditions of this Agreement, County shall pay Contractor in accordance with the Fee Schedule in Attachment B. Not to exceed amount: $558,237.00 5.3 Satisfactory Completion of Services. County is not responsible for the costs of any services under this Agreement that are not performed to County’s satisfaction and given County’s approval, which shall not be unreasonably withheld. County’s obligation to make any payment to Contractor is dependent upon completion of the services invoiced in a timely, good and professional manner and at a standard acceptable in Contractor’s profession. 5.4 Timely Payment. Contractor may contact the Auditor’s Office, Disbursements Division at (512) 854-9125 for assistance with setting up electronic payment through ACH, which deposits payments directly into Contractor’s account. County shall pay Contractor within thirty (30) days after the receipt by County Department of a complete and correct invoice. However, County shall notify Contractor of an error or disputed amount in an invoice submitted for payment by Contractor not later than the 21st day after the date County receives the invoice, and shall include in the notice to Contractor a detailed statement of the amount of the invoice which is disputed. County may withhold from payments required no more than 110 percent of the disputed amount. County must pay any undisputed amount of the invoice within 30 days after receipt of the invoice. Accrual and payment of interest on overdue payments is governed by Chapter 2251 of the Texas Government Code. 5.5 Invoicing. Contractor shall invoice County monthly for services performed pursuant to this Agreement. 5.5.1 County pays by ACH/EFT or check upon satisfactory delivery and acceptance of items and submission of a correct and complete invoice to the address below: Patti Smith, CPA Travis County Auditor Page 396 of 632 Preferably via e-mail to: AP@traviscountytx.gov or Via mail to: P.O. Box 1748 Austin, Texas 78767 To be “correct and complete,” an invoice must include at least the following information: 5.5.1.1 Name, address, and telephone number of Contractor, which should match the name shown on the W-9 that Contractor submitted to the Auditor’s Office; 5.5.1.2 Name and address where the payment is to be sent if payment is by check; 5.5.1.3 County Contract Number and County Purchase Order Number; 5.5.1.4 Identification of items or services as outlined in the Agreement*; 5.5.1.5 Quantity or quantities, applicable unit prices, total prices by item, and total invoice amount, and 5.5.1.6 Any additional payment information that may be called for by the Agreement*. *Note: Information reflecting Protected Health Information (PHI), or Personally Identifiable Information (PII) must be properly redacted before submission of an invoice to the Auditor’s Office to ensure compliance with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule and other privacy regulations. Invoices with improperly redacted PHI or PII will not be processed for payment, and they will be permanently deleted from our files. For payment to be made, a new invoice must be submitted. The new invoice must have all PII/PHI information redacted and appropriately disclosed. 5.5.2 Additional Copy of Invoice: In addition, Contractor shall send a copy of the invoice to: Charles Brotherton (or successor) County Executive of Emergency Services Travis County P.O. Box 1748 Austin, TX 78767 Charles.Brotherton@traviscountytx.gov If payment is based on percentage of completion, Contractor shall also submit a statement showing the percentage of completion of the work as at the date of the invoice with each invoice, and any additional written information requested by County to document the progress of the work. 5.6 Overpayment. Contractor shall refund to County any money which County has paid to Contractor, which County determines has resulted in overpayment to Contractor. Contractor shall make this refund to County within thirty (30) days after County requests the refund. If County enters into any subsequent Agreement with Contractor and Contractor fails to refund any money owed to County within thirty days of request, County may offset the difference against the next advance or payment payable to Contractor. 5.7 Delinquent Property Taxes. Despite anything to the contrary in this Agreement, if Contractor is delinquent in the payment of property taxes at the time of invoicing, Contractor hereby assigns any payments to be made for services rendered under this Agreement to the Travis County Tax Assessor-Collector for the payment of these delinquent taxes. 5.8 Disbursements to Persons with Outstanding Debt. Page 397 of 632 5.8.1 "Debt" includes delinquent taxes, fines, fees, and indebtedness arising from written agreements with the County. 5.8.2 In accordance with Section 154.045 of the Local Government Code, if notice of the Debt has been filed with the County Auditor or County Treasurer evidencing the Debt of Contractor to the State, the County or a salary fund, a check or warrant may not be drawn on a County fund in favor of Contractor, or an agent or assignee of Contractor until: 5.8.2.1 the County Treasurer notifies Contractor in writing that the Debt is outstanding; and 5.8.2.2 the Debt is paid. 5.8.3 County may apply any funds County owes Contractor to the outstanding balance of the Debt for which notice is made under section 5.8.2.1, if the notice includes a statement that the amount owed by the County to Contractor may be applied to reduce the Debt. 5.9 Period of Services. County shall not be liable for costs incurred or performances rendered by Contractor before or after the term of this Agreement. 5.10 Funding Out. Despite anything to the contrary in this Agreement, if, during budget planning and adoption, Commissioners Court fails to provide funding for this Agreement for the following fiscal year of County, County may terminate this Agreement after giving Contractor twenty days written notice that this Agreement is terminated due to the failure to fund it. 6.0 RECORDS CONFIDENTIALITY AND ACCESS 6.1 Confidentiality. Contractor shall establish a method to secure the confidentiality of records and other information relating to services for the development of a project planning package for SB3 in accordance with the applicable federal, state and local laws, rules and regulations, and applicable professional ethical standards. This provision shall not be construed as limiting the right of County access to client information. Upon authorization from County to render client files anonymous, Contractor agrees to mask information identifying clients in a way that will not obstruct County’s monitoring and evaluation duties in any way. 6.2 Records Maintenance. Contractor shall create, maintain, and retain, and make reasonably available to County, all necessary and appropriate records, information, and documentation (including all accounting records) relating to services provided under this Agreement for three (3) years after the provision of the services, or until any audit or litigation concerning any of the services has been satisfactorily resolved, whichever occurs later. Contractor shall provide copies of such records to County upon written request to Contractor at a cost mutually agreed to by County and Contractor. 6.3 Access to Records. Contractor further agrees that the County or its duly authorized representatives shall have access to all books, documents, papers, reports and records of Contractor, which the County deems are directly pertinent to the services to be performed under this Agreement for the purposes of making audits, examinations, excerpts, and transcriptions, and to ascertain compliance with federal and state employment discrimination laws. Contractor shall provide all information and reports required by Title VI of the 1964 Civil Rights Act (42 USC Section 2000d, et. seq.) and any regulations or directives issued pursuant to them. Contractor shall permit access to its books, records, accounts, other sources of information and its facilities as County may determine to be pertinent to ascertain compliance with these regulations, orders, and instructions. Where any information required of Contractor is in the exclusive possession of another who fails or refuses to furnish this information, Contractor shall so certify to the County, as appropriate, and shall state what efforts it has made to obtain the information. Page 398 of 632 6.4 Right to Contractual Material. Upon full payment of all undisputed amountrs due, County is entitled to copies of all work products produced under this Agreement including programming, reports, charts, schedules, or other appended documentation to any responses, inquiries, correspondence, and related material submitted by Contractor, which will become the property of the County. Contractor retains all right, title, and interest in Contractor’s pre-existing intellectual property, know-how, templates, tools, methodologies, software, data, third-party materials, and instruments of service, and grants County a nonexclusive, paid-up license to use such items solely as incorporated in the final work product for County’s internal governmental purposes. Contractor shall not be liable for County’s modification, reuse, or reliance on work products other than for the project and purposes contemplated by this Agreement without Contractor’s written consent. 7.0 AMENDMENTS / MODIFICATIONS 7.1 General. Unless specifically provided otherwise in this Agreement, any change to the terms of this Agreement or any attachments to it shall be in writing and signed by each Party. CONTRACTOR ACKNOWLEDGES THAT NO OFFICER, AGENT, EMPLOYEE OR REPRESENTATIVE OF COUNTY HAS ANY AUTHORITY TO CHANGE THE TERMS OF THIS AGREEMENT OR ANY ATTACHMENTS TO IT UNLESS EXPRESSLY GRANTED THAT SPECIFIC AUTHORITY BY COMMISSIONERS COURT. 7.2 Requests for Changes. Contractor shall submit all requests for changes to this Agreement or any attachment to it to the Director with a copy to the Purchasing Agent. 7.3 Purchasing Agent Authority. Contractor acknowledges that the Purchasing Agent has certain authority to approve an amendment subject to specifically the County Purchasing Act, TEX. LOC. GOV'T CODE, Chapter 262, and other applicable law and County policy, as approved by the Commissioners Court. Within that authority, the Purchasing Agent may approve certain amendment requests under this Agreement. The Purchasing Agent will advise Contractor as to such authority upon submission of a request for amendment; at any time, the Purchasing Agent may submit any request to the Commissioners Court for approval, regardless of the authority of the Purchasing Agent to sign the amendment. 8.0 OTHER PROVISIONS 8.1 INDEMNIFICATION. CONTRACTOR SHALL INDEMNIFY COUNTY, ITS OFFICERS, AGENTS, AND EMPLOYEES, FROM AND AGAINST ANY CLAIMS, LOSSES, DAMAGES, NEGLIGENCE, CAUSES OF ACTION, SUITS, AND LIABILITY, INCLUDING ALL REASONABLE EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY’S FEES, FOR INJURY TO OR DEATH OF ANY PERSON, OR FOR DAMAGE TO TANGIBLE PROPERTY, BUT ONLY TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS, ERRORS, OMISSIONS, OR WILLFUL MISCONDUCT BY CONTRACTOR UNDER THIS AGREEMENT. DUE TO ANY ACT OR OMISSION BY CONTRACTOR, OR FOR DAMAGE TO ANY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH THE WORK DONE BY CONTRACTOR UNDER THIS AGREEMENT. 8.2 Copyrights, Patents & Licenses. Contractor represents and warrants that, to Contractor’s knowledge, it has adhered to all applicable copyrights, patents, licenses, and other proprietary or intellectual property rights with respect to materials provided by Contractor and used in the performance of this Agreement. CONTRACTOR SHALL INDEMNIFY THE COUNTY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ALL CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, AND LIABILITY INCLUDING REASONABLE EXPENSES OF LITIGATION, COURT COSTS AND ATTORNEY FEES FOR DAMAGES TO ANY PERSON OR PROPERTY ARISING IN CONNECTION WITH ANY ALLEGED OR ACTUAL INFRINGEMENT OF EXISTING PATENTS, LICENSES, OR COPYRIGHTS OR OTHER APPLICABLE PROPRIETARY OR INTELLECTUAL PROPERTY RIGHTS APPLICABLE TO MATERIALS USED IN THIS AGREEMENT. Any proprietary or intellectual property rights granted to the County shall apply for the duration of this Agreement. Page 399 of 632 8.3 Limitation of Liability. The limit of liability of Contractor to County for any cause or combination of causes shall be, in total amount, limited to the fees paid under this Agreement. This limit shall not apply to any amounts covered by insurance required under this Agreement. 8.28.4 Claims Notification. If any claim, or other action, including proceedings before an administrative agency, is made or brought by any entity against Contractor or County in relation to the performance of this Agreement or any other complaint or cause of action, Contractor shall give written notice to County of the claim or other action within three (3) working days after being notified of it or the threat of it. The notice must include the name and address of the entity that made or threatened to make a claim, or that instituted or threatened to institute any type of action or proceeding; the basis of the claim, action or proceeding; the court or administrative tribunal, if any, where the claim, action or proceeding was instituted; and the name or names of any person against whom this claim is being made or threatened. This written notice shall be given in the manner provided in this Agreement. Except as otherwise directed, Contractor shall furnish to County copies of all pertinent papers received by Contractor with respect to these claims or actions, along with a full description of how the claim or action may affect the Contractor's ability to perform the services under this Agreement. 8.38.5 Suspension. County may suspend performance of this Agreement at any time for any reason without terminating this Agreement by giving Contractor written notice of suspension which is effective on the date on which Contractor receives it. County may reinstate performance, and this Agreement may be resumed in full force and effect within sixty (60) days by giving Contractor a written notice of reinstatement. Upon receipt of the notice of suspension, Contractor shall: 8.3.18.5.1 immediately begin to phase out and discontinue all services in connection with the performance of this Agreement unless notice otherwise directs and shall prepare a statement detailing the services performed under this Agreement before receipt of the notice. 8.3.28.5.2 submit the statement of prior services to County for payment of the approved services actually performed under this Agreement, less previous payments. 8.48.6 Non-Waiver of Default. 8.4.18.6.1 No payment, act or omission by County may constitute or be interpreted as a waiver of any breach or default of Contractor which then exists or may subsequently exist. 8.4.28.6.2 All rights of County under this Agreement are specifically reserved, and any payment, act or omission shall not impair or prejudice any remedy or right to County under it. Any right or remedy in this Agreement shall not preclude the exercise of any other right or remedy under this Agreement or under any law or in equity and any action taken in the exercise of any right or remedy shall not be deemed a waiver of any other rights or remedies. 8.58.7 FORFEITURE OF AGREEMENT. If Contractor has done business with a Key Contracting Person as listed in Exhibit "1" to Attachment D during the 365 day period immediately prior to the date of execution of this Agreement by Contractor or does business with any Key Contracting Person at any time after the date of execution of this Agreement by Contractor (including business done during any Renewal Term of this Agreement) and prior to full performance of this Agreement, Contractor will forfeit all County benefits of this Agreement and County will retain all performance by Contractor and recover all considerations, or the value of all consideration, paid to Contractor pursuant to this Agreement. Contractor will notify County of any change in the information submitted with this Agreement as to the Ethics Sworn Declaration within twenty (20) days of such change throughout the Term of this Agreement. 8.5.18.7.1 “Is doing business” and “has done business” means: Page 400 of 632 (a) Paying or receiving in any calendar year any money valuable thing which is worth more than $250 in the aggregate in exchange for personal services or for purchase of any property or property interest, either real or personal, either legal or equitable; or (b) Loaning or receiving a loan of money; or goods or otherwise creating or having in existence any legal obligation or debt with a value of more than $250 in the aggregate in a calendar year; but does not include: (c) Any retail transaction for goods or services sold to a Key Contracting Person at a posted, published, or marked price available to the general public; (d) Any financial services product sold to a Key Contracting Person for personal, family, or household purposes in accordance with pricing guidelines applicable to similarly situated individuals with similar risks as determined by Contractor in the ordinary course of its business; or (e) If Contractor is a national or multinational corporation, any transaction for financial service or insurance coverage made on behalf of Contractor by its agent, employee or other representative who does not know and is not in a position that he or she should have known about this Agreement. 8.68.8 Agreement. 8.6.18.8.1 Entire Agreement. All written or oral agreements between the Parties to this Agreement related to the subject matter of this Agreement that were made prior to the execution of this Agreement have been reduced to writing and are contained in this Agreement or in the policies and procedures approved by Commissioners Court for County. Any prior agreements, promises, negotiations, or representations not expressly set forth in this document are of no force and effect. 8.6.28.8.2 Attachments. The attachments enumerated and denominated below are hereby made a part of this Agreement and constitute promised performances by Contractor in accordance with all the provisions of this Agreement. Attachment A – Scope of Services Attachment B – Fee Schedule Attachment C – Insurance Requirements Attachment D – Ethics Sworn Declaration including: Exhibit 1 - List of Key Contracting Persons Exhibit 2 – Disclosure Form Attachment E - Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Covered Contracts 8.78.9 Notices: 8.7.18.9.1 Written Notice. Any notice required or permitted to be given under this Agreement by one Party to the other shall be in writing and shall be given and deemed to have been given immediately if delivered in person to the address in this section for the Party to whom the notice is given, or on the third day following mailing if placed in the United States Mail, postage prepaid, Page 401 of 632 by registered or certified mail with return receipt requested, addressed to the Party at the address herein specified. 8.7.28.9.2 County Address. The address of County for all purposes under this Agreement is: C.W. Bruner, PMP, CPPB (or successor) Travis County Purchasing Agent P. O. Box 1748 Austin, Texas 78767 With copies to (registered or certified mail with return receipt is not required): Charles Brotherton (or successor) County Executive for Emergency Services P.O. Box 1748 Austin, Texas 78767 8.7.38.9.3 Contractor Address. The address of Contractor for all purposes under this Agreement is: AtkinsRéalis USA Inc. 11801 Domain Blvd., Suite 500 Austin, Texas 78758 Brett.Sachtleben@atkinsrealis.com 8.88.10 Change of Address. Each Party may change the address for notice to it by giving written notice of the change in compliance with Section 8.8. Any change in the address shall be reported within fifteen days of the change. 8.98.11 Dispute Resolution - Administration by Purchasing Agent. When Contractor and/or County have been unable to successfully resolve any question or issue related to this Agreement, Contractor or County shall present the matter to the Purchasing Agent in a written notice of the question or issue. This notice must contain a specific written description of the issues involved as well as Contractor's requested resolution of the matter and any other relevant information which Contractor desires to include. When the Purchasing Agent receives this notice, the Purchasing Agent acts as the County representative in any further issuances and in the administration of this Agreement related to the described matter. Unless otherwise stated in this Agreement, any document, notice, or correspondence related to the issues at this stage that are not issued by or to the Purchasing Agent may be considered void. If Contractor does not agree with any document, notice or correspondence related to the matter issued by the Purchasing Agent or other authorized County person, Contractor must submit a written notice to the Purchasing Agent with a copy to the Director within ten calendar days after receipt of the document, notice or correspondence, outlining the exact point of disagreement in detail. The Purchasing Agent will issue a written notice of the final resolution of the matter to Contractor within thirty days of receipt of the initial written notice by the Purchasing Agent. If this final resolution does not resolve the matter to the Contractor's satisfaction, Contractor may submit a written Notice of Appeal to the Commissioners Court within ten calendar days after receipt of the unsatisfactory final resolution through the Purchasing Agent. The Purchasing Agent will provide a copy of the Notice of Appeal to the Director. Contractor then has the right to be heard by Commissioners Court and the Purchasing Agent will coordinate placing the matter on the Commissioners Court’s agenda. 8.108.12 Mediation. When mediation is acceptable to both Parties in resolving a dispute arising under this Agreement, the Parties agree to use a mutually agreed upon mediator, or a person appointed by a court of competent jurisdiction, for mediation as described in Section 154.023 of the Texas Civil Practice and Page 402 of 632 Remedies Code. Unless both Parties are satisfied with the result of the mediation, the mediation will not constitute a final and binding resolution of the dispute. All communications within the scope of the mediation shall remain confidential as described in Section 154.073 of the Texas Civil Practice and Remedies Code, unless both Parties agree, in writing, to waive the confidentiality. 8.118.13 Force Majeure. If the performance by Contractor or County or either Party’s obligations under this Agreement is interrupted or delayed by any occurrence not occasioned by its own conduct, whether such occurrence be an act of God or the result of war, riot, sovereign conduct, or the act or conduct of any person or persons not a party to or under the control (by contract or otherwise) of a party to this Agreement, then that Party will be excused from such performance for a period of time that is reasonably necessary after such occurrence to remedy the effects of the occurrence. If Force Majeure conditions exist, the party affected by them shall give the other party written Notice within five working days after the conditions begin. If timely Notice is impractical due to the Force Majeure conditions, then the party must provide Notice in as timely a manner as practicable. If Notice is not provided timely, the party experiencing Force Majeure waives it as a defense. 8.128.14 Cooperation and Coordination. Contractor shall cooperate and coordinate with County staff and other contractors as reasonable and necessary and as required by the Director. 8.138.15 Independent Contractor. The Parties expressly acknowledge that Contractor is an independent contractor, operating solely in that capacity. Contractor assumes all of the rights, obligations, and liabilities applicable to an independent contractor. Neither Contractor nor any of Contractor’s employees will be considered an employee, partner, joint-venturer, nor agent of County, nor does Contractor or any of its employees gain any rights against County pursuant to the County’s personnel policies. County will not pay Contractor nor Contractor’s employees any customary Travis County benefits, including but not limited to FICA, payroll taxes, worker’s compensation, health or retirement benefits, sick leave or vacation or holiday pay. Contractor is responsible to report all federal, state and city tax liabilities, social security obligations, and any other taxable matters associated with services rendered under this Agreement and is solely obligated to pay any and all taxes related to income paid to Contractor. 8.148.16 No Third-Party Rights. No provision in this Agreement, express or implied, is intended to confer upon any person or entity, other than the Parties to this Agreement, any benefits, rights, or remedies under or by reason of this Agreement. 8.158.17 Governing Law. The validity of this Agreement and of any of its terms or provisions, as well as the rights and duties of the Parties, are governed by the laws of the State of Texas. 8.15.18.17.1 Severability. Any clause, sentence, provision, paragraph, or article of this Agreement held by a court of competent jurisdiction to be invalid, illegal, or ineffective shall not impair, invalidate, or nullify the remainder of this Agreement, but the effect thereof shall be limited to the clause, sentence, provision, paragraph, or article so held to be invalid, illegal, or ineffective. 8.15.28.17.2 Law and Venue. All obligations under this Agreement are performable in Travis County, Texas. Venue for any litigation concerning this Agreement is in Travis County. 8.15.38.17.3 Assignment. No Party may assign any of the rights or duties created by this Agreement without the prior written approval of the other Party. It is acknowledged by Contractor that no officer, agent, employee, or representative of County has any authority to assign any part of this Agreement unless expressly granted that specific authority by Commissioners Court or County Purchasing Agent. Page 403 of 632 8.168.18 Binding Agreement. Despite any other provision in this Agreement, it is binding upon and inures to the benefit of the County and Contractor and their respective successors, executors, administrators, and assigns. Neither the County nor Contractor may assign, sublet, or transfer his interest in or obligations under this Agreement without the written consent of the other Party. 8.178.19 Performance of Other Services. As a part of this Agreement, it is understood that Contractor is free to provide services outside this Agreement as it sees fit at those times which Contractor is not obligated to County. It is also understood that County is free to have more than one contractor providing the type of services included in this Agreement and County is under no obligation to refer any work to Contractor for services under this Agreement. 8.188.20 Survival. Conditions and covenants of this Agreement which by their terms are performable after the termination, expiration, or end of this Agreement shall survive such termination, expiration, or end and remain fully performable. 8.198.21 Certificate of Contractor. Contractor certifies that neither Contractor nor any members of Contractor's firm nor any Subcontractor has: 8.19.18.21.1 Employed or retained for a commission, percentage, brokerage, contingency fee or other consideration, any firm or person (other than a bona fide employee working solely for Contractor) to solicit or secure the work provided by the Agreement. 8.19.28.21.2 Agreed, as an expressed or implied condition for obtaining this Agreement, to employ or retain the services of any firm or person other than in connection with carrying out the work to be performed under this Agreement. 8.19.38.21.3 Paid or agreed to pay to any firm, organization, or person (other than bona fide employees working solely for Contractor) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the work provided under this Agreement. Contractor further agrees that this certification may be furnished to any local, state or federal government agencies in connection with this Agreement and for those portions of the program involving participation of agency grant funds and is subject to all applicable state and federal, criminal and civil laws. 8.208.22 Interpretational Guidelines. 8.20.18.22.1 Computation of Time. When any period of time is stated in this Agreement, the time is computed to exclude the first day and include the last day of the period. If the last day of any period falls on a Saturday, Sunday or a day that County has declared a holiday for its employees, these days shall be omitted from the computation. 8.20.28.22.2 Number and Gender. Words of any gender in this Agreement are interpreted to include any other gender and words in either singular or plural form are interpreted to include the other unless the context in the Agreement clearly requires otherwise. 8.20.38.22.3 Headings. The headings at the beginning of the various provisions of this Agreement have been included only to make it easier to locate the subject matter covered by that section or subsection and are not to be used in interpreting this Agreement. 8.218.23 Conflict of Interest Questionnaire. If required, Contractor shall complete, file, and update a Conflict of Interest Questionnaire in compliance with Chapter 176, Texas Local Government Code. Page 404 of 632 Contractor acknowledges that the law requires the County to provide access to a filed Questionnaire on the official Travis County website. 8.228.24 County Monitoring. The Contractor will be monitored by the Director (or their designee) for compliance with the requirements of this Agreement. 8.238.25 Signatures. The person or persons signing this Agreement on behalf of the Contractor or representing themselves as signing this Agreement on behalf of the Contractor, do hereby warrant and guarantee that he, she, or they have been duly authorized by the Contractor to sign this Agreement on behalf of Contractor and to bind Contractor validly and legally to all terms, performances, and provisions in this Agreement. Page 405 of 632 DUPLICATE ORIGINALS This Agreement will be executed in duplicate originals and be effective when executed by both Parties. AtkinsRéalis USA Inc. County of Travis, Texas Travis County Judge Andy Brown Name: _______________________________ Date: Title: ________________________________ Date: Approved as to Purchasing Policies and Procedures by: _______________________________ Travis County Purchasing Agent C.W. Bruner, PMP, CPPB Approved as to Legal Form by: _______________________________ Assistant County Attorney Funds Verified by Auditor: _______________________________ County Auditor Page 406 of 632 ATTACHMENT A SCOPE OF SERVICES The following is an overview of the primary tasks included in this scope and fee schedule: • Task A – PFFRA Review & Update: Validate and refine the TWDB’s PFFRAs with local knowledge and county input to create final flash flood-risk areas (FFRAs). A memorandum will be prepared to document changes to the PFFRAs. • Task B - Planning: Use the FFRAs from Task A to develop monitoring, warning, and implementation strategies that reflect county needs and leverage regional coordination. Following the strategy, proposed sirens and associated infrastructure will be mapped. A report that documents the strategy, assumptions, the system layout, system costs and schedules will be prepared for Travis County. An abbreviated version of this report (Project Planning Package), following the SB3 Outdoor Warning Siren Project Plan Template will be developed for submittal to TWDB. Task A – PFFRA Review & Update Contractor will review data available from Travis County and its communities in relation to flash flood risk. Contractor will validate and refine the TWDB’s PFFRAs with local knowledge and input. Task A.1 - Project Management & Coordination Ongoing coordination will be supported through clearly defined communication protocols and regular coordination touchpoints with county officials, emergency management personnel, and relevant regional and municipal partners. Key stakeholders will be identified early to support timely decision‑making, information sharing, and schedule adherence. Throughout the project, the Contractor will monitor progress to ensure technical activities, deliverables, and associated costs remain aligned with TWDB grant requirements and SB 3 budget categories. This structure supports transparent reimbursement and audit readiness. Formal coordination meetings will include: • Kick-Off with Travis County (1 Meeting) – The Contractor will initiate the project through a structured kickoff meeting with Travis County staff to confirm county priorities, identify points of contact and available information, and document cost‑tracking expectations. During project initiation, the Contractor will review SB 3 funding requirements and TWDB program guidance. Based on this coordination, the Contractor will develop a detailed project schedule and work plan aligned with TWDB grant timelines. • Kick-off Meeting with Communities (1 Virtual Meeting) – A meeting will be held with communities within Travis County to discuss priorities, identify available information, discuss cost‑tracking expectations, and present the work plan and schedule developed from the Travis County kick-off meeting. • Bi-Weekly Community Coordination Meetings – Contractor will hold bi-weekly calls with the points of contact Travis County and its communities to discuss project status, interim deliverables and collect input. To support this coordination and share collected data and interim GIS deliverables, the Contractor will utilize the structured data viewer that was developed for TWDB. The viewer can be used by county leaders and stakeholders to review and comment on draft FFRA revisions. This centralized GIS data repository will be established using a secure cloud-based platform accessible to all participating counties and technical partners. This repository will house TWDB provisional flash flood risk maps, FEMA floodplain data, and other critical infrastructure layers. Weekly data synchronization checkpoints will be scheduled to incorporate updates and validate inputs. This scope assumes the following: • County and community comments to GIS layers are provided through the Structured Data Viewer • Travis County will provide points of contact at Travis County, communities or other entities participating in this effort. • Travis County and communities’ representatives will sign-off on any revisions to the PFFRAs. • Travis County will lead, with support from the consultant, all efforts in developing a Memorandum of Understanding (MOU) between Travis County and communities participating in this effort. Page 407 of 632 Task A.2 - Data Assessment The Contractor will collect flood risk data relevant to Travis County and participating communities, including: • Floodplain mapping and modeling data • Hydrologic and hydraulic analyses • Watershed characteristics and rainfall data • Existing monitoring infrastructure (Including gage data, existing sirens, etc.) • Existing flood warning and communication systems • Camp, Campground, and Park boundaries • Community Building and Structure Inventory • Other Relevant data to justify Proposed Flash Flood Risk Areas (PFFRA) Revisions To meet the deadline for this task, the above-mentioned data will need to be provided to Contractor within 5 days of the Travis County Kickoff Meeting. It is assumed that Travis County will collect relevant data from communities within Travis County and provide it to Contractor. Data that is not received within 15 working days of notice-to-proceed may not be considered for the PFFRA revisions. The Contractor will provide guidance to the Travis County on the data to collect. Task A.3 – PFFRA Revisions Where Travis County and participating communities identify concerns related to omissions, changed conditions, or areas where the TWDB screening does not reflect local knowledge, the Contractor will document those observations and provide technical analysis to support refinement of the PFRRAs. As per the TWDB methodology, two elements must be present for an area to be classified as a PFFRA: • A flash flood hazard, and • Exposure to that flash flood hazard Accordingly, our approach to refining Travis County’s PFFRAs evaluates these two components independently. Flash Flood Hazard The methodology used to develop the existing PFFHAs is technically sound, and we do not recommend modifying the underlying calculations. However, because the TWDB study was conducted across a 30-county region, the resulting hazard delineations were developed at a relatively coarse resolution (1 km × 1 km grid cells). There is an opportunity to improve the accuracy of the PFFHA boundaries within Travis County by: • Incorporating the most current 500-year floodplain mapping to better define PFFHA limits. • Removing tributary “fingers” that were identified as PFFRAs solely because that area fell within the same 1 km × 1 km grid cell as a main river or channel with calculated flash flood risk. This refinement will be supported by comparing the existing flash flood hazard delineations with the Depth × Velocity (DxV) dataset developed as part of the original study. The DxV results from more up-to-date models provided by Travis County can be used for this effort. DxV datasets provide a defensible basis for identifying areas with meaningful flash flood hazard. Exposure There is an opportunity to refine areas that are considered exposed to flash flood hazards. The TWDB study defined exposure based on: • Structures located within mapped flash flood hazard areas, and • Parks and campgrounds are located within a specified distance of a flash flood hazard area. By leveraging local datasets and incorporating input from local stakeholders, Contractor can improve the accuracy of exposure mapping by: • More precisely delineating park and campground boundaries. • Identifying and removing uninhabited or non-occupiable structures that do not represent meaningful exposure to flash flood risk. • Incorporating the most current local information regarding land use and occupancy. Page 408 of 632 These refinements to flash flood hazards and flash flood exposure will be used to map revised FFRAs which will more accurately reflect both the presence of flash flood hazards and the populations and assets that are truly exposed to that risk. Task A.4 – PFFRA Memorandum The justification and methodology for any PFFRA revisions will be documented in a memorandum. The memorandum will discuss data and input from Travis County and its communities, the methodology used to revise the PFFRAs, and the changes to the PFFRA. The memorandum will include meeting minutes from all coordination meetings, and a data collection log. The revised PFFRAs and any backup data will be provided in a GIS format and also will be available through an online viewer. The view will show the TWDB PFFRAs as well as the revised FFRAs developed by Contractor. Task A Deliverables • PFFRA Memorandum • Revised PFFRAs and backup data in a GIS format Task B – Planning The updated FFRAs from Task A will be used as the basis for planning the flash flood siren system. Contractor will work with Travis County and its communities to plan the flash flood siren system and will develop the Project Planning Package that must be approved by the TWDB by December 31, 2026. Task B.1 – Project Management and Coordination Coordination during the planning process is critical to developing a Siren Plan that meets the needs of all stakeholders. Under this task, Contractor will monitor progress to ensure technical activities, deliverables, and associated costs remain aligned with TWDB grant requirements and SB 3 budget categories. This structure supports transparent reimbursement and audit readiness. Furthermore, Contractor will coordinate with Travis County and communities both informally and formally. Formal coordination meetings will include: • Planning Meeting with Communities (1 Virtual Meeting) – A meeting will be held with communities to discuss the planning process, anticipated deliverables and the schedule for comments and responses. • Bi-Weekly Community Coordination Meetings – Contractor will hold bi-weekly calls with the points of contact at Travis County and its communities to discuss project status, interim deliverables and collect input. The Contractor will utilize the structured data viewer to share proposed flash flood siren and associated infrastructure. Travis County and community representatives will be able to review and provide comments on this data. Weekly data synchronization checkpoints will be scheduled to incorporate updates. Task B.2 - Monitoring and Detection Strategy Contractor will develop a strategy to place stream gages, rainfall gages, water-level sensors, or other monitoring devices to improve awareness and warning time during flash flood events. Contractor will develop this strategy in coordination with Travis County and its communities, considering the county’s flood-risk patterns, watershed behavior, existing critical infrastructure and population densities at risk. The strategy will consider critical factors such as the time of concentration for flood waters and the total amount of flood water expected. Contractor will leverage existing emergency system infrastructure where possible. Task B.3 - Warning System Coverage Analysis Once the Monitoring and Detection Strategy has been defined, the Contractor will develop specific locations for the flash flood warning sirens and associated monitoring infrastructure. The locations will determine through an iterative process in which we site the sirens, get input from the County and communities, and adjust siren locations based upon feedback. The locations will be chosen to deliver sufficient coverage, timely notification, and appropriate redundancy and will align with TWDB’s guidance to confirm compliance, technical rigor, and eligibility for state funding. At this planning level phase, the effective audible range of sirens will be assumed based upon general estimates and guidelines provided in the TWDB Flash Flood Warning Siren Guide. Page 409 of 632 Task B.4 – Planning Documentation Contractor will prepare a Planning Report that documents the approach to and results of the Planning Task. The report will include sections on: (1) Monitoring and Detection Strategy, (2) Approach to locating the sirens and associated components, (3) Equipment Locations, (4) Project budget, (5) Project schedule. The memorandum will include meeting minutes from all coordination meetings, a data collection log, maps showing the location of sirens, associated infrastructure and siren coverage areas. Backup data and proposed siren locations will be provided in a GIS format. Contractor will also prepare a Project Planning Package to be submitted to TWDB for approval. The package will contain much of the same information as the Planning Report, but as will a much more succinct document following the SB3 Outdoor Warning Siren Project Plan Template provided by TWDB. The Project Planning Package will be submitted to Travis County by November 30, 2026 to give time for TWDB to approve the package by December 31, 2026. Task B Deliverables • Planning Report • Project Planning Package Schedule The following delivery schedule for Task A and Task B assumes that notice-to-proceed is received by August 17, 2026. August 19, 2026: Travis County Kickoff Meeting September 29, 2026: Draft FFRA Delineations October 13, 2026: Final FFRA Delineations October 23, 2026: PFRRA Revision Memorandum October 22, 2026: Task B Draft Warning System Mapping November 12, 2026: Task B Final Warning System Mapping November 30, 2026: Task B Planning Report November 30, 2026: Task B TWDB Planning Package Page 410 of 632 ATTACHMENT B FEE SCHEDULE Contractor estimates a fee of $558,237 to complete the scope of work listed in Attachment A. Services will be billed on a time and materials basis and will comply with the Table 3 Maximum Labor Rate below. Table 1: Fee Estimate by Task Task Task Description Total Requested A PFFRA Review & Update $274,276 B Planning $283,961 Table 2: Maximum Labor Rate Position Maximum Hourly Rate Principal $320.00 Project Director $285.00 Senior Project Manager $285.00 Project Manager $250.00 Associate Project Manager $195.00 Technical Advisor $315.00 Technical Lead $305.00 Senior Engineer IV $260.00 Senior Engineer III $225.00 Senior Engineer II $180.00 Senior Engineer I $155.00 Engineer III $155.00 Engineer II $140.00 Engineer I $120.00 Sr. Software Developer III $230.00 Sr. Software Developer II $195.00 Sr. Software Developer I $155.00 Software Developer II $135.00 Software Developer I $115.00 Project Controls Manager $295.00 Sr Estimator/Scheduler III $242.00 Sr Estimator/Scheduler II $205.00 Sr Estimator/Scheduler I $160.00 Estimator/Scheduler II $140.00 Estimator/Scheduler I $120.00 Systems Manager $295.00 Sr Systems Specialist III $240.00 Sr Systems Specialist II $200.00 Sr Systems Specialist I $160.00 Systems Specialist II $140.00 Systems Specialist I $120.00 Senior GIS Analyst III $195.00 Senior GIS Analyst II $150.00 Senior GIS Analyst I $110.00 GIS Analyst II $100.00 GIS Analyst I $85.00 Sciences Manager $225.00 Senior Scientist/Planner III $190.00 Page 411 of 632 Senior Scientist/Planner II $155.00 Senior Scientist/Planner I $130.00 Scientist/Planner III $115.00 Scientist/Planner II $105.00 Scientist/Planner I $85.00 Senior Administrative Support $100.00 Administrative Support $85.00 Clerical Support $70.00 Word Processor $95.00 Page 412 of 632 PQM (Sr. Project Engineer Technical Sr. Engineer Sr. GIS Analyst Expense Description Principal Manager IV) Lead III Engineer II III Sr. Planner II Total Hours Fee Labor Fee Total Fee $315.90 $204.60 $228.75 $300.25 $190.03 $136.99 $186.31 $151.93 TASK A- PFFRA Review & Update Total 51 202 24 165 232 373 290 73 1,410 $1,500 $272,776 $274,276 Task A.1 Project Management & Coordination 16 46 4 22 4 16 4 43 155 $1,500 $32,217 $33,717 Kickoff Meeting w/ Travis County 2 6 - 2 - - - 2 12 $2,764 $2,764 Kickoff Meetings w/ Communities (1 Meeting) Prepare for Kickoff Meetings (Assume 1 virtual with all communities) 1 3 - 3 - 2 - 2 11 $2,408 $2,408 Attend Kickoff Meetings w/ Communities (1 Meeting) 3 3 - 3 - - - 3 12 $2,918 $2,918 Bi-Weekly Coordination Meetings (for 2 Months @ 1 hour each) Prepare for Bi-weekly Meetings (for 2 Months) 2 4 - 4 - 4 - 4 18 $3,807 $3,807 Regular Meetings w/ Travis County (Bi-weekly for 2 months @ 1 hours each) 2 4 - 4 - 4 - 4 18 $1,500 $3,807 $5,307 Develop Project Schedule & Work Plan 1 1 - 2 - 2 - - 6 $1,395 $1,395 Develop Communication & Coordination Protocols 1 5 2 - - - - 8 16 $3,012 $3,012 Internal Team Coordination 4 4 2 4 4 4 4 4 30 $6,402 $6,402 Cost Tracking 12 - - - - 16 28 $4,886 $4,886 Invoicing (2 months) 4 - 4 $818 $818 Task A.2 Data Assessment - 6 - 18 46 88 50 30 238 $0 $41,302 $41,302 Collect relevant flood risk data from local entities - 2 - 6 6 16 10 10 50 $8,925 $8,925 Review & Organize Collected Data - 4 - 12 40 72 40 20 188 $32,377 $32,377 Task A.3 PFFRA Revisions 21 86 20 63 112 169 156 - 627 $0 $121,219 $121,219 Identification of potential inaccuracies and outdated information (in Viewer) 2 12 - 16 20 30 16 - 96 $18,782 $18,782 Update Flash Flood Hazard Delineation with Data (2 additonal Iterations) $0 Revise Grid Resolution - - - - 2 4 4 - 10 $1,673 $1,673 Reintersect PFFRA Grid with Updated Floodplains - - - - 2 5 5 12 $1,997 $1,997 Additional Hazard Screening Criteria of DxV - 2 - 2 8 4 4 20 $3,823 $3,823 Hazard Data Cleanup & Continuity - - - - 2 8 4 14 $2,221 $2,221 Incorporate (2 rounds of comments) 4 6 - 6 24 40 40 - 120 $21,785 $21,785 Recalculate Grid with updated Hazard Information - 2 - 4 4 8 8 26 $4,957 $4,957 Update Exposed Areas with Data 10 40 - 10 10 30 30 - 130 $25,945 $25,945 Finalize Flash Flood Risk Area Delineations 5 20 5 20 20 40 40 - 150 $29,553 $29,553 Qc PFFRA Revisions 4 15 5 20 - 5 49 $10,483 $10,483 Task A.4 PFFRA Memorandum 14 64 - 62 70 100 80 - 390 $0 $78,038 $78,038 Technical Memo Technical Memo - Text 2 12 - 16 20 30 - - 80 $15,801 $15,801 Technical Memo - Exhibits 2 12 - 16 20 30 - - 80 $15,801 $15,801 Submission and database incorporation in GIS 10 40 - 30 30 40 80 - 230 $46,436 $46,436 Table 3: Detailed Fee Estimate Breakdown Page 413 of 632 Table 3: Detailed Fee Estimate Breakdown (Cont.) TASK B- Planning Total 32 196 19 195 238 420 240 144 1,484 $1,500 $282,461 $283,961 Task B.1 Project Management & Coordination 14 36 1 30 4 24 4 54 167 $1,500 $34,022 $35,522 Meetings w/ Communities (2 Virtual Meetings) Prepare for Meetings w/ Communities 1 6 - 6 - 4 - 4 21 $4,501 $4,501 Meetings w/ Communities (2 Meeting) 6 6 - 6 - - - 6 24 $5,836 $5,836 Bi-Weekly Coordination Meetings (for 2 Months @ 1 hour each) Prepare for Bi-weekly Meetings (for 2 Months) 2 4 - 4 - 4 - 4 18 $3,807 $5,307 Regular Meetings w/ Travis County (Bi-weekly for 2 months @ 1 hours each) 2 4 - 4 - 4 - 4 18 $1,500 $3,807 $5,307 Support MOU Development 1 6 - 20 27 $5,156 $5,156 Internal Team Coordination 2 4 1 4 4 4 4 4 27 $5,541 $5,541 Cost Tracking 8 8 12 28 $4,556 $4,556 Invoicing (2 months) 4 - - - - - 4 $818 $818 Task B.2 Monitoring & Detection Strategy 4 32 - 20 20 66 80 40 262 $0 $47,640 $47,640 Set up Structured Data View for Travis County & 4 4 24 60 - 92 $16,486 $16,486 Map existing flash-flood risk data (Flood areas, sirens, gauges, etc.) 1 8 - 8 5 10 20 - 52 $10,401 $10,401 Prepare Draft Strategy Document 2 12 6 10 24 - - 54 $10,077 $10,077 Update Strategy Document with Community Input 1 8 2 5 8 - 40 64 $10,677 $10,677 Task B.3 Warning System Coverage Analysis - 70 - 103 130 202 30 50 585 $0 $110,809 $110,809 Site proposed siren & gauge locations (1st Draft) - 18 - 40 60 72 10 - 200 $38,821 $38,821 Document Community Input and Update - 12 - 12 5 5 - 15 49 $9,972 $9,972 Site proposed siren & gauge locations (2nd Draft) - 12 - 20 40 60 10 - 142 $26,144 $26,144 Document Community Input and Update - 12 - 12 5 5 - 15 49 $9,972 $9,972 Site proposed siren & gauge locations (Final) - 6 - 15 20 40 10 - 91 $16,875 $16,875 Address Community Comments - 10 - 4 - 20 - 20 54 $9,025 $9,025 Task B.4 Planning Documentation 14 58 18 42 84 128 126 - 470 $0 $89,990 $89,990 Planning Report Planning Report - Text 2 12 12 40 40 - 106 $19,771 $19,771 Planning Report - PFFRA Changes Exhibits 1 6 4 8 8 24 - 51 $9,832 $9,832 Planning Report - Siren Coverage Exhibits 1 6 4 12 12 30 - 65 $12,258 $12,258 Planning Report - System Layout Exhibits (FFRAs, sirens and gauges) 1 6 4 16 16 40 - 83 $15,429 $15,429 Planning Report - Appendices 6 4 6 2 8 8 8 - 30 $5,526 $5,526 Planning Report Qc 6 6 2 20 - 12 $3,268 $3,268 Planning Report - Address County Comments - 34 $5,940 $5,940 TWDB Project Planning Package Convert Planning Report into the TWDB Project Planning Package 2 10 4 8 - 16 16 - 56 $11,168 $11,168 Address One Round of Comments to Project Planning Package 1 8 2 6 - 8 8 - 33 $6,798 $6,798 Grand Total 83 398 43 360 470 793 530 217 2894 $558,237 Page 414 of 632 ATTACHMENT C INSURANCE REQUIREMENTS Contractor shall have and shall require all subcontractors providing services to obtain and maintain, standard insurance sufficient to cover the needs of both Contractor and all Subcontractors pursuant to applicable generally accepted business standards. Upon prior reasonable notice to Contractor, County may review insurance requirements and require Contractor to make reasonable adjustments when the scope of Services has been expanded. Contractor is responsible for all premiums, deductibles, and self-insured retention. Contractor shall obtain insurance that meets the following standards: • Coverage written by companies licensed in Texas with an A.M. Best rating of B+ VIII or higher; • Coverage written as Combined Single Limits or structured using primary and excess or umbrella coverage that follows the form of the primary policy; • Coverage that provides at least the types and limits in this Attachment. As evidence of coverage, Contractor shall provide a Certificate of Insurance issued by the writing agent or carrier to the Purchasing Agent within 10 working days after both Parties execute this Agreement. The Certificate must state the Travis County contract number, show all deductibles and self-insured retention, and include all endorsements required by that type of coverage by number. Upon County’s request and without expense, County may receive certified copies of policies and endorsements. Contractor shall have and shall require all subcontractors to have for the below required insurance and include Travis County as Additional Insured and considered primary for all claims except for professional liability and E & O Policies. Contractor shall and shall require subcontractors to be responsible for the payment of all relevant deductibles for any claims made by Travis County against Contractor’s or subcontractor’s insurance. Contractor shall not allow any insurance to be cancelled or lapse during any term of this Agreement. The minimum types, limits, and endorsements of insurance coverage are: A. Workers' Compensation and Employers' Liability Insurance 1. Coverage shall be consistent with statutory benefits outlined in the Texas Workers' Compensation Act. 2. Employers' Liability limits are: $500,000 bodily injury each accident $500,000 bodily injury by disease $500,000 policy limit 3. Policies under this Section shall apply to State of Texas and include the following endorsements in favor of Travis County: a. Waiver of Subrogation b. Thirty (30) day Notice of Cancellation B. Commercial General Liability Insurance 1. Minimum limit: $1,000,000 per occurrence for coverage A and B with a $2,000,000 policy aggregate 2. The Policy shall contain or be endorsed as follows: a. Blanket contractual liability for this Contract b. Independent Contractor Coverage 3. The Policy shall also include the following endorsements in favor of Travis County: a. Waiver of Subrogation b. Thirty (30) day Notice of Cancellation c. Travis County named as additional insured Page 415 of 632 C. Business Automobile Liability Insurance 1. Coverage for all owned, non-owned, and hired vehicles shall be maintained with a combined single limit of $300,000 per occurrence. 2. Policy shall also include the following endorsements in favor of Travis County: a. Waiver of Subrogation b. Thirty (30) day Notice of Cancellation c. Travis County named as additional insured D. Professional Liability and/or E & O Insurance 1. Minimum Limit: $1,000,000 per Occurrence and $1,000,000 in the aggregate 2. If coverage is written on a claims made policy, the retroactive date shall be prior to the date services begin under this Contract or the effective date of this Contract, whichever comes first. Coverage shall include a three- (3) year extended reporting period from the date this Contract expires or is terminated. Certificate of Insurance shall clarify coverage is claims made and shall contain both the retroactive date of coverage and the extended reporting period date. 3. Additional insured status for Travis County is not required. E. Umbrella Coverage 1. Minimum Limit: $5,000,000 excess 2. Must follow form of Primary coverages 3. The Policy shall also include the following endorsements in favor of Travis County: a. Waiver of Subrogation b. Thirty (30) day Notice of Cancellation c. Travis County named as additional insured F. Cyber Security 1. Minimum Limit: $1,000,000 per occurrence with a $3,000,000 policy aggregate 2. The policy shall include the following endorsements: a. Thirty day Notice of Cancellation Page 416 of 632 ATTACHMENT D ETHICS SWORN DECLARATION Date: Name of Declarant: Title of Declarant: Business Name of Contractor: County of Contractor: Declarant on oath swears that the following statements are true and complete: 1. Declarant is authorized by Contractor to make this Sworn Declaration for Contractor. 2. Declarant is fully aware of the facts stated in this Sworn Declaration. 3. Declarant can read the English language. 4. Contractor has received the list of key contracting persons associated with this Agreement which is attached to this Sworn Declaration as Exhibit "1". 5. Declarant has personally read Exhibit "1" to this Sworn Declaration. 6. Declarant has no knowledge of any key contracting person on Exhibit "1" with whom Contractor is doing business or has done business during the 365-day period immediately before the date of this Sworn Declaration whose name is not disclosed in Exhibit “2” to this Sworn Declaration. Signature of Declarant _______________________________________ Typed or printed name of Declarant Address _______________________________________ City, State Zip Code Page 417 of 632 EXHIBIT 1, ATTACHMENT D LIST OF KEY CONTRACTING PERSONS JULY 27, 2026 CURRENT EMPLOYEES Name of Business Individual is Position Held Name of Individual Holding Office/Position Associated County Judge Andy Brown County Judge (Spouse) Sara Strother Ascension Seton Chief of Staff to County Judge Kate Garza Business Office Manager Cynthia Valdez Agenda Coordinator Leo Carneiro Executive Assistant Brigitte Bowen* Executive Assistant Grace Inman* Special Projects Manager Sara Groff* Commissioner, Precinct 1 Jeff Travillion Commissioner, Precinct 1 (Spouse) Perri Travillion Austin Spurs Chief of Staff to County Commissioner Walter Muse Executive Assistant Deone Wilhite Executive Assistant Caitlin Brown Commissioner, Precinct 2 Brigid Shea Commissioner, Precinct 2 (Spouse) John Umphress Austin Energy Chief of Staff to County Commissioner Barbara Rush Executive Assistant Lani Oglewood Executive Assistant Dora Anguiano Commissioner, Precinct 3 Ann Howard Commissioner, Precinct 3 (Spouse) John Howard Dell Tech Chief of Staff to County Commissioner Nirav Shah Executive Assistant Lucy Oglesby Executive Assistant Mick Long Executive Assistant Brianna McBride Commissioner, Precinct 4 George Morales* Chief of Staff to County Commissioner Fred Cantu* Executive Assistant David Salazar Executive Assistant Joaquin Chincanchan* Executive Assistant Melissa Villarreal* County Treasurer Dolores Ortega-Carter County Auditor Patti Smith County Executive, Planning & Budget Jessica Rio County Executive, Emergency Services Charles Brotherton County Executive, Health & Human Services Pilar Sanchez County Executive, Transportation & Natural Cynthia McDonald Resources County Executive, Justice & Public Safety Vacant County Executive, Technology & Operations Maurice McCreary* County Executive, Community Legal Services Geoff Burkhart Travis County Attorney Delia Garza Attorney Deputy Chief Senior Leslie Dippel Page 418 of 632 Attorney Deputy Chief Senior Lucio Del Toro Director Enforcement Litigation Division Melissa Hargis Attorney VII, Enforcement Litigation Division Sameer Birring Attorney VI Jacqueline Sanchez Attorney VII, Transactions & Land Use Division Julie Joe Attorney VI, Transactions & Land Use Division Christina Tagle Attorney VII, Transactions & Land Use Division Christopher Gilmore Attorney VII Georgette Hogarth Director, Transactions & Land Use Division Ann-Marie Sheely Asst Director, Transactions & Land Use Division Ann Greenberg Attorney VII, Transactions & Land Use Division Katherine (Kate) Fite Attorney VII, Transactions & Land Use Division Matthew R. Entsminger Attorney VII, Transactions & Land Use Division Kimberly Wesley* Attorney VII, Transactions & Land Use Division Viri Pulido Attorney III, Transactions Division Linda Martinez Director, Health Services Division Trelisha Brown Attorney, Health Services Division Kinski Moss Attorney VII, Health Services Division David Duncan Attorney VII, Health Services Division Prema Gregerson Attorney VI, Health Services Division Haseeb Abdullah Purchasing Agent C.W. Bruner, CPPB, PMP Procurement Director Jorge Talavera, CPPO, CPPB, CTPE, NIGP-CPP Lead Procurement Officer James A. Carey Lead Procurement Officer Sara Kassem, MPA, CPPB, CTCM, CTCD, NIGP- CPP Lead Procurement Officer Bridgett Bradshaw, NIGP-CPP, CPPB Procurement Specialist IV Lori Clyde, CPPO, CPPB, CTPE, NIGP-CPP Procurement Specialist III Jerry Jones, MBA, CTCM Procurement Specialist III Priscilla Harrington, CPP, CPSM Procurement Specialist III Jean Liburd Procurement Specialist III Limbania Rodriguez, CPPB Procurement Specialist III Geri Castaneda Procurement Specialist II Patricia Estrada Procurement Specialist II Joe Hon Procurement Specialist II Christopher Milledge Procurement Specialist II Tina Litzner Procurement Specialist II Brandon Hoffman Procurement Specialist II Maurecia Smith Procurement Specialist II Danielle Manriquez* Procurement Specialist II Lezlie Mills* Procurement Specialist I Koren Shannon* Procurement Specialist II Ardian Shaholli, CPP* Procurement Specialist II Patrick Hendricks* Procurement Specialist I Sam McCord Procurement Specialist I Jessica Reagan Procurement Specialist I Teresa Rosalez Procurement Specialist I Gina Garcia Procurement Specialist I Claire Winn* Procurement Specialist I Tommie Wesley Procurement Specialist I Christine Oglesby* Page 419 of 632 Procurement Specialist I Danielle Cortez-Medina* Procurement Specialist I Hilario Aldape* Procurement Specialist I Andrew Steele* Procurement Specialist I Zitlhaly Ramos* Procurement Specialist I Cristofer Martinez* Purchasing Operations Division Director Jason G. Walker, CPPB Purchasing Operations Division Director Rachel Fishback, CPPB Purchasing Operations Specialist III April Cook* Purchasing Business Analyst II Kevin Scarbrough Purchasing Business Analyst II Scott Worthington Operations Consultant Jennifer Winkler, MBA, CGAP, NIGP-CPP HUB Program Director Sylvia Lopez Assistant HUB Director Randle Jackson Community Liaison Kaleo Lopez, SSH* HUB Specialist Nicholas Morrow HUB Specialist Jessica Reagan HUB Specialist Crystal Bennett HUB Specialist Sydney McClelland Contract Compliance Director Tenley Aldredge, M.I.A., J.D. Assistant Contract Compliance Director Kimberly Effinger* Contract Compliance Program Manager Jackie Childress Contract Compliance Program Manager Andrew J. Artzt, J.D. Contract Compliance Officer Vacant Contract Compliance Monitor Dennis Reyna Contract Compliance Monitor Patrick Tuohy Contract Compliance Monitor Tommie Wesley Contract Compliance Monitor Joseph Castillo Contract Compliance Monitor Jonathan Garza, MPA Contract Compliance Monitor Odette Marin * - Identifies employees who have been in that position less than a year. FORMER EMPLOYEES Position Held Name of Individual Holding Office/Position Date of Expiration Procurement Specialist IV Lee Perry 08/31/26 Procurement Specialist III Jennifer Proctor Romero 10/02/26 Contract Compliance Monitor Colby Elizondo 12/18/26 Procurement Specialist II Sam Francis 01/02/27 Procurement Specialist II Lauren Hudak 01/09/27 Procurement Specialist I Koren Shannon 06/01/27 County Executive, Technology & Operations Paul Hopingardner 05/29/27 Commissioner, Precinct 4 Margaret Gomez 05/31/27 Procurement Specialist II Thomas Lynch 07/17/27 Page 420 of 632 EXHIBIT 2, ATTACHMENT D DISCLOSURE Exhibit 2 acknowledges that Contractor is doing business or has done business during the 365-day period immediately prior to the date of execution of the agreement with the following Key Contracting Persons and warrants that these are the only such Key Contracting Persons. __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ If no one is listed above, Contractor warrants that Contractor is not doing business and has not done business with any Key Contracting Person during the 365-day period immediately prior to the date of execution of the agreement. Page 421 of 632 ATTACHMENT E CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION FOR COVERED CONTRACTS Federal Executive Order 12549 requires Travis County to screen each covered potential contractor to determine whether each has a right to obtain a contract in accordance with federal regulations on debarment, suspension, ineligibility, and voluntary exclusion. Each covered contractor must also screen each of its covered subcontractors. In this certification “contractor” refers to both contractor and subcontractor; “contract” refers to both contract and subcontract. By signing and submitting this certification, the contractor/potential contractor accepts the following terms: 1. The certification herein below is a material representation of fact upon which reliance was placed when this contract was entered into. If it is later determined that the potential contractor knowingly rendered an erroneous certification, in addition to other remedies available to the federal government or Travis County may pursue available remedies, including suspension and/or debarment. 2. The potential contractor shall provide immediate written notice to the person to whom this certification is submitted if at any time the potential contractor learns that the certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 3. The words “covered contract,” “debarred,” “suspended,” “ineligible,” “participant,” “person,” “principle,” “proposal,” and “voluntarily excluded,” as used in this certification have meanings based upon materials in the Definitions and Coverage sections of federal rules implementing Executive Order 12549. 4. The potential contractor agrees by submitting this certification that, should the proposed covered contract be entered into, it shall not knowingly enter into any subcontract with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by a federal department or agency, and/or Travis County, as applicable. Do you have or do you anticipate having subcontractors under this proposed contract? ☐YES ☐NO 5. The potential contractor further agrees by submitting this certification that it will include this certification titled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion for Covered Contracts” without modification, in all covered subcontracts; and in solicitations for all covered subcontracts. 6. A contractor may rely upon a certification of a potential subcontractor that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered contract, unless it knows that the certification is erroneous. A contractor must at a minimum, obtain certifications from its covered subcontractors upon each subcontract's initiation and upon each renewal. 7. Nothing contained in all the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this certification document. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for contracts authorized under paragraph4 of these terms, if a contractor in a covered contract knowingly enters into a covered subcontract with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, any federal agency and/or Travis County may pursue available remedies, including suspension and/or debarment. Page 422 of 632 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION FOR COVERED CONTRACTS Indicate in the appropriate box which statement applies to the covered contractor/potential contractor: ☐ The contractor/potential contractor certifies, by submission of this certification, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this contract by any federal department or agency, the State of Texas, or Travis County. ☐ The contractor/potential contractor is unable to certify to one or more of the terms in this certification. In this instance, the contractor/potential contractor must attach an explanation for each of the above terms to which he is unable to make certification. Attach the explanation(s) to this certification. Name of Contractor: Signature of Authorized Representative: Printed Name of Authorized Representative: Title of Authorized Representative: Unique Entity ID (generated by SAM.gov): Date: Page 423 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Approve Modification No. 38, to Contract No. 4400000257 with SAP Public Services, in the amount of $45,248.95, for SAP ERP Software and Maintenance Support. (Auditor’s Office) (Commissioner Travillion) Prepared By/Phone Number: Lori Clyde, Procurement Specialist IV, 512-854-4205 Elected/Appointed Official or Department Head: C W Bruner Commissioners Court Sponsor(s): Commissioner Travillion Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: The purpose of this Modification is to procure additional SuccessFactors subscriptions for Performance and Goals, Learning, and Employee Central Core HR Full and Functional Licenses beginning September 1, 2026, through the existing end-term of December 28, 2028. Contract Information: Contract No.: 4400000257 Contractor Name: SAP Public Services Contract Modification Amount: $45,248.95 (prorated year 1 - $6,353.77, year 2 - $19,447.59, year 3 - $19,447.59) Contract Period: September 1, 2026 through December 28, 2028 Current Contract Expenditures: Within the last 12 months $870,056.70 has been spent against this contract. Previous Contract and Modification Activity: See attached Contract and Modification Summary. Staff Recommendations: The Auditor’s Office recommends approval of this Modification No. 38. Purchasing Comments: The Purchasing Agent confirms that the purchasing process complied with the County procedures and Texas statutes applicable to it. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: Page 424 of 632 Shopping Cart /Funds Reservation #: 200003215 Required Authorizations: N/A Attachments: 1. 4400000257 SAP Contract History 2. Department Memo 3. 4400000257 SAP Mod 38 DRAFT Page 425 of 632 Travis County Commissioners Court Voting Session Contract and Modification Summary Contract: 4400000257 Contractor: SAP Public Services, Inc. Previous Contract and Modification Activity: Modification No. 37, approved by the Purchasing Agent 04/07/2026, was to incorporate the Memorandum of Understanding to clarify the Terms of Use of the County’s use of SAP for Me. Modification No. 36, approved by Commissioners Court 03/24/26, was to procure the SAP S/4HANA RISE Private Cloud Edition system and related modules for the period of May 1, 2026 through April 31, 2031.. Modification No. 35, approved by Commissioners Court 01/06/2026, was to terminate she SAP Budgeting and Planning for Public Sector module due to end of support. Modification No. 34, approved by Commissioners Court 12/16/2025, was to purchase additional SAP SuccessFactors Performance and Goals, Learning Management System (LMS), Employee Central Core HR Full and Functional Use Hub subscriptions. Modification No. 33, approved by Commissioners Court 10/28/2025, was to renew the SAP Learning Hub Subscriptions procured by Modification No. 30 for an additional subscription term and allows both parties to agree to renew at the end of current term. Modification No. 32, approved by the Purchasing Agent 12/20/2024, incorporated a termination addendum to SAP Software and Support Agreement which resulted in a reduction in the Maintenance Base and a decrease in the annual maintenance cost. Modification No. 31, approved by the Purchasing Agent 12/9/2024, was to add SAP Cloud ALM (Application Lifecycle Management) services to the County’s SAP cloud environment and to establish the terms and conditions for the County’s usage of SAP Cloud ALM services. Modification No. 30, approved by Commissioners Court 10/29/2024, was to purchase SAP Learning HUB subscriptions, Modification No. 29, approved by the Purchasing Agent 7/30/2024, was an assignment of payment to SG Equipment Finance USA Corp. for year 3 of the Cloud Fees for the Ariba modules purchased under Modification No. 17. Page 426 of 632 Modification No. 28, approved by Commissioners Court 7/23/2024, was to purchase additional SAP Performance and Goals and Learning Management System (LMS) subscriptions. Modification No. 27, approved by Commissioners Court 12/19/2023, was to renew SAP Performance and Goals and Learning and to purchase the SAP SuccessFactors Integration Suite. Modification No. 26, approved by the Purchasing Agent 12/15/2023, was to set forth standard terms for all SAP Cloud Base Subscription services at no cost the County. Modification No. 25, approved by Commissioner Court 10/31/2023, was to procure SAP Information Capture by OpenText. Modification No. 24, approved by the Purchasing Agent 7/20/2023, was an assignment of payment to SG Equipment Finance USA Corp. for year 3 of the Cloud Fees for the Ariba modules purchased under Modification No. 17. Modification No. 23, approved by the Purchasing Agent 10/10/2022, was an assignment of payment to SG Equipment Finance USA Corp. for year 2 of the Cloud Fees for the Ariba modules purchased under Modification No. 17. Modification No. 22, approved by Commissioners Court 6/7/2022, was to purchase Ariba Shared Services. Modification No. 21, approved by Commissioners Court 10/19/2021, was to purchase 100 additional user subscriptions for SAP SuccessFactors Performance and Goals. Modification No. 20, approved by the Purchasing Agent 9/30/2021, was an assignment of payment to SG Equipment Finance USA Corp. for year 1 of the Cloud Fees for the Ariba modules purchased under Modification No. 17. Modification No. 19, approved by Commissioners Court (CC) 8/31/2021, was for the purchase of additional SAP Analytics Cloud (SAC) subscriptions for 30 concurrent users. Modification No. 18, approved by the Purchasing Agent 8/20/2021, was to renew and co- term the support period for SAC subscriptions with our existing licenses and subscriptions. Modification No. 17, approved by CC 6/29/2021, was for the purchase of four (4) SAP Ariba Source-to-Contract and Risk cloud services modules, which includes SAP Ariba Supplier Risk, SAP Ariba Contracts, SAP Ariba Sourcing, and SAP Ariba Supplier Lifecycle and Performance. Page 427 of 632Modification No. 16, approved by CC 8/25/2020, was for the purchase of a one-year SAP Analytics Cloud subscription for twenty-five named users Modification No. 15, approved by CC 6/16/2020, was to terminate the uPerform by Ancile software and associated database licenses. Modification No. 14, approved by CC 3/24/2020 was to purchase additional SAP SuccessFactors Performance and Goals subscriptions. Modification No. 13, approved by CC 3/26/2019, was to purchase SAP single Sign-On licenses. Modification No. 12, approved by CC 12/18/18, was to terminate the remaining SAP Enterprise Learning and associated SAP HANA licenses and to purchase 914 additional user subscriptions for SAP SuccessFactors Learning Cloud Services. Modification No. 11, approved by CC 3/27/18, purchased additional licenses of SAP Budget and Planning (SBP) software. Modification No. 10, approved by CC 12/19/17, purchased SuccessFactors Learning and Performance and Goals. Modification No. 9, approved by CC 12/19/17, added SAP SuccessFactors cloud-based services for a 5-year subscription. Modification No. 8, approved by CC 11/15/16, licensed the SAP Budgeting and Planning for Public Sector. Modification No. 7, approved by CC 9/30/14, licensed SAP HANA Runtime Edition for SAP BW. Modification No. 6, approved by the Purchasing Agent 9/24/14, corrected errors in Appendix nine (9), Section SAP Support Services and Fees. Modification No. 5 A, B, C, and D, approved by CC 6/24/14: 5A, terminated SAP Claim Management Property & Casualty for Self Insurance; 5B, terminated SAP Org Visualization by Nakisa, OrgChart and the SAP Talen Vis. By Nakisa, Talent plan and corresponding database software per Amend. two (2) to Appendix three (3); 5C, terminated the SAP Org Visualization by Nakisa, Orgchart and corresponding database software per Amend. One (1) to Appendix eight (8); 5D, licensed the SAP NetWeaver Process Orchestration. Modification No. 4, approved by the Purchasing Agent 6/18/14, terminated SAP BusinessObjects Predictive Workbench by SPSS. Page 428 of 632Modification No. 3, approved by CC 12/19/12, modified the contract to incorporate Appendix eight (8). Modification No. 2, approved by the Purchasing Agent 3/5/12, amended Appendix six (6) by deleting paragraph five (5) and replacing with new language for paragraph five (5). SAP Enterprise Support and Payment. Modification No. 1, approved by CC 12/14/11, modified contract to incorporate Appendices five (5), six (6) and seven (7). The original contract was approved by CC 12/7/2010. Page 429 of 632 Court TRAVIS COUNTY TRAVIS COUNTY AUDITOR’S OFFICE ADMINISTRATION BUILDING 700 LAVACA, SUITE 1200 AUSTIN, TX 78701 PATTI SMITH, CPA (512) 854-9125 COUNTY AUDITOR FAX: (512) 854-9164 TO: C.W. Bruner, Purchasing Agent DATE: August 14, 2026 Digitally signed by: Brooke Kaufman DN: CN = Brooke Kaufman email = Brooke.Kaufman@traviscountytx.gov FROM: Brooke Kaufman, County Auditor’s Office C = US O = Travis County OU = Auditor's Office Date: 2026.08.14 12:37:58 -05'00' SUBJECT: Additional SAP SuccessFactors License Request with SAP Public Services, Inc. This request is to modify contract 4400000257 with SAP Public Services, Inc. to increase the number of subscriptions for the following modules:  SAP SuccessFactors Performance and Goals - 90 additional licenses  SAP SuccessFactors Learning - 300 additional licenses  SAP SuccessFactors Employee Central, Core HR Full License - 300 additional licenses  SAP SuccessFactors Employee Central, Core HR Functional License - 700 additional licenses The additional subscriptions are required due to an increased number of County employees along with requiring more contingent workers to complete compliance training in the LMS module. The County has a five-year contract through December 28, 2028, in place for SAP SuccessFactors subscriptions and this request is to increase the existing license count beginning September 01, 2026. Budgetary and Fiscal Impact: The annual cost for the first year is $19,447.59 but will be prorated in the amount of $6,353.77 for the additional subscriptions and has been encumbered with funds commitment document 200003215. SAP Module Current Additional New FY 26 License Licenses License Additional Cost Count Count Performance and Goals 2,801   $ 2,008.00 Learning Management System (LMS) 6,390   $ 4,306.36 Employee Central, Core HR Full 6,150   $ 6,454.73 Employee Central, Core HR 2,301   Functional $ 6,678.50 Total:   $ 19, 447.59 Page 430 of 632 Attachments: SAP Cloud Order Form cc Patti Smith, County Auditor’s Office Beth Adams, County Auditor’s Office Kelly Allen, County Auditor’s Office Jorge Talavera, Purchasing Office Jason Niedzwiedz, County Auditor’s Office Lori Clyde, Purchasing Office Latif Zaki, Planning and Budget Office Page 431 of 632 DRAFT V17.0 Page 1 MODIFICATION OF CONTRACT: 4400000257, SAP ERP Software & Maintenance Support ISSUED BY: ISSUED TO: Travis County Purchasing Office SAP Public Services, Inc. P.O. Box 1748 3999 West Chester Pike Austin, Texas 78767 Newtown Square, PA 19073 Contact: Lori Clyde Tel. No: (512) 854-4205 MODIFICATION NO.: 38 EXECUTED DATE OF ORIGINAL CONTRACT: December 7, 2010 ORIGINAL CONTRACT TERM: December 7, 2010 to December 6, 2011 MODIFIED CONTRACT TERM END DATE: December 31, 2028 ORIGINAL CONTRACT AMOUNT: $1,366,529.00 MOD. 38 AMOUNT: $45,248.95 CUMULATIVE CONTRACT AMOUNT: $ 18,656,944.50 Note to Vendor: Court Approval Required? Complete and execute (sign) your portion of the signature block section as tagged below. Yes DO NOT execute. Retain for your records. No DESCRIPTION OF CHANGES: Except as provided in this Modification 38, all terms, conditions and provisions of the Contract referenced above, as previously modified, remain unchanged and in full force and effect. A. The purpose of this Modification is to procure additional SAP SuccessFactors Performance and Goals, Learning Management System (LMS), Employee Central Core HR Full and Functional Use Hub subscriptions as described in detail on the documents referenced below: 1. Reference SAP Cloud Order Form, attached hereto as pages 2 through 3 of this Modification, to procure additional subscriptions for SuccessFactors Performance and Goals, Learning Management System, Employee Central, Core HR full and Employee Central Functional Use. These SAP subscriptions are for the term of 09/01/2026 through 12/28/2028. B. The total compensation for this Modification is $45,248.95, which is comprised of 1 prorated period in the amount of $6,353.77, and for periods 2 and 3, $19,447.59, each. LEGAL BUSINESS NAME: SAP Public Services, Inc. DATE: BY: SIGNATURE BY: PRINT NAME TITLE: ITS DULY AUTHORIZED AGENT TRAVIS COUNTY, TEXAS DATE: BY: C.W. BRUNER, PMP, CPPB, PURCHASING AGENT TRAVIS COUNTY, TEXAS DATE: BY: ANDY BROWN, TRAVIS COUNTY JUDGE Page 432 of 6324400000257, Modification No. 38 Page 2 Amendment SAP Reference No. 3063698293 (“Amendment”) to Order Form for SAP Cloud Services SAP Reference No. 3060830034 (“Order Form”) Between SAP Public Services Inc. 1399 NEW YORK AVENUE N.W. SUITE 800 WASHINGTON, DC 20005 USA (“SAP”) And Travis County, Texas 700 Lavaca St Ste 800 AUSTIN, TX, 78701-3101 (“Customer”) Customer ID: 1315512 Case ID: 3063698293 1. AMENDMENT TO ORDER FORM This Amendment constitutes an offer by SAP and, when signed and returned by customer on or prior to the offer expiration date, amends the Order Form to add the SAP Cloud Services identified in Section 2, below, and becomes a binding agreement between SAP and Customer effective on the date signed by Customer. Capitalized terms not defined in this Amendment shall have the meanings assigned to such terms in the Order Form. Offer Expiration Date: 09/01/2026 2. ADDITIONAL CLOUD SERVICE The table identifying the SAP Cloud Service in the Order Form is hereby amended by adding the SAP Cloud Services set forth below. The initial Subscription Term of such Cloud Services shall be as indicated below, unless Customer is notified of a later actual Start Date due to system provisioning. From 09/01/2026 To 12/28/2028 CMS_TMP-2014/10/19-0000150298 : CLOUD1CLOUD1 SAP Cloud Usage Usage Annual Fee Product Product Total Fee in Service Metric Metric Start Date End Date USD Limitation SAP SFSF EC, 1 User 300 6,454.73 09/01/2026 12/28/2028 15,018.30 core HR SAP SFSF EC, 1 User 700 6,678.50 09/01/2026 12/28/2028 15,538.95 core HR, functl use SAP SFSF 1 Users 300 4,306.36 09/01/2026 12/28/2028 10,019.66 Learning SAP SFSF 1 Users 90 2,008.00 09/01/2026 12/28/2028 4,672.04 Performance & Goals Total Net Fee 45,248.95 SAP Confidential Page 1 of 2 CUSTOM Add or Swap Order Form for SAP Cloud Services (Simplified Add/Swap Direct) enNAMERICA.v.8-2023 SAP OPP 306422836 / QUOTE / CASE 3063698293 Page 433 of 6324400000257, Modification No. 38 Page 3 SAP Cloud Usage Usage Annual Fee Product Product Total Fee in Service Metric Metric Start Date End Date USD Limitation Period 1 From 09/01/2026 To 12/28/2026 6,353.77 Period 2 From 12/29/2026 To 12/28/2027 19,447.59 Period 3 From 12/29/2027 To 12/28/2028 19,447.59 Total Net Fee 45,248.95 The amounts set out above are net amounts and will be subject to fee changes as set forth in the Order Form. Applicable taxes are not included. Usage Metric Limitation shows the maximum quantity that Customer may use over a 12-month period. 3. PAYMENT AND INVOICES All fees for the Cloud Services set forth above, fee increases, invoicing and payment shall be in accordance with the terms of the Order Form. 4. AUTHORIZED ADMINISTRATORS Customer contacts for order confirmation and system notices are: Order Confirmation recipient name: John Rabb Order Confirmation recipient e-mail: john.rabb@traviscountytx.gov System Provisioning Notification recipient name: John Rabb System Provisioning Notification recipient e-mail: john.rabb@traviscountytx.gov Except as specifically set forth in this Amendment, all terms and provisions of the Order Form and the Agreement shall remain unaffected by this Amendment. In the event of a conflict between the terms of the Order Form and this Amendment, the terms of this Amendment shall take precedence. Accepted By: Accepted By: SAP Public Services Inc. Travis Country, Texas (SAP) (Customer) . . /SS1/ /ES1/ Name: Name: Andy Brown Title: Title: Travis County Judge Date: Date: SAP Confidential Page 2 of 2 CUSTOM Add or Swap Order Form for SAP Cloud Services (Simplified Add/Swap Direct) enNAMERICA.v.8-2023 SAP OPP 306422836 / QUOTE / CASE 3063698293 Page 434 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action on the following Personnel Amendments A. Routine Personnel Actions (Commissioner Travillion and Commissioner Morales) Prepared By/Phone Number: Monica Flores-Rojo, Administrative Assoc, 512-854- 1104 Elected/Appointed Official or Department Head: Susan Welbes Commissioners Court Sponsor(s): Commissioner George Morales Commissioner Jeffrey W. Travillion Sr Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: See attached memo. Staff Recommendations: N/A Issues and Opportunities: N/A Fiscal Impact and Source of Funding: None Required Authorizations: Susan Welbes, Interim Chief Human Resource Officer Attachments: 1. 26-9-1 Personnel Amendments - REVISED Page 435 of 632 MEMORANDUM DATE: September 1, 2026 TO: Andy Brown, County Judge Jeffrey Travillion, Commissioner, Precinct 1 Brigid Shea, Commissioner, Precinct 2 Ann Howard, Commissioner, Precinct 3 George Morales, Interim Commissioner, Precinct 4 FROM: Susan Welbes, Interim Chief Human Resource Officer SUBJECT: Weekly Personnel Amendments Attached are Personnel Amendments for Commissioners Court approval. A. Routine Personnel Actions – Pages 1 – 7 If you have any questions or comments, please contact Susan Welbes at 854-9417. cc: Planning and Budget Department County Auditor County Auditor-Payroll (Certified copy) County Clerk (Certified copy) Page 436 of 632 A. WEEKLY PERSONNEL AMENDMENTS – ROUTINE CURRENT NEW Position / Position Title / Position / Position Title Action Action Current Action Reason Employee Group / New Personnel / Employee Group / Type Effective Personnel Row Description Employee Subgroup / Area Employee Subgroup / Description Date Area Grade / Level / Grade / Level / Salary/Rate Amt Salary/Rate Amt 1 30001670 / Court Clerk I / Justice of the Regular / Full Time Non- New Hire New Hire 8/3/2026 N/A N/A Peace Pct 3 Exempt / C05 / 00 / $50,500.00 2 30005046 / Road Maintenance Worker I / Transportation & New Hire New Hire 8/3/2026 N/A N/A Regular / Full Time Non- Natural Resources Exempt / C04 / 00 / $52,186.40 3 30068454 / Social Health & Human Services Asst / Temporary New Hire New Hire 8/4/2026 N/A N/A Services / Hourly - No Bnf / C03 / 00 / $24.87 4 30068265 / Mechanic Transportation & Automotive / Regular / Full New Hire New Hire 8/3/2026 N/A N/A Natural Resources Time Non-Exempt / C08 / 00 / $63,856.00 5 30059987 / Engineer / Transportation & Regular / Full Time New Hire New Hire 8/3/2026 N/A N/A Natural Resources Exempt / C17 / 00 / $109,875.20 6 30068730 / Legal Community Legal Secretary / Regular / Full New Hire New Hire 8/18/2026 N/A N/A Services Time Non-Exempt / C07 / 00 / $55,000.00 1 Page 437 of 632 WEEKLY PERSONNEL AMENDMENTS – ROUTINE CURRENT NEW Position / Position Title / Position / Position Title Action Action Current Action Reason Employee Group / New Personnel / Employee Group / Type Effective Personnel Row Description Employee Subgroup / Area Employee Subgroup / Description Date Area Grade / Level / Grade / Level / Salary/Rate Amt Salary/Rate Amt 7 30068456 / Social Health & Human Services Asst / Temporary New Hire New Hire 8/4/2026 N/A N/A Services / Hourly - No Bnf / C03 / 00 / $23.87 8 30004145 / Clinical Mental Health Professional / New Hire New Hire 8/3/2026 N/A N/A Juvenile Probation Regular / Full Time Non- Exempt / C11 / 00 / $63,856.00 9 30070463 / Assistant Dir Administration & Planning / Health & Human New Hire New Hire 9/1/2026 N/A N/A Regular / Full Time Services Exempt / C21 / 00 / $135,000.00 10 30070715 / Fire Marshal Deputy Asst I / Special Emergency New Hire New Hire 7/14/2026 N/A N/A Project / Full Time Non- Services Exempt / C12 / 00 / $80,000.00 11 30068453 / Social Health & Human Services Asst / Temporary Re-Hire Re-Hire 8/4/2026 N/A N/A Services / Hourly - No Bnf / C03 / 00 / $23.87 12 30070950 / Office Asst / County Re-Hire Re-Hire 8/4/2026 N/A N/A Temporary / Hourly - No Commissioner 4 Bnf / C02 / 00 / $22.50 2 Page 438 of 632 WEEKLY PERSONNEL AMENDMENTS – ROUTINE CURRENT NEW Position / Position Title / Position / Position Title Action Action Current Action Reason Employee Group / New Personnel / Employee Group / Type Effective Personnel Row Description Employee Subgroup / Area Employee Subgroup / Description Date Area Grade / Level / Grade / Level / Salary/Rate Amt Salary/Rate Amt 13 30000751 / Attorney V / Regular / Full Time Re-Hire Re-Hire 8/10/2026 N/A N/A County Attorney Exempt / C20 / 00 / $120,000.00 14 30004241 / Juvenile 30004241 / Juvenile Detention Officer II / Juvenile Detention Officer I / Regular / Mobility Career Ladder 7/16/2026 Juvenile Probation Regular / Full Time Non- Probation Full Time Non-Exempt / C05 Exempt / C06 / 00 / / 00 / $51,823.20 $54,414.36 15 30002417 / Corrections 30002417 / Corrections Officer / Regular / Full Time Officer Sr / Regular / Full Mobility Career ladder 7/22/2026 Sheriff Sheriff Non-Exempt / TCSO Time Non-Exempt / TCSO POPS81 / 02 / $61,902.98 POPS83 / 02 / $64,824.51 16 30000947 / Elections Mgmt 30050166 / Financial Mgr / Interdepartmental Coord / Regular / Full Time Regular / Full Time Mobility 8/17/2026 County Clerk Treasurer Change Exempt / C13 / 00 / Exempt / C17 / 00 / $81,839.75 $86,403.20 17 30070475 / Financial 30000438 / Financial Analyst Interdepartmental Facilities Technology & Analyst / Regular / Full Mobility 8/10/2026 / Regular / Full Time Exempt Change Management Operations Time Exempt / C11 / 00 / / C11 / 00 / $68,960.45 $70,000.00 18 30003339 / LE Sheriff Cadet 30003005 / Corrections / Regular / Full Time Non- Specialist / Regular / Full Mobility Promotion 8/2/2026 Sheriff Sheriff Exempt / TCSO POPS71 / Time Non-Exempt / C07 / 00 / 63,654.000 00 / $64,044.27 3 Page 439 of 632 WEEKLY PERSONNEL AMENDMENTS – ROUTINE CURRENT NEW Position / Position Title / Position / Position Title Action Action Current Action Reason Employee Group / New Personnel / Employee Group / Type Effective Personnel Row Description Employee Subgroup / Area Employee Subgroup / Description Date Area Grade / Level / Grade / Level / Salary/Rate Amt Salary/Rate Amt 19 30051601 / Office Specialist 30061158 / Legal Juvenile Public / Regular / Full Time Non- Juvenile Public Secretary / Regular / Full Mobility Promotion 8/1/2026 Defender Exempt / C04 / 00 / Defender Time Non-Exempt / C07 / $54,075.00 00 / $56,778.75 20 30063256 / Law 30003272 / Law Enforcement Detective / Enforcement Sergeant / Mobility Promotion 8/3/2026 Sheriff Regular / Full Time Non- Sheriff Regular / Full Time Non- Exempt / TCSO POPS75 / Exempt / TCSO POPS76 / 10 / 110,715.270 07 / $117,355.05 21 30004693 / Asst Public 30004677 / Public Works Transportation & Works Dir / Regular / Full Transportation & Dir / Regular / Full Time Mobility Promotion 8/10/2026 Natural Time Exempt / C20 / 00 / Natural Resources Exempt / C23 / 00 / Resources $169,950.00 $195,442.50 22 30051603 / Court Clerk I / 30055434 / Court Clerk II / Regular / Full Time Non- Regular / Full Time Non- Mobility Promotion 8/4/2026 District Clerk District Clerk Exempt / C05 / 00 / Exempt / C07 / 00 / $50,398.40 $53,705.60 23 30005120 / Mechanic 30005120 / Mechanic Transportation & Automotive / Regular / Full Transportation & Equipment / Regular / Full Mobility Promotion 7/23/2026 Natural Time Non-Exempt / C08 / 00 Natural Resources Time Non-Exempt / C09 / Resources / $65,665.90 00 / $68,949.20 24 The 5% increase would result in an annualized 30004253 / Juvenile Case amount of $4,042.52. Temporary Juvenile Work Mgr / Regular / Full Mobility 7/27/2026 Juvenile Probation Assignment Probation Time Exempt / C12 / 00 / Interim Job Assignments $80,874.55 Travis County Code §114.097 (a) 4 Page 440 of 632 WEEKLY PERSONNEL AMENDMENTS – ROUTINE CURRENT NEW Position / Position Title / Position / Position Title Action Action Current Action Reason Employee Group / New Personnel / Employee Group / Type Effective Personnel Row Description Employee Subgroup / Area Employee Subgroup / Description Date Area Grade / Level / Grade / Level / Salary/Rate Amt Salary/Rate Amt 25 30070456 / Corrections 30070444 / Security Coord Voluntary Specialist / Regular / Full / Regular / Full Time Non- Mobility 8/2/2026 Sheriff Sheriff Reassignment Time Non-Exempt / C07 / 00 Exempt / C06 / 00 / / $64,972.45 $61,723.83 26 30001754 / Constable 30001752 / Court Clerk I / Communications Specialist / Voluntary Regular / Full Time Non- Mobility 8/3/2026 Constable Pct 2 Regular / Full Time Non- Constable Pct 2 Reassignment Exempt / C05 / 00 / Exempt / C07 / 00 / $54,863.57 $60,959.52 27 30002975 / Corrections 30002494 / Security Coord Voluntary Officer / Regular / Full Time / Regular / Full Time Non- Mobility 8/2/2026 Sheriff Sheriff Reassignment Non-Exempt / C06 / 00 / Exempt / TCSO POPS81 / $58,349.50 00 / $51,896.00 28 30050229 / Social Worker / Salary Salary Change 7/1/2026 Public Defender Regular / Full Time Exempt / Public Defender C11 / 00 / $71,426.90 Change C11 / 00 / $68,926.90 29 30066477 / Social Worker / Salary Salary Change 7/1/2026 Public Defender Regular / Full Time Exempt / Public Defender C11 / 00 / $81,200.94 Change C11 / 00 / $78,700.94 30 30062979 / Social Worker / Salary Salary Change 7/1/2026 Public Defender Regular / Full Time Exempt / Public Defender C11 / 00 / $89,623.91 Change C11 / 00 / $87,123.91 31 30063084 / Social Worker / Salary Salary Change 7/1/2026 Public Defender Regular / Full Time Exempt / Public Defender C11 / 00 / $85,987.56 Change C11 / 00 / $83,487.56 32 30066643 / Social Worker / Salary Salary Change 7/1/2026 Public Defender Regular / Full Time Exempt / Public Defender C11 / 00 / $78,092.82 Change C11 / 00 / $75,592.82 5 Page 441 of 632 WEEKLY PERSONNEL AMENDMENTS – ROUTINE CURRENT NEW Position / Position Title / Position / Position Title Action Action Current Action Reason Employee Group / New Personnel / Employee Group / Type Effective Personnel Row Description Employee Subgroup / Area Employee Subgroup / Description Date Area Grade / Level / Grade / Level / Salary/Rate Amt Salary/Rate Amt 33 30005164 / Social Worker / Salary Salary Change 7/1/2026 Public Defender Regular / Full Time Exempt / Public Defender C11 / 00 / $88,595.44 Change C11 / 00 / $86,095.44 34 30058402 / Social Worker / Salary Salary Change 7/1/2026 Public Defender Regular / Full Time Exempt / Public Defender C11 / 00 / $74,600.00 Change C11 / 00 / $72,100.00 35 30064835 / Social Worker / Salary Salary Change 7/1/2026 Public Defender Regular / Full Time Exempt / Public Defender C11 / 00 / $71,499.70 Change C11 / 00 / $68,999.70 36 30051651 / Court Clerk I / Salary Regular / Full Time Non- Salary Change 8/1/2026 Constable Pct 4 Constable Pct 4 C05 / 00 / $65,000.00 Change Exempt / C05 / 00 / $61,000.00 37 30000287 / Program Human Salary Generalist Sr / Regular / Full Human Resources Salary Change 8/16/2026 Resources C12 / 00 / $76,648.64 Change Time Exempt / C12 / 00 / Management Management $72,998.70 38 30000306 / Clinic Operations Human Salary Officer / Regular / Full Time Human Resources Salary Change 8/16/2026 Resources C18 / 00 / $110,057.27 Change Exempt / C18 / 00 / Management Management $100,052.06 39 Human 30000288 / HRIS Analyst / Salary Human Resources Salary Change 8/16/2026 Resources Regular / Full Time Exempt / C10 / 00 / $66,625.76 Change Management Management C10 / 00 / $63,453.10 40 30000295 / Compensation Human Salary Analyst I / Regular / Full Human Resources Salary Change 8/16/2026 Resources C10 / 00 / $63,525.00 Change Time Exempt / C10 / 00 / Management Management $60,500.00 6 Page 442 of 632 WEEKLY PERSONNEL AMENDMENTS – ROUTINE CURRENT NEW Position / Position Title / Position / Position Title Action Action Current Action Reason Employee Group / New Personnel / Employee Group / Type Effective Personnel Row Description Employee Subgroup / Area Employee Subgroup / Description Date Area Grade / Level / Grade / Level / Salary/Rate Amt Salary/Rate Amt 41 30000318 / Organizational Human Salary Compliance & Soln Manager Human Resources Salary Change 8/16/2026 Resources C18 / 00 / $109,615.91 Change / Regular / Full Time Exempt Management Management / C18 / 00 / $99,650.83 42 30000286 / Compensation Human Salary Analyst II / Regular / Full Human Resources Salary Change 8/16/2026 Resources C12 / 00 / $77,071.85 Change Time Exempt / C12 / 00 / Management Management $73,401.76 7 Page 443 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Receive an update on the Travis County Employee Health Care Fund for the period October 1, 2025, through June 30, 2026. (Commissioners Travillion & Morales) Prepared By/Phone Number: Monica Flores-Rojo, Administrative Assoc, 512-854- 1104 Elected/Appointed Official or Department Head: Susan Welbes Commissioners Court Sponsor(s): Commissioner Travillion and Commissioner Morales Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: HRMD presents the Travis County Health plan update for the period October 1, 2025, through June 30, 2026. See department memo. Staff Recommendations: No action at this time. Issues and Opportunities: None at this time. Fiscal Impact and Source of Funding: No action at this time. Required Authorizations: Shannon M Steele, Benefits Manager Susan Welbes, Interim Chief Human Resources Officer Maurice McCreary, County Executive, Technology and Operations Attachments: 1. 26-09-01 Health Plan Q3 FY26 Report Memo Page 444 of 632 MEMORANDUM Date: August 10, 2026 To: Commissioners Court Via: Susan Welbes, Interim Chief Human Resources Officer, HRMD Maurice McCreary, County Executive for Technology and Operations From: Shannon M. Steele, Benefits Manager, HRMD David Canales, HR Financial and Admin Manager, HRMD Re: United HealthCare, OptumRx, and Humana benefits update for the period of October 1, 2025 through June 30, 2026 Introduction The third quarter report for Fiscal Year 2026 (FY26) provides an overview of the Travis County employee health plan, highlighting health plan performance and enrollment trends. Our focus remains on ensuring the County’s benefits package continues to support the health, financial security, and overall well-being of our employees. We remain focused on providing and sustaining cost-effective coverage, monitoring utilization patterns, and aligning benefits with market benchmarks. We have continued efforts to address employee feedback and ensure that our programs remain competitive in attracting and retaining talent. Claims Status Update The previous reimbursement requests, including Medical paid claims and Prescription paid claims for Fiscal Year 2026 through Quarter 3 are listed below: Medical Paid Claims: $50,073,285 Prescription Paid Claims: $28,405,542 Total Paid: $78,478,827 Our individual specific stop loss deductible is $500,000 with the insurance carrier, United Healthcare BP. As of the end of this quarter, there are four individuals that have exceeded the specific deductible. The Travis County Health fund is expected to or has already received stop loss reimbursement in the amount of $4,868,879 for the member claims in excess of the specific deductible. Page 445 of 632Travis County Health Care Plan Overview FY26 Health Plan Expenses Quarter 3 Summary For the third quarter of FY26, the revenues for the health fund have exceeded the adopted budget amounts. Revenues for the health fund include contributions from employees, retirees, and the County as well as various reimbursements and rebates to the plan. For Q3, the health plan budget is currently over by $1,738,186. High medical claim utilization and pharmacy claims are the main driver to the higher claim totals for the year. Throughout the year, the claims will fluctuate with the revenues increasing. Stop Loss Claims For FY26 our Stop Loss insurance pays 100% of the claim expenses over the $500,000 individual specific deductible, which is for any single claimant that exceeds this deductible during the fiscal year. The stop loss reimbursements are deposited to the health fund and reduce the total claim expense. Currently there are four claimants that have reached the specific deductible. There are eighteen claimants that have exceeded 50% of the specific deductible or $250,000. For the same period in FY25, there were 29 claimants over 50% of the specific deductible and 6 stop loss claims. Pharmacy Claims An offset to the health fund is rebates from pharmacy claims. The quarterly rebate check received in January 2026 applies to claims paid in FY25. The quarterly rebate received in April 2026 totaled $3.3M with most applying to previous year and $1.4M to FY26. The next quarterly rebate check is expected in July. This revenue will reduce the total pharmacy claim spend for the year and partially apply to the previous year. Medicare Advantage Plan Savings The Medicare Advantage Plan (MAPD) went into effect on March 1, 2018. This plan is another cost savings to the Health Fund. Humana administers this fully insured plan for Travis County Medicare eligible retirees and eligible spouses. The medical and prescription claim savings realized by the Travis County Health Fund for the retirees and their dependents on Humana plan resulted in claims savings each year as indicated. Dates Claim Savings 03/01/2018 – 12/31/2018 $3,176,020 01/01/2019 – 12/31/2019 $5,203.637 01/01/2020 – 12/31/2020 $6,226,716 01/01/2021 – 12/31/2021 $7,180,370 01/01/2022 – 12/31/2022 $8,866,253 01/01/2023 – 12/31/2023 $10,187,253 01/01/2024 – 12/31/2024 $10,462,635 01/01/2025 – 12/31/2025 $11,900,037 Page 446 of 632 Travis County Health Plan Overview June 2026 Month 9 of 12 or 75% TOTALS YTD BUDGET YTD ACTUAL DIFFERENCE PREMIUMS ANN. BUDGET YTD BUDGET YTD ACTUAL DIFFERENCE % OF BUDGET Premiums 82,084,251 88,545,573 6,461,322 County Contributions 89,673,721 67,255,291 68,510,677 1,255,387 76% Claims and Administration 83,174,249 90,283,759 (7,109,510) County Contributions MAPD 5,566,103 4,174,577 3,929,579 (244,999) 71% Balance (Prem Less Exp) (1,089,998) (1,738,186) (648,188) Employee Contributions 13,655,844 10,241,883 10,441,247 199,364 76% Rx Rebates, Retiree Drug Sub (PY) 550,000 412,500 5,664,069 5,251,569 1030% BUDGET OVERVIEW Total Premiums 109,445,668 82,084,251 88,545,573 6,461,322 81% 92,000,000 90,000,000 ADMINISTRTIVE FEES ANN. BUDGET YTD BUDGET YTD ACTUAL DIFFERENCE % OF BUDGET Stop Loss Admin Fee 4,183,464 3,137,598 2,916,246 221,352 70% 88,000,000 Medical Admin Fee 3,086,032 2,314,524 2,858,970 (544,446) 93% Prescription Admin Fee 540,000 405,000 223,523 181,477 41% 86,000,000 Administrative Fees 2,698,278 2,023,708 1,705,058 318,650 63% Benefits Administration 332,038 249,029 171,557 77,472 52% 84,000,000 Total Administrative Expenses 10,839,812 8,129,859 7,875,353 254,505 73% 82,000,000 MEDICAL AND Rx EXP ANN. BUDGET YTD BUDGET YTD ACTUAL DIFFERENCE % OF BUDGET 80,000,000 Medical Claims 60,080,290 45,060,217 54,878,873 (9,818,655) 91% Stop Loss Reimbursement 0 0 (4,805,588) 4,805,588 0% 78,000,000 Medicare Advantage Plan 5,566,103 4,174,577 3,929,579 244,999 71% Prescription Claims 34,412,794 25,809,596 32,631,479 (6,821,883) 95% 76,000,000 Prescription Claim Rebates (CY) 0 0 (4,225,937) 4,225,937 0% Premiums Claims and Administration Total Medical and Rx Exp 100,059,187 75,044,390 82,408,406 (7,364,015) 82% YTD BUDGET YTD ACTUAL Note: The Fiscal Year 2026 Comparison of Paid Claims to Budget, reflects when the claims and expenses were incurred and not paid. This format also shows all contributions and expenses (excluding investments) that are attributable to the health fund monthly. 3 Page 447 of 632 Travis County Health Plan Overview June 2026 Month 9 of 12 or 75% MEDICAL CLAIM EXPENSE BY PLAN 2.60% 12.81% 2.03% MEDICAL EXP DRILL DOWN ANN. BUDGET YTD BUDGET YTD ACTUAL DIFFERENCE % OF BUDGET CChoice CChoice 7,696,439 5,772,329 7,030,124 (1,257,795) 91% HDHP HDHP 1,217,606 913,204 1,112,192 (198,988) 91% PPO Health Plan PPO Health Plan 49,604,844 37,203,633 45,310,332 (8,106,700) 91% EPO Health Plan EPO Health Plan 1,561,401 1,171,051 1,426,224 (255,173) 91% Total Medical Claims 60,080,290 45,060,217 54,878,873 (9,818,655) 91% 82.56% PHARMACY CLAIM EXPENSE BY0.04% PLAN 3.94% 11.95% 2.54% Rx EXP DRILL DOWN ANN. BUDGET YTD BUDGET YTD ACTUAL DIFFERENCE % OF BUDGET CChoice CChoice 4,110,776 3,083,082 3,897,989 (814,907) 95% HDHP HDHP 872,558 654,418 827,391 (172,973) 95% PPO Health Plan PPO Health Plan 28,059,591 21,044,693 26,607,138 (5,562,444) 95% EPO Health Plan EPO Health Plan 1,357,213 1,017,910 1,286,959 (269,050) 95% Pharmacy Only Retiree Plan 12,656 9,492 12,001 (2,509) 95% Pharmacy Only Retiree Plan Total Pharmacy Claims 34,412,794 25,809,596 32,631,479 (6,821,883) 95% 81.54% 4 Page 448 of 632 Travis County Health Plan Overview June 2026 Month 9 of 12 or 75% FY 2025 EMPLOYEE AND COBRA MEDICAL PLAN COVERAGE FY 2025 RETIREE MEDICAL PLAN COVERAGE 152 0 3 RCChoice<65 882 7 Plan Count RHDHP<65 Plan Count CChoice CChoice 882 RPPO<65 RCChoice<65 152 HDHP 281 RHDHP<65 7 281 HDHP REPO<65 PPO 3,944 435 RPPO<65 435 PPO RCChoice>65 EPO 86 897 REPO<65 24 EPO COBCChoice 3 RHDHP>65 RCChoice>65 55 COBCChoice COBHDHP 0 RPPO>65 RHDHP>65 0 COBPPO 4 RPPO>65 244 COBHDHP 24 REPO>65 COBEPO 0 55 REPO>65 23 0 Rx Only 3,944 Total 5,200 Rx Only 4 244 MAPD MAPD 897 423 Total 1,841 FY 2026 EMPLOYEE AND COBRA MEDICAL PLAN COVERAGE FY 2026 RETIREE MEDICAL PLAN COVERAGE 0 90 157 4 921 6 RCChoice<65 Plan Count Plan Count CChoice RHDHP<65 CChoice 921 RCChoice<65 157 HDHP RPPO<65 HDHP 329 RHDHP<65 6 329 412 PPO PPO 4,165 REPO<65 RPPO<65 412 EPO EPO 72 919 RCChoice>65 REPO<65 22 COBCChoice COBCChoice 4 RHDHP>65 RCChoice>65 60 COBHDHP COBHDHP 0 RPPO>65 RHDHP>65 0 COBPPO 9 22 RPPO>65 294 COBPPO 60 REPO>65 COBEPO 0 0 REPO>65 25 COBEPO Rx Only 4,165 Total 5,500 Rx Only 4 MAPD 4 294 MAPD 919 25 Total 1,899 SUMMARY: • Employee and COBRA Medical Plan Coverage INCREASED by 300 members or 5.77% since the end of FY2025. • Retiree Medical Plan Coverage INCREASED by 58 members or 3.15% since the end of FY2025. • Retirees are allowed to opt-out of the MAPD plan and stay on one of the three other plans. The census counts show that 71% of Medicare eligible retirees are enrolled in the MAPD. 5 Page 449 of 632 Fiscal Year 2026 Comparison of Premiums and Expenses to Budget Travis County Premium vs. Expense - when incurred 9 of 12 Mos (unaudited) 75% Premiums and Expenses Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Jul-26 Aug-26 Sep-26 Totals Budgeted % of budget Premiums County Contributions $ 6,472,823 $ 7,842,396 $ 8,025,351 $ 7,128,712 $ 8,063,913 $ 7,427,116 $ 7,746,595 $ 7,449,483 $ 8,354,289 $ - $ - $ - $ 68,510,677 $ 89,673,721 County Contributions-MAPD 427,972 429,274 430,660 422,183 442,504 442,599 443,934 444,700 445,752 3,929,579 5,566,103 Employee Contributions 1,162,600 1,145,015 1,182,514 1,141,235 1,143,957 1,159,572 1,177,040 1,157,145 1,172,170 10,441,247 13,655,844 Prescription Rebates, Retiree Drug Subsidy - 76,037 115,252 3,201,414 87,451 309 1,814,418 367,685 1,504 5,664,069 550,000 Total Premiums $ 8,063,395 $ 9,492,722 $ 9,753,777 $ 11,893,543 $ 9,737,825 $ 9,029,596 $ 11,181,987 $ 9,419,013 $ 9,973,715 $ - $ - $ - $ 88,545,573 $ 109,445,668 81% Medical and Prescription Expenses Medical Claims $ 3,378,369 $ 6,412,133 $ 5,750,824 $ 4,377,106 $ 5,703,573 $ 5,547,089 $ 10,046,504 $ 7,869,172 $ 5,794,103 $ - $ - $ - 54,878,873 $ 60,080,290 Medical Admin Fee 313,295 315,367 316,945 317,093 317,636 317,389 319,116 320,004 322,125 2,858,970 3,086,032 Prescription Claims 3,924,185 3,152,054 3,863,133 3,561,115 3,333,879 3,761,373 3,548,668 3,635,842 3,851,230 - - 32,631,479 34,412,794 Prescription Claims Rebate - - - - - - (66,020) (1,451,261) (2,708,656) (4,225,937) - Prescription Admin Fee 25,569 23,778 25,379 24,713 24,470 25,115 24,820 24,686 24,994 223,523 540,000 Benefits Administration (3,187) 29,270 25,780 14,230 14,230 14,490 35,434 25,700 15,610 171,557 332,038 Total Medical and Prescription Expenses $ 7,638,231 $ 9,932,601 $ 9,982,061 $ 8,294,257 $ 9,393,788 $ 9,665,456 $ 13,908,521 $ 10,424,143 $ 7,299,406 $ - $ - $ - $ 86,538,464 $ 98,451,154 88% Subtotal (Expenses Over Premiums) $ 425,164 $ (439,879) $ (228,284) $ 3,599,286 $ 344,037 $ (635,860) $ (2,726,534) $ (1,005,130) $ 2,674,309 $ - $ - $ - $ 2,007,109 $ 10,994,514 Administrative Expenses Stop Loss Admin Fee 319,318 321,178 322,666 322,454 322,879 322,454 324,154 324,898 336,246 $ 2,916,246 4,183,464 Stop Loss Reimbursement - - - - - - (179,147) (3,688,330) (938,111) (4,805,588) - Medicare Advantage Plan 427,972 429,274 430,660 422,183 442,504 442,599 443,934 444,700 445,752 - - - 3,929,579 5,566,103 Administrative Expenses 107,022 186,708 208,915 179,974 183,412 191,344 258,305 195,323 194,055 1,705,058 2,698,278 Total Administrative Expenses $ 854,313 $ 937,160 $ 962,241 $ 924,610 $ 948,795 $ 956,397 $ 847,246 $ (2,723,409) $ 37,942 $ - $ - $ - $ 3,745,295 $ 12,447,845 30% Total Premiums less Expenses $ (429,149) $ (1,377,039) $ (1,190,525) $ 2,674,676 $ (604,758) $ (1,592,257) $ (3,573,780) $ 1,718,279 $ 2,636,367 $ - $ - $ - $ (1,738,186) $ (1,453,331) Note: Amounts above are contributions and expenses for the month billed, not for when they were paid or recorded in general ledger. 6 Page 450 of 632 Weekly Reimbursements Compared to Budget Average Voting Amount of Large Medical Average Prescription # of Stop % of Weekly Medical Paid Per Prescription Rx Claim Stop Loss Total Paid Budgeted Wk Session Claims Claim Per Rx (Rx) Quarterly Loss Total Period End Claims Medical (Rx) Paid Claims Count Reimbursement Claims Weekly Date (>$100,000) Count Claim Rebates Claims Budget Claim 1 10/7/2025 10/14/2025 - 1,286,493.03 4340 296.43 - - 0 1,286,493.03 1,817,174.69 1.36% 2 10/14/2025 10/21/2025 - 1,185,407.60 3978 297.99 1,786,886.47 5617 318.12 - - 0 2,972,294.07 1,817,174.69 4.51% 3 10/21/2025 10/28/2025 - 1,402,239.33 4287 327.09 - - 0 1,402,239.33 1,817,174.69 5.99% 4 10/28/2025 11/4/2025 - 1,243,920.01 5273 235.90 2,137,298.57 5970 358.01 - - 0 3,381,218.58 1,817,174.69 9.57% 5 11/4/2025 11/18/2025 238,411.93 1,313,943.85 3803 408.19 0 1,552,355.78 1,817,174.69 11.21% 6 11/11/2025 11/18/2025 379,138.79 1,035,039.35 3314 426.73 1,583,658.44 5197 304.73 0 2,997,836.58 1,817,174.69 14.38% 7 11/18/2025 12/2/2025 - 1,697,798.38 6176 274.90 0 1,697,798.38 1,817,174.69 16.18% 8 11/25/2025 12/2/2025 - 1,479,800.38 5719 258.75 1,568,395.09 4809 326.14 0 3,048,195.47 1,817,174.69 19.41% 9 12/2/2025 12/9/2025 - 1,161,693.33 3701 313.89 0 1,161,693.33 1,817,174.69 20.64% 10 12/9/2025 12/16/2025 - 1,098,852.80 3851 285.34 0 1,098,852.80 1,817,174.69 21.80% 11 12/16/2025 12/19/2025 - 1,212,543.90 4728 256.46 2,020,723.03 5709 353.95 0 3,233,266.93 1,817,174.69 25.22% 12 12/23/2025 1/6/2026 - 1,139,699.28 4260 267.54 0 1,139,699.28 1,817,174.69 26.43% 13 12/30/2025 1/6/2026 237,034.36 1,191,235.92 4728 302.09 0 1,428,270.28 1,817,174.69 27.94% 14 1/6/2026 1/13/2026 176,722.73 1,010,854.91 2906 408.66 1,842,409.71 5627 327.42 0 3,029,987.35 1,817,174.69 31.15% 15 1/13/2026 1/20/2026 381,897.67 1,187,553.55 3892 403.25 0 1,569,451.22 1,817,174.69 32.81% 16 1/20/2026 1/27/2026 102,600.00 1,208,343.11 3911 335.19 1,667,023.86 5486 303.87 0 2,977,966.97 1,817,174.69 35.96% 17 1/27/2026 2/3/2026 (543,870.25) 943,628.23 4652 85.93 0 399,757.98 1,817,174.69 36.38% 18 2/3/2026 2/10/2026 1,403,089.41 6432 218.14 1,894,091.13 5283 358.53 0 3,297,180.54 1,817,174.69 39.87% 19 2/10/2026 2/24/2026 1,166,091.85 3872 301.16 0 1,166,091.85 1,817,174.69 41.10% 20 2/17/2026 2/24/2026 1,542,528.52 3935 392.00 1,713,909.58 5500 311.62 0 3,256,438.10 1,817,174.69 44.55% 21 2/24/2026 3/3/2026 1,434,129.50 4796 299.03 0 1,434,129.50 1,817,174.69 46.07% 22 3/3/2026 3/10/2026 1,114,457.39 4716 236.31 1,619,969.53 5059 320.22 0 2,734,426.92 1,817,174.69 48.96% 23 3/10/2026 3/24/2026 410,309.11 1,146,021.67 4257 365.59 0 1,556,330.78 1,817,174.69 50.61% 24 3/17/2026 3/24/2026 554,465.15 1,338,982.98 5474 345.90 1 1,893,448.13 1,817,174.69 52.61% 25 3/24/2026 3/31/2026 171,124.98 1,294,063.11 4318 339.32 1,659,972.91 5335 311.15 1 3,125,161.00 1,817,174.69 55.92% 26 3/31/2026 4/7/2026 1,220,711.85 4246 287.50 1 1,220,711.85 1,817,174.69 57.21% 27 4/7/2026 4/14/2026 1,283,468.13 3269 392.62 2,101,399.99 5774 363.94 (1,451,261.41) (177,634.70) 1 1,755,972.01 1,817,174.69 59.07% 28 4/14/2026 4/21/2026 1,174,747.22 3463 339.23 (286.66) 1 1,174,460.56 1,817,174.69 60.31% 29 4/21/2026 4/28/2026 255,214.33 1,666,428.34 4164 461.49 1,738,544.21 5414 321.12 (1,226.02) 2 3,658,960.86 1,817,174.69 64.19% 30 4/28/2026 5/5/2026 3,811,498.30 1,726,339.81 5410 1,023.63 2 5,537,838.11 1,817,174.69 70.05% 7 Page 451 of 632 Weekly Reimbursements Compared to Budget (cont.) Average Voting Amount of Large Medical Average Prescription # of Stop % of Weekly Medical Paid Per Prescription Rx Claim Stop Loss Total Paid Budgeted Wk Session Claims Claim Per Rx (Rx) Quarterly Loss Total Period End Claims Medical (Rx) Paid Claims Count Reimbursement Claims Weekly Date (>$100,000) Count Claim Rebates Claims Budget Claim 31 5/5/2026 5/12/2026 297,101.45 1,524,661.90 4558 399.68 1,810,123.61 5424 333.72 2 3,631,886.96 1,817,174.69 73.89% 32 5/12/2026 5/19/2026 627,358.68 1,353,128.25 4558 434.51 3 1,980,486.93 1,817,174.69 75.99% 33 5/19/2026 5/26/2026 1,092,177.83 4716 231.59 1,841,579.13 5525 333.32 (3,688,330.03) 3 (754,573.07) 1,817,174.69 75.19% 34 5/26/2026 6/2/2026 1,520,437.86 4569 332.77 (66,019.72) 3 1,454,418.14 1,817,174.69 76.73% 35 6/2/2026 6/9/2026 1,398,187.68 4869 287.16 3 1,398,187.68 1,817,174.69 78.21% 36 6/9/2026 6/16/2026 1,292,325.14 3989 323.97 1,794,263.16 5158 347.86 (911,539.21) 3 2,175,049.09 1,817,174.69 80.51% 37 6/16/2026 6/23/2026 1,350,760.18 4476 301.78 3 1,350,760.18 1,817,174.69 81.94% 38 6/23/2026 6/30/2026 392,676.82 1,428,549.57 4943 368.45 1,888,769.87 5602 337.16 (18,862.33) 4 3,691,133.93 1,817,174.69 85.84% 39 6/30/2026 7/7/2026 1,360,297.36 5063 268.67 (2,708,655.83) (7,709.50) 4 (1,356,067.97) 1,817,174.69 84.41% 40 7/7/2026 7/14/2026 - 1,817,174.69 84.41% 41 7/14/2026 7/21/2026 - 1,817,174.69 84.41% 42 7/21/2026 7/28/2026 - 1,817,174.69 84.41% 43 7/28/2026 8/4/2026 - 1,817,174.69 84.41% 44 8/4/2026 8/11/2026 - 1,817,174.69 84.41% 45 8/11/2026 8/18/2026 - 1,817,174.69 84.41% 46 8/18/2026 8/25/2026 - 1,817,174.69 84.41% 47 8/25/2026 9/1/2026 - 1,817,174.69 84.41% 48 9/1/2026 9/8/2026 - 1,817,174.69 84.41% 49 9/8/2026 9/15/2026 - 1,817,174.69 84.41% 50 9/15/2026 9/22/2026 - 1,817,174.69 84.41% 51 9/22/2026 9/29/2026 - 1,817,174.69 84.41% 52 9/29/2026 10/6/2026 - 1,817,174.69 84.41% $ 7,491,684.05 $ 50,630,632.51 4452 $ 336.79 $ 30,669,018.29 5441 $ 331.23 $ (4,225,936.96) $ (4,805,588.45) $ 79,759,809.44 $ 94,493,083.98 Total Budget $ 94,493,083.98 Claims (net) $ 79,759,809.44 Budget to Date $ 94,493,083.98 Paid Claims over (under) Weekly Budget $ (14,733,274.54) note: Not predictive of impact on reserve, intended to show relationship of weekly claims cost to weekly budget. 8 Page 452 of 632 NOTE: At end of Q3, the combined Medical and Prescription claims are currently over budget by $7M. Stop loss reimbursements and pharmacy rebates received have offset the total claims costs. Higher than budgeted contributions add revenue to the health fund. In Q4, a budget transfer from the health fund reserves will ensure that the medical and pharmacy claims will be paid through the end of the fiscal year. Additional revenues are also expected in Q4 to further reduce the net claim costs. 9 Page 453 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action on Fiscal Year 2027 employee compensation. (Commissioners Travillion & Morales) Prepared By/Phone Number: Monica Flores-Rojo, Administrative Assoc, 512-854- 1104 Elected/Appointed Official or Department Head: Susan Welbes Commissioners Court Sponsor(s): Commissioner Travillion and Commissioner Morales Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: Staff Recommendations: Staff recommends Court approves HRMD/PBO recommendations on FY27 Employee Compensation Issues and Opportunities: NA Fiscal Impact and Source of Funding: PBO will provide funding details. Required Authorizations: Susan Welbes, Interim Chief Human Resources Officer Maurice McCreary, County Executive for Technology and Operations Attachments: 1. FY 27 Classified Compensation Recommendations 2. Employee Compensation 9126 3. Final PBO Longevity Pay Option PP 6 02 26 4. PBO Longevity Recommendations for June 2 2026 Page 454 of 632 FY 27 Classified Compensation Recommendations # of Component of Employees Compensation Costs Impacted Notes All employees hired as of 9/30/26. Employees at/over max of Across the Board Increase 3% 100% pay grade will receive ATB. Position recommended for 4 or 3 grades will be moved 2 or 1 MSS Increases $89,368 23 grade, respectively. MIT Living Wage Employees will receive across the board first and then be placed Implementation $77,498 85 at the MIT Living Wage MIT Living Wage Additional increases given to employees with 1 - 4 years service Compression $129,847 129 to avoid compression by MIT Living Wage Implementation Employees with 5 years service move to 95% Compa Ratio; 6 years service move to 98% Compa Ratio; & 7 or more years of Compression Increases $1,151,399 361 service move to 100% Compa Ratio/Midpoint. Employees receive longevity pay after 2 years instead of 3; Employees receive $96/year instead of $60/year or an Longevity Pay Option 2 $1,082,523 3690 escalating % based on years of service. Recommendations based on Compensation Committee priority recommendations and Employee Hearing feedback. The Classified Pay Scale will be revised and adopted at a later date. It will be designed to reduce compression and support attracting and retaining employees. Page 455 of 632Page 456 of 632FY 2027 LONGEVITY PAY OPTIONS PLANNING AND BUDGET OFFICE JUNE 2, 2026 Page 457 of 632TRAVIS COUNTY’S COMPENSATION PLAN INCLUDES LONGEVITY PAY FOR EMPLOYEES ON THE CLASSIFIED PAY SCALE AND PEACE OFFICER PAY SCALE (POPS). THE COMMISSIONERS COURT DIRECTED PBO TO ANALYZE THE CURRENT LONGEVITY POLICIES AND PRESENT OPTIONS TO BETTER REWARD TENURE THROUGH THE COUNTY’S LONGEVITY PAY BENEFIT. THIS DIRECTION WAS INCLUDED IN OVERALL COMPENSATION DISCUSSIONS ON DECEMBER 16, 2025, FEBRUARY 26, 2026, AND MARCH 24, 2026. PBO PRESENTED LONGEVITY PAY OPTIONS FOR FY 2027 TO THE COMPENSATION COMMITTEE FOR THEIR REVIEW ON MAY 21, 2026. AT THAT TIME, PBO INFORMED THE COMPENSATION COMMITTEE THAT THE OPTIONS IN THIS MEMO WOULD BE PRESENTED TO THE COMMISSIONERS COURT ON JUNE 2. 2026. Page 458 of 632SUMMARY OF CURRENT POLICIES CLASSIFIED -EMPLOYEES ACCRUE LONGEVITY PAY AFTER THREE YEARS OF CONTINUOUS SERVICE AND IT IS PAID ON THE REGULAR PAYDAY ON OR AFTER THE EMPLOYEE’S FOURTH ADJUSTED SERVICE DATE (IN MOST CASES THE ANNIVERSARY OF THE HIRE DATE). THESE EMPLOYEES RECEIVE THE GREATER OF $60 PER YEAR OF SERVICE UP TO 25 YEARS ($1,500 MAXIMUM), OR A PERCENTAGE-BASED FORMULA OF THE EMPLOYEE’S ANNUAL BASE PAY BASED ON PERCENTAGE INCREASES GROUPED BY YEAR STARTING WITH HALF OF A PERCENT FOR 3 TO 5 YEARS OF SERVICES AND UP TO TWO PERCENT FOR 21 OR MORE YEARS OF SERVICE. POPS - EMPLOYEES ACCRUE POPS LONGEVITY PAY ON THEIR FIRST ANNIVERSARY POPS SERVICE DATE AND IT IS PAID ON THE REGULAR PAYDAY ON OR AFTER THE EMPLOYEE’S SECOND ANNIVERSARY OF THEIR POPS SERVICE DATE (IN MOST CASES THE APPLICABLE ANNIVERSARY OF THEIR HIRE DATE). POPS EMPLOYEES WITH ONE TO TWO YEARS OF SERVICE RECEIVE $60 PER YEAR. FOR THOSE WITH THREE OR MORE YEARS OF SERVICE, EMPLOYEES RECEIVE THE GREATER OF $60 PER YEAR FOR A MAXIMUM OF 25 YEARS ($1,500 MAXIMUM) OR THE PERCENTAGE-BASED FORMULA THAT ALSO APPLIES TO CLASSIFIED EMPLOYEES WITH MORE THAN THREE YEARS OF SERVICE. PLEASE SEE COUNTY CODE CHAPTER 114 (WWW.TRAVISCOUNTYTX.GOV/IMAGES/COMMISSIONERS_COURT/DOC/COUNTY- CODE/SUBTITLE5/CHAP114.PDF) REGARDING LONGEVITY PAY FOR CLASSIFIED (SECTION 114.084) AND POPS EMPLOYEES (SECTION 114.120). Page 459 of 632 Summary of How Longevity Pay Works Classified POPS When Acural Starts 3 Years after Hire 1 Year After Hire Date Date When first Paid 4 Years After Hire 2 Years After Hire Date Date Flat Dollar Cap $1,500 ($60 X 25 Yrs) $1,500 ($60 X 25 Yrs) % Based Starts Paid 4 Years After Hire Paid 3 Years After Hire % Based Cap 2% with 21 or More 2% with 21 or More Years of Service – No Years of Service – No $ Max $ Max Page 460 of 632Summary of Currently Longevity Policy and Amounts Paid by Year Years of Year Paid After Flat Dollar Amount - Flat Dollar Amount - Percentage Based - Service Anniversary Date POPS Classified POPS & Classified Less than 1 N/A N/A N/A N/A Year 1 2 $60 NA NA 2 3 $120 NA NA 3 4 $180 $180 0.50% for 3 - 5 4 5 $240 $240 Years of Service 5 6 $300 $300 6 7 $360 $360 7 8 $420 $420 0.75% for 6 - 9 8 9 $480 $480 Years of Service 9 10 $540 $540 10 11 $600 $600 11 12 $660 $660 12 13 $720 $720 1.00% for 10 - 15 13 14 $780 $780 Years of Service 14 15 $840 $840 15 16 $900 $900 16 17 $960 $960 17 18 $1,020 $1,020 1.50% for 16 - 20 18 19 $1,080 $1,080 Years of Service 19 20 $1,140 $1,140 20 21 $1,200 $1,200 21 22 $1,260 $1,260 22 23 $1,320 $1,320 2.00% for 21 or 23 24 $1,380 $1,380 more years of 24 25 $1,440 $1,440 service 25 26 $1,500 $1,500 Page 461 of 632 PBO’s three goals for reviewing and presenting changes to Commissioners Court are: NOT TO REDUCE ANY EMPLOYEE’S CURRENT LONGEVITY PAY; TO ENSURE CLASSIFIED AND POPS EMPLOYEES HAVE THE SIMILAR LONGEVITY POLICIES SO THAT EMPLOYEES ARE TREATED MORE CONSISTENTLY ACROSS PAY SCALES; AND TO UPDATE THE FLAT DOLLAR AMOUNT OF $60 PER YEAR WHICH HAS NOT BEEN ADJUSTED SINCE AT LEAST 1995 (31 YEARS), GIVEN INFLATIONARY PRESSURES. Page 462 of 632 Option 1 BRINGS CLOSER PARITY BETWEEN THE LONGEVITY POLICIES FOR POPS AND CLASSIFIED EMPLOYEES BY ALLOWING CLASSIFIED EMPLOYEES TO RECEIVE LONGEVITY PAY ON THEIR SECOND ANNIVERSARY DATE, SIMILAR TO POPS EMPLOYEES, RATHER THAN FIRST RECEIVING LONGEVITY PAY ON THE FOURTH ANNIVERSARY DATE UNDER GENERAL FUND COST IS AN ADDITIONAL $109,220 ADDITIONAL 980.75 CLASSIFIED FTES IN THE GENERAL FUND WOULD RECEIVE LONGEVITY PAY FLAT DOLLAR AMOUNT OF $60 PER YEAR WOULD NOT CHANGE NO CHANGE TO THE PERCENTAGE BASED FORMULA Page 463 of 632Summary of Option 1 Longevity Policy and Amounts Paid by Year Years of Year Paid After Flat Dollar Amount - Flat Dollar Amount - Percentage Based - Service Anniversary Date POPS Classified POPS & Classified Less than 1 N/A N/A N/A N/A Year 1 2 $60 $60 NA 2 3 $120 $120 NA 3 4 $180 $180 0.50% for 3 - 5 4 5 $240 $240 Years of Service 5 6 $300 $300 6 7 $360 $360 7 8 $420 $420 0.75% for 6 - 9 8 9 $480 $480 Years of Service 9 10 $540 $540 10 11 $600 $600 11 12 $660 $660 12 13 $720 $720 1.00% for 10 - 15 13 14 $780 $780 Years of Service 14 15 $840 $840 15 16 $900 $900 16 17 $960 $960 17 18 $1,020 $1,020 1.50% for 16 - 20 18 19 $1,080 $1,080 Years of Service 19 20 $1,140 $1,140 20 21 $1,200 $1,200 21 22 $1,260 $1,260 22 23 $1,320 $1,320 2.00% for 21 or 23 24 $1,380 $1,380 more years of 24 25 $1,440 $1,440 service 25 26 $1,500 $1,500 Page 464 of 632 Option 2 INCLUDES THE RECOMMENDATIONS FROM OPTION 1 FOR CLASSIFIED EMPLOYES TO FIRST RECEIVE LONGEVITY PAY ON THEIR SECOND ANNIVERSARY TO MIRROR POPS, AND ALSO INCREASES THE FLAT DOLLAR RATE FROM $60 PER YEAR TO $96 PER YEAR FOR BOTH CLASSIFIED AND POPS EMPLOYEES. GENERAL FUND COST IS AN ADDITIONAL $1.1M INCREASES FLAT DOLLAR MAX FROM $1,500 TO $2,400 3,690.60 FTES (76.21% OF ELIGIBLE FTES) IN THE GENERAL FUND WOULD RECEIVE A LONGEVITY PAY INCREASE FROM OPTION 2 NO CHANGE TO THE PERCENTAGE BASED FORMULA Page 465 of 632Summary of Option 2 Longevity Policy and Amounts Paid by Year Year Paid After Flat Dollar Amount - Flat Dollar Amount - Percentage Based - Years of Service Anniversary Date POPS Classified POPS & Classified Less than 1 N/A N/A N/A N/A Year 1 2 $96 $96 NA 2 3 $192 $192 NA 3 4 $288 $288 0.50% for 3 - 5 4 5 $384 $384 Years of Service 5 6 $480 $480 6 7 $576 $576 7 8 $672 $672 0.75% for 6 - 9 8 9 $768 $768 Years of Service 9 10 $864 $864 10 11 $960 $960 11 12 $1,056 $1,056 12 13 $1,152 $1,152 1.00% for 10 - 15 13 14 $1,248 $1,248 Years of Service 14 15 $1,344 $1,344 15 16 $1,440 $1,440 16 17 $1,536 $1,536 17 18 $1,632 $1,632 1.50% for 16 - 20 18 19 $1,728 $1,728 Years of Service 19 20 $1,824 $1,824 20 21 $1,920 $1,920 21 22 $2,016 $2,016 22 23 $2,112 $2,112 2.00% for 21 or 23 24 $2,208 $2,208 more years of 24 25 $2,304 $2,304 service 25 26 $2,400 $2,400 Page 466 of 632 Option 3 INCLUDES THE RECOMMENDATIONS FROM OPTION 1 FOR CLASSIFIED EMPLOYES TO FIRST RECEIVE LONGEVITY PAY ON THEIR SECOND ANNIVERSARY TO MIRROR POPS, AND ALSO INCREASES THE FLAT DOLLAR RATE FROM $60 PER YEAR TO $120 PER YEAR FOR BOTH CLASSIFIED AND POPS EMPLOYEES. GENERAL FUND COST IS AN ADDITIONAL $2.1M INCREASES FLAT DOLLAR MAX FROM $1,500 TO $3,000 4,348.83 FTES (89.91% OF ELIGIBLE FTES) IN THE GENERAL FUND WOULD RECEIVE A LONGEVITY PAY INCREASE FROM OPTION 3 NO CHANGE TO THE PERCENTAGE BASED FORMULA Page 467 of 632Summary of Option 3 Longevity Policy and Amounts Paid by Year Year Paid After Flat Dollar Amount - Flat Dollar Amount - Percentage Based - Years of Service Anniversary Date POPS Classified POPS & Classified Less than 1 N/A N/A N/A N/A Year 1 2 $120 $120 NA 2 3 $240 $240 NA 3 4 $360 $360 0.50% for 3 - 5 4 5 $480 $480 Years of Service 5 6 $600 $600 6 7 $720 $720 7 8 $840 $840 0.75% for 6 - 9 8 9 $960 $960 Years of Service 9 10 $1,080 $1,080 10 11 $1,200 $1,200 11 12 $1,320 $1,320 12 13 $1,440 $1,440 1.00% for 10 - 15 13 14 $1,560 $1,560 Years of Service 14 15 $1,680 $1,680 15 16 $1,800 $1,800 16 17 $1,920 $1,920 17 18 $2,040 $2,040 1.50% for 16 - 20 18 19 $2,160 $2,160 Years of Service 19 20 $2,280 $2,280 20 21 $2,400 $2,400 21 22 $2,520 $2,520 22 23 $2,640 $2,640 2.00% for 21 or 23 24 $2,760 $2,760 more years of 24 25 $2,880 $2,880 service 25 26 $3,000 $3,000 Page 468 of 632 Summary of the General Fund Cost of Longevity Pay Options Total Costs Additional Costs Options Classified POPS Total Classified POPS Total Current Policy $2,788,520 $1,405,376 $4,193,896 N/A NA NA Option 1: Start Classified the same as POPS $2,897,740 $1,405,376 $4,303,116 $109,220 $0 $109,220 Option 2: Increased Flat Rate to $96/yr $3,666,499 $1,609,919 $5,276,419 $877,979 $204,544 $1,082,523 Option 3: Increased Flat Rate to $120/yr $4,369,175 $1,942,350 $6,311,526 $1,580,655 $536,975 $2,117,630 Page 469 of 632 Summary of the General FTEs receiving Longevity Pay Current Option 1 Option 2 Option 3 Classified FTEs receiving Longevity Pay 2,609.63 3,590.38 3,590.38 3,590.38 POPS FTEs receiving Longevity Pay 1,252.00 1,252.00 1,252.00 1,252.00 Total FTEs receiving Longevity Pay 3,861.63 4,842.38 4,842.38 4,842.38 Page 470 of 632 Summary of the General FTEs receiving an Increase from Option 1, 2 or 3 Current Option 1 Option 2 Option 3 Classified FTEs receiving an increase N/A 980.75 2,740.36 3,149.83 POPS FTEs receiving an increase N/A N/A 950.00 1,199.00 # of FTEs with Longevity Pay Increase N/A 980.75 3,690.36 4,348.83 Page 471 of 632 Summary of Avg $ General Fund Increase in Longevity Pay above Current Policies Current Option 1 Option 2 Option 3 Avg Classified Longevity Pay Increase N/A $88.48 $254.54 $398.68 Avg POPS Longevity Pay Increase N/A N/A $169.72 $353.03 Avg Longevity Increase N/A $88.48 $232.70 $386.10 Page 472 of 632Summary of Percentage of FTEs receiving an Increase in Longevity Pay above Current Policies Current Option 1 Option 2 Option 3 % of Classified receiving Longevity Pay Increase N/A 27.32% 76.33% 87.73% % of POPS receiving Longevity Pay Increase N/A N/A 75.88% 95.77% % of FTEs with Longevity Increase N/A 20.25% 76.21% 89.81% Page 473 of 632Next Steps PBO is not requesting any action at this time but would like direction regarding these options and the desire of the Commissioners Court for these options to be considered for FY 2027 when later compensation discussions occur. Any action taken regarding Options 1, 2 or 3 would not be effective until anniversary dates in FY 2027. There will be no retroactive payments associated with these recommendations. In addition, if action is taken, PBO will work with the County Attorney’s Office to prepare an order to revise County Code, Chapter 114 for any changes desired by the Commissioners Court along with the implementation plan with the County Auditor’s Payroll staff and SAP Support Team. Page 474 of 632PLANNING AND BUDGET OFFICE TRAVIS COUNTY, TEXAS 700 Lavaca, Ste. 1560 P.O. Box 1748 Austin, Texas 78767 MEMORANDUM TO: Members of Commissioners Court FROM: Travis Gatlin, Budget Director DATE: May 12, 2026 RE: Potential Options for changes to Longevity Pay for FY 2027 as requested by the Commissioners Court as part of Compensation Discussions occurring in FY 2026 Travis County’s compensation plan includes longevity pay for employees on the Classified Pay Scale and Peace Officer Pay Scale (POPS). The Commissioners Court directed PBO to analyze the current longevity policies and present options to better reward tenure through the County’s longevity pay benefit. This direction was included in overall compensation discussions on December 16, 2025, February 26, 2026, and March 24, 2026. During those discussions PBO and HRMD noted that compensation information would be available in late spring. Therefore, PBO is presenting a review of our longevity pay for the Commissioners Court compensation discussions for FY 2027. On February 26, 2026, the Compensation Committee presented the Commissioners Court with its FY 2027 Compensation Committee priorities. In that letter, the Committee ranked Longevity Pay Changes as their 4th priority, ranked below the following priorities (from highest ranked to lowest ranked): Increases to Fix Compression Issues, Across the Board Increase, and MSS-Market Salary Study (for all Classified). PBO presented longevity pay options for FY 2027 to the Compensation Committee for their review on May 21, 2026. At that time, PBO informed the Compensation Committee that the options in this memo would be presented to the Commissioners Court on June 2. 2026. Current Longevity Pay Policy For those employees on the Classified Pay Scale, employees accrue longevity pay after three years of continuous service and it is paid on the regular payday on or after the employee’s fourth adjusted service date (in most cases the anniversary of the hire date). These employees receive the greater of $60 per year of service up to 25 years ($1,500 maximum), or a percentage-based formula of the employee’s annual base pay based on percentage increases grouped by year starting with half of a percent for 3 to 5 years of services and up to two percent for 21 or more years of service. For employees on the Peace Officer Pay Scale (POPS), employees accrue POPS longevity pay on their first anniversary POPS service date and it is paid on the regular payday on or after the employee’s 1 Page 475 of 632second anniversary of their POPS service date (in most cases the applicable anniversary of their hire date). POPS employees with one to two years of service receive $60 per year. For those with three or more years of service, employees receive the greater of $60 per year for a maximum of 25 years ($1,500 maximum) or the percentage-based formula that also applies to Classified Employees with more than three years of service. Please see County Code Chapter 114 (www.traviscountytx.gov/images/commissioners_court/Doc/county-code/subtitle5/chap114.pdf) regarding longevity pay for Classified (Section 114.084) and POPS employees (Section 114.120). A summary of the current longevity pay for Classified and POPS is shown in Table I below, with employees receiving the greater of a flat dollar amount or percentage as appliable. Table I: Summary of Currently Longevity Policy and Amounts Paid by Year Years of Year Paid After Flat Dollar Amount - Flat Dollar Amount - Percentage Based - Service Anniversary Date POPS Classified POPS & Classified Less than 1 N/A N/A N/A N/A Year 1 2 $60 NA NA 2 3 $120 NA NA 3 4 $180 $180 0.50% for 3 - 5 4 5 $240 $240 Years of Service 5 6 $300 $300 6 7 $360 $360 7 8 $420 $420 0.75% for 6 - 9 8 9 $480 $480 Years of Service 9 10 $540 $540 10 11 $600 $600 11 12 $660 $660 12 13 $720 $720 1.00% for 10 - 15 13 14 $780 $780 Years of Service 14 15 $840 $840 15 16 $900 $900 16 17 $960 $960 17 18 $1,020 $1,020 1.50% for 16 - 20 18 19 $1,080 $1,080 Years of Service 19 20 $1,140 $1,140 20 21 $1,200 $1,200 21 22 $1,260 $1,260 22 23 $1,320 $1,320 2.00% for 21 or 23 24 $1,380 $1,380 more years of 24 25 $1,440 $1,440 service 25 26 $1,500 $1,500 2 Page 476 of 632 PBO reviewed the current Travis County policies for longevity pay for both Classified and POPS employees and developed three options for the Commissioners Court to consider that would update longevity pay for FY 2027, if approved. In developing these options, PBO alongside the County Auditor’s Office, reviewed 11 other Texas Counties’ longevity practices as well as the City of Austin. This information, compiled by the County Auditor’s Office, can be found at the end of this document. While there were differences in polices, Travis County’s current longevity policies are comparable to the majority of the 11 other reviewed counties along with the City of Austin. That said, the flat dollar amount of $60 per year has not been adjusted since at least 1995, 31 years ago. The longevity percentage-based formula has also not been adjusted; however, because this formula is based on a percentage of an employee’s salary at their prior year’s anniversary and since employees’ salaries have risen over time, the percentage-based formula has resulted in higher amounts over the last three decades. PBO’s three goals for reviewing and presenting changes to Commissioners Court are: 1. Not to reduce any employee’s current longevity pay; 2. To ensure Classified and POPS employees have the similar longevity policies so that employees are treated more consistently across pay scales; and 3. To update the flat dollar amount of $60 per year which has not been adjusted since at least 1995 (31 years), given inflationary pressures. Recommended Options for Consideration Given the goals listed above, PBO presents the following three options for consideration: Option 1 brings closer parity between the longevity policies for POPS and Classified employees by allowing Classified employees to receive longevity pay on their second anniversary date, similar to POPS employees, rather than first receiving longevity pay on the fourth anniversary date under the current policy. As you can see from Table I earlier in the memo, POPS employees accrue $60 per year in years one and two and are paid longevity pay after their second anniversary date. Classified employees are currently not paid longevity pay until their fourth anniversary. Starting longevity pay at the same start date for both Classified employees and POPS employees would cost an additional $109,220, including applicable payroll taxes and benefits, for the General Fund and would treat all Travis County employees more consistently in terms of when longevity pay first accrues and is paid across the Classified and POPS pay scales. Under this Option 1, 980.75 Classified FTEs in the General Fund would receive longevity pay two years earlier than the current policy mirroring those employees on POPS. This is the only change proposed in Option 1. This change increases the number of FTEs receiving longevity by 980.75 FTEs for the flat dollar amount and does not impact the number of employees receiving percentage based longevity pay. The option for percentage based longevity pay would continue to apply to all employees with three years of service to be paid after four years after their hire date. 3 Page 477 of 632 Table II: Summary of Option 1 Longevity Policy and Amounts Paid by Year Years of Year Paid After Flat Dollar Amount -Flat Dollar Amount - Percentage Based - Service Anniversary Date POPS Classified POPS & Classified Less than 1 N/A N/A N/A N/A Year 1 2 $60 $60 NA 2 3 $120 $120 NA 3 4 $180 $180 0.50% for 3 - 5 4 5 $240 $240 Years of Service 5 6 $300 $300 6 7 $360 $360 7 8 $420 $420 0.75% for 6 - 9 8 9 $480 $480 Years of Service 9 10 $540 $540 10 11 $600 $600 11 12 $660 $660 12 13 $720 $720 1.00% for 10 - 15 13 14 $780 $780 Years of Service 14 15 $840 $840 15 16 $900 $900 16 17 $960 $960 17 18 $1,020 $1,020 1.50% for 16 - 20 18 19 $1,080 $1,080 Years of Service 19 20 $1,140 $1,140 20 21 $1,200 $1,200 21 22 $1,260 $1,260 22 23 $1,320 $1,320 2.00% for 21 or 23 24 $1,380 $1,380 more years of 24 25 $1,440 $1,440 service 25 26 $1,500 $1,500 Option 2 includes the recommendations from Option 1 for Classified employes to first receive longevity pay on their second anniversary to mirror POPS, and also increases the flat dollar rate from $60 per year to $96 per year for both Classified and POPS employees. Option 2 would cost an additional estimated $1.1M for the General Fund, including applicable payroll taxes and benefits. Under Option 2, approximately 3,690.6 Classified and POPS FTEs (76.21% of eligible employees) in the General Fund would receive an average increase of $232.70 in longevity pay compared to the current policy. The maximum flat dollar amount under Option 2 would be $2,400 at 25 years of service rather than the current $1,500 based on 25 years of service at $60 per year. Option 2 increases the number of FTEs receiving longevity by 980.75 like in Option 1 but also reduces the number of FTEs receiving percentage- based longevity pay from 2,923.98 FTEs to 1,552.02 FTEs as these employees move to a higher longevity pay amount from the flat dollar $96 per year. Increasing the flat dollar longevity amount would primarily 4 Page 478 of 632benefit employees whose salaries currently result in the flat dollar longevity amount exceeding the percentage-based calculation, which is more common for employees closer to the minimum of their pay grade and with less tenure. The option for a percentage would continue to apply to employees with three years of service to be paid after four years after their hire date. Table III: Summary of Option 2 Longevity Policy and Amounts Paid by Year Year Paid After Flat Dollar Amount - Flat Dollar Amount - Percentage Based - Years of Service Anniversary Date POPS Classified POPS & Classified Less than 1 N/A N/A N/A N/A Year 1 2 $96 $96 NA 2 3 $192 $192 NA 3 4 $288 $288 0.50% for 3 - 5 4 5 $384 $384 Years of Service 5 6 $480 $480 6 7 $576 $576 7 8 $672 $672 0.75% for 6 - 9 8 9 $768 $768 Years of Service 9 10 $864 $864 10 11 $960 $960 11 12 $1,056 $1,056 12 13 $1,152 $1,152 1.00% for 10 - 15 13 14 $1,248 $1,248 Years of Service 14 15 $1,344 $1,344 15 16 $1,440 $1,440 16 17 $1,536 $1,536 17 18 $1,632 $1,632 1.50% for 16 - 20 18 19 $1,728 $1,728 Years of Service 19 20 $1,824 $1,824 20 21 $1,920 $1,920 21 22 $2,016 $2,016 22 23 $2,112 $2,112 2.00% for 21 or 23 24 $2,208 $2,208 more years of 24 25 $2,304 $2,304 service 25 26 $2,400 $2,400 Option 3 builds on Option 1 for Classified employees by allowing Classified employees to begin receiving longevity pay on their second anniversary and also increases the flat dollar longevity rate from $60 to $120 per year for both to Classified and POPS employees. Option 3 would cost an additional estimated $2.1M for the General Fund, including applicable payroll taxes and benefits. Under this option, 4,348.83 Classified and POPS FTEs (89.81% of eligible employees) in the General Fund would receive an average increase of $386.10 in longevity pay compared to the current policy. The maximum 5 Page 479 of 632flat dollar amount under Option 3 would be $3,000 at 25 years of service rather than the current $1,500 based on 25 years of service at $60 per year. Option 3 increases the number of FTEs receiving longevity by 980.75 like in Option 1 and Option 2 but also reduces the number of FTEs receiving percentage-based longevity pay from 2,923.98 FTEs to 493.55 FTEs, as these employees would instead receive a higher longevity amount under the flat dollar rate of $120 per year. The option for a percentage would continue to apply to employees with three years of service to be paid after four years after their hire date. Table IV: High Level Summary of Option 3 Longevity Policy and Amounts Paid by Year Year Paid After Flat Dollar Amount - Flat Dollar Amount - Percentage Based - Years of Service Anniversary Date POPS Classified POPS & Classified Less than 1 N/A N/A N/A N/A Year 1 2 $120 $120 NA 2 3 $240 $240 NA 3 4 $360 $360 0.50% for 3 - 5 4 5 $480 $480 Years of Service 5 6 $600 $600 6 7 $720 $720 7 8 $840 $840 0.75% for 6 - 9 8 9 $960 $960 Years of Service 9 10 $1,080 $1,080 10 11 $1,200 $1,200 11 12 $1,320 $1,320 12 13 $1,440 $1,440 1.00% for 10 - 15 13 14 $1,560 $1,560 Years of Service 14 15 $1,680 $1,680 15 16 $1,800 $1,800 16 17 $1,920 $1,920 17 18 $2,040 $2,040 1.50% for 16 - 20 18 19 $2,160 $2,160 Years of Service 19 20 $2,280 $2,280 20 21 $2,400 $2,400 21 22 $2,520 $2,520 22 23 $2,640 $2,640 2.00% for 21 or 23 24 $2,760 $2,760 more years of 24 25 $2,880 $2,880 service 25 26 $3,000 $3,000 The costs of PBO’s recommended options are summarized in Table V below. PBO is not requesting action at this time but is seeking feedback and direction to be incorporated into final options that could be discussed along with other compensation options later in the summer. Tables V, VI, VII, VIII and IX include additional details discussed above and highlight the impact of the recommended options. Any 6 Page 480 of 632implementation would also require additional administrative planning regarding effective dates and payroll processing to ensure a clear transition for employees. Table V: Summary of the General Fund Cost Impact of Longevity Pay Options Total Costs Additional Costs Options Classified POPS Total Classified POPS Total Current Policy $2,788,520 $1,405,376 $4,193,896 N/A NA NA Option 1: Start Classified the same as POPS $2,897,740 $1,405,376 $4,303,116 $109,220 $0 $109,220 Option 2: Increased Flat Rate to $96/yr $3,666,499 $1,609,919 $5,276,419 $877,979 $204,544 $1,082,523 Option 3: Increased Flat Rate to $120/yr $4,369,175 $1,942,350 $6,311,526 $1,580,655 $536,975 $2,117,630 Table VI: Summary of General Fund FTEs receiving Longevity Pay Current Option 1 Option 2 Option 3 Classified FTEs receiving Longevity Pay 2,609.63 3,590.38 3,590.38 3,590.38 POPS FTEs receiving Longevity Pay 1,252.00 1,252.00 1,252.00 1,252.00 Total FTEs receiving Longevity Pay 3,861.63 4,842.38 4,842.38 4,842.38 Table VII: Summary of General Fund FTEs receiving an Increase in Longevity Pay from Option 1, 2 or 3 Current Option 1 Option 2 Option 3 Classified FTEs receiving an increase N/A 980.75 2,740.36 3,149.83 POPS FTEs receiving an increase N/A N/A 950.00 1,199.00 # of FTEs with Longevity Pay Increase N/A 980.75 3,690.36 4,348.83 Table VIII: Summary of Avg $ General Fund Increase in Longevity Pay above Current Policies Current Option 1 Option 2 Option 3 Avg Classified Longevity Pay Increase N/A $88.48 $254.54 $398.68 Avg POPS Longevity Pay Increase N/A N/A $169.72 $353.03 Avg Longevity Increase N/A $88.48 $232.70 $386.10 Table IX: Summary of Percentage of FTE receiving an Increase in Longevity Pay above Current Policies Current Option 1 Option 2 Option 3 % of Classified receiving Longevity Pay Increase N/A 27.32% 76.33% 87.73% % of POPS receiving Longevity Pay Increase N/A N/A 75.88% 95.77% % of FTEs with Longevity Increase N/A 20.25% 76.21% 89.81% PBO is not requesting any action at this time but would like direction regarding these options and the desire of the Commissioners Court for these options to be considered for FY 2027 when later compensation discussions occur. Any action taken regarding Options 1, 2 or 3 would not be effective until anniversary dates in FY 2027. There will be no retroactive payments associated with these 7 Page 481 of 632recommendations. In addition, if action is taken, PBO will work with the County Attorney’s Office to prepare an order to revise County Code, Chapter 114 for any changes desired by the Commissioners Court along with the implementation plan with the County Auditor’s Payroll staff and SAP Support Team. cc: County Executives Compensation Committee Members Stacey McClure, HRMD Dyana Limon-Mercado, County Clerk PBO Budget Staff Leslie Dippel, Ann-Marie Sheely, Linda Martinez, County Attorney’s Office 8 Page 482 of 632 Comparison of Longevity Pay for other Local Governments compiled by the Travis County Auditor’s Office 9 Page 483 of 632 10 Page 484 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action regarding a license agreement between Travis County and the University Federal Credit Union (UFCU) for eight parking spaces located in the Lavaca Parking Garage. (Commissioner Howard) Prepared By/Phone Number: Kimberly Brown, Executive Assistant, 512-854-9661 Elected/Appointed Official or Department Head: Gabriel Stock, AIA, LEED AP, Facilities Management Director Commissioners Court Sponsor(s): Commissioner Ann Howard Press Inquiries: Hector Nieto, Public Information Officer, 512-854-8740 Background/Summary of Request: The Facilities Management Department (FMD) has been working with the County Attorney’s Office regarding the attached license agreement between Travis County and UFCU for (8) parking spaces located at the 700 Lavaca Parking Garage. Staff Recommendations: The Facilities Management Department recommends approval of the license agreement between Travis County and the UFCU for eight parking spaces located in the Lavaca Parking Garage effective August 25, 2026, through August 31, 2027. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: The first year revenue will be $14,400. Required Authorizations: Maurice McCreary, County Executive, T&O. Commissioner Ann Howard, PCT3. Attachments: 1. 09-01-2026 UFCU License Agreement Page 485 of 632Page 486 of 632Page 487 of 632Page 488 of 632Page 489 of 632Page 490 of 632Page 491 of 632Page 492 of 632Page 493 of 632Page 494 of 632Page 495 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action regarding the setting of elected official salaries for Fiscal Year 2027. (Judge Brown & Commissioner Travillion) Prepared By/Phone Number: Monica Flores-Rojo, Administrative Assoc, 512-854- 1104 Elected/Appointed Official or Department Head: Susan Welbes Commissioners Court Sponsor(s): Judge Brown and Commissioner Travillion Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: On August 11, 2026, the Commissioners Court approved the placement of an advertisement in the Austin Chronicle proposing the maximum Fiscal Year 2027 salaries for elected officials. The advertisement appeared in the August 14, 2026, edition of the Austin Chronicle. The advertisement also announced the public hearing to accept public comments on the proposed salaries for August 25, 2026, at 9:00 AM as set by the Commissioners Court on August 11, 2026. Commissioners Court is being asked to set the salaries of elected officials for FY 27. After the vote, the County Judge’s Office will notify elected officials of their FY27 salaries. This notice will start the statutorily mandated timeline for filing and considering salary grievances. The deadline for an elected official to file a grievance with the County Judge’s Office is Tuesday, September 8, 2026, at 5:00 pm. Staff Recommendations: PBO and HRMD recommend that the Commissioners Court approve the 3% increase for elected officials for FY 2027. Issues and Opportunities: Commissioners’ Court is required by statute to select elected official salaries as part of the budget process. Fiscal Impact and Source of Funding: The estimated cost for the three percent increase is $132,580. The Planning & Budget Office has recommended a Compensation Reserve sufficient to provide resources for the Elected Official ad option. Required Authorizations: Page 496 of 632 Susan Welbes — Interim CHRO Jessica Rio — County Executive, Planning & Budget Attachments: 1. 26-09-01 Backup Memo EO Salaries Adoption FINAL Page 497 of 632 MEMORANDUM DATE: August 14, 2026 TO: Andy Brown, County Judge Jeffrey Travillion, Commissioner, Precinct 1 Brigid Shea, Commissioner, Precinct 2 Ann Howard, Commissioner, Precinct 3 George Morales, Interim Commissioner, Precinct 4 FROM: Maurice McCreary, County Executive for Technology and Operations Susan Welbes, Interim Chief Human Resource Officer SUBJECT: Elected Officials Salaries for Fiscal Year 2027 On August 11, 2026, Commissioners Court approved placement of an advertisement in the Austin Chronicle proposing the maximum Fiscal Year 2027 salaries for elected officials. The advertisement appeared in the August 14th edition of the Austin Chronicle. Commissioners Court is being asked to set the salaries of elected officials for Fiscal Year 2027; which ends September 30, 2026. After the vote, the County Judge’s Office will notify elected officials of their FY 2027 salaries. This notice will start the statutorily mandated timeline for filing and considering salary grievances. The deadline for an elected official to file a grievance with the County Judge’s Office is 5 pm, Tuesday, September 8, 2026. Historically, Commissioners Court has recommended salary increases for elected officials that will match the recommendations to be made for classified employee increases. This is what the Court has indicated it would like to do in FY 2027. The advertisement that was placed in the Chronicle set a maximum increase of three percent, but the Court has not yet set an amount for an across-the-board increase for classified employees. PBO and HRMD recommended a 3% across the board increase during the August 11, 2026, Commissioners Court meeting for classified employees. The estimated cost of a 3% increase for elected officials is $132,580. This cost estimate includes increases for salaries, payroll taxes, and other benefits. The Planning & Budget Office has indicated the Compensation Reserve is sufficient to provide resources for the Elected Official ad option. Attached is the order for setting salaries. Page 498 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action on the Axon Law Enforcement Fiscal Year 2027 Budget Request for additional funding beyond the preliminary budget recommendation. (Commissioner Travillion) Prepared By/Phone Number: Randy Lott, ITS Division Director, 512-854-5847 Elected/Appointed Official or Department Head: Maurice McCreary Commissioners Court Sponsor(s): Commissioner Travillion Press Inquiries: Hector Nieto, PIO@traviscountytx.gov (512) 854-8740 Background/Summary of Request: This item is in regard to funding needed for law enforcement agencies to address licensing, hardware and end-of-life items needed for ongoing operations. The FY 2027 Preliminary Budget recommendation does not fully address the digital evidence management needs identified by the County’s nine (9) law enforcement agencies. Staff Recommendations: Fund on-going amount of $5,413,037 to appropriately license law enforcement agencies, address air space security over detention centers, address six (6) end of life software systems, replace DJI Drones with American made drones and align all Travis County agencies with Taser 10 technology. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: The fiscal impact is an additional $3,263,537 to be funded along with the current FY 2027 recommendation of $2,149,500 in on-going funding, for a total requested amount of $5,413,037. Required Authorizations: Jeffrey Travillion, Commissioner, Precinct One Maurice McCreary, Jr., County Executive for Technology and Operations Attachments: 1. Axon_Law_Enfo_FY27_Budget_Hearing_Sept_1 2. Axon Budget Hearing Commissioner Questions Page 499 of 632 Axon – Digital Evidence Management  Software/Hardware FY27 Budget Request Follow Up An Overview of the needs and benefits for our Travis County Law Enforcement Agencies Page 500 of 632Overview Our Law Enforcement agencies utilize Axon evidence management software/hardware to collect, store and manage digital evidence, which is then shared with our Justice agencies (Prosecution and Defense). Page 501 of 632 The Need Our Law Enforcement agencies – Lack licensing/hardware for jail/corrections, deputies and support staff – Have coverage gaps in Air Space Security over detention facilities – Have “End of Life” Software – Have “End of Life” DJI Drone Programs – Are unaligned on TASER technology – Have digital evidence processing inefficiencies Page 502 of 632Sheriff’s  • INSERT SLIDES Office Page 503 of 632Sheriff’s  • INSERT SLIDES Office Page 504 of 632Sheriff’s  • INSERT SLIDES Office Page 505 of 632Sheriff’s  • INSERT SLIDES Office $25 - $45 each / Per User Per Month Page 506 of 632Sheriff’s  • INSERT SLIDES Office Page 507 of 632Sheriff’s  • INSERT SLIDES Office Page 508 of 632Page 509 of 632Page 510 of 632Page 511 of 632Page 512 of 632Page 513 of 632Page 514 of 632Page 515 of 632Page 516 of 632Page 517 of 632Page 518 of 632Page 519 of 632TNR Parks                                          Parks Rangers – Drone Program​ Page 520 of 632 TNR Park Rangers Understanding the current budgetary constraints, Park Rangers are not hear to advocate for our initial  AXON request. While we do need transcription, unlimited data, and upgrading to Taser 10, drones are of utmost importance to us. Page 521 of 632 Park Rangers are funded as follows: • Current funding - $81,804 yearly for AXON • Initial budgetary request was an increase of $110,402 (on- going) plus $5,000 (one-time) totaling $115,402 for year one. • This would give us: – Transcription, – Unlimited data, – Upgrade to Taser 10 from Taser 7, and – Continuity of our drone program.  Page 522 of 632 TNR Park Rangers Our drone program is a proactive tool for criminal enforcement/investigative assistance in our parks and preserves BUT it is so much more. We use them for:   • Emergency and disaster response; • Prescribed burn monitoring; • Estimating crowd sizes at park events; • Assessing whether to close parks for overcrowding; • Surveying bridge, dam, land and road damage during and after disasters; • Determining debris field size on land and water in the aftermath of weather-related events such as floods; • Conducting land surveys; and • Locating missing people/animals during adverse weather, low light conditions, and hard-to-reach areas. Page 523 of 632 TNR Park Rangers Overall, we have conducted 111 flights with 40 in 2025 and 71 this year with four months remaining. The numbers are increasing because we are finding more ways of using them as well as being called upon more and more for assistance. Page 524 of 632 TNR Park Rangers We are respectfully requesting the following one-time and on-going funding to purchase the drone equipment we need:  Software - Skydio Connect X10 ($1,112.00 per unit x2) = $2,224.00 Drone – Skydio X10 ($24,375.00 per unit x 2) = $48,750.00 FY 27 Total - $50,974.00 On-going - $2,224.00 This will ensure our drone program functions as intended. Page 525 of 632 TNR Park Rangers What will happen without funding? Right now, we do not know. What we do know is that we will have to make some very tough  choices. If we are not funded there will be an impact on our operations, it will reduce our ability to provide rapid/real-time information and it will likely be more expensive in the long term.  Page 526 of 632 $5,413,037 (FY27 Budget Request) + $4,586,963 (Current Contract Obligations) § Total = $10,000,000 FY27 Budget Would address: Request • Licensing/Hardware – Appropriately accounted for the number  of current staff • Air Space Security over detention facilities • Six “End of Life” Software • Replace DJI Drones with American made Drones for our agencies with Drone Programs • Align all Travis County agencies on Taser 10s • Digital Evidence Processing Inefficiencies Page 527 of 632 $2,149,500 (FY27 Budget Recommendation) • $1,371,624 – Recurring • $777,876 – One Time + $4,586,963 (Current Contract Obligations) FY27 Budget § Total = $6,736,463 Request Only Address: Recommendation • Licensing/Hardware – For some Sheriff’s Office Staff • End of Life Software – Some not all • Replaces DJI Drones with American made Drones for Sheriff’s Office only Does Not Address: • Licensing/Hardware – To account for the number of current staff • Air Space Security over detention facilities • Replacement of DJI Drones with American made Drones for Non-TCSO agencies • Align all Travis County agencies on Taser 10s • Digital Evidence Processing Inefficiencies Page 528 of 632 We ask Commissioners Court to fund $3,263,537 In addition to $2,149,500 (FY27 Budget Recommendation) $4,586,963 (Current Contract Obligations) § Total = $10,000,000 Would address: Closing the Gap • Licensing/Hardware – To account for the current number  of staff • Air Space Security over both detention facilities • Six “End of Life” Software • Replace DJI Drones with American made Drones for our agencies with Drone Programs • Align all Travis County agencies on Taser 10s • Digital Evidence Processing Inefficiencies Page 529 of 632 Contract Forecasting Address: • Locks in cost for next 8 years (No Peaks & Valleys) • Hardware Refreshes & Warranties • Cost Savings of $10,674,149 by bundling Page 530 of 632 Commissioner’s Follow Up Questions Commissioner Shea • What are other counties doing? Jurisdiction Term / value Scope and relevance Official source Bexar County DA July 9, 2024 through July 31, 2033; Replacement digital evidence management system. County officials cited time spent Official Bexar County item $10,448,293.35 searching for and transferring evidence between separate systems. City of Dallas December 10, 2025; contract increased from Added 500 public-safety licenses, vehicle video, DFR, drone avoidance, AI, and other Official Dallas item $146.856M to $267.478M public-safety technology; includes a three-year renewal option. City of Savannah 10-year model; $26,833,680 Consolidated four Axon agreements; includes TASER 10, Fusus, body-camera/TASER Official Savannah item packages, drones, software, and storage. City of Aransas Pass March 4, 2026 Due to Axon's current promotion, it was more cost-effective for the police Axon Memo.docx 5-year model; $507,091.67 department to renew its contract with Axon for both Body and Fleet cameras now, rather than wait until October 2026, when the current contract expires. This discount will save the city approximately $50,000.00 over a five-year term. El Paso County March 17, 2026 Purchase Order to Axon Enterprise, Inc. for Axon Air Skydio X10 Docking Kit and Meeting: 5-Year model; $473,823 Software Bundle for the Sheriff’s Office, at a total not-to-exceed cost of $473,823.00. El Paso County November 4, 2025 Purchase Order to Axon Enterprise, Inc. for a 5-year Records Management Software Meeting: 5-Year model; $3,641,480 Subscription for the El Paso County Sheriff’s Office, at a total not-to-exceed cost of  $3,641,480.00. Page 531 of 632 Commissioner’s Follow Up Questions Commissioner Shea • What are other counties doing? Nine (9) Texas Counties/Agencies Six (6) Texas Counties/Agencies using 38 Agencies utilize the Axon Ecosystem to store, using AI Era Plan FUSUS Pro + to integrate CCTV cameras manage and share digital evidence • Dallas PD • Beaumont • Amarillo • Lewisville • Dalla Police Department • Westlake Police • Lewisville • Irving • Ft Worth PD • Bexar County Police • Beaumont • Amarillo • Beaumont • Elgin Police • Hood county • Webb CSO • Bee Cave Police • Texas Dept of Public Safety • DFW Airport • Plano PD • Bexar County Police • Travis County Constables 1 – 5 • Brazos County • Kyle PD • Bexar County Sheriff's Office • Travis County ESD #1 • Richardson • Bexar County District Attorney • Travis County Fire Marshall • Travis County Sheriff’s Office • Travis County Fire Rescue • Conroe • Austin Police Department • Travis County Park Rangers • Kyle PD • Round Rock Police • Austin ISD Police • Garland Police • Manor ISD Police • Pflugerville Police • Manor Police • Florence Police • Mustang Ridge Police • Irving • Plano PD • Kyle PD • Webb CSO • Lago Vista Police • Lakeway Police Page 532 of 632 Commissioner’s Follow Up Questions Commissioner Shea • How do eight drones cost 0.5 - 0.9 Million? The $500,000 to $900,000 range was a lifecycle estimate, not the purchase price of eight aircraft; current published a la carte pricing supports an estimated eight-year cost of approximately $665,000 to $690,000 for eight complete, mission-equivalent Skydio packages, including sensors, batteries, controllers, care, software, streaming, storage, training, spotlights, RTK equipment, and one fleet refresh. This does not include the costs for the Drone as First Responder (DFR) package, which was included in the Axon consolidated contract and would be a separate procurement process with separate costs, if done outside of this contract. o Axon/OMNIA cooperative pricebook, Amendment 13, March 19, 2026 o Skydio X10 kits and included equipment o Skydio X10 spotlight specifications o Skydio X10 sensors and capabilities Page 533 of 632 Commissioner’s Follow Up Questions Commissioner Shea • Concerns about AI security The Axon package does include AI, including some generative AI capabilities, but those tools operate within the controlled Axon environment rather than as open consumer AI tools searching the internet. Axon’s platform, including  AI, meet or exceed current security standards. The County controls which features are enabled, who has access through role-based permissions, and whether a particular capability is used at all. This allows each elected official or department to put policy, legal review, training, and operating procedures in place before activating a feature. Inclusion in the contract does not require an agency to use every AI capability. The advantage of including the AI Era capabilities is that Travis County can evaluate and adopt useful new tools as they become available during the contract term without having to separately purchase each new capability, while still maintaining human review, access controls, and auditability. Page 534 of 632 Commissioner’s Follow Up Questions Commissioner Travillion • Who is the parent company of Axon? Axon Enterprise, Inc. is the publicly traded company and contracting entity. Its official investor site lists NASDAQ: AXON. No separate parent company. • Have we done a Risk Assessment? • If it doesn’t go through what happens?  If the consolidated Axon agreement is not approved, Travis County will continue its existing Axon contracts, but the underlying replacement and modernization needs will still have to be addressed. TCSO and ITS will need to separately plan, procure, and fund replacements or migrations for systems such as AIMS, legacy Arbitrator/DXR evidence, jail video storage, drones, and counter-UAS capability. Some of those projects are increasingly time-sensitive as vendor support ends or operational and lifecycle limitations increase. Instead of one coordinated replacement strategy, the County would be managing multiple procurements, migrations, integrations, support agreements, and renewals. Page 535 of 632 Commissioner’s Follow Up Questions Commissioner Travillion • Have we done a Risk Assessment? • Data Ownership? Travis County retains ownership and control of its data. Axon's terms state that ownership of customer content remains with the customer, and information is not automatically shared with other agencies. Travis County determines what is shared, with whom it is shared, and what access the receiving organization is allowed through administrator-controlled sharing policies. This builds on a long-standing relationship with Axon and an environment TCSO/Travis County already rely on for body-worn camera evidence, Fleet 3 in-car video, interview-room video, and other digital evidence. Expanding controlled sharing through the Axon environment can actually improve security and accountability by keeping evidence within an auditable system, rather than creating additional copies through email, shared drives, or other less-controlled methods. Every agency still controls its own information and its own decisions about when and how that information is shared. Page 536 of 632 Commissioner’s Follow Up Questions Commissioner Travillion • Is Axon a Monopoly? Axon is a major public-safety technology provider, but it is not the only vendor in the market. Texas DIR and BuyBoard contracts include Axon and multiple competing vendors for body cameras, video systems, evidence management, and related law-enforcement technology. Travis County's relationship with Axon also began through a competitive process. When TCSO originally evaluated body-worn cameras, multiple vendors competed through an RFP, and Axon was selected and awarded the contract. Since then, the platform has expanded because it has met operational needs and because there is value in having cameras, evidence, and related systems work together. The proposed agreement builds on that existing investment. TCSO already uses Axon for body-worn cameras, Fleet 3, interview-room video, and digital evidence. Axon is not the only option, but expanding an established, integrated platform provides better operational and financial value than buying and integrating several separate systems from different vendors. Page 537 of 632 Commissioner’s Follow Up Questions Commissioner Morales • Identify any budget amounts in user departments that could be applied towards the cost of this contract • In the consolidated proposal of $10,000,000 (FY27) what are each Law Enforcement agencies individual costs? • What is each individual agency getting (counts) – Body Cameras, Tasers, Fleet-3, Interview Rooms, Drones,  Licensing, etc.? Page 538 of 632Questions? Page 539 of 632 Axon Budget Hearing Commissioner Shea • What are other counties doing? Jurisdiction Term / value Scope and relevance Official source Bexar County DA July 9, 2024 through July 31, Replacement digital evidence management system. County Official Bexar 2033; $10,448,293.35 officials cited time spent searching for and transferring evidence between separate systems. County item City of Dallas December 10, 2025; contract Added 500 public-safety licenses, vehicle video, DFR, drone Official Dallas increased from $146.856M to avoidance, AI, and other public-safety technology; includes a $267.478M three-year renewal option. item City of Savannah 10-year model; $26,833,680 Consolidated four Axon agreements; includes TASER 10, Official Fusus, body-camera/TASER packages, drones, software, and storage. Savannah item City of Aransas Pass March 4, 2026 Due to Axon's current promotion, it was more cost-effective for Axon Memo.docx 5-year model; $507,091.67 the police department to renew its contract with Axon for both Body and Fleet cameras now, rather than wait until October 2026, when the current contract expires. This discount will save the city approximately $50,000.00 over a five-year term. El Paso County March 17, 2026 Purchase Order to Axon Enterprise, Inc. for Axon Air Skydio Meeting: 5-Year model; $473,823 X10 Docking Kit and Software Bundle for the Sheriff’s Office, at a total not-to-exceed cost of $473,823.00. El Paso County November 4, 2025 Purchase Order to Axon Enterprise, Inc. for a 5-year Records Meeting: 5-Year model; $3,641,480 Management Software Subscription for the El Paso County Sheriff’s Office, at a total not-to-exceed cost of $3,641,480.00. o Nine (9) Texas Counties/Agencies using AI Era Plan • Dallas PD • Lewisville • Beaumont • Hood county • DFW Airport • Brazos County • Richardson • Conroe • Kyle PD o Six (6) Texas Counties/Agencies using FUSUS Pro + to integrate CCTV cameras • Beaumont • Irving • Amarillo • Webb CSO • Plano PD • Kyle PD o 34 Agencies utilize the Axon Ecosystem to store, manage and share digital evidence • Amarillo • Dalla Police Department • Ft Worth PD • Beaumont • Bee Cave Police • Bexar County Police • Bexar County Sheriff's Office Page 540 of 632 • Bexar County District Attorney • Travis County Sheriff’s Office • Austin Police Department • Round Rock Police • Garland Police • Pflugerville Police • Florence Police • Irving • Kyle PD • Lago Vista Police • Lakeway Police • Lewisville • Westlake Police • Bexar County Police • Elgin Police • Texas Dept of Public Safety • Travis County Constables 1 – 5 • Travis County ESD #1 • Travis County Fire Marshall • Travis County Fire Rescue • Travis County Park Rangers • Austin ISD Police • Manor ISD Police • Manor Police • Mustang Ridge Police • Plano PD • Webb CSO • How do eight drones cost 0.5 - 0.9 Million? The $500,000 to $900,000 range was a lifecycle estimate, not the purchase price of eight aircraft; current published a la carte pricing supports an estimated eight-year cost of approximately $665,000 to $690,000 for eight complete, mission-equivalent Skydio packages, including sensors, batteries, controllers, care, software, streaming, storage, training, spotlights, RTK equipment, and one fleet refresh. This does not include the costs for the Drone as First Responder (DFR) package, which was included in the Axon consolidated contract and would be a separate procurement process with separate costs, if done outside of this contract. o Axon/OMNIA cooperative pricebook, Amendment 13, March 19, 2026 o Skydio X10 kits and included equipment o Skydio X10 spotlight specifications o Skydio X10 sensors and capabilities • Concerns about AI security The Axon package does include AI, including some generative AI capabilities, but those tools operate within the controlled Axon environment rather than as open consumer AI tools searching the internet. Axon’s platform, including AI, meet or exceed current security standards. The County controls which features are enabled, who has access through role- based permissions, and whether a particular capability is used at all. This allows each Page 541 of 632 elected official or department to put policy, legal review, training, and operating procedures in place before activating a feature. Inclusion in the contract does not require an agency to use every AI capability. The advantage of including the AI Era capabilities is that Travis County can evaluate and adopt useful new tools as they become available during the contract term without having to separately purchase each new capability, while still maintaining human review, access controls, and auditability. Commissioner Travillion • Who's the parent company of Axon? Axon Enterprise, Inc. is the publicly traded company and contracting entity. Its official investor site lists NASDAQ: AXON. No separate parent company. • Have we done a Risk Assessment? • If it doesn’t go through what happens? If the consolidated Axon agreement is not approved, Travis County will continue its existing Axon contracts, but the underlying replacement and modernization needs will still have to be addressed. TCSO and ITS will need to separately plan, procure, and fund replacements or migrations for systems such as AIMS, legacy Arbitrator/DXR evidence, jail video storage, drones, and counter-UAS capability. Some of those projects are increasingly time-sensitive as vendor support ends or operational and lifecycle limitations increase. Instead of one coordinated replacement strategy, the County would be managing multiple procurements, migrations, integrations, support agreements, and renewals. • Data Ownership? Travis County retains ownership and control of its data. Axon's terms state that ownership of customer content remains with the customer, and information is not automatically shared with other agencies. Travis County determines what is shared, with whom it is shared, and what access the receiving organization is allowed through administrator-controlled sharing policies. This builds on a long-standing relationship with Axon and an environment TCSO/Travis County already rely on for body-worn camera evidence, Fleet 3 in-car video, interview-room video, and other digital evidence. Expanding controlled sharing through the Axon environment can actually improve security and accountability by keeping evidence within an auditable system, rather than creating additional copies through email, shared drives, or other less-controlled methods. Every agency still controls its own information and its own decisions about when and how that information is shared. • Is Axon a monopoly? Axon is a major public-safety technology provider, but it is not the only vendor in the market. Texas DIR and BuyBoard contracts include Axon and multiple competing vendors for body cameras, video systems, evidence management, and related law-enforcement technology. Travis County's relationship with Axon also began through a competitive process. When TCSO originally evaluated body-worn cameras, multiple vendors competed through an RFP, and Axon was selected and awarded the contract. Since then, the platform has Page 542 of 632 expanded because it has met operational needs and because there is value in having cameras, evidence, and related systems work together. The proposed agreement builds on that existing investment. TCSO already uses Axon for body-worn cameras, Fleet 3, interview-room video, and digital evidence. Axon is not the only option, but expanding an established, integrated platform provides better operational and financial value than buying and integrating several separate systems from different vendors. Commissioner Morales • Identify any budget amounts in user departments that could be applied towards the cost of this contract. • In the consolidated proposal of $10,000,000 (FY27) what are each Law Enforcement agencies individual costs? o Will have budgetary proposal from Axon with each agency break down • What is each individual agency getting (counts) - Body Cameras, Tasers, Fleet-3, Interview Rooms, Drones, Licenses, etc.? o Will obtain current counts and consolidated proposal counts Page 543 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action regarding a request to authorize the filing of an instrument for the Total Plat Cancellation of Paleface Ranch Section 2B, Amended Plat of Lots 7 & 8, Block A, a subdivision in Precinct Three. (Commissioner Howard) Prepared By/Phone Number: Paul Scoggins, Planner, 512-854-7619 Elected/Appointed Official or Department Head: Cynthia McDonald Commissioners Court Sponsor(s): Commissioner Howard, Precinct Three Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: Larry and Martha Feingersh, the sole owners of all land within the subject subdivision, has requested a total plat cancellation for the Paleface Ranch Section 2B, Amended Plat of Lots 7 & 8, Block A final plat, to facilitate reverting the lot (Lot 7A) back to the original configuration (Lots 7 & 8). Paleface Ranch Section 2B, Amended Plat of Lots 7 & 8, Block A was reviewed under Travis County Subdivision Regulations Chapter 482. It was approved by Commissioners Court on June 20, 2017, and recorded as document #201700148 in the Official Public Records of the Travis County Clerk. The approved amended plat to be canceled consists of 1 single family lot (Lot 7A) fronting on a private street. Once the amended plat is canceled, the lot (Lot 7A) will revert to its original configuration of two single-family lots (Lots 7 and 8). The original plat was recorded on June 7, 1995, at Volume 95, Page 86 in the Official Public Records of the Travis County Clerk. Staff Recommendations: This application meets all Travis County Development Regulation standards. Staff recommends approval of the plat cancellation. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Cynthia C. County Executive TNR (512) 854-9418 McDonald Page 544 of 632 Tanner Voelkel Asst. Director TNR (512) 854-7675 Planning & Admin Chris Yanez DS & LRP Division TNR (512) 854-7561 Director CC: John Ellis Engineer TNR (512) 854- 2298 Attachments: 1. S-26-577-feingersh cancellation 2. S-26-577-201700148 amended plat 3. Paleface Ranch Sub Sec 2B Original Plat 4. Likeness rd Affidavit 5. IMG_2883 6. IMG_2884 7. Precinct Map Location Map Page 545 of 632Page 546 of 632Page 547 of 632Page 548 of 632Page 549 of 632Page 550 of 632Page 551 of 632Page 552 of 632Page 553 of 632Page 554 of 632Page 555 of 632Page 556 of 632Page 557 of 632Page 558 of 632Page 559 of 632Page 560 of 632Page 561 of 632Page 562 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action on the Sixth Amendment to the Construction Agreement between Rastegar Related Fund Management Infinity Park Property Owner L, RPC F1 Once LLC, and Travis County for the McAngus Industrial Development project, in Precinct Four. (Commissioner Morales) Prepared By/Phone Number: Rahul Mars, Engineer Sr., 512-854-5197 Elected/Appointed Official or Department Head: Cynthia McDonald Commissioners Court Sponsor(s): Commissioner Morales, Precinct Four Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: McAngus Industrial Development project is a proposed 4-building warehouse site project located on McAngus Road. The Construction Agreement between Rastegar Related Fund Management, Infinity Park Property Owner LP, RPC F1 One LLC and Travis County was approved by the Commissioners Court on August 2, 2022, for the widening of a portion of McAngus Road near the Ross Road extension. The First Amendment was approved to extend the time to complete certain road improvement obligations. The Second Amendment was approved to again extend the timeline to complete certain improvements to McAngus Road. The third Amendment was proposed to remove the City of Austin from its obligations from the agreement. The fourth amendment was proposed to extend the McAngus Road construction plan approval deadline from August 31, 2024, to May 1, 2026, and to extend the McAngus Road construction deadline from February 28, 2025, to December 31, 2026. The fifth amendment was proposed to extend the McAngus Road construction plan approval deadline from May 1, 2026, to December 31, 2026, and to extend the McAngus Road construction deadline from December 31, 2026, to July 1, 2027. The sixth amendment is proposed for the following reasons. Travis County desires that road improvements be completed along McAngus Road as part of the County’s Capital Improvement Program or other future improvement projects in the vicinity. Therefore, in lieu of constructing the McAngus Road improvements pursuant to the original agreement, the developer desires to satisfy its legal obligation for mitigation measures by contributing financially toward the Roadway Improvement Project by making a payment of $1,142,770.80 to Travis County. Staff Recommendations: TNR and the County Attorney staff have reviewed the agreement and support approval. Page 563 of 632 Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Cynthia C. County Executive TNR (512) 854- McDonald 9418 Tanner Voelkel Asst. Director Planning & Admin TNR (512) 854- 7675 Kondala Rao Public Works Director TNR (512) 854- Mantri 7618 Mannar Tamirisa Assistant Public Works Director TNR (512) 854- 8757 CC Christina County Attorney CA (512) Tagle 854- 5991 Attachments: 1. McAngus Industrial 6th Amended Construction Agreement 2. Location Map 3. Precinct Map Page 564 of 632 SIXTH AMENDED CONSTRUCTION AGREEMENT McAngus Industrial Development THE STATE OF TEXAS § § COUNTY OF TRAVIS § THIS SIXTH AMENDED CONSTRUCTION AGREEMENT (“Sixth Amended Agreement”) is made and entered into by Rastegar Related Fund Management Infinity Park Property Owner LP, a Delaware limited partnership (“Developer 1”) and RPC F1 One LLC, a Delaware limited liability company (“Developer 2”) (hereinafter, collectively the “Developer”), and Travis County, a political subdivision of the State of Texas (the “County”), hereinafter collectively referred to as the “Parties,” except as specifically noted otherwise for the purposes and consideration stated herein. WHEREAS, the Parties previously entered into that certain Construction Agreement dated effective as of August 3, 2022; as amended by that certain First Amended Construction Agreement dated effective as of May 19, 2023, recorded in Document No. 2023069873 Official Public Records of Travis County, Texas; later amended by that certain Second Amended Construction Agreement dated effective as of February 15, 2024, recorded in Document No. 2024044904 Official Public Records of Travis County, Texas; further amended by that certain Third Amended Construction Agreement dated effective as of September 18, 2024, recorded in Document No. 2024103915 Official Public Records of Travis County, Texas; and, later amended by that certain Fourth Amended Construction Agreement dated effective as of August 26, 2025, recorded in Document No. 2025095461 Official Public Records of Travis County, Texas; and, further amended by that certain Fifth Amended Construction Agreement dated effective as of June 4, 2026, recorded in Document No. 2026067899 Official Public Records of Travis County, Texas all of which are fully incorporated herein for all purposes (as collectively amended, hereinafter referred to as “Original Agreement”). WHEREAS, the Developer submitted the roadway widening design for the McAngus Road Improvements to the County under TNR development permit no. 23-42285; and WHEREAS, the County desires that road improvements be completed along McAngus Road as part of the County’s Capital Improvement Program or other future improvement project in the vicinity of the Property (collectively, the “Roadway Improvement Project”), and such project would relieve traffic impacts of the proposed development on the Property; and WHEREAS, in lieu of constructing the McAngus Road Improvements pursuant to the Original Agreement, the Developer desires to satisfy its legal obligation for mitigation measures identified in the TIA by contributing financially toward the Roadway Improvement Project, or other project in the vicinity of the Property; and WHEREAS, the Developer agrees to make a payment of One Million One Hundred Forty- Two Seven Hundred Seventy and 80/100 Dollars ($1,142,770.80) as a financial contribution to the Sixth Amended Construction Agreement Page 1 of 5 McAngus Industrial Development 356.363.25 Page 565 of 632 County towards the Roadway Improvement Project, or other project in the vicinity of the Property (“Mitigation Payment”) in lieu of constructing the McAngus Road Improvements as obligated under the Original Agreement; and WHEREAS, the County agrees to accept the Mitigation Payment in lieu of the Developer constructing the McAngus Road Improvements set forth in the Original Agreement. NOW, THEREFORE, in consideration of these premises and the promises contained herein, the Parties agree as follows: 1. Amendment to Section I. Developer’s Obligations. Section I. “Developer’s Obligations” in the Original Agreement is hereby deleted in its entirety and replaced with the following: I. Developer’s Obligations Mitigation Payment. The Developer agrees to pay the amount of One Million One Hundred Forty-Two Seven Hundred Seventy and 80/100 Dollars ($1,142,770.80) (“Mitigation Payment”) to the County as a financial contribution towards road improvements along McAngus Road as part of the County’s Capital Improvement Program or other future improvement project in the vicinity of the Property to relieve impacts on the surrounding roadway network caused by the proposed development of the Property. The Mitigation Payment is due at the time this Agreement is executed and submitted to the County by the Developer. 2. Amendment to Section II. County’s Obligations. Section II. “County’s Obligations” in the Original Agreement is hereby deleted in its entirety and replaced with the following: II. County’s Obligations Mitigation Payment Proceeds. The County will use the Mitigation Payment for the Roadway Improvement Project or other projects in the vicinity. 3. Effect of Amendment. Except as provided in this Sixth Amended Agreement, the terms of the Original Agreement continue to govern the rights and obligations of the Parties, and all terms of the Original Agreement remain in full force and effect. 4. Recitals Incorporated. The recitals and all terms defined herein are incorporated herein for all purposes. 5. Execution. This Sixth Amended Agreement may be executed in multiple counterparts, each of which will be deemed an original and all of which together will constitute one and the same instrument. An electronic signature, a facsimile or other electronic copy of an original signature, and a counterpart transmitted electronically (e.g., by fax, email, text, or similar means), will be deemed to be, and will have the same force and effect as, an original signature for all purposes. [Signature Pages to Follow] Sixth Amended Construction Agreement Page 2 of 5 McAngus Industrial Development 356.363.25 Page 566 of 632 EXECUTED to be effective as of the later date set forth below. COUNTY: TRAVIS COUNTY, a political subdivision of the State of Texas By: _____________________________ Andy Brown, Travis County Judge Date: ______________________ Sixth Amended Construction Agreement – McAngus Industrial Commissioners Court Item # _______, APPROVED on ___/____/2026. Sixth Amended Construction Agreement Page 3 of 5 McAngus Industrial Development 356.363.25 Page 567 of 632Page 568 of 632Page 569 of 632Page 570 of 632Page 571 of 632Page 572 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action regarding Order Appointing Election Judges/Alt Judges for the November 3, 2026 Joint General and Special Elections and December 12, 2026 Joint Runoff Election, if a runoff election is needed. (Judge Brown) Related Departments: Viri Pulido, Assistant Travis County Attorney, 512-854-1127 Prepared By/Phone Number: Andres Sanchez, Elections Administrator Assistant, 512-854-1402 Elected/Appointed Official or Department Head: Dyana Limon-Mercado, John Lawler Commissioners Court Sponsor(s): Andy Brown Press Inquiries: Perdita Henry, countyclerk@traviscountytx.gov/ 512-854-9587 Background/Summary of Request: The County Clerk’s Office requests that the Court approve the attached order. Staff Recommendations: The County Clerk’s Office recommends the Court approve the attached order. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Dyana Limon-Mercado, County Clerk, 512-854-9587 Attachments: 1. G26 - Order Appointing Election Judges and Alternate Election Judges - Item 2026-1638 Page 573 of 632 ORDER APPOINTING PRESIDING ELECTION JUDGES AND ALTERNATE PRESIDING ELECTION JUDGES Under Texas Election Code Section 32.002(a), the Travis County Commissioners Court must appoint the election judges for each regular county election precinct. Under Section 32.002(b), the election judges may be appointed to serve for a two-year term to begin on August 1, 2026 and ending on July 31, 2028. NOW, THEREFORE: The individuals listed in Exhibit A, which is attached to and incorporated into this order, have met the eligibility requirements prescribed by law for election judges. The Travis County Commissioners Court hereby appoints for a two-year term, from August 1, 2026 through July 31, 2028, those eligible individuals whose names are listed in Exhibit A. These individuals will serve as presiding election judges or as alternate presiding election judges, as designated in Exhibit A. The individuals appointed by this order will serve in each election ordered by the governor or by a county authority. It is further hereby directed that this order be filed with the clerk of the Travis County Commissioners Court and that a copy be given to the custodian of the election records for the County. The County Clerk is hereby instructed to send notice of appointment to each election judge of their appointment for a two-year term beginning August 1, 2026 as stated above in accordance with Texas Election Code Section 32.009. BE IT SO ORDERED on this 1st day of September, 2026. TRAVIS COUNTY COMMISSIONERS COURT ____________________________ Andy Brown, County Judge ___________________________ ___________________________ Jeffrey W. Travillion, Sr. Brigid Shea Commissioner, Precinct 1 Commissioner, Precinct 2 ___________________________ ___________________________ Ann Howard George Morales Commissioner, Precinct 3 Commissioner, Precinct 4 Page 574 of 632 EXHIBIT A 2026 - 2028 Travis County Democratic Party Term Appointed Election Judges List Final Judges Laurinda Acosta Libby Amato Diane Anderson Dennis Bach Cheryl Bakhtiari Joan Barasch Douglas Baron Christopher Bartz Esmer Bedia Clyde Bennett Alexandria Benton Pamela Bixby Brandi Blassingille Margaret Bodi Kim Brewster Adrianna Broyles Rebecca Bullard Nancy Carrales Susana Carranza Gregory Charles Ricardo Chavana Jimi Chow Page 575 of 632 Tim Church Jacqueline Collins Melissa Collings Patricia Conradt David Czarnecki Valerie DeBill Jane Denson Richard Detlefsen David Dixon Cynthia Douglas Rachel Durkin-Drga Susan Easo Cathy Ellison Eduardo Esquivel Frank Feuerbacher Kendra Flenniken Partricia Ford Ritcherson Anna Foster Tammy Fotinos Veronica Frederick Patricia Gabella Alexis George Susan Gezana Zandra Gilmore Cannon Goddin James Green Gary Greenblum Page 576 of 632Rae Ann Gregg Bowman Hall Linda Harris Frances Hartley Diana Harvey Marvin Hecker Carey Henderson William Hermann Candace Hinkle Ranleigh Hirsh Debra Hoch Sally Hoverstock Ann Hudspeth Kathleen Hymel Helen Idzorek LeeAnn Innmon Tina Jackson Christopher Jenkinson Hal Jennings Mary Johns Carl Jones Kathryn Judge Joan Judy Gary Keith Patricia Kim Linda Klar Joanna Klose Page 577 of 632 Allison Knaupe Susan Lacroix Laura Lasley Carole Leclair Benjamin Leffler James Lewin Clare Lewis Kathleen Littlepage Jerry Loomis Genevieve Lopez Taylor Love Juan Marcos Andrew Mauney Sheila McLin Endres Patricia McNairy Gary Meo Lori Merlino Cyral Miller Angela Milliman Karen Moore Susan Nayak Garrett Oliveira Leslie Ornelas Robert Palacios Stephanie Peco Ann Phipps Russell Pierce Page 578 of 632 Wendy Primeaux Gerda Ray Barbara Reagor Janis Reinken David A. Rice Eric Richardson Jo Richmond Patricia Rivera Herminia Salinas Wendy Salome Carla Schaefer Olivia Schultz Leannette Scott Nina Seaman Chandra Simms Iris Sims Kathy Smartt Debbie Starr Margaret Stenz Virgina Stieber Karen Swenson Aileen Teitelman Joe Thrash Bonnie Tindall Megan Turnas Adam Venn Shirley Vincent Page 579 of 632 Robert Vitray Al Vuong Diana Wheeler Monica Windham Dan Yahiel Jody Zemel Ling Zhu Robert Ziemann Margaret Zimmerman Diana Zschiesche-Sutton 2026 - 2028 Travis County Republican Party Term Appointed Election Judges List Final Judges Adislada Hibser Alden Mason Alex Meed Alex Okpisz Alex Wallace Alexander Morman Alexandru Ardel Alfred (Buzzy) Buck Aliana Taylor Alton Moore Alvie Nichols Amy Banuelos Amy Berti Page 580 of 632 Amy Beth Hopkins Amy Elizabeth Sims Amy Hesse Andrea Buntin Andrew Lockwood Andria Dowie Angela Smith Anita Kneifel Anita Redix Anna Yelaun Annabelle Iglesias Annette Findling Annette Magnella Annie Woo Anthony Ferdinando Anthony Horton Anthony Iglesias Anyck Turgeon April McCarley April Salazar Arleen Nicastro Arlene Morales Valls Arthur Attaway Ashton Reis Barbara Beck Barbara Beery Barbara Erker Page 581 of 632Barbara Grace Barbara Hardin Barbara Tumey Barry McBee Beatrice Good Beatriz Pojman Becky Wynn Bernadette Martens Saxelby Bette Tucker Bill Connors Billy Joe McCarty Bob Boldt Bob Miller Bob Myer Bobby Freeman Bonnie Seelig Brenda Barnes Brenda Langford Brent Beesley Brian Schwaegel Brittany Johns Bruce Greiner Bruce Hafemeister Bruce Harris Bruce Latour Caballero Daniel Calvin Ross Page 582 of 632 Cameron Carlisle Camille Chambers Candice Dickey Carl Klingelberger Carl Pratt Carleton Smith Carmina Minkov Carol Birsa Carol Culbertson Carol Debish Carol Ganthier Carol Moore Carol Peterson Carole Morton Carolyn McAlister Carter Rosner Catherine Shaver Cathy Cocco Caton Brown Celinda Kay Antilley Charles Barrett Charles Diggs Charles Fisk Charles Koenig Charles Smith Charley White Chaya Henry Page 583 of 632 Cherri Langerman Christina Butler Christina Hanson Christine Pribyl Christopher Cranis Chuck Barbato Cindi Davison Cindy Armstrong Cindy Leavings Cindy Najera Claudio Bertamini Connie Ross Constance Ulery Consuelo Clarke Corinna Reed Crystal Harrison Curt Woods Cynthia Hollenbeck Dagoverto Zavala Dale Miller Dallas Farrow Daniel Ackerman Daniel Bulovas Daniel Koegler Daniel Luo Daniel Taggart Daniel Teal Page 584 of 632 Danny White Darlene Olden Dave Kemper David Beecham David Boney David Burke David Chandler David Colon David Dunkin David Homan David Knight David Martin David Tidwell David Tobey Debbie Pepin Deborah Ann Penn Deborah Barba Siegert Debra Casner Debra Lynne Ramirez Dee Shultz-Cox Delgado Neomi Dena Jones Denise Aziz Denise Newbolt Dennis Barnes Diana Theodore Diane Klotz Page 585 of 632 Dietrich Johnston Dillard Swope Dion Burkard Don Brown Don Zimmerman Donald Avena Donna Carlson Donna Elizabeth Williams Donna McKay Doris van Dusen Doug Yeager Dwain James Dwight Reagan Edwin Ray Church Egda Ruelas Elaine McAngus Elizabeth Babin Elizabeth Castiglioni Elizabeth Christensen Elizabeth Chyne Lamb Elizabeth Lowary Elle R French Ellie Argumedo Elpidio Buantello Emily Anders Eric Ramberg Eric Vining Page 586 of 632 Erick Guerrero Erin Pardeiro Erma Toussaint Faith Roberts Fred Blood Fred Schlotterback Fredric Dupuy Gaddiel Mercado Gary Goodpaster Gary McCall Gary Myrick Gary Yeck Gayle Bender Gayle Rosenthal Gene Bender George Armstrong George Stafford Ge’Nell Gary Gilbert M. Spring Jr. Gina Rigutto Gloria Price Grace Brewer Grant Grissom Greg Johnston Gregory Murphy Hadjikostanti Triantafillos Harry Wayne Page 587 of 632Heather Toolin Hector Figueroa Henry Wisniewski Ildiko Scott Irene Cosley Isabel Christina Cano Isabella Emerson Ivana Silva Jack Delk Jacob Acosta Jacquelyn Johnson James Cardle James Dillon Wilson James Fred McGee James Harding James Jim Bushnell James Jim Huebner James Kjolhede James Marino James Moreland James Wright Jamie Hillin Jamil Figueroa-Chavez Jan Wetzel Jana White Janet Asghar Janet Eaddy Page 588 of 632 Jay Hershey Jay Roberson Jeanene Lucas Jeanne Barker Jeff Flauding Jeffrey Duhon Jeffrey Kent Jeffrey Ulrey Jennifer Fleck Jennifer Gould Jennifer Hawkins Jennifer Ozuna Jennifer Pannell Jennifer Stalker Jenny Klase Jeremiah Diacogiannis Jerry Cocco Jerry Doyle Milner Jesse Mansfield Jessi Roesch Jessica Engelhardt Jim Brady Joe Bain Joe Balandran Joe Pacheco Joe Villarreal John Andrusiak Page 589 of 632 John Bretherick John Carl Ingram John Choquette John King John Omalia John Roberts John Stone John Tomothy Toler John Torrance John Walker John Withrow Johnny Chambless Jonathan Sam Amato Jonnye Ermis Judith (Judy) Bollom Judy McGraw Judy Moore Judy Stuckman Julia Diggs Julia Hawthorne Julia Horne Julia Russell Julia Smith Julia Titus Julie Allison Julie Johnson Julie McGrath Page 590 of 632Julie Mortensen Kacy Fortson Kara Trissel Karen McElhatten Katherine Blakely Kathleen Abbott Kathleen Manning Kathryn Block Kathryn Brita Leonard Kathy Culver Kathy O'Grady Kathy Woods Kay Mayo Keith Dennison Kelley Knight Kelly Brynteson Kelton Dillard Ken Bautsch Kenneth Monroe Kenneth P. McDaniel Kenneth Stanton Bjork Ii Kent Thomas Keri Tidwell Kevin Bowie Kevin Countie Kim Bacon Kim Ray Page 591 of 632 Kim Robinson Kim Wesley Kirkman Kimber Breaux Kristi Brady Kristi Latcham Kristine Kjolhede Kristy Kelly Kurt Marshek Kyle Myers Landon Campbell Lane Thomas Lara Chorn Laura Valera Laura Works Laurie Monday Laurie Moore Laurie Worsham Laurinda Smith Lee Austin Seale Lee Van Tucker Leeland Heins Leigh Lusignan Leigh Masterson Leigh-Anne Zuela Leila Scott Leo Litto Leo Roan Page 592 of 632 Lesa Triolo Leslie Elliott Liene Lamb Liesel Krach Lila Agosselink Linda Bryant Linda Carter Linda Cook Linda Craig Linda Ely Linda Koenig Linda Matthews Linda Wisner Lindsay Hearne Lindsay Kimber Lindsey Gremont Lisa Chantel Fruhling Lisa Rogers Lisa Williams Litza Gonzales Liza Webb-Mcmichael Lonny Robbins Loren Aandahl Lori Nyquist Lori O'Connell Lori Steiner Lukano Garcia Page 593 of 632 Lynn Mazzare Lynn T Hill Mackenzie Kelly Margaret Rangel Margaret Van Der Bogart Margaret Wagner Margaret Walker Margery Hoff Mari Cornelius Maria Bergen Maria Buenrostro Maria Burbridge Marieulla (Sandy) Cox Mark Gabrick Mark Hart Mark Nichols Mark Overstreet Mark Wetzel Marla Brickley Martha Buxkemper Martha Marti Gay Martin Wallner Marvin Rasmussen Mary Elizabeth Beth Jarlock Mary Grace Salazar Mary Heffernan Mary Klingelberger Page 594 of 632 Mary Lang Mary Laviolette Mary Marsden Mary Reid Mary Royder Mary Taylor Mary Wellings Matthew Armstrong Matthew Bagnara Maureen Marcum Maureen Moore Maury Deluca McClain Brown Megan Stephenson Melanie Buhrman Melanie Fetty Melissa Dollahon Michael Abraham Michael Bante Michael Haas Michael Hill Michael Hitzfelder Michael Mudd Michael Nyren Michael Pantin Michael Perrissi Michael Snyder Page 595 of 632 Michelle Blood Michelle Hohman Michelle Wynne Mikael Garcia Mike Herrera Misty Contreras Monica Fulton Monica Marger Myrtle Dumas Nanci Draves Nancy Alvarado Nancy Clayton Nancy Guerra Nancy Houston Nancy Lee Baker Nancy McAllister Nancy Pickens Nancy Sageman Nancy Toerner Nancy Wilkie Natalie Becker Natalie Marze Natalie Radov Neil Blumofe Ngozi Anyatonwu Nubia Devine Olga Christodoulou Page 596 of 632Olga Salazar Olivia (Lee) Alessandra Pamela Baggish Pamela Bebee Pamela Bradley Pamela Burge Pamela Daviscourt Pamela Staton Patricia Ballard Patricia Lamb Patricia Omalia Patricia Robinson Patricia Vilven Patrick Conolly Patti Labelle-Dukett Patti Van burkleo Paul Baker Paul Eagan Paul Luibel Paul Mims Paul Pellman Paula Beatty Paula Boldt Peggy Maxwell Peter Burke Phil Bradley Philippe Smith Page 597 of 632 Phyllis Patrick Phyllis Ungerer Priscilla Kong Rachelle Pitman Randall Winkler Randy Cotton Randy Martin Randy Rosengarten Ray Marr Rebecca Andrusiak Rebecca McElroy Regan Demarines Renee Marze Ricardo Gil Ricardo Josy Siegert Richard Allen Richard Brook Richard Cardie Richard Gabel Richard Runde Robert Andrews Robert Antonowich Robert Bisciglia Robert Blake Robert Deere Robert Goodwin Robert Hopkins Page 598 of 632 Robert McCollough Robin M Kipke Ronald Brown Ronald Fedorchak Ronald Puglisi Rosalinda Rosie Babin Rose Deragon Rowland Earnest Baldwin Roy (Dan) Bristow Russell Gallahan Russell Keene RuthAnn Ford Sabrina Tamayo Saf Asghar Sam Amato Sam Mendoza Sam Taylor Sam Webb Sandra Salazar Sandra Williams Sara Ackland Sara Crocker Sara Soenen Sara Swanson Sara Trott Sarah Moffitt Sarah Smith Galvin Page 599 of 632 Scott Burdulis Shaeleen Tibbets Shaila Reddy Shannon Black Shannon Haynes Shannon Kruger Sharon Cammarata Sharon Edwards Sharon Myer Shelly Ann Machado Sheri Gassaway Sheri Radomsky Sherri Swanson Shirley Amitrani Shirley Homan Shirley Olivas Shirley Rinehart Sidney Saxon Smith Terri Sophia Andrusiak Stacey Becker Stacey Mason Stacy Sass Stan Reed Stanley Stevens Stephanie Kotara Stephanie May Feyereisen Page 600 of 632Stephen Balak Stephen Laban Stephen Marshall Steve Adams Steven Countway Steven John Gerlofs Sue Shrader Summer Yen Susan Appino Susan Casey Susan Leighty Susan Russell Susan Sandve Susanna Gonzales Sussanah Gallun Sylvia Sims Sylvia Valls Tamma Miles Taylor Sherwood Teresa Balak Teresa Ceder Teresa Conolly Terrisia Schier Terry Langerman Terry Nardi Terry Woodall Theresa Hayes Page 601 of 632 Thomas Wolf Tim Lyke Timothy Casey Timothy Miller Timothy Nguyen Todd Jensen Tom Dukett Tommy Gairloff Tracy Hoover Tracy Manbeck Tricia Weinstein Trisha Bright Valentina Ovalle Venkata Krishna Mohan Rao Marchetty Vernon Les Wall Victoria Arana Victoria Ray McGee Vincent Boyle Virginia King Virginia Perez Wanda Maxey Wayne Davison Wil Fritzler William (Bud) Bruner William Adams William Wilson Yolanda Anthony Page 602 of 632Zitao Xu Álvaro Coimbra Page 603 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action regarding the Early Voting polling locations for the November 3, 2026 Joint General and Special Elections. (Judge Brown) Related Departments: Viri Pulido, Assistant Travis County Attorney, 512-854-1127 Prepared By/Phone Number: Andres Sanchez, Elections Administrator Assistant, 512-854-1402 Elected/Appointed Official or Department Head: Dyana Limon-Mercado, John Lawler Commissioners Court Sponsor(s): Judge Andy Brown Press Inquiries: Perdita Henry, countyclerk@traviscountytx.gov/ 512-854-9587 Background/Summary of Request: The County Clerk’s Office requests that the Court approve the attached order designating the Main Early Voting Polling Place, Temporary Branch Early Voting Polling Place, and Hours for Early Voting on Weekdays for the November 3, 2026 Joint General and Special Elections. Staff Recommendations: The County Clerk’s Office recommends the Court approve the attached order. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Dyana Limon-Mercado, County Clerk, 512-854-9587 Attachments: 1. G26 - Order EV Sites Page 604 of 632 Order Designating Main Early Voting Polling Place, Temporary Branch Early Voting Polling Place, and Hours for Early Voting on Weekdays for the November 3, 2026 Joint General and Special Election Recitals 1. Pursuant to Texas Election Code Section 85.002(b), the Travis County Commissioners Court may designate the main early voting polling place for countywide elections. 2. Pursuant to Texas Election Code Section 85.062(a)(1), the Travis County Commissioners Court may designate temporary branch early voting polling places for an election in which the county clerk is the early voting clerk. 3. Pursuant to Subsections (a) and (c) of Texas Election Code Section 85.005, early voting shall be conducted at the main early voting polling place for at least 9 hours on each weekday of the early voting period, except for the last week of the early voting period, when early voting shall be conducted for at least 12 hours on each weekday. 4. Pursuant to Texas Election Code Section 85.064(b), early voting by personal appearance at each temporary branch early voting polling place established under Section 85.062(d) shall be conducted on the days that early voting is required to be conducted at the main early voting polling place, and the authority establishing those temporary branch early voting polling places shall determine the hours during which voting is to be conducted on those days. 5. The temporary branch early voting polling places designated by this order are located as prescribed by Subsections (b), (c), (d), (f), and (f-1) of Texas Election Code Section 85.062. Commented [bs1]: I would double check with the sites team that all of these provisions If a polling place listed in Exhibit A was not able to be a polling place after approval by are met by the current sites list. Commissioners Court, the Travis County Clerk shall provide notice to Commissioners Commented [AD2R1]: done Court regarding the location of the polling place and the reason why the polling place is not able to be a polling place. The Travis County Clerk will provide a new notice on the website indicating that the location was removed. In accordance with Subsections (a) and (c) of Texas Election Code Section 85.001 and the above-referenced legal authorities, the Travis County Commissioners Court hereby designates for the November 3, 2026 Joint General & Special Election, the main early voting polling place, the temporary branch early voting polling places, as set forth in Exhibit A, which is attached and incorporated into this order. Page 605 of 632 BE IT SO ORDERED on this 1st day of September 2026. TRAVIS COUNTY COMMISSIONERS COURT Andy Brown, County Judge Jeffrey W. Travillion, Sr. Brigid Shea Commissioner, Precinct 1 Commissioner, Precinct 2 Ann Howard George Morales Commissioner, Precinct 3 Commissioner, Precinct 4 Page 606 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action regarding Election Day polling locations for the November 3, 2026 Joint General and Special Elections.(Judge Brown) Related Departments: Viri Pulido, Assistant Travis County Attorney, 512-854-1127 Prepared By/Phone Number: Andres Sanchez, Elections Administrator Assistant, 512-854-1402 Elected/Appointed Official or Department Head: Dyana Limon-Mercado, John Lawler Commissioners Court Sponsor(s): Judge Andy Brown Press Inquiries: Perdita Henry, countyclerk@traviscountytx.gov/ 512-854-9587 Background/Summary of Request: The County Clerk’s Office requests that the Court approve the attached order for the Joint General and Special Elections on November 3, 2026 Staff Recommendations: The County Clerk’s Office recommends the Court approve the attached order. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Dyana Limon-Mercado, County Clerk, 512-854-9587 Attachments: 1. G26 - Order ED Sites Page 607 of 632 Order Designating Election Day Polling Places for the November 3, 2026 Joint General and Special Election Texas Election Code section 43.002 permits the Travis County Commissioners Commented [NP1]: @Beth, I updated this Court (“Court”) to designate election day polling places for county election first sentence with the previous November precincts. These consolidated election precincts shall serve as countywide polling 2024 language. places in accordance with Travis County’s participation in the State’s countywide polling place program pursuant to Texas Election Code Section 43.007. Commented [bs2]: I would double check with the sites team that 43.007(m)'s If a polling place listed in Exhibit A was not able to be a polling place after approval by requirements are met with the current site Commissioners Court, the Travis County Clerk shall provide notice to Commissioners list. Court regarding the location of the polling place and the reason why the polling place is Commented [AD3R2]: We do not have any not able to be a polling place. The Travis County Clerk will provide a new notice on the consolidated election precincts on this website indicating that the location was removed. election. As such, the Travis County Commissioners Court orders that the polling places listed in Exhibit A, which is attached and incorporated into this order, shall serve as the election day polling places for the Travis County Joint General and Special Election on November 3, 2026. BE IT SO ORDERED on this 1st Day of September 2026. TRAVIS COUNTY COMMISSIONERS COURT Andy Brown, County Judge Jeffrey W. Travillion, Sr. Brigid Shea Commissioner, Precinct 1 Commissioner, Precinct 2 Ann Howard George Morales Commissioner, Precinct 3 Commissioner, Precinct 4 Page 608 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action regarding the Joint Election Agreement for the November 3, 2026 Joint General and Special Elections and December 12, 2026 Joint Runoff Elections, if a runoff election is needed. (Judge Brown) Related Departments: Viri Pulido, Assistant Travis County Attorney, 512-854-1127 Prepared By/Phone Number: Andres Sanchez, Elections Administrator Assistant, 512-854-1402 Elected/Appointed Official or Department Head: Dyana Limon-Mercado, John Lawler Commissioners Court Sponsor(s): Judge Andy Brown Press Inquiries: Perdita Henry, countyclerk@traviscountytx.gov/ 512-854-9587 Background/Summary of Request: The County Clerk’s Office requests that the Court approve the attached order for the Joint Election Agreement for the November 3, 2026 Elections. Staff Recommendations: The County Clerk’s Office recommends the Court approve the attached order. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Dyana Limon-Mercado, County Clerk, 512-854-9587 Attachments: None Page 609 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take appropriate action regarding the establishment of a Central Counting Sation and appointment of a Central Counting Station presiding Judge, Alternate Judge, and personnel for the November 3, 2026 Joint General and Special Elections and the December 12, 2026 Runoff Election, if a runoff election is needed. (Judge Brown) Related Departments: Viri Pulido, Assistant Travis County Attorney, 512-854-1127 Prepared By/Phone Number: Andres Sanchez, Elections Administrator Assistant, 512-854-1402 Elected/Appointed Official or Department Head: Dyana Limon-Mercado, John Lawler Commissioners Court Sponsor(s): Judge Andy Brown Press Inquiries: Perdita Henry, countyclerk@traviscountytx.gov/ 512-854-9587 Background/Summary of Request: The County Clerk’s Office requests that the Court approve the attached order for the November 3, 2026 Joint General and Special Elections and the December 12, 2026 Runoff Elections if necessary. Staff Recommendations: The County Clerk’s Office recommends the Court approve the attached order. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Dyana Limon-Mercado, County Clerk, 512-854-9587 Attachments: 1. G26 - Order Appointing Central Counting Station Item 2026-1669 Page 610 of 632 ORDER TO ESTABLISH A CENTRAL COUNTING STATION AND APPOINT A CENTRAL COUNTING STATION PRESIDING JUDGE, CENTRAL COUNTING STATION ALTERNATE PRESIDING JUDGE, AND CENTRAL COUNTING STATION PERSONNEL, ALL FOR THE NOVEMBER 3, 2026 JOINT GENERAL AND SPECIAL ELECTIONS Recitals 1. Texas Election Code Section 127.001 authorizes the Travis County Commissioners Court to establish a central counting station for the November 3, 2026 Joint General and Special Elections, and the December 12, 2026 Runoff Elections. 2. Texas Election Code Section 127.002 requires that the Travis County Commissioners Court appoint a manager for the central counting station. 3. Texas Election Code Section 127.003 requires that the Travis County Commissioners Court appoint a tabulation supervisor for the central counting station. 4. Texas Election Code Section 127.004 authorizes the tabulation supervisor to appoint one or more assistants to the tabulation supervisor for the central counting station, each of whom must be approved by the Travis County Commissioners Court. 5. Texas Election Code Section 127.005 requires that the Travis County Commissioners Court appoint a presiding judge and an alternate presiding judge of the central counting station. NOW, THEREFORE, the Travis County Commissioners Court hereby appoints as Presiding Judge, Alternate Presiding Judge, Manager, Tabulation Supervisor, and approves the Assistants to the Tabulation Supervisor of the Central Counting Station, those named individuals so designated in Exhibit A, attached hereto and hereby incorporated by reference herein for all purposes as if fully copied and set forth herein at length. The Presiding Judge, Alternate Presiding Judge, Manager, Tabulation Supervisor, and Assistants to the Tabulation Supervisor of the Central Counting Station shall serve in the November 3, 2026 Joint General and Special Elections & December 12, 2026 Runoff Elections, which the Travis County Clerk is conducting. The Alternate Presiding Judge of the Central Counting Station shall serve as Presiding Judge of the Central Counting Station if the Presiding Judge appointed hereunder cannot serve in the election. In the alternative, the Alternate Presiding Judge of the Central Counting Station may serve in another position established under Chapter 127, Subchapter A, Texas Election Code. BE IT SO ORDERED on this 1st day of September 2026. ORDER TO ESTABLISH A CENTRAL COUNTING STATION AND APPOINT A CENTRAL COUNTING STATION PRESIDING JUDGE, CENTRAL COUNTING STATION ALTERNATE PRESIDING JUDGE, AND CENTRAL COUNTING STATION PERSONNEL, ALL FOR THE NOVEMBER 3, 2026 JOINT GENERAL AND SPECIAL ELECTIONS 2 Page 611 of 632 TRAVIS COUNTY COMMISSIONERS COURT Andy Brown, County Judge Jeffrey W. Travillion, Sr. Brigid Shea Commissioner, Precinct 1 Commissioner, Precinct 2 Ann Howard George Morales Commissioner, Precinct 3 Commissioner, Precinct 4 ORDER TO ESTABLISH A CENTRAL COUNTING STATION AND APPOINT A CENTRAL COUNTING STATION PRESIDING JUDGE, CENTRAL COUNTING STATION ALTERNATE PRESIDING JUDGE, AND CENTRAL COUNTING STATION PERSONNEL, ALL FOR THE NOVEMBER 3, 2026 JOINT GENERAL AND SPECIAL ELECTIONS 3 Page 612 of 632 Exhibit A a. Central Counting Station Presiding Judge Shelby Evans b. Central Counting Station Alternate Presiding Judge Dan Teal c. Central Counting Station Manager Andrés Sanchez d. Central Counting Station Tabulation Supervisor Neil Plumbley e. Assistants to Tabulation Supervisor John Lawler Jorge Escoto Emily Klaas Shelton Charles Cindy Ramirez David Oliver Kyle Barsalou Robert Espinoza Jonathan Carroll Quincy Jones Tommy Bookman Christopher Green Voiteh Yaoroshevich Dakota Doster Delores Mack ORDER TO ESTABLISH A CENTRAL COUNTING STATION AND APPOINT A CENTRAL COUNTING STATION PRESIDING JUDGE, CENTRAL COUNTING STATION ALTERNATE PRESIDING JUDGE, AND CENTRAL COUNTING STATION PERSONNEL, ALL FOR THE NOVEMBER 3, 2026 JOINT GENERAL AND SPECIAL ELECTIONS 4 Page 613 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Consider and take action to approve a license agreement to use Typhoon Texas Waterpark as an Early Voting and Election Day polling sites for the November 3, 2026 Joint General and Special Elections. (Judge Brown) Prepared By/Phone Number: Andrew Dillard, Elections Coord Sr, Elected/Appointed Official or Department Head: Dyana Limon-Mercado Commissioners Court Sponsor(s): Judge Andy Brown Press Inquiries: Perdita Henry, countyclerk@traviscountytx.gov Background/Summary of Request: afore mentioned license agreement for Typhoon Texas Waterpark Staff Recommendations: The County Clerk's Office recommends the Court approve the attached license agreement for polling site on the November 3, 2026 Joint General and Special Elections. Issues and Opportunities: n/a Fiscal Impact and Source of Funding: A. Typhoon Texas Water park (EV and ED) $6000 The cost center for this election is: 1200110001 and the Internal Order is 201580 Required Authorizations: Dyana Limon-Mercado, County Clerk Attachments: 1. Typhoon Texas Page 614 of 632 LICENSE AGREEMENT FOR ELECTION POLLING LOCATION TYPHOON TEXAS WATERPARK AUSTIN This license agreement (this “Agreement”) is made and entered into by and between Typhoon Waterpark of Pflugerville, LLC, a Texas limited liability company, DBA Typhoon Texas Waterpark Austin (hereinafter referred to as the “Licensor”), and Travis County, Texas, a political subdivision of the State of Texas and the grantee of the license (the “County”), hereinafter collectively referred to as the “Parties,” or individually as “Party,” for the purposes and consideration stated herein. I. RECITALS A. The Licensor owns or controls the buildings, parking facilities, driveways, and the land located at 18500 N State Highway 130 SB, Pflugerville, TX 78660, more commonly known as Typhoon Texas Waterpark Austin (the “Property”). B. The County desires to use the main lobby of the event center on the Property (the “Premises”) as a polling location and other uses incidental and related thereto in accordance with the terms, conditions, and provisions of this Agreement. C. The Licensor desires to allow the County use of the Premises in accordance with the terms, conditions, and provisions of this Agreement. NOW, THEREFORE in consideration of these premises and the promises contained herein, the Parties agree as follows: II. GRANT OF LICENSE A. The Licensor hereby grants the County the right to use the Premises as an election polling location during the election term and other uses incidental and related thereto as set forth in this Agreement. B. The Licensor grants a license to the County for exclusive use of Premises at certain times beginning on October 15, 2026, and concluding on November 6, 2026 (the “November 3, 2026 Election Term”). C. The Licensor grants a license to the County for the exclusive use of the Premises during the November 3, 2026 Election Term daily for the time periods between the hours of 6:00 A.M. and 7:30 P.M., except between the hours of 6:00 A.M. and 8:30 P.M. on Tuesday, November 3, 2026 (hereinafter said time periods are collectively referred to as the “County Use Hours”). County Use Hours will include such time necessary for the set up and retrieval of equipment and signage that will occur at a time and date later to be determined by mutual agreement of the Parties. November 3, 2026 Election Term Page 1 of 7 Typhoon Texas Waterpark Austin 1378723 Page 615 of 632 D. During the November 3, 2026 Election Term: 1. The County shall store and secure voting equipment and signage inside mutually agreed areas of the Property except during the County Use Hours; 2. The Licensor shall provide the County a security code to access the Premises; 3. The Licensor shall provide access the Premises on or before 6:00 A.M. on October 15, 2026; 4. The County shall empty its trash into Licensor’s dumpsters on a daily basis; and 5. The Licensor grants the County permission to install signage at and around the Premises: (i) to inform the public of the County’s use of the Premises for election purposes; (ii) to mark the area within which electioneering or loitering is prohibited (these markers would be placed 100 feet from an outside door through which a voter may enter the Premises and also 20 feet from any parking space designated for curbside voting at the Premises); (iii) to inform the public of restrictions regarding firearms and other deadly weapons at polling places; (iv) to inform the public of the prohibitions regarding use of a wireless communication device within a room in which voting is taking place; and (v) to comply with applicable state law regarding any other signage required to be posted at or around the polling place. Notwithstanding any provision to the contrary, the Licensor authorizes electioneering outside a 100-foot radius from the Property. III. CONSIDERATION In consideration of the license granted under this Agreement the County shall pay Six Thousand and 00/100 Dollars ($6,000.00) (the “License Fee”) to the Licensor by check or warrant no later than fourteen (14) days after both Parties have fully executed this Agreement for the County’s use of the Premises during the November 3, 2026 Election Term unless the County provides a written cancellation notice to the Licensor on or before the 30th day before the first day of the November 3, 2026 Election Term. IV. GENERAL CONDITIONS A. At the end of the November 3, 2026 Election Term, the County will remove its voting equipment and signage and leave the Premises in the same condition it was in before use by the County. The County will repair or replace any damage to the Premises caused by the County. B. The County is not permitted to use the Premises outside of the County Use Hours during the November 3, 2026 Election Term, except that the County may use and access any mutually agreed upon storage area or office space outside of the County Use Hours during the November 3, 2026 Election Term. The County acknowledges that the Licensor may use the Premises for Licensor activities and may authorize use of the Premises by third parties except during the County Use Hours. November 3, 2026 Election Term Page 2 of 7 Typhoon Texas Waterpark Austin 1378723 Page 616 of 632 C. Except for the County’s use of the Premises in accordance with this Agreement, the County will not disrupt or interfere with normal operations conducted by the Licensor on the Premises or elsewhere on its Property. D. The County will have the non-exclusive use of the paved parking areas adjacent to the Premises during the County Use Hours. Licensor may restrict the areas in which County and its invitees may park. E. THE COUNTY ACKNOWLEDGES THAT ANY SECURITY OR SAFETY MEASURE EMPLOYED BY THE LICENSOR ARE FOR THE PROTECTION OF THE LICENSOR’S OWN INTERESTS; THAT THE LICENSOR IS NOT A GUARANTOR OF THE SECURITY OR SAFETY OF THE COUNTY, ITS AGENTS, EMPLOYEES, INVITEES, OR PROPERTY; AND THAT SUCH SECURITY AND SAFETY MATTERS ARE THE RESPONSIBILITY OF THE COUNTY AND THE LOCAL LAW ENFORCEMENT AUTHORITIES. F. THE COUNTY HEREBY AGREES THAT IT ACCEPTS THE PREMISES “AS-IS” AND THAT, EXCEPT AS OTHERWISE EXPRESSLY STATED IN THIS AGREEMENT, THERE ARE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, BY THE LICENSOR REGARDING THE PREMISES, THE BUILDING, THE PROPERTY OR ANY OF THE LICENSOR’S EQUIPMENT, FURNISHINGS OR SYSTEMS WHICH MAY BE USED BY THE COUNTY. THE LICENSOR DISCLAIMS ALL IMPLIED WARRANTIES INCLUDING IMPLIED WARRANTIES OF HABITABILITY, SUITABILITY, AND FITNESS FOR A PARTICULAR PURPOSE. V. MISCELLANEOUS A. Force Majeure. In the event that performance of any obligation or undertaking by a Party hereunder shall be interrupted or delayed by any occurrence not occasioned by its own conduct, whether such occurrence be an act of God, or the common enemy, or the result of war, riot, civil commotion, sovereign conduct, or the act or conduct of any person or persons not a party or privy hereto, then the respective Party shall be excused from such performance for such period of time as is reasonably necessary after such occurrence to remedy the effects thereto. B. Amendment to Agreement. This Agreement may not be amended or modified, except by a written agreement, executed subsequent to the date of this Agreement, and signed by the Licensor and the County. IT IS EXPRESSLY ACKNOWLEDGED THAT NO OFFICIAL, EMPLOYEE, AGENT, OR REPRESENTATIVE OF THE COUNTY HAS ANY AUTHORITY, EITHER EXPRESS OR IMPLIED, TO AMEND OR MODIFY THIS AGREEMENT EXCEPT PURSUANT TO SUCH EXPRESS AUTHORITY AS MAY BE GRANTED BY THE COMMISSIONERS COURT. C. Notice. Any notice sent to either Party must be in writing and may either be hand delivered or sent by certified or registered mail, postage paid, return receipt requested. Notice deposited in the U.S. Mail in the manner hereinabove described at the addresses designated herein will be deemed effective three (3) days after the date of such deposit in November 3, 2026 Election Term Page 3 of 7 Typhoon Texas Waterpark Austin 1378723 Page 617 of 632 the U.S. Mail or upon receipt in the case of hand delivery. The address of the County for all purposes is: Travis County Clerk Elections Division, Attention: Mr. Andrew Dillard P.O. Box 149325 Austin, Texas 78714-9325 The address of the Licensor for all purposes is: Typhoon Waterpark of Pflugerville, LLC Attn: Sara Parriot 18500 N State Highway 130 SB Pflugerville, TX 78660 The Parties may change their respective addresses for purposes of notice by giving at least five (5) days written notice of the new address to the other Party. If any date or any period provided in this Agreement ends on a Saturday, Sunday, or legal holiday, the applicable period will be extended to the next business day. D. Construction. This Agreement shall be construed in accordance with the laws of the State of Texas, and in accordance with applicable Federal law. E. Severability. If any provision of this Agreement is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such invalidity, illegality, or unenforceability shall not affect the remaining provisions of this Agreement; and, each Party to this Agreement shall perform the obligations under this Agreement in accordance with the intent of the Parties as expressed in the terms, conditions, and provisions of this Agreement. F. Venue. All obligations and undertakings pursuant to this Agreement are fully performable in Travis County, Texas. Venue for any dispute arising out of this Agreement will lie in the appropriate courts of Travis County, Texas. G. Entire Agreement. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof. No other agreement, statement, or promise relating to the subject matter of this Agreement which is not contained in this Agreement is valid or binding. H. Breach. Failure by either Party to meet any obligation under this Agreement shall constitute a breach of this Agreement; and, in the event of such breach, the other Party shall be entitled to any and all rights and remedies allowed under Texas law, or applicable Federal law. I. Non-Waiver. In the event either Party to this Agreement commits a breach of this Agreement, as defined in Subsection 8 above, the failure by a Party to enforce the defaulting Party’s obligation(s), or the failure of a Party to pursue any rights or remedies to which it may be entitled, or, the partial exercise by a Party of any right or remedy to which it may be entitled November 3, 2026 Election Term Page 4 of 7 Typhoon Texas Waterpark Austin 1378723 Page 618 of 632 shall not constitute a waiver of such breach, or of any subsequent breach of this Agreement, or, of said right or remedy. J. Mediation. When mediation is acceptable to both Parties in resolving a dispute arising under this Agreement, the Parties agree to use a mutually agreed upon mediator or someone appointed by a court of competent jurisdiction for mediation as described in Section 154.023 of the Texas Civil Practice and Remedies Code. The mediation will not constitute a final and binding resolution of the dispute, unless both Parties are satisfied with the result of the mediation. All communications within the scope of the mediation will remain confidential as described in Section 154.073 of the Texas Civil Practice and Remedies Code, unless both Parties agree, in writing, to waive the confidentiality. K. Parties Bound. This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective legal representatives, successors, and assigns. Neither Party may assign any rights under this Agreement without the written consent of the other Party. Except as otherwise expressly provided herein, nothing in this Agreement, express or implied, is intended to confer upon any person, other than the Parties hereto, any benefits, rights, or remedies under or by reason of this Agreement. The Licensor’s representative signing this Agreement on behalf of the Licensor represents and warrants that he/she has the requisite authority to bind the Licensor. L. Taxpayer Identification Number. The Licensor will provide the County with an Internal Revenue Service Form W-9 Request for Taxpayer Identification Number and Certification that is completed in compliance with the Internal Revenue Code and its rules and regulations and a statement of entity status in a form satisfactory to the County Auditor before any funds are payable under this Agreement. M. Liability and Indemnity. 1. To the extent permitted by law, the Licensor shall not be held responsible to the County or the County’s employees, contractors, guests, invitees, or licensees for any damage, injury, or loss to any person or property caused by an act, omission, or neglect of: (i) the County; (ii) the County’s contractors, agents, guests, employees, invitees, or licensees; or (iii) third persons. 2. To the extent permitted by law, the County assumes all risk of damage or injury, including death, from any cause whatsoever to: (i) the County’s own property; or (ii) the property or person of the County’s agents, employees, contractors, guests, licensees, or invitees. 3. The Licensor acknowledges that the County does not have legal authority to indemnify the Licensor. Therefore, any provision in this Agreement that requires the County to indemnify the Licensor is deleted and will have no effect, regardless of whether the language regarding indemnification is deleted. 4. The Licensor agrees that the County shall have the right to self-insure in accordance with generally accepted practices for self-insurance, and such self-insurance shall be deemed to satisfy any insurance requirements the Licensor requires of the County pursuant to this Agreement, so long as a breach has not occurred. Within November 3, 2026 Election Term Page 5 of 7 Typhoon Texas Waterpark Austin 1378723 Page 619 of 632 five (5) business days after this Agreement is fully executed and upon request of the Licensor, the County will furnish to the Licensor evidence that the County is self-insured in accordance with applicable laws and resolutions of Travis County, Texas. N. Electronic Form Accepted. Notwithstanding any provision to the contrary, a telecopied facsimile or electronic copy of a duly executed counterpart of this Agreement will be sufficient to evidence the binding agreement of each Party to the terms of this Agreement. This Agreement takes effect on the date it is fully executed by the Licensor and the County. Each Party consents to the use of electronic signatures by each other Party. This Agreement and any other documents requiring a signature under this Agreement may be signed electronically by the Parties. The Parties agree not to deny the legal effect or enforceability of this Agreement solely because it is in electronic form or because an electronic record was used in formation. [Signature Page Follows] November 3, 2026 Election Term Page 6 of 7 Typhoon Texas Waterpark Austin 1378723 Page 620 of 632 EFFECTIVE AS OF THE LATER DATE SET FORTH BELOW. TYPHOON WATERPARK OF PFLUGERVILLE, LLC, a Texas limited liability company By: ________________________ Name: __________________Tyler Ward ___ Title: ____________________General Manager ___ Date: ____________________8/14/26 ___ TRAVIS COUNTY, a political subdivision of the State of Texas By: ________________________ Andy Brown Travis County Judge Date: ___________________, 2026 License Agreement for Election Polling Location Court Item # _______, APPROVED on ___/____/2026 November 3, 2026 Election Term Page 7 of 7 Typhoon Texas Waterpark Austin 1378723 Page 621 of 632Meeting Date: Tuesday, September 1, 2026 Agenda Language: Approve Inter-local Agreement No. 4600000810 with the Texas State Library and Archives Commission, not to exceed the amount of $400,000.00, for records storage and management services. Prepared By/Phone Number: Mercedes Rocha Hernandez, Administrative Services Division Director, 512-854-4232 Elected/Appointed Official or Department Head: Dyana Limon-Mercado Commissioners Court Sponsor(s): Press Inquiries: Victoria Hinojosa / victoria.hinojosa@traviscountytx.gov / 512-854- 9587 Background/Summary of Request: The purpose of this Interlocal Agreement is to provide records storage, retrieval, and destruction management services for the County Clerk at the Texas State Library and Archives Commission (TSLAC) as needed. In August 2022, Commissioner’s Court approved a contract with Texas State Library and Archives Commission (TSLAC) to pick up and transport County Clerk documents from Iron Mountain. As of May 2024 all documents have been moved and this ILA will continue services for another two years. This contract begins September 1, 2026 thru August 31, 2028. Staff Recommendations: The County Clerk recommends approval of this Interlocal Agreement. Issues and Opportunities: N/A Fiscal Impact and Source of Funding: Source of funding will come from the County Clerk Archival Fund 1200100004 Required Authorizations: Page 622 of 632 INTERLOCAL COOPERATION CONTRACT FOR STORAGE & IMAGING SERVICES SLRM Contract Number: 6-27/28-1227 TRAVIS Receiving Agency Contract Number: TBA This Interlocal Cooperation Contract 6-27/28-1227 is entered into by and between the Contracting Agencies shown below pursuant to the authority granted in and in compliance with the provisions of the Interlocal Cooperation Act, Texas Government Code, Chapter 791. I. CONTRACTING AGENCIES Receiving Agency Agency Name: Travis County Agency Code: 1227 Contact Person: Caitlin Bumford Contact Person: 512-854-4712 Contact Email: Pur_admin@traviscountytx.gov; Caitlin.Bumford@traviscountytx.gov Performing Agency Agency Name: Texas State Library and Archives Commission TINS Number: 33063063060013 Contact Person: Zach Bruton Contact Person: (512) 475-5151 Contact Email: zbruton@tsl.texas.gov II. PURPOSE The purpose of this Contract is for Receiving Agency to obtain the services of Performing Agency for records storage and/or imaging services as described in Section III below. III. STATEMENT OF SERVICES TO BE PERFORMED The Performing Agency will perform records storage and imaging related services in levels not to exceed the total billable amounts in Section VI of this Contract. Information regarding the eligibility for storage and imaging, record preparation, transferring and transporting records, requesting or returning stored records, and the final disposition of stored records is available on the Performing Agency’s website in the “Records Management” Section (https://www.tsl.texas.gov/slrm/storage and https://www.tsl.texas.gov/slrm/imaging-micro). SLRM CONTRACT NUMBER: 6-27/28-1227 P a g e | 1 Page 623 of 632 IV. WARRANTIES Receiving Agency warrants that (1) the services are necessary and authorized for activities that are properly within its statutory functions and programs; (2) it has authority to contract for the services under Texas Government Code, Chapter 791; (3) it has all necessary power and has received all necessary approvals to execute and deliver this Contract; and (4) the representative signing this Contract on its behalf is authorized by its governing body to sign this Contract. Performing Agency warrants that (1) it has authority to perform these services under authority granted in Texas Government Code, Chapter 441, and Texas Government Code, Chapter 791; 2) it has all necessary power and has received all necessary approvals to execute and deliver this Contract; and (3) the representative signing this Contract on its behalf is authorized by its governing body to sign this Contract. V. BASIS FOR CALCULATING REIMBURSABLE COSTS Billable fees for records storage and imaging related services will be assessed monthly based on actual services performed. Fees for services under this Contract for the current Fiscal Year are outlined in the attached Fee Schedules. All fees charged under this Contract are formulated on a cost recovery model and are reviewed and approved by the Texas State Library and Archives Commission annually in compliance with Texas Government Code, Chapter 441, and 13 Texas Administrative Code §6.121 (Micrographics Services Fee Schedule) and §6.122 (Records Storage Services Fee Schedule). Fees for services during a fiscal year will be based on the approved Fee Schedule effective September 1 of that fiscal year. The updated Fee Schedule as approved by the Commission will be automatically incorporated into this contract beginning September 1 of each fiscal year. VI. CONTRACT AMOUNT The total amount of this Contract shall not exceed $400,000.00. Of the total amount of this Contract, the estimated totals and amounts designated for storage and imaging services by fiscal year are as follows: Estimated Total Amount Designated for Amount Designated for Storage Services Imaging Services FY 2027 $200,000.00 $200,000.00 $0.00 FY 2028 $200,000.00 $200,000.00 $0.00 Any unspent funds designated for a fiscal year will be automatically added to the estimated total for the following fiscal year. SLRM CONTRACT NUMBER: 6-27/28-1227 P a g e | 2 Page 624 of 632 If the services provided under this Contract are anticipated to exceed the total contract amount as stated in this section, or if the scope of services changes during the contract term, the Performing and Receiving Agencies agree to amend this Contract in writing to reflect the updated total contract amount(s) and/or amended scope of services. VII. INVOICING FOR SERVICES The Performing Agency will submit invoices to the Receiving Agency on a monthly basis and will provide supporting documentation for all services provided and the charges incurred during the invoicing period. Any additional reports requested by the Receiving Agency regarding services provided will be charged as “Other Services” and will be discussed and agreed upon by both parties prior to the start of the work. Invoices will be submitted to the Receiving Agency as PDF files via email to the contact listed below. The Receiving Agency is responsible for informing the Performing Agency at ar@tsl.texas.gov if the billing email address changes or some other method of submission is necessary for the invoices. The Receiving Agency’s email address for receiving invoices is: ccadmin@traviscountytx.gov; Mercedes.Rocha@traviscountytx.gov; Brenda.Torrez@Traviscountytx.gov; zooxanthellae.deckard@traviscountytx.gov Questions concerning billing and accounting transactions related to this Contract should be directed to the attention of: Texas State Library and Archives Commission State and Local Records Management Attention: Accounting Box 12516 Austin, TX 78711-2516 Email: ar@tsl.texas.gov VIII. PAYMENT FOR SERVICES Payment for services performed under this Contract will be made by Receiving Agency on receipt of a monthly invoice from Performing Agency for actual expenditures. Payments made under this Contract will (1) fairly compensate Performing Agency for the services performed under this Contract, and (2) be paid from current revenues available to the Receiving Agency. The Receiving Agency will remit payment to the following address: SLRM CONTRACT NUMBER: 6-27/28-1227 P a g e | 3 Page 625 of 632 Texas State Library and Archives Commission Accounts Receivable Box 12516 Austin, TX 78711-2516 IX. TERM OF CONTRACT This Contract begins September 1, 2026, and terminates on August 31, 2028. X. TERMINATION In the event of a material failure by a Contracting Agency to perform its duties and obligations in accordance with the terms of this Contract, the other agency may terminate this Contract upon 30 days’ advance written notice of termination setting forth the nature of the material failure; provided that the material failure is through no fault of the terminating agency. The termination will not be effective if the material failure is fully cured prior to the end of the 30-day period. A Contracting Agency may terminate this Contract without cause upon 30 days’ advance written notice of intent to terminate the Contract to the other Contracting Agency. The notice of intent to terminate must reference the State and Local Records Management (SLRM) Contract Number and must be dated and signed by the agency head or the authorized records management officer. The date of actual Contract termination must be mutually agreed to in writing by both parties to allow for the appropriate and efficient disposition of all records in storage or micro- conversion in process at the time of cancellation notice. Payment for storage services performed will be the responsibility of the Receiving Agency until all records are removed from storage, and payment for imaging services will be due for all imaging services performed prior to the agreed termination date. All fees will be calculated as outlined in the attached fee schedules. XI. NOTICES All notices, consents, approvals, demands, requests, or other communications provided for or permitted to be given under any of the provisions of this Contract shall be in writing by email to the Contact Persons identified in Section I above or such other person or address as may be given in writing by either agency to the other in accordance with this Section. The Contracting Agencies bind themselves to the faithful performance of this Contract, executed effective as of the Effective Date by the following duly authorized representatives of the Contracting Agencies. SLRM CONTRACT NUMBER: 6-27/28-1227 P a g e | 4 Page 626 of 632 RECEIVING AGENCY PERFORMING AGENCY Travis County Texas State Library and Archives Commission By: By: Judge Andy Brown Donna Osborne Title: County Judge Title: Chief Operations and Fiscal Officer Date: Date: Approved: ____ Date: 08_________/12/2026 Office of General Counsel Sarah Swanson, General Counsel Logan Jones, Associate General Counsel Approved: ____ Date: 08_________/12/2026 Craig Kelso Division Director – SLRM Signature: Signature: Email: ckelso@tsl.texas.gov Email: ljones@tsl.texas.gov SLRM CONTRACT NUMBER: 6-27/28-1227 P a g e | 5 Page 627 of 6326-27_28-1227 Partial our agency first per request Final Audit Report 2026-08-13 Created: 2026-08-12 (Central Daylight Time) By: Shelli Martel (smartel@tsl.texas.gov) Status: Signed Transaction ID: CBJCHBCAABAAqmnwI40Jv--dk6EnWZUWRE-eIpcgq_zi Documents: 6-27_28-1227 Partial our agency first per request.docx (5 pages) "6-27_28-1227 Partial our agency first per request" History Document created by Shelli Martel (smartel@tsl.texas.gov) 2026-08-12 - 9:23:56 AM CDT Document emailed to Craig Kelso (ckelso@tsl.texas.gov) for signature 2026-08-12 - 9:25:18 AM CDT Email viewed by Craig Kelso (ckelso@tsl.texas.gov) 2026-08-12 - 9:27:21 AM CDT Document e-signed by Craig Kelso (ckelso@tsl.texas.gov) Signature Date: 2026-08-12 - 9:27:46 AM CDT - Time Source: server - Signature Appearance Selected: IMAGE Document emailed to Logan Jones (ljones@tsl.texas.gov) for signature 2026-08-12 - 9:27:47 AM CDT Email viewed by Logan Jones (ljones@tsl.texas.gov) 2026-08-12 - 9:47:39 AM CDT Document e-signed by Logan Jones (ljones@tsl.texas.gov) Signature Date: 2026-08-12 - 9:48:09 AM CDT - Time Source: server - Signature Appearance Selected: MOBILE_IMAGE Document emailed to Donna Osborne (dosborne@tsl.texas.gov) for signature 2026-08-12 - 9:48:11 AM CDT Reminder sent to Donna Osborne (dosborne@tsl.texas.gov) 2026-08-13 - 9:52:08 AM CDT Email viewed by Donna Osborne (dosborne@tsl.texas.gov) 2026-08-13 - 10:58:14 AM CDT Page 628 of 632Document e-signed by Donna Osborne (dosborne@tsl.texas.gov) Signature Date: 2026-08-13 - 10:59:07 AM CDT - Time Source: server - Signature Appearance Selected: IMAGE Agreement completed. 2026-08-13 - 10:59:07 AM CDT Page 629 of 632 Phone: (512) 854-9188 www.traviscountyclerk.org Travis County Clerk Mailing Address: P.O. Box 149325, Austin, Texas 78714-9325 Dyana Limon-Mercado Recording, Elections, Computer Resources, Accounting, and Administration Divisions 5501 Airport Boulevard, Austin, Texas 78751 Misdemeanor Records and Records Management Divisions 1000 Guadalupe, Austin, Texas 78701 Probate/Mental Health Records and Commissioners Court Minutes Divisions 200 W. 8th St., Austin, Texas 78701 Civil Records Division 1700 Guadalupe St., Austin, Texas 78701 17001 MEMORANDUM August 19, 2026 To: C.W. Bruner Purchasing Agent From: Mercedes Rocha Hernandez Admin Services Division Director, Travis County Clerk Re: Renewal of Texas State Library and Archives Commission (TSLAC) Contract The County Clerk requests to renew the County Clerk’s contract with the Texas State Library and Archives Commission (TSLAC) for routine storage, retrieval, and destruction services of County Clerk records. In August 2022, Commissioner’s Court approved a contract with Texas State Library and Archives Commission (TSLAC) to pick up and transport County Clerk documents from Iron Mountain. As of May 2024 all documents have been moved and this ILA will continue services for another two years. This contract begins September 1, 2026 thru August 31, 2028. This is an estimated use contract with funding coming from cost center 1200100004 Let me know if there are questions. CC: Mercedes Rocha Hernandez Admin Services Division Director Sr. Caitlin Bumford Records Management Division Director Page 630 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Receive briefing and take appropriate action regarding Travis County security and 1,4 & 6 information security issues. (Commissioner Travillion & Howard) Prepared By/Phone Number: Randy Lott, ITS Division Director, 512-854-5847 Elected/Appointed Official or Department Head: Maurice McCreary Commissioners Court Sponsor(s): Commissioner Travillion, Commissioner Howard Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request: To be discussed in Executive Session. Staff Recommendations: To be discussed in Executive Session. Issues and Opportunities: To be discussed in Executive Session. Fiscal Impact and Source of Funding: To be discussed in Executive Session. Required Authorizations: Jeffrey Travillion, Commissioner Precinct One Ann Howard, Commissioner Precinct Three Maurice McCreary, Jr., County Executive for Technology and Operations Attachments: None Page 631 of 632 Travis County Commissioners Court Voting Session Agenda Request Meeting Date: Tuesday, September 1, 2026 Agenda Language: Receive briefing and take appropriate action regarding the Travis County Exposition 1&2 Center, lease, and funding. (Commissioner Travillion) Prepared By/Phone Number: Kimberly Brown, Executive Assistant, 512-854-9661 Elected/Appointed Official or Department Head: Gabriel Stock, AIA, LEED AP, Facilities Management Director. Commissioners Court Sponsor(s): Commissioner Jeffrey W. Travillion, Sr Press Inquiries: Hector Nieto, Public Information Officer, 512-854-8740. Background/Summary of Request: To be discussed in Executive Session. Staff Recommendations: N/A Issues and Opportunities: N/A Fiscal Impact and Source of Funding: N/A Required Authorizations: Maurice McCreary, County Executive, T&O Commissioner Jeffrey W. Travillion, Sr Attachments: None Page 632 of 632